CHEQROOM

CHEQROOM

4.5 / 5 27 reviews

Who Uses This Software?

Small to large organisations staying on top of a lot of valuable assets. E.g. AV equipment, IT equipment, construction equipment, ...


Average Ratings

27 Reviews
  • 4.5 / 5
    Overall
  • 4.5 / 5
    Ease of Use
  • 4.5 / 5
    Customer Service

Product Details

  • Starting Price
    $19.00/month
  • Free Trial
    Yes
  • Deployment
    Cloud, SaaS, Web
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    Documentation
    Webinars
    Live Online
  • Support
    Online
    Business Hours

Vendor Details

  • CHEQROOM
  • www.cheqroom.com/
  • Founded 2013
  • Belgium

About CHEQROOM

CHEQROOM provides a clear overview of your equipment in the cloud. Thanks to our mobile fixed asset management app, you can keep tabs on your assets wherever you are. Rest assured that CHEQROOM keeps your equipment data up-to-date and in the right location, allowing you to stay on top of your inventory. And last but not least: add invoices, agreements, confidential files - CHEQROOMs fixed asset management solution does it all!


CHEQROOM Features

  • Asset Budgeting
  • Asset Lifecycle Management
  • Audit Trail
  • Barcoding / RFID
  • Depreciation Management
  • Disposal Management
  • Document Management
  • Inventory Tracking
  • Tax Management

CHEQROOM Reviews Recently Reviewed!

Great way to manage the use of equipment from all parties during a very busy and hectic time.

Oct 18, 2017
4/5
Overall
3 / 5
Ease of Use
3 / 5
Features & Functionality
3 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Helps to maximize our prep time of the materials we use during campaign by showcasing what is available and providing one system to report to.

Cons: People don't follow the instructions and forget to follow the steps for the system to easily function. Maybe there are too many steps for some.

Overall: One place to communicate on the availability of campaign items as opposed to asking multiple people if they know where things are.

Vendor Response

by CHEQROOM on October 19, 2017

Thanks for taking the time to write up a review, Nieves! Please let us know how we could work on reminding your people to keep following the steps. Cheers! Vincent

The best out there for a reasonable price. Not perfect, but they keep improving it.

Jul 27, 2017
5/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: It's easy to manage inventory, user accounts, etc. Having it be web-based is great because it's accessible anywhere. Good system for reservations and checkouts.

Cons: It's great to have a mobile app, but UX isn't great (navigation isn't intuitive, takes too many steps to do things) and I find myself just going to find a computer rather than use the app. The service has occasionally been very slow.

Overall: Simplifies equipment checkout, allows me to pass that off to student employees.

Cheqroom Review

Apr 10, 2017
4/5
Overall
5 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: I had a great customer service experience. I contacted our rep and he helped me out with a custom label template. We have a policy in which students must make the equipment request two days prior to pick up. Also, there is not equipment check over the weekend, due to the office being closed. I would like to request an update in which I could customize the system to correlate with our policies. For example, requestors could not schedule a same day pick up. The day of the request and the following day would not be available and, Saturday and Sunday would be un-selectable as well.

Streamlining Asset Management and Self-Checkout

Mar 28, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Our production studio considered probably over a dozen asset management systems before we chose Cheqroom. Our consensus was that Cheqroom was the only forward moving company that really strived to innovate and take asset management and check-out into the 21st century.
If you're curious about our workflow here it is:
We run a creative studio within a church organization. People who handle our equipment range from creative professionals to departments that need to borrow, let's say a card reader. Each person on our production crew has their own account and they use the app to scan and self-check-out equipment. The departments can drop by anytime while our studio is open and we ring up their items for them under an account made just for their department as a whole. Self-checkout is HUGE and what takes it to the next level is the mobile apps. QRs are annoying once in a while, but great most of the time as they are the best choice for mobile/camera scanning. Barcodes work too but sometimes mobile cameras have a hard time resolving the close lines.

Well those are my thoughts. Cheqroom is has worked well for us and until someone else does something significant on the block, it is pretty much a no-brainer.

P.S. Did I mention that one of my favorite features about Cheqroom is assigning photos to an item?? Oh yeah, you just type in or copy and paste the item name and it automatically pulls a few photos from the internet. That's right. Welcome to the 21st century.

Cheers.

Worth it for self checkout setup.

Mar 27, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Manage ability and self checkout setup.

Cons: Needs built-in notification system for late returns and checkout info confirmation etc

Overall: Got this just this year. Trying to get it setup for a user base of about 1k across 9 office locations. Works great UI could use some tweaks but people get it quickly.

Recommendations to other buyers: Web hooks are too complicated. Finish the ability to use ad to manage accounts by matching my employer credentials for each employee. No extra passwords needed.

