# Callcap Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Callcap the right Call Recording solution for you? Explore 22 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/157861/Callcap/reviews --- Callcap 4.6 (22) [View alternatives](https://www.capterra.com/p/157861/Callcap/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Callcap Ease of use 4.4 Customer Service 4.5 ## Showing most helpful reviews Showing 1-22 of 22 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use JP Jamie P. Executive Assistant Marketing and Advertising Used the software for: 2+ years ### "Call May Be Monitored (by us)" December 16, 2019 5.0 I would be remiss if I didn't mention just how important Callcap has become to our analytical findings. Because Callcap has been so easy to use, we have expanded our analytics department and have increased the amount of information that we are able to provide to our clients, resulting in better business strategies for them. I would also be remiss if I didn't give a shout out to our most excellent rep and technical support people, without whom, we would probably be stuck. So, thank you to \[SENSITIVE CONTENT HIDDEN\], our rep and \[SENSITIVE CONTENT HIDDEN\], technical support. Pros dDaniel Advertising is a full-service marketing agency. One of the unique features that we offer clients is ANALYTICS. As part of the analytic package, we listen to and review each phone call that comes in on the dedicated tracking line, and provide a summary of all calls to the client. This is a great tool for them, and for us. Callcap (unlike some other call tracking companies whom I will not name) has the greatest ease of use. The product seemed to have been designed with this function in mind. Unlike some other call tracking companies, Callcap allows users to listen and type a summary of the call in the notes section, which will then pull to an Excel spreadsheet. Additionally, users can access call records for up to 2 years, just in case they need to. Cons If I had to change anything about Callcap, it would be the way that the Excel spreadsheet looks when it is pulled, which is very hideous. It takes effort on our end to beautify the report so that it is (a) easy to read, (b) not ugly, and (c) fits easily on a page or two. Even though it isn't a huge amount of effort to beautify the reports, having the reports pull as client-ready straight from the software would be immensely gratifying and would save us time. Review Source Response from Marchex January 14, 2020 Thank you Jamie for your feedback. It's comments like this that we appreciate. We will definitely take your cons into consideration as we continually work to improve our system to give our end users a cleaner and better experience! SM Sharon M. Owner Music Used the software for: 2+ years ### "Great tool to monitor employee phone conduct and effectiveness" December 16, 2019 5.0 I have had a great experience overall as I look at it as a training tool for my employees. Pros I enjoy being able to listen to calls that my employees are having so i can monitor how they interact with prospects. This allows me to train them further on areas they need improvement on in order to turn the prospect into a client. Plus I can play them back when they tell me they said something that they really didn't or didn't carry through with things they way they should have. I also like using it as a caller ID in case I need to call back if the call was missed. Another advantage, since we correspond after the fact with info we gather, is that if we aren't sure we heard an email or name correctly, then we can go back and listen to get the right info. Cons The evaluations. I tend to ignore them now because so many are evaluated wrong. I wasted more time having you guys correct them. Personally if it cost me less to not have the calls rated, I would prefer that. But I think I'm required to have some rated. Reason for choosing Callcap Learned about it from Marty Fort and his group I belong to. It provided what I needed and didn't need to look any further. Review Source Response from Marchex January 14, 2020 Thank you Sharon. Helping businesses turn their prospects into something more is what we pride ourselves on. We appreciate your review. dW donna W. practice administrator Hospital & Health Care Used the software for: Less than 6 months ### "it was a great decision" December 16, 2019 3.0 Pros easy accessibility to the calls. Great for training and coaching. Cons I would say nothing. It was a great decision Review Source BG Brandy G. Office Manager Medical Practice Used the software for: 2+ years ### "Works for us!" December 17, 2019 4.0 We have never had an issue with this system. The staff is friendly and knowledgeable. We get our messages in a quick and efficient manor. Pros Callcap works great for our business. We run infomercials after business hours and they are there to answer the phone with a friendly voice and take a message for our staff to call the person back during business hours. Cons We have no issues to report with using this system. Reason for choosing Callcap We wanted a live person answering the phone when people try to reach us after hours. We found that if people called our main office number and go the answering machine after hours they would hang up and not leave a message. Review Source Response from Marchex December 20, 2019 Thank you Brandy! We love having you as a customer and being able to prove out our goals and give customers great value and return. We appreciate the review! BS Brian S. Account Executive Marketing and Advertising Used the software for: 2+ years ### "Best Overall: Fast and Reliable" December 16, 2019 5.0 I have evaluated many different call tracking software and have found that CallCap is the best overall. Pros The speed, support and reliability is second to none. Cons I would like the ability to integrate the software with other API's. Google Data Studio, HubSpot, etc. Alternatives considered [Convirza](https://www.capterra.com/p/150822/Convirza/)[CallSource](https://www.capterra.com/p/181835/CallTrack/) Reason for choosing Callcap Speed, reliability and price. Review Source Response from Marchex January 14, 2020 We appreciate your review Brian. Please know our devs are constantly working to make Callcap work better with other software. AG Alan G. President Construction Used the software for: 6-12 months ### "Excellent tool, could use some polish" December 17, 2019 4.0 The ability to text our customers from our main office number is great and we don't have to use our personal cell phones. Pros The ability to to text from our landline office number from anywhere. The web-based tool and app make it easy to text from anywhere. Cons Sending/receiving pictures is glitchy. Using the mobile app, it takes at least two attempts to start a new conversation. Also, once I've addressed a notification, I have to kill the app and reopen it for the notifications badge to go away. One the website, having to click the box to agree to the terms every time I log in is a hassle. Review Source Response from Marchex January 14, 2020 Thank you Alan. These are the types of comments we like to hear. We certainly take these comments into consideration when building out our roadmap and working on things to provide our customers a better experience. Should you have anymore suggestions, feel free to send them to sales@callcap.com TS Tanya S. Owner Construction Used the software for: 2+ years ### "Happy User" December 17, 2019 5.0 The level of customer service has definitely risen over the years and I'm always glad to do business with companies that have great customer service. Pros I like the availability of phone numbers and the tracking system best. Cons I don't like how the dashboard/format has changed so many times over the years. It is not very easy to navigate and this is where there is room for improvement. Review Source Response from Marchex January 14, 2020 Thank you for your feedback Tanya. Our dashboard is high on our priority list this year and we hope to provide you an easier interface to make your ease of use better. ER Erika R. Marketing/Analyst Consumer Services Used the software for: 2+ years ### "Amazing Resource" December 16, 2019 5.0 Marketing tracking has become much easier - especially with being able to report on revenue per lead source. Pros Ease of use is amazing - no hangups when going from a PC to a mobile device to view calls or data. Real time reporting and notifications are great. Cons I wish I could customize the reporting for some things we track. Reason for choosing Callcap Experience - i have used Call Cap before. Review Source Response from Marchex January 14, 2020 Thank you Erika! We are thrilled you are getting value from Callcap! MP Marlaina P. Account Executive Marketing and Advertising Used the software for: 2+ years ### "Provides Invaluable Information" December 19, 2019 5.0 Pros We assign a phone number to almost every product piece we do for a client. This gives us so much data for our Analytics Department. When a client may not "feel" a campaign did it's best, we are able to go in and measure the sales down the cash register. This is invaluable information. Anytime we have a problem, our rep is always quick to aid or provide an answer. Cons Once we have cancelled a phone number for a client, we are unable to go back in and listen to the calls years down the road. It would be nice if that data remained with the account, not necessarily the phone number. Review Source Response from Marchex January 14, 2020 Thank you for your feedback Marlaina. We will talk about this with our devs to see what could be done in the future. Should you have anymore suggestions, feel free to send them to sales@callcap.com CW Crystal W. Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Support Team Is Amazing" December 20, 2019 5.0 \[SENSITIVE CONTENT HIDDEN\]and the team are very responsive and I will continue to use this service for a long time. Pros The ease of use is nice and the support team when issues due arise, is responsive and quick to help me get a solution. I can text my rep directly and that makes a big difference in todays lack of customer service issues! I highly recommend this service for it's affordability and ease of use. Cons Due to MMS restrictions it takes some knowledge to understand the number of characters you can use in each canned message. But it was all resolved immediately and the company gave me a nice credit to make up for the inconvenience. Review Source Response from Marchex January 14, 2020 Thank you Crystal. We love our support team and glad you do too! RN Ray N. Digital Marketing Manager Automotive Used the software for: Less than 6 months ### "Call record great for training and review of message, text or recording." July 24, 2018 5.0 When we get a call, the entire conversation is recorded as well as the phone number of the caller. This allows us to go back and call those who got us after hours. Also reviewed calls are used to train sales reps to improve phone skills during business hours. Dashboard allows us to review all calls and find info we didn't note during call. Helps us capture after hours interest in the vehicle designated in the reported email. Pros It captures every call, records conversation, and captures phone number of caller. Support was responsive and fixed while we spoke. Cons After hours, we were missing an 'office is Closed message', so the silence was recorded as well. No other issues were noticed as a weak link. Review Source Response from Marchex July 25, 2018 Thank you for taking the time to leave this excellent review, Ray! We really appreciate your business. lB larry B. president Professional Training & Coaching Used the software for: 2+ years ### "Great system for quality control" December 17, 2019 4.0 Pros You can look up any incoming call. It's nice to be able to go back and review calls to help improve customer service. Cons It is a little slow sometimes to run when reviewing calls on website. It's hard to cue to different parts of phone call when using on mobile device. Review Source Response from Marchex January 14, 2020 Thank you for your feedback Larry! The web interface is on our priority list to clean up for the year. Stay tuned! CK Conrad K. Sales Representative Used the software for: Less than 6 months ### "Valuable system for monitoring phone calls and performance" February 7, 2018 5.0 Recording phone calls to listen to again at a later time. Pros Callcap comes in handy for me on an everyday basis. I love how I can record conversations to revert back to later on in time. That aspect can really help drive sales. From a management perspective you can hear your employees conversation to assure quality. Cons Could be a tad bit easier and user friendly. Overall it is what you pay for and I cannot say that would hold me back from recommending this software. Review Source Response from Marchex February 8, 2018 Conrad, thank you for your review of us! At Callcap, we strive to ensure the best customer experience possible. Please let us know if we can assist in any way. MC Michael C. President Retail Used the software for: Less than 6 months ### "Happy new user" March 14, 2017 4.0 Experience is great, but I really think you should have an app at this point to make the mobile experience much more user friendly instead of having to log into the site on mobile. Pros Has everything I need to get the information necessary to improve my staffs phone etiquette and increase closing percentage Cons There is no App! Review Source Response from Marchex March 15, 2017 Thank you for the great feedback, Michael! We're always looking to enhance our customer experience, and an app is something we're considering! JR Josh R. CEO Real Estate Used the software for: 1-2 years ### "Wonderful" January 6, 2020 5.0 Pros Callcap is easy to use, my team really benefits from it! Cons That we didn't start using sooner! I don't have any complaints! Review Source Response from Marchex January 14, 2020 Thank you Josh for the review! VP Venu P. Manager Information Technology and Services Used the software for: Less than 6 months ### "Easy to use and great customer service!" April 25, 2020 5.0 Pros The customer service was absolutely amazing. Cons There were no cons with this software. Review Source Response from Marchex April 27, 2020 Thank you so much for the review! We are thrilled you are enjoying the service. BH Beth H. Legal Assistant Used the software for: Less than 6 months ### "Install was quick, easy and smooth; personnel knowledgeable and courteous." July 16, 2018 5.0 Pros So far, I have found the software is very user friendly and I was able to quickly access the information needed. Cons Our firm is new to use the software installed. At this time, we do not have any no cons to submit. Review Source Response from Marchex July 18, 2018 Thank you for your kind words, Beth. We really appreciate you taking the time to share your experience! DS Dan S. COO Sporting Goods Used the software for: 6-12 months ### "Using Callcap for a quality customer experience." February 2, 2017 5.0 Being a lean company, it's difficult for us to afford a system that will allow us to review and monitor calls. But since customers are our lifeblood, it's important to make sure we are taking care of them best as we can. Callcap let's us do that while at the same time letting me focus on growing the business. Review Source Response from Marchex March 16, 2017 Thanks for the great review, Dan! AP Aleksandra P. Creative & Marketing Director Health, Wellness and Fitness Used the software for: Less than 6 months ### "account representative doesn't take ownership of issues that clients have" December 24, 2019 3.0 Software is good. Account Representative doesn't put an effort to follow-up with us on requests. We are thinking to switch to different provider if service and customer support doesn't improve. Pros Software is good. It does what we were looking for. Cons I wish it had a better user interface . Alternatives considered [CallSource](https://www.capterra.com/p/181835/CallTrack/) Reason for choosing Callcap we liked the product. Review Source TC Tammy C. Used the software for: ### "Callcap Usage" January 25, 2017 5.0 I have worked with one of the customer service representatives, and all communication has been great :) Her follow through was exceptional, and she was so easy to work . We will continue to use the service, as it has brought in several customers. She worked very quickly to update our list of customers that did asked to be removed, and provided us with an updated list. Review Source Response from Marchex March 16, 2017 Thank you for the great feedback, Tammy! SG SHAMECA G. OFFICE MANAGER Medical Practice Used the software for: Less than 6 months ### "So easy to understand and affordable" December 16, 2019 5.0 We like being able to see what is generating call into the office Pros Affordable easy to understand no extra aggravation Cons nothing is wrong with the software. It works well Review Source Response from Marchex December 17, 2019 Thank you so much! We are incredibly happy to have you aboard and look forward to continually helping you understand your call analytics. JV Julie V. Used the software for: ### "New review" March 14, 2017 4.0 We are new but the experience so far has been satisfactory. Nothing knocked my socks off but there have not been any issues. Review Source Response from Marchex March 16, 2017 Thank you for your feedback, Julie! We offer frequent calibration calls with all of our customers. This is to ensure you're maximizing the full benefits of our products. We're glad that you're off to a great start! Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.