# TimeHero Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is TimeHero the right Professional Services Automation solution for you? Explore 23 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/159760/TimeHero/reviews --- TimeHero 4.7 (23) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of TimeHero Ease of use 4.7 Customer Service 4.9 ## Showing most helpful reviews Showing 1-23 of 23 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Liz C. Founder/ CEO Media Production Used the software for: Less than 6 months ### "Stephen Covey would be impressed" April 29, 2019 5.0 Pros With 20 years of Technical PM experience across many sectors and having worked with everything from MS Project to Trello... I can say this is by far the best tool I have used. Not having to constantly manually "sanitize" my to list, using natural language to inform each task parameters BEYOND just what and when it it will be overdue if I don't happen to notice that task in time, being able to close my computer on Friday and not rent 10% of my weekend mental space to all the things I could be forgetting ... this is what TimeHero has allowed me to do. Gantt charts, dependencies, color coding, project folders... I can go on and on. The main plus is this, before using TimeHero I did not know this state of mental rest existed - I do not foresee needing an assistant because of this tool. Cons I cannot use siri or alexa (yet) to create tasks Review Source PD Peter D. CEO Management Consulting Used the software for: 6-12 months ### "After years of searching, TimeHero finally delivers on the most efficient/complete management tool." March 24, 2018 5.0 easy to use and easy to report on a subject Pros Before TimeHero:-- for over 40 years, I needed to constantly carry with me a physical, 12 month daily planner and organizer, -- I needed to physically create daily "to-do" lists of tasks, -- needed separate files on all my managers and employees checked daily to update their progress/tasks,-- needed 2-3 separate programs to organize e-mails, follow up communications and track MY time and all my projects, -- and finally, I needed to physically record all my monitoring, checking, updating and progress reports for all my businesses. WITH TimeHero... ALL of the above are now handled by one, simple, easy to use, digital piece of incredible software installed on my Ipad and phone. Wow.. what freedom, what efficiency and what accuracy, in one piece of software. Every business and every person who wants to be more effective/efficient in their daily tasks and projects, need TimeHero. Cons The only real "cons" I have about the software is the actual running and layout of the GUI. I would like to have the "option" to reduce or enlarge/set the width of the columns on the weekly view... i.e. choose and set the width of each column similar to an excel spreadsheet. Would also like to have flexibility of changing the "preset prompt's" in the "new tasks and events" selections to better suit my needs and save even more time. Review Source RA Robbyn A. Team Member Construction Used the software for: Less than 6 months ### "primary use is communicating tasks with coworkers" March 26, 2018 4.0 The primary benefit I see is that my employers can assign and prioritize the tasks that are most important to them, and I can work accordingly. Pros The ability to communicate tasks with coworkers. Please disregard my rating on value for money- I have no idea what the software costs; I cannot rate the value. Cons taking the time to learn how to use certain features. For example- integrating calendars. I keep thinking I have this set up, but then it doesn't pull my tasks. I set it up again, and it pulls them in. The next week, they aren't there again. I am sure it is user error, and something I need to learn. But, it would be helpful if it wouldn't let me set something up wrong in the first place? Review Source ES Elisa S. CEO Executive Office Used the software for: 1-2 years ### "This is the greatest time management software of all time" April 25, 2019 5.0 Honestly, I can the biggest space cadet in the world and I’d lose my head if it wasn’t attached sometimes. I’ve tried every time management software available and nothing seemed to keep me on track. This has been the only one that allows me to do it. Pros I love that you can create templates and it automatically schedules tasks for you. Customer service is amazing as well! Cons My only issue would be that on the main screen of the desktop version you can’t see if tasks have subtasks before checking them as complete. Review Source AK Amy K. Front End Ninja Internet Used the software for: 6-12 months ### "Great software, easy to use and makes my life easier" March 25, 2018 4.0 Pros \- The autoscheduling is amazing, I can book in specific things where needed but it does most of the work for me. - The calendar integration is good, it takes into account when I have a meeting and therefore lose time available for work Cons \- It would be good to have free/read-only users in a team when on a paid plan, so I don't need to pay for clients' accounts when they want to see what's going on with their project - A desktop app or ability to use saved data offline for travel would be useful (I had to screenshot my task list and notes and update when I got off the plane) Review Source VR Verified Reviewer Co-Founder Used the software for: Less than 6 months ### "Automation Brilliance In a Time Management App" March 20, 2018 5.0 Maximize your working time by automating your schedule. Let the ai figure out when you should do things and focus on doing your work. Get your project tasks assigned to the right