# ChurchTools Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is ChurchTools the right Church Management solution for you? Explore 18 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/158007/ChurchTools/reviews --- ChurchTools 4.6 (18) [View alternatives](https://www.capterra.com/p/158007/ChurchTools/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of ChurchTools Ease of use 4.2 Customer Service 4.9 ## Showing most helpful reviews Showing 1-18 of 18 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use DH Dagmar H. rectory secretary Used the software for: 6-12 months ### "After having tried other tools, I´m very contend with CT." July 4, 2017 5.0 Pros As I am the secretary of a small church, I work daily with the database of CT. I organize all our events and maintain our resources. It is a lot easier for me with one tool providing all modules. Bevor I used different tools for my jobs. Now I have all information in one place and can deal with information within one single tool. Our Sunday service teams use CT, too. For them it is very helpful, that different team members have access to the schedule and can drop off their information like ppt slides, songs, video clips etc. right in the event within "church service". That makes organizing the church service a lot easier. I was quite surprised how easily I got along with churchtools without needing tutorials etc. Most things work self-explaining. Cons I can´t print our calender in a nice set-up. Maybe because I am a mac user? And as we don´t use "check-in" it seems, that I am not able to print labels directly out of CT. Review Source DO David O. administrative manager Religious Institutions Used the software for: 2+ years ### "The next big thing from GermanEngeneering" December 22, 2018 5.0 All the people I ever showed it too are amazed about the opportunities. Even the price is perfectly affordable. Can´t wait for the next big things to come. Pros The bunch of tools in it. Didn´t find any comparable. All the big one like planingcenter are a joke in compare. Cons The way to give rights can be complex, but very good instructions though. Everything is possible, but could be more handy. Review Source CC Christoph C. Volunteer Software Administrator Religious Institutions Used the software for: 1-2 years ### "Good tool. Serves its purpose well." April 23, 2016 4.0 Pros Combines a lot of organisational tasks in churches. Can be customised very much to your needs. Is being continuously improved. Good support line! Very helpful comments! Cons It needs some time to understand some of the concepts in order to configure it to your needs. Review Source SM Sascha M. IT Manager Used the software for: 6-12 months ### "Highly recommended software for your church. Great quality!" May 2, 2016 5.0 Pros When you start to use the software you realize that it makes a lot of sense. Once you start using it you and fill it with life you don't want to go back. The more people and teams use it, the more useful it is for everybody. You can manage your groups, teams, services, assign people, have built-in calendars and a powerful rights management. There is also a great community where you can share thoughts, ask questions, submit feature requests, read from others how they are working with the software. Cons You need to understand the concepts of groups, teams, the structures etc. and assign the permissions accordingly (who is allowed to do and to see what). This can be frustrating at the beginning, but I would think this is the same for every software which is implementing role and rights management. Review Source RP Ralph P. CT - Admin Non-Profit Organization Management Used the software for: 6-12 months ### "Simplifies our processes, helps with the service planning, decentralized information for everyone." July 4, 2017 5.0 Makes the church organisation joyful Pros Extensive rights management, great support, fast development, I am always looking forward to a new version. Cons Until now we haven't notice anything negative. The aditional tables must run over the support, which is really fast and surely does this way to keep the data base integrity. Review Source JV Justine V. Project Coordinator Religious Institutions Used the software for: 6-12 months ### "The perfect software for church management" April 23, 2018 5.0 Pros This is a great way to manage your church. With limited staff, the software allows a user to provide anyone accessing the data with just what they need to see. Cons It's difficult at first, but once you go through tutorials, it's easily understandable software. For medium to large parishes. Review Source JS Jan S. Youthleader Civic & Social Organization Used the software for: 2+ years ### "Great software which makes the work in a team much easier." July 5, 2017 4.0 Pros Easy for ressource management Easy for having calendars for different groups/events For free if you only have less users Cons Little bit tricky to admin sometimes. Every thing else is great. Why do i have to say 100 characters for cons - Ah, no it's enough ;-) Review Source CM Carol M. Photography team leader Used the software for: 1-2 years ### "ChurchTools helps our church to keep organised!" May 2, 2017 5.0 