Great product, a bit too expensive

Mar 27, 2017
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Intuitive. Easy to set up and use. Effective inventory tracking. Great reservation making system.

Cons: The pricing scale makes too big of a jump from 50 items to 250 items.

Overall: This product is exactly what we were looking for. Our high school has cameras and audio recording equipment that students can check out. We had been using just a Google Doc to keep track of it all. But Cheqroom was perfect for us. We labeled each item with a QR code and use a barcode scanner for check-in and check-out. The student aides that run the room have found the software very intuitive and easy to use. We have been able to manage reservations and checkouts far more effectively.

The only complaint we have is the price. We have 60 or 70 items in inventory. There is a very reasonable price for 50 items, but the next step up is 250 items for $900 per year. We went ahead and did that, but I don't think we'll be able to justify that again in the future, so we'll have to figure out how to make 50 items work even though we have slightly more than that. If there were more incremental price increases based on the number of items (a 100-item option would be ideal), I would give the product 5 stars for sure!

Vendor Response

by CHEQROOM on September 05, 2017

Hi Arik, Thanks for taking the time to review CHEQROOM! I'm glad to tell you that in the meantime we also have a 100 item plan. Just go to your Account page and change your subscription. Whatever is left on your subscription during the downgrade, will become credit for the future! Would be great if you could bump us up to the 5-star review afterwards! ;) Cheers, Vincent

Great tool for our video-production

Mar 27, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
3 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: easy to add new items
easy to check out items

Cons: only available in english

Overall: Cheqroom enables us to keep track on our equipment with minimum effort. It is the tool we were looking for as we do not have somebody who keeps care of all the small and large items we use for recording and producing. Cheqroom makes it possible to have everything organized for two teams with 12 people in each team.

Vendor Response

by CHEQROOM on March 29, 2017

Hi Michael, Thanks for such a great review! Let us know if there's anything we can do to make the product work even better for you. Cheers, Vincent

Perfect solution for University Media Gear Rental

Mar 24, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Easy to use

Cons: Wish I could automatically print out a PDF agreement when I checked out

Overall: We've been using Cheqroom for two years now at a major state university in the US for video gear checkout/rentals for students and faculty. We demoed several solutions for our 200+ piece gear library, and Cheqroom was far and above the best. It's very easy to set up and use, they continually improve the software, and the staff is super responsive to suggestions. I couldn't imagine running my lab without this service.

Vendor Response

by CHEQROOM on March 29, 2017

Hi Karl, Thanks for taking the time to review our software! It's words like these that makes our team super proud to have you as a customer and continue to strive to make our tool better. Cheers, Vincent

Great Product

Mar 22, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money

Comments: It has worked great for us and other departments that use it. It is easy to understand and is a product that I will refer people to.

Vendor Response

by CHEQROOM on March 23, 2017

Hi JuanCarlos, Thanks for such a great review! Our team is pleased to hear you like our software so much. Let us know if there's anything we can do to make your experience better. Cheers, Vincent

loan it equipment

Mar 22, 2017
5/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: smartphone

Cons: more language like French

Overall: Nice software, and very good support , have some bugs, but i believe they will fix it
very pratice on the smartphone

Recommendations to other buyers: have some bugs

Vendor Response

by CHEQROOM on March 22, 2017

Thanks for a great review Olivier! Cheers, Vincent

Exactly what we were looking for...

Mar 21, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Excellent way for the entire staff to check out the equipment so we can keep track of who is using it and who will need it for the future.

Cons: Staff gets a little confused about reserving, checking out and checking back in.

Overall: We were searching for an inventory system that our whole staff could use for our A/V and campaign equipment. Cheqroom was perfect. The price is wonderful and the customer service is great!

Vendor Response

by CHEQROOM on March 22, 2017

Thanks Jennifer! Our team is thrilled to hear such good feedback. Please let me know if there's anything else we can do. Cheers, Vincent

Great price for the basic plan.

Mar 21, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
3 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: Easy to use and to navigate and scheduling is easy.

Cons: Asset restriction to certain users cannot be done without monitoring from external software.

Overall: Cheqroom is great and easy to use. It's making asset management easier. However, I would like to see features that would block certain users from reserving certain equipment. There's also a huge price difference with the intermediate subscription, which makes it hard to upgrade as a non-profit organization, even with the discount.

Overall, it's great for the basic subscription if staying under 50 items is achievable and if all users can have access to all assets. If increasing assets and restricting asset usage is a priority, Cheqroom would have to develop some things.

Vendor Response

by CHEQROOM on March 24, 2017

Hi Joshua, Thanks for taking the time to write up a review. We totally get your request for finer grained access control and I'm glad to tell you it's on the roadmap. We hope we'll be able to delight you with this new feature soon. Cheers, Vincent

CHEQROOM was just what I was looking for...

Mar 21, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: The app. Scanning the QR codes makes it easy.

Cons: I wish I could give custody or a check-out without having an email/phone number and full "contact" for someone. It's been easier as I've built up my contacts, but would love to just use a name and add email or phone number later. Seems it makes me do that first before I can give custody in the app.

Overall: I've been tired of losing and misplacing hard drives, as well as other items we often loan out to freelancers. Cheqroom has helped keep track of what goes where. The phone app makes it really easy to scan and check an item out to someone.

Vendor Response

by CHEQROOM on March 22, 2017

Hi Victor, So glad to hear you like our software so much! We're definitely working on your suggestion about the full contact info. I'll ping you by email once we have improved it. Cheers, Vincent

Organized and easy to use

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Cheqroom is a great tool for any business to manage inventory, and the amount of information you're able to add to each item makes it easy to keep track of single items. Checkouts are easy, the pdf agreement you can generate helps a lot in keeping track of your business, and the layout of the website is overall user-friendly and good-looking.

Vendor Response

by CHEQROOM on March 22, 2017

Hi Michael, Thanks very much for such a great review! We work really hard on making your life as an equipment manager a lot easier. Please let me know if there's anything else we can do to make CHEQROOM even better. Cheers, Vincent

Great solution

Mar 21, 2017
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Comments: We previously used freeware to track media checkouts and distribution. Cheqroom has proven itself worth the cost with an intuitive, customizable solution that we now use daily. Aside from a few features we'd like added, we are very satisfied with the program.

Vendor Response

by CHEQROOM on March 23, 2017

Hi Jim, Thanks a lot for your feedback! Our team really appreciates hearing about your experience. Let us know if there's anything else we can do. Cheers! Vincent

Finally! A checkout system we can afford!

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money

Comments: I work at Fitchburg State University and we have Photo, Film / Video, Graphics and Game Design equipment to check out to more than 700 students. Finding a system that works for us has been a long search but Cheqroom has all the features we need and, the program appears to get upgrades and improvements all the time based on customer feedback. and use. The admin side for importing and updating equipment is super simple and checkout aspect is simple to use for my student workers. There are some features we don't use yet and, some features we would like added but, so far, we are definitely impressed! Cheqroom has drastically improved our ability to inventory our assets and and track equipment locations, use and repairs. Thank you !!!

Vendor Response

by CHEQROOM on March 22, 2017

Hi Coe, Thanks for taking the time to write up such a great review. We're thrilled to hear you're enjoying CHEQROOM so much. Cheers, Vincent

cheqroom quality

Mar 21, 2017
4/5
Overall
5 / 5
Ease of Use
2 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: pictures and QRcodes

Cons: QR code reader needs to be upgraded has trouble reading sometimes.

Overall: The program over all is good. I like some of the features and functions that is comes with. but it could use some more attention in the app portion, the QR code scanner could be a litte better is takes a while and certain angle to ready the QR code or sometimes is can read it at all. it could also use a digital signature like so we can have our guys sign for checkouts through the tablet on the spot since we do construction and most of the time we are on the road and would be easier to just have them sign and email them a copy. I like the product and customer service you guys provide just need some fine tuning . Cant wait to evolve with you guys.

Recommendations to other buyers: needs a digital signature feature light signing for a package and to be able to email them the PDF agreement. pictures need a function were you can add notes to an individual picture instead of the generic number that pops up.

Great solution to a tough problem.

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: I manage several hundred thousand dollars worth of equipment for a New Media School. Cheqroom not only helps me keep track of it, but the mobile features and ease of reservations get that gear into my students hands more easily. Also the support is amazing and super responsive. Sometimes problems are fixed within hours. Really great company all around.

Vendor Response

by CHEQROOM on March 23, 2017

Hi Seth, Thank you for an awesome review of our software! Looking forward to serving your and Colorado Mountain College for many years to come. :) Cheers! Vincent

Great product. Still working out the bugs

Mar 21, 2017
4/5
Overall
4 / 5
Ease of Use
3 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money

Comments: This is hands down the best reservation software I've ever used. Only downside is that there is sometimes bottlenecking of bandwidth that slow down things to a crawl. I've been assured this is being fixed though and their customer support always answers in less then 24 hours.

Vendor Response

by CHEQROOM on March 23, 2017

Hi Nathan, Thanks a lot for taking the time to review our software. I can already let you in on a secret... we have some huge improvements coming for the speed and responsiveness of our apps. Looking forward to hearing your feedback on it. Cheers, Vincent

Cheqroom Is Wonderful!

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Cheqroom has been fantastic, helping us develop and maintain a rental system. We are able to easily hop on the site, see what we have available, assign a board or boat and then mark it as checked out. We can use flags to determine what needs repair, and we are able to keep a running log of everything that comes in and out.

Vendor Response

by CHEQROOM on March 21, 2017

Thanks for a great review Ashley! I hope we can continue to serve you even better and better in the years to come. Cheers, Vincent

Bringing some sanity to equipment management

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Both mobile and web interfaces

Cons: Working with kits can be a little kludgy at times.

Overall: Before CHEQROOM we had a significant (sometimes insurmountable) challenge in ensuring that we knew who had what equipment in the field (typically presentation and communications devices and tools). We also had a hard time keeping track of notes and exception information (e.g., this device is over usage limits, or this device seemed squirrely and the batteries might need changing). CHEQROOM has given us a way to have an effective audit trail of who used which devices and allows those of us managing devices to capture additional information that keeps us from putting poorly functioning equipment in the field. Integrations with Zapier also save us time with reminders and follow-ups to return equipment. It's been a tremendous time saver.

Vendor Response

by CHEQROOM on March 21, 2017

Hi Kristan, Thanks for taking the time to review CHEQROOM. Feedback like this means a lot to us! Let me know if there's anything specific we can do to make our products help you even more. Cheers, Vincent

Solid Product -- Easy to Use

Mar 21, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use
Simplicity
Flexibility
Management Options

Cons: None

Overall: We use Cheqroom in a college environment where about a hundred students are checking out gear on a daily basis. This program is easy to set up and helps us manage our equipment better than anything we've used in the past. I would highly recommend it to an organization of any size who needs to manage gear effectively.

Vendor Response

by CHEQROOM on March 21, 2017

Wow Meaghan, thanks for the splendid review! Please let me know if there's anything we can do to make your equipment-management life even better :). Cheers, Vincent

Best I have found

Mar 21, 2017
5/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money

Comments: I have to look for a solution for equipment check out for years and never found something I was satisfied with. So many of the options out there are unwieldy, way overpriced, and ugly. CHEQROOM solves those problems.
Pros:
-Does what we need it to do
-QR code scanning to speed up process
-Web-based so it can be accessed anywhere
-Very decent mobile app
-Not exorbitantly expensive, although still a bit pricey
-Attractive design

Cons:
-Not all the user experience is totally intuitive
- sometimes is really slow, occasionally I have had pages not loading

Vendor Response

by CHEQROOM on March 21, 2017

Hi Collin, Thanks for your kind words and taking the time to write up a review. We have some huge steps forward coming in terms of performance. We're looking forward hearing what you think. Cheers, Vincent

Good software and is improving

Mar 21, 2017
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
Likelihood to Recommend: 8.0/10 Not
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Comments: Cheqroom has helped us really start to develop a good process around tracking our equipment rooms assets. Web-based reservations and checkouts have been a great improvement for our college. Cheqroom's support has been helpful as we've started to roll out the software and they are open to feature requests (and following up when they get launched).

Vendor Response

by CHEQROOM on March 21, 2017

Hi Ricky, Thanks you so much for your review! We're continually improving our software. Please keep your ideas and feedback coming. Cheers, Vincent

A Keeper!!

Mar 08, 2017
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Comments: I have attempted to use multiple tools such as this. They all held the same concept, but Cheqroom has by far been the best conglomerate of what I've found. Their usability is most definitely second to none! I will undoubtedly be using this alone from here on out! Keeping up with my distributed equipment has never been this easy!

Vendor Response

by CHEQROOM on March 09, 2017

Hi Tracy, Thanks for your review! Let me know if there's anything we can do to make CHEQROOM even more enjoyable.

Wonderful Service!

Mar 07, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: My video production company, Mobile Mod Productions, often sends out company equipment with our team members. We keep a strict schedule and everyone does their best to fill their part. My job is to issue out said equipment (cameras, sound gear, lenses, lighting). This is not an easy feat when we have several crews out at a time handling various jobs. I was becoming bogged down trying to juggle the confusion. Then I came across CHEQROOM and I am beyond grateful I did! Their equipment management software is second to none. The software allows me to have very tidy outline of where and to whom each individual piece of equipment is checked out to. It allows each team member to report, immediately, any malfunctions or repairs the gear may need. We have noticed quite a notable change in our overall maintenance of our gear. I was also able to enhance our deadline completions by utilizing the 'turn-in-your-equipment' warning emails that come along with the service. Any time a piece of equipment¿s operator was approaching a deadline, they would have a pre-notice of that deadline. This is an all around wonderfully useful tool! I'd highly suggest it to any company that may lend out company equipment to numerous crews! Very user friendly, and though I only needed assistance once, it was the politest costumer service I have ever dealt with. Thanks guys!

Vendor Response

by CHEQROOM on March 08, 2017

Hi Jonathan, thanks for your kind words and taking the time to write up a review. Let us know if there's anything else we can help you with.

Great tool that saves me a lot of time and money

May 07, 2015
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: - Affordable
- Easy to use
- Flexible
- Excellent customer service
- Great value for money