people at the right time. Pros The template feature allows me to focus on work instead of scheduling. Integration with google calendar is a big plus. Staff is quick to respond to chat inquiries and to fix bugs I've sent in. Cons It's a bit overwhelming at first. The staff has great onboarding features to help offset this, and are quick to help if you have questions. Review Source JM Jill M. Director of Operations Marketing and Advertising Used the software for: 6-12 months ### "Great Organizational Software" April 25, 2019 5.0 Time Hero has a been a great tool to centralize all of our projects and keep our team on track. The customer service has been fantastic and someone is always available to help out right away. Pros It makes assigning tasks to every team member simple. It is easy to track how far along in a project the team is. Sharing files and information is central and easy to access. Cons It would be great if it had the ability to store contact information relating to projects. Review Source BS Bond S. Project Manager Program Development Used the software for: Less than 6 months ### "Improving my time management" May 1, 2019 4.0 All in all getting set up with Timehero has been a very satisfying experience and the transition from other systems has been quite seamless. Pros Coming from other industry standard task management systems i love how timehero improves task management by avoiding task buildup and assigning risk values to my outstanding work. On top of basic task management Timehero provides the ability for me to manage each of my clients within their own project and map out deployments with ease. They also provide one of the best support for a saas company i have seen so far and are very involved with their customers. Cons Up until now Timehero has covered all features i have used. Being new to the product i am sitll exploring the depth of features they offer. Review Source Martin B. Direktør / online marketing rådgiver Marketing and Advertising Used the software for: Less than 6 months ### "A great tool" August 23, 2018 4.0 Pros The AI makes it easy to create projects and reschedule them. I love that I just create all the tasks and TimeHero will make sure that my team execute them. Cons There is a lot of functions (e.g. export) that we miss but the TimeHero team are nice to listen to our wishes and we hope that these functions will be implemented soon. Review Source Gerald V. Creative Director Used the software for: Less than 6 months ### "Best Time management and Team Management cloud software!" June 24, 2018 5.0 Productivity management. Pros Extremely easy to use! I found this to be one of the most useful applications for productivity management! Cons There really are no cons to this at all, I didn't struggle with anything on this site, it was super easy to get used to due to the simplicity of the controls and menus. Review Source LP Luke P. Electrical Engineer Utilities Used the software for: Less than 6 months ### "Take the guesswork out of planning your day" August 25, 2018 4.0 When faced with several dozen small tasks, I found it hard to decide which one to do first; TimeHero has solved this problem for me and brings structure to my day. Pros TimeHero is one of the very few online apps that plans your day for you based on tasks you to entered with estimated durations, deadlines and priorities. No more staring at a screen of to-do tiles, trying to guess which one you should do first; TimeHero will do the work for you. It has an intuitive structure and a beautiful interface that motivates you to get into it and start ticking 'complete'. It will also track time spent on projects/ tasks and provide a timesheet, it allows delegation of tasks to team members, and tasks can be linked logically to execute a project in a specific order. Cons The scheduling algorithm makes some interesting decisions sometimes; ultra critical tasks should be pinned. I highly recommend not letting tasks become late to allow the app to function properly (i.e. reset due dates to be in the future). Review Source JI Joby I. CEO Sports Used the software for: Less than 6 months ### "Great time saver, taking away the need to plan your task order" April 16, 2018 5.0 The major benefit is planning my time, or not having to anymore. Being able just to jot down tasks and even automate their creation via triggers from other events then just forget about them until they pop up to be done makes things much easier. It also focuses your mind on how long things take and what is a productive use of your time. Pros I like the way in which it removes the need to plan your tasks. Just enter them in with a deadline and estimated time to complete them and the system plans your day making sure everything is done before the deadline. Without the need to plan you can get so much more done. Cons No integration with iCal, although they tell me its on the way. As someone who runs his calendar on the Mac ecosystem this is an issues for me. They do have google and Outlook integration already. Review Source AM Anna M. Account Executive Marketing and Advertising Used the software for: 6-12 months ### "Savior for work in many Time Zones" September 30, 2020 5.0 It helps us build out our timelines and keep us in line with our daily calendars. Pros I like being able to use time hero to schedule meetings when we have teams working in many different time zones because it has an easy to view feature that helps with scheduling Cons It's pretty straightforward to use so I have not run into any issues with using the software. It's getting my team to follow the tasks that is hard. Review Source DR Dennis R. President Environmental Services Used the software for: 6-12 months ### "Amazing software! Finally something that works the way we do!!!" March 26, 2018 5.0 It has helped me personally be more efficient and to get a better idea of the efficiency of my organization. I love that I can import my calendars. Pros Simple to use! Intuitive. Helps me stay on track with all my projects! I love that I can assign tasks to different users on the fly and see projects go back on track in real time. Cons I wish it was free! LOL but well worth the money. Mobile needs improvement. I want to be able to quickly click an icon on my iphone and be able to verbally list my tasks and have it go into my inbox. Review Source ST Star T. CEO Legal Services Used the software for: Less than 6 months ### "Wish I had known about this tool a long time ago!" June 22, 2018 4.0 More Productivity Pros Timehero is excellent for team and project management! Timehero makes everyone more efficient and keeps everyone on task. Timehero comes with more than just general features such as the ability to connect with tools you already use. This is more than a simple app, this is a full business automation tool that updates all of your day to day scheduling. By updating your calendars, meetings, etc. your team can work more efficiently. The key to Timehero is removing the need to have to constantly plan. Timehero does the planning for you. All you have to do is plug in the details and it will plan your entire day. Cons There is a need for Apple integration. Google and Outlook are great tools, but I use Apple apps for almost everything. Review Source GC Guy C. President Utilities Used the software for: 1-2 years ### "Very effective combo tactical task management and project management solution" April 1, 2019 5.0 Wonderful, product easy to use, response to questions quick and competent. Pros Ease of adding tasks, automated scheduling, reoccurring templates for projects, ios and web apps elcellent interfaces. Cons I have used TimeHero with a company that used gmail making it easy to intergrate with zapier to add tasks, my current company uses Microsoft Exchange and is not flexible requiring a additional step when adding tasks. Review Source Miguel G. Development engineer Telecommunications Used the software for: 1-2 years ### "Tu agenda virtual" February 1, 2023 4.0 Pros Te permite planificar tareas, llevar una gestion de los proyectos que se tienen asignados. Cons Es de pago con dos versiones una versión pro y una versión premium que no se ven las apreciaciones realmente Review Source Christopher S. Founder Automotive Used the software for: Less than 6 months ### "Easiest Project Management I've Used!" March 26, 2018 5.0 Pros I love that you can link many items that are dependent on each other. The ability to set due dates is intuitive and freeing. Timehero makes it so easy to assign to team members, get updates, and share files. Cons I believe that if you don't need a full project management system and you need a simple list tracker this can overwhelm you. Also it is dependent on your team using it. As with any software certain people will have reservations of any new software. Review Source PC Peter C. Jr vice president Financial Services Used the software for: 1-2 years ### "Peter Crossgrove " August 23, 2018 5.0 Pros Integrated with outlook Easy to track task Easy to see what task completed Easy to book task good mobile app Cons Love it nothing I would change keep doing what your doing Review Source Abigail K. Consultant Professional Training & Coaching Used the software for: I used a free trial ### "Great Time Management Tool for Online Business Owners" September 6, 2018 5.0 It was good and I have recommended it to different coaching clients that I have that have struggled with time management as I know that it may help them know where to put things that they can't seem to find the time to fit into their schedules. Pros I liked that it plugged in my tasks where there was time available for them. Cons It was sometimes difficult to find the tasks that I needed to find. I added a task and then had trouble finding that task in TimeHero. Finding tasks is super important to productivity. Review Source VR Verified Reviewer Founder Used the software for: Less than 6 months ### ""To-Do list who?"" July 8, 2018 4.0 No need to constantly plan your workday Pros Takes care of your daily schedule. it is like your own personal pocket reminder/assistant. But more than that, it can also keep track of your colleagues' task, organize your emails and create business reports. Cons The layout could be improved a bit. More options to give us faster ways to schedule like a voice option (Alexa-type). Review Source JA James A. Managing Director Used the software for: Less than 6 months ### "I've spent a lot of time researching the market for a solution like this - Time Hero hasn't disappoi" April 16, 2018 5.0 Pros \- Clean interface - Templates - very useful when your company is completing similar processes for projects - Calendar Integration - Office 365 - Auto scheduling - Reduces the burden for management to schedule tasks Cons \- More flexibility for re-arranging the schedule would be useful - The ability to reschedule all tasks from previous days as an admin - Needs the ability for recurring tasks (this is being worked on I believe) Review Source Zdeněk B. Majitel Computer Hardware Used the software for: I used a free trial ### "Timehero" September 10, 2018 5.0 Pros Most of this software has liked the clarity and simplicity of control at a very affordable price. Cons I found nothing, only the support could speed up Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.