Pros ChurchTools keeps all our information together in one place and the responsible person can always have an overall view of what is going on in the church, which rooms are being used, when, where and which kind of services, events, meetings we will have in the church and who will serve doing what in each service. Also the integration with CCLI-SongSelect makes the song management much easier for all worship teams. Review Source FB Fri B. Assistant Used the software for: Less than 6 months ### "Happy to use church tools and glad there's such a thing out there. Thoughtful app, super support." July 5, 2017 5.0 Pros The different levels of privacy/participation are smart and helpful. The different categories make it very neatly arranged and help get thins done in an orderly manner. The support team is great and they are so helpful when my computer skills are at their end. Cons There's is not yet an smartphone app version out there, waiting to be able to use it this way, too. Also, picking several people from a group to email to them (and neither one person only or the whole team) seems not to be possible. Review Source JB Josua B. Intern Used the software for: 2+ years ### "I've introduced this software to three Churches in the last few Years" March 25, 2015 4.5 Pros It's perfect for small and bigger Churches because you can just use what you need. Cons Once properly set up it is very user-friendly. I can give everyone the right to only use certain aspects of the software. Review Source DB David B. Pastor Religious Institutions Used the software for: 6-12 months ### "ChurchTools totally changed our Administration and Workflow. Great tool, easy to use, great support!" July 4, 2017 5.0 Pros We administrate all ministries in our church and do the booking of locations. Even our services are planned with ChurchTools. Review Source ME Mark E. Youthpastor Religious Institutions Used the software for: 1-2 years ### "Great software, that helps us organize our churchwork." April 25, 2016 4.0 Pros Its great that it runs online and everybody in our church can use it. It combines so many tasks of our daily churchorganisation. Its fantastic. Cons There are still some feature requests that i have and i hope they will have the capacity to keep on building Churchtools. Review Source JH Jochen H. Pastor Religious Institutions Used the software for: Less than 6 months ### "Recommendation!" August 6, 2021 4.0 Our volunteers can easily take part in the planning of events and church services and sign up through the app. This is a large advantage and reduces the amount of emails or telephone calls. Pros It is easy to handle, and you get a good overview easily. Cons We sometimes on the interface with other tools we use. Review Source Response from ChurchTools August 30, 2021 Hello Jochen! Thank you very much for your review! LM Lukas M. Admin Religious Institutions Used the software for: 6-12 months ### "Good configurable and accessable by multiple persons." September 11, 2018 5.0 Pros \- Each Person may get a login. No login based costs. - A person can see what is configured on the role of her "job" - Nice SongSelect integration - Good price Cons \- Potential in testing new features bevor rollout - Text is sometimes in very small letters. And links are hard to click due to the size. Review Source ET Egard T. Pastor Non-Profit Organization Management Used the software for: Less than 6 months ### "Very good software" July 4, 2017 4.0 Pros The connectivity between the product elements is very good. You can adapt the software very good for your individual situation in your church Cons I miss an App for I Pad, I Phone and Android and others mobile devices, but I hope that feature will come. Review Source BF Ben F. Youth Director Used the software for: ### "Decent church software for keeping organized" March 8, 2018 4.0 needs some tutorial on beginning and getting things set up. Would have liked a video tutorial. Maybe polish the UI a little bit? Pros There are many options for attendance and calendar. Makes it easy to sync up events with other ministry's in the church. Review Source DH Daniel H. IT Manager Religious Institutions Used the software for: Less than 6 months ### "great software for managing and organizing your church" April 25, 2016 4.5 Pros ChurchTools is a good way to manage your church. We use CT to list the members of our church. I like, that i can connect the groups in our church with each other, that every member can get new informations he need. As administrator i can autorize every group and member of our church to see only the informations and data he need. It is a great advantage over Google lists or Dropbox. The system is stable and good to use with all devices. Cons To first import your data is sometimes difficult, but there are different tutorials. They can help. Review Source SK Sandra K. Assistant to CEO Religious Institutions Used the software for: 6-12 months ### "Manage contacts of our network and serial mailing" April 21, 2016 5.0 Pros It´s very intuitive and you can adapt most of the software to your needs Cons The import is not always that easy - but the support is awesome Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.