# KanbanFlow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is KanbanFlow the right Project Management solution for you? Explore 60 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/161732/KanbanFlow/reviews --- KanbanFlow 4.5 (60) [View alternatives](https://www.capterra.com/p/161732/KanbanFlow/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of KanbanFlow Ease of use 4.7 Customer Service 4.4 ## Pros and Cons in Reviews David O General ManagerMedical Devices, 11 - 50 employeesUsed the software for: More than 2 years. “KanbanFlow has helped us track our time and manage projects effectively.“ May 5, 2021 MG Marina G Instructional CoachEducation Management, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “It can be difficult to remember to use it all the time.“ May 6, 2024 AB Abhishek B Research and Development engineer Electrical/Electronic Manufacturing, 10,001+ employeesUsed the software for: More than 2 years. “It's an amazing tool to have for cross collaboration across R&D, production, business, and management, for project development.“ November 13, 2020 Pawe¿ G EditorTranslation and Localization, 51 - 200 employeesUsed the software for: 1-2 years. “The sync between desktop and mobile is average, sometimes I would say bad, especially because KanbanFlow didn't have mobile app when I was using it (it only provided a mobile friendly website, which wasn't so good - it lagged a lot and it is the main reason I'm not using KanbanFlow anymore, although it's a solid software).“ September 5, 2021 Carlos S RPA DeveloperChemicals, 51 - 200 employeesUsed the software for: 1-2 years. “It is very useful and speeds up business and organization.“ December 10, 2021 MP Maria P Regulatory Affairs ManagerMedical Devices, 10,001+ employeesUsed the software for: More than 2 years. “Time tracking tool had no automatic report function for a defined or customizable time period and therefore had to be calculated manually“ April 19, 2022 VG Vivek G ManagerHospitality, 2 - 10 employeesUsed the software for: 1-2 years. “I loved its time tracking feature and Pomodoro statistics kept me motivated.“ October 24, 2020 JW Jamie W Product Marketing ManagerInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “The UI is a little dated, and the lack of dedicated mobile app makes this access a bit limiting when on the move.“ June 21, 2021 ## Showing most helpful reviews Showing 1-25 of 60 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use David O. General Manager Medical Devices Used the software for: 2+ years ### "A Great Kanban Board for Starters" May 5, 2021 4.0 KanbanFlow has helped us track our time and manage projects effectively. Pros KanbanFlow is free and easy to use. We decided to use KanbanFlow instead of tracking projects in Excel and it was a great decision. Cons The program is not feature rich so there are likely more robust tools on the market. However, for people starting with tools like this, simplicity can be a good thing. Alternatives considered [Businessmap](https://www.capterra.com/p/148476/Kanbanize/) Reason for choosing KanbanFlow We wanted to try a free offering first Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We needed a project management tool which could be edited and viewed online Review Source Scott E. Founder Used the software for: 1-2 years ### "The best kanban flow experience, and flexible enough to do just about anything!" October 10, 2017 5.0 This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline. Pros KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users. This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months. We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect. Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons: 1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task. 2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do. Cons Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone. Review Source SG Sam G. Associate Director Management Consulting Used the software for: 1-2 years ### "Lightweight and Free to Use Kanban" January 24, 2020 3.0 It is has been a positive tool for organising my personal workload and communicating it with my team Pros The product is free and it is simple. It's lightweight, multi user nature makes it easy for teams and users of varying competency with IT Cons The swimlanes are a paid feature which are a nice to have but not critical. You also can't move completed tasks any past date you wish. But these are not big deals Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing KanbanFlow Free and simple Review Source Alexander D. Audiovisual Communication Retail Used the software for: 1-2 years ### "Project and work tracking" August 20, 2023 5.0 A follow-up of each task improved the work as the group was able to have the information of updates in real time and all at the same time Pros It provides an overview of all the work that is being carried out, having an improved follow-up on each task and giving it correct completion before starting the new task. All of us in the work team keep informed of each update that is being executed in each task to so carry out a more organized work Cons The response time to the questions made through email takes a bit, as a suggestion it would be good if they responded faster Review Source Gabriel C. Operational Manager Computer Software Used the software for: 6-12 months ### "Fast tool for managing Agile teams" February 11, 2019 5.0 We've used this tool (both the free variant and paid subscription) for managing multiple projects in the past. The software is extremely user friendly and everyone from developers to clients loved it. KanbanFlow is heavily oriented on managing large numbers of concurrent work-in-progress tasks (Kanban), so it's dashboard is a collection of swim-lanes depicting the current progress. It allows for registering individual user accounts and assigning these to Agile boards. The developers loved it as it is extremely simple to create a task, to update it's status or to record work. The management & clients liked that they got an easy overview of everything that was getting worked on. The paid subscription, while adding additional functionality and removing some of the limitations, is mostly focused on reports creation and task analytics - the latter was especially appreciated since it makes it easy to highlight time-hogging stories or tasks. All-in-all this was immensely helpful for agile teams; more so when looking at the pricing - while KanbanFlow does not come with all the bells and whistles, it provides a solid feature set for a fraction of the price of other Agile trackers (e.g.: JIRA) Pros \- Lightweight interface focused on speed, that manages to provide all functionality up-front - Easy to log work hours & easy to export reports - Task management can be easily grouped on multiple boards & teams - It's (paid) analytics feature does provide valuable management information. Cons \- The free option lacks the possibility to integrate with other mainstream software (however the paid version works with many various services) - Does not allow for on-premises installation, all information is stored on their own servers/cloud. - Workflow customizations are not possible. Review Source Ronald L. Content Manager Internet Used the software for: 2+ years ### "Productivity boosted!" January 23, 2019 5.0 KanbanFlow helped us organize a large set of tasks for a team of 19 people. Management also was able to create their own boards so we can keep track of different situations and on different levels. We never encountered problems setting up accounts and the site is always available and stable. We would be lost without it at this point! Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day". Pros \*How easy and intuitive it is even for people that has never used something similar \*Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks \*Allows to manage different boards which is awesome for management \*Setting up accounts is quicker than you can imagine \*Makes you stay so organized that it's impossible to stop using it \*Stays efficient even with large teams Cons \*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented. \*There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities. Review Source Rick P. Director Used the software for: 2+ years ### "My favorite Kanban webapp" January 18, 2018 5.0 Pros All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish. Free tier includes unlimited boards, and that's awesome. The webapp is wicked fast on Chrome. I mean really really fast. Premium tier is fairly priced. Powerful premium features. The app gets lots of attention from devs and is updated frequently. Cons Administration of boards is a bit tedious, requiring several clicks, and then clicks back to start over with a fresh board. I can't find any way to increase the font size, other than zoom in Chrome. Advanced functionality isn't free, and I imagine if you're a business with more than a couple team members, you'll need the premium tier. Review Source Fabio G. Innovation Leader E-Learning Used the software for: 2+ years ### "Been using it daily for two years" January 8, 2021 5.0 My third Chrome Tab every day Pros Easy, flexible, you can create your own board, one that works for you. I think this is the best feature a software like this can have. Cons Sometimes items in my backlog drop to the bottom, don't know why... not a big deal Review Source Josh L. Business Development Analyst Internet Used the software for: Less than 6 months ### "Stellar task manager, better than Trello" February 2, 2019 5.0 I am using this now as my full-time task manager. It does two things very well: simply lays out all of your cards, and allows you to time your work on each of your tasks. I like that the pomodoro timer isn't "fake". It is tied to whatever task you are working on, and you can easily switch tasks mid-pomodoro, and the appropriate time is logged to each task. So at the end of the week I can see by color, by label etc how much time I spent on everything. I only have two minor gripes. One is that the UI is starting to get dated, the other is that recurring tasks show up again after you mark them complete. This is not a bug or anything, its just annoying to see it pop right up again. It feels like I was robbed of my gold star of completion. For now, I have an external system setup instead, on a cron job. So these tasks get posted to the API and show up on the board. Pros I liked the pomodoro timer as well as the simple layout. Cons Completed recurring tasks get put immediately back onto the board. Would love the option to hide them until near the time it recurs. Review Source Bruno C. WordPress Developer Used the software for: 1-2 years ### "KanbanFlow is a great tool with a great price" July 25, 2018 4.0 Pros It's free version already comes with valuable functions. It's board view is easy and great to handle project tasks with support to collaboration and time tracking functionalities. Cons It repeat task functionality could be better, showing just what is next to be done, but it only show all the future tasks, which make some tasks to appear in the wrong time. Review Source MG Marina G. Instructional Coach Education Management Used the software for: 1-2 years ### "Easy to use" May 6, 2024 5.0 Pros KanbanFlow makes it easy to prioritize tasks for yourself or a team. I love how you can sort into different categories and edit your progress on each task. Cons It can be difficult to remember to use it all the time. Review Source VR Verified Reviewer Social Media Coordinator Retail Used the software for: 1-2 years ### "KanbanFlow keeps me organized!" October 16, 2018 5.0 Pros I love KanbanFlow -- it's a simple and easy design and helps keep me on task! It's the best to-do list I've ever had! Cons Nothing -- I love KanbanFlow and will continue to use it. Review Source Bill P. Owner/instructor Sports Used the software for: 6-12 months ### "My Opinion" October 3, 2018 5.0 Overall I LOVE this software and will continue to use it for years. Pros I love this software. It is easy to learn and use! Cons I own a self defense studio and wish that I could adjust the length of the breaktimes to match the length of my classes. Some are 45 minutes and others are 60 minutes Review Source JV Joseph V. Computer Support Tech Used the software for: 1-2 years ### "This tool is a great way to keep organized" April 2, 2018 4.0 Pros We have been using this to keep our team up to date on where our various projects are progress wise, and make sure everyone knows what they need to do. Cons It would be nice if there were some charts and reports that could be run like there are in a few alternative tasking apps (like Wrike). However, KanBanFlow has been great. Review Source DN Daniel N. IT Manager Furniture Used the software for: I used a free trial ### "Basic Kanban Tool" November 16, 2018 4.0 I wanted to experiment with kanban task boards, and this was a great initial platform. I have since moved on to using another product with more features, but kanbanflow is definitely worth looking into for a basic, easy-to-use solution. Pros Compared to other kanban software, this one is really simple and easy to use. Get rid of the sticky notes on a whiteboard and use this instead! Very easy learn and start using. I used the free version, which was great for my needs. However, you can also go on subscription to get the full raft of available features. Cons If you are looking for a kanban with lots and lots of features, you may find kanbanflow a bit lacking. It's real strength is its straightforward and easy-to-use design. Review Source VR Verified Reviewer Professional Cleaner Individual & Family Services Used the software for: 1-2 years ### "Good for group project management" May 9, 2018 4.0 Very good project management software. Pros It has worked well of us when managing multiple projects with many different collaborators. I like that I can control what the different columns are called and that everyone has their own dashboard Cons I think the price is a little high for what this software can offer. I feel like its a little to limited on what it can do, I think its a great idea that they could take further to incorporate more of like a to-do list feel. Review Source SS Scott S. Management Consultant Management Consulting Used the software for: 6-12 months ### "Used it to develop a Kanban Board for a software development process." July 11, 2017 5.0 Solved our problem at very low cost. Pros Easy to use. Demo version allowed for proof of concept in one day. Provided a number of fields that fit directly to our requirements. Cons It would have been nice to have the ability to rename certain fields to suit our local conventions and names. Also, there is some difficulty deleting values from selected fields. Review Source VZ Volodymyr Z. Used the software for: I used a free trial ### "Easy and fast Kanban Flow" January 8, 2019 5.0 Pros This is the best solution I've ever seen. Please add multilingual (Russian, Polish). I can help with the translation. Thank you so much! Don't stop! Cons In the free version, you need to make it available to attach files - at least up to 10 MB. I would like to see a special application for iphone. Review Source RC Ryan C. Graphic Designer Marketing and Advertising Used the software for: 2+ years ### "simple & user friendly" September 27, 2021 4.0 Pros Simple and user friendly kanban flow chart Cons User interface could be improved - Uses fonts that clash with my system (windows 10) Review Source JW Jamie W. Product Marketing Manager Information Technology and Services Used the software for: 2+ years ### "Easy to use but powerful Kanban tool" June 21, 2021 4.0 Love it, use it every day and couldn't be without it. Pros Very easy to use with simple features that allow a lot of collaboration, customisation and easy to view tasks from across the team. Sub-tasks, reminders and file sharing make this tool a great asset to our stack. Cons The UI is a little dated, and the lack of dedicated mobile app makes this access a bit limiting when on the move. Review Source MP Maria P. Regulatory Affairs Manager Medical Devices Used the software for: 2+ years ### "My first software for project managament " April 19, 2022 4.0 Was my first software experience for project management within a software-experienced company. Was a good basis to learn agile project management and team functionalities. Pros very intuitive to handle, board very easy to structure and offers nice overview, team functionality in bought version was very helpful for kollaboration across departments. Cons Time tracking tool had no automatic report function for a defined or customizable time period and therefore had to be calculated manually Review Source VR Verified Reviewer Editor Translation and Localization Used the software for: 1-2 years ### "KanbanFlow - one of the best Kanban's on the market" September 5, 2021 4.0 I really liked KanbanFlow, but as a person who thinks that sync between mobile and desktop is crucial - I guess it's not the best software on the market. Although, if you are a person, who doesn't need this sync and focuses only on the desktop -> go for it and give it a try. Pros I've used KanbanFlow for about 2 years both for work and study. This task manager is extremely easy to use and offers a lot of options. It's classic design is also a big plus, especially for people who think that less is more in this kind of software. The customized Kanban boards are really easy to use and edit, which allows you to simply change your current plan and adapt it. Cons The sync between desktop and mobile is average, sometimes I would say bad, especially because KanbanFlow didn't have mobile app when I was using it (it only provided a mobile friendly website, which wasn't so good - it lagged a lot and it is the main reason I'm not using KanbanFlow anymore, although it's a solid software). Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) I needed a simpler design. Review Source VR Verified Reviewer RPA Developer Chemicals Used the software for: 1-2 years ### "Kanbanflow is a great activity management tool." December 10, 2021 5.0 The experience is great with this software that only optimizes and organizes the workday routine. All the activities to be performed on the day, week and month are highlighted and it helps to always maintain the commitment to do everything correctly. Pros Kanbanflow has been helping me every day to keep my development activities and projects organized and up to date, mainly in complying with the requirements and schedules carried out by me and management. I really like the internet, the menus, and the easy way it is to insert and edit the activities within the projects in the tool. It is very useful and speeds up business and organization. Cons Kanbanflow software could improve and enhance more project time management capabilities. There are details that can improve from reminders and alerts as well. Review Source DW Daniel W. Software Engineer Computer Software Used the software for: 2+ years ### "Excellent and Easy to Use Kanban product" February 25, 2019 5.0 I have so far only used the free version, but I have thought many times I should buy the premium version if for no other reason than to support this great company and product. But with the free version I have all I need. I just use this for personal use. Where I currently work, they're already invested in Atlassian JIRA, so I can't influence them to purchase KanbanFlow, but if I am ever at another company or job where it comes up, I would enthusiastically recommend KanbanFlow. (Because compared to JIRA, KanbanFlow is so much easier and faster to use). I use this to track my Personal To-Do's and to track my Work To-Do's. I'm a software developer and when I get hot and heavy on a large complex project, I break down the work into tasks on cards, and it helps me organize and focus so much more. It's very easy to set up a board and add cards to it. I use the subtask checklist a lot, and I sometimes use the color coding too. It's so easy to move cards around the board. I haven't needed or tried to track history on a card, or track time, but those features (especially the time) seem to be available. The mobile website is great too, and I am able to move cards around or add/edit cards using chrome browser on my andriod phone, and it works surprisingly well. Pros Easy to use and fast. Setting up a board, adding entries to it, moving them around, is incredibly easy, intuitive, and fast. Cons Adding labels is a little slow. I wish I could add labels to cards more quickly and easily. As a result, I don't use the labelling feature much. Review Source VR Verified Reviewer Co Founder and COO Used the software for: 6-12 months ### "Great and easy-to-use software that helps me stay organized at work every day." October 20, 2017 5.0 It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive. Pros I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done. Cons I think the actual design is a bit dated, I just don't love the look of the software as much compared to what else is out there. 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