--- title: "KanbanFlow Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about KanbanFlow Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/161732/KanbanFlow/" page_type: "product" language: "en" publication_date: "2026-09-30" --- # KanbanFlow Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 30, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) KanbanFlow ## What is KanbanFlow? KanbanFlow is a lean project management software that provides teams with kanban boards to visualize work, implement work-in-progress limits, and track time spent on tasks. The tool offers real-time collaboration, mobile apps, analytics through cumulative flow diagrams and cycle time metrics, and integrations with calendars, email, Excel, and other systems via API. ## What is KanbanFlow used for? [Project Management](https://www.capterra.com/project-management-software/)[Task Management](https://www.capterra.com/task-management-software/)[Agile Project Management](https://www.capterra.com/agile-project-management-tools-software/) Top alternative Featured Overall rating Based on 60 user reviews Reviews sentiment Positive 92% Neutral 8% Negative 0% Starting price $5 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for KanbanFlow?[Manage this product listing](https://www.g2.com/products/kanbanflow/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### KanbanFlow 4.5 (60) VS. [4.7 (694)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting Price $5 Per User, Per Month Starting Price $36 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (59) Ease Of Use 4.6 (3,527) Value For Money 4.6 (43) Value For Money 4.6 (2,511) Customer Service 4.4 (34) Customer Service 4.7 (2,424) ## KanbanFlow alternatives [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [4.5 (3,573)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/79104/Smartsheet/) [Airtable](https://www.capterra.com/p/146652/Airtable/) [4.6 (2,249)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/146652/Airtable/) [Jira](https://www.capterra.com/p/19319/JIRA/) [4.4 (15,506)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting price $7.91 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/19319/JIRA/) [Quire](https://www.capterra.com/p/137568/Quire/) [4.7 (390)](https://www.capterra.com/p/137568/Quire/reviews/) Starting price $7.65 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/137568/Quire/) ## FAQs about KanbanFlow Overview ### What problems does KanbanFlow solve? KanbanFlow solves scattered task ownership, unclear work-in-progress, and missed follow-ups by organizing tasks on visual boards with assignments, subtasks, reminders, recurring work, and real-time updates. Project managers, agile development teams, operations staff, and freelancers use it to prioritize daily work, track project progress, and record time spent on specific tasks. Answer based on 36 reviews Overview ### Which roles and teams benefit most from KanbanFlow? KanbanFlow is most used by project managers, operations leaders, and business owners who organize tasks, deadlines, and team priorities. Marketing and creative professionals manage campaign work and design requests, while trainers and instructional staff plan course activities. Quality, regulatory, and technical teams track documentation, process reviews, and development tasks. Answer based on 57 reviews Overview ### What company size and specific industries is KanbanFlow built for? KanbanFlow is designed for small to mid-sized teams, especially lean project management groups, agile software development teams, Kanban teams, and remote teams that need real-time collaboration. It is best suited to organizations that manage work visually and coordinate tasks across distributed team members. Features and Usability ### What are the key features of KanbanFlow? KanbanFlow includes core features such as @mentions, mobile access, and performance metrics. Its most-used project management functions center on Kanban boards for task management, with drag-and-drop cards, assignees, subtasks, recurring tasks, color coding, and real-time updates. Built-in time tracking and the Pomodoro timer connect work sessions to individual tasks. Answer based on 36 reviews Pricing ### How much does it cost and what fees or limitations are included? KanbanFlow offers a free version and a $5/user/month Premium plan, with a free trial available. Premium adds API and webhooks, swimlanes, analytics, exports, file attachments, and cloud-storage integrations. Reviewers say the free tier covers personal Kanban basics, but limits file attachments, integrations, reporting, colors, and swimlanes. Answer based on 20 reviews Integrations ### Which third-party tools and platforms does KanbanFlow integrate with? KanbanFlow integrates with Zapier, giving it access to a wide range of third-party apps and workflow connections through Zapier’s automation platform. Answer based on 8 reviews Getting Started and Support ### What customer support options does KanbanFlow offer? KanbanFlow provides email/help desk, FAQ/forum, phone support, and chat. Support access is direct across these channels, but no reviewer feedback is available here to describe response times, helpfulness, or common frustrations. The listed options indicate multiple ways for users to get assistance when needed. Features and Usability ### Is KanbanFlow a good tool for managing Kanban boards? KanbanFlow provides a clear, easy-to-maintain Kanban workspace for tracking tasks, work in progress, and team workflows. Freelancers and small business teams value customizable boards, quick card movement, assignments, and visual status updates. Teams needing custom fields, nested checklist levels, or list and calendar views may find its board options limited. Answer based on 18 reviews Features and Usability ### Is KanbanFlow easy to use for task management? KanbanFlow makes board setup and everyday task management easy for new and experienced users. Project managers, freelancers, and teams describe the interface as intuitive for adding, editing, assigning, and moving cards, with useful notifications and color coding. Consistent adoption still matters, since some users find it easy to forget updating the board. Answer based on 16 reviews ## Features AI summary Based on 29,194 Project Management reviews Capterra data shows that buyers of Project Management software rank the following features as their top priorities: - **Deadline Management** (**59%** of reviewers rated this feature as critical) - **Project Time Tracking** (**62%**) - **Project Time Tracking** (**62%**) KanbanFlow supports all three of the features reviewers call out most often: **Deadline Management**, **Project Time Tracking**, and **Project Time Tracking**. Together, these capabilities help teams stay on schedule, monitor hours accurately, and keep projects on track, allowing businesses to manage timelines more effectively and make better use of team time. Collaboration Tools 4.4 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Reporting/Project Tracking 4.5 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Task Management 4.5 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Customizable Templates 4.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements File Sharing 4.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Task Progress Tracking 5.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Track the status and progress of tasks KanbanFlow 52 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Assignment Management: Assign issues and tasks based on availability or required skills - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Configurable Workflow: Configure existing workflows to meet your organization's needs - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forecasting: Form predictions based on past and present data/trends - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multiple Projects: Ability to handle several projects simultaneously - Progress Reports: Document and report the progress of ongoing projects - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring Tasks: Set the frequency of a task's occurrence - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Sub-Task Management: Split and manage tasks into individual components - Task Editing: Edit task information and all related elements - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Task Tagging: Add labels or tags to tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - To-Do List: A digital list of items that need to be completed --- Get Advice We can help you find the software with the features you need. Features 4.2 (57) 4.2 Based on 57 reviews ## Pricing Value for money 4.6 (43) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/161732/KanbanFlow/pricing/) Premium $5.00 Per User,Per Month It includes: - File Attachments - Google Drive - Mass Update - Onedrive - Priority Support - Relations - Search - All Features of the Free Plan Plus: Swimlanes - Task Numbering - Time Estimate Report - Time Spent Report - Two-Factor Authentication - View-Only Permission Role - Watch Columns - Task Count Report - API and Webhooks - Automatic Task Sorting - Backup Site - Burndown - Calendar - Copy Board - Cumulative Flow - Cycle and Lead Time - Dashboard - Dropbox - Due Date Performance - Excel and CSV Export Value for money 4.6 (43) 4.6 Based on 43 reviews ## Integrations [ Zapier](https://www.capterra.com/p/130182/Zapier/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (34) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (34) 4.4 Based on 34 reviews ## User reviews Overall rating 4.5 Based on 60 reviews Filter by rating 5(35) 4(20) 3(5) 2(0) 1(0) Mentioned topic Sorted by most recent MG Marina G. Instructional Coach Education Management ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 May 6, 2024 Pros KanbanFlow makes it easy to prioritize tasks for yourself or a team. I love how you can sort into different categories and edit your progress on each task. Cons It can be difficult to remember to use it all the time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Alexander D. Audiovisual Communication Retail ### "Project and work tracking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 2.0 2.0 Likelihood to Recommend 9/10 August 20, 2023 A follow-up of each task improved the work as the group was able to have the information of updates in real time and all at the same time Pros It provides an overview of all the work that is being carried out, having an improved follow-up on each task and giving it correct completion before starting the new task. All of us in the work team keep informed of each update that is being executed in each task to so carry out a more organized work Cons The response time to the questions made through email takes a bit, as a suggestion it would be good if they responded faster Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MP Maria P. Regulatory Affairs Manager Medical Devices ### "My first software for project managament " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 April 19, 2022 Was my first software experience for project management within a software-experienced company. Was a good basis to learn agile project management and team functionalities. Pros very intuitive to handle, board very easy to structure and offers nice overview, team functionality in bought version was very helpful for kollaboration across departments. Cons Time tracking tool had no automatic report function for a defined or customizable time period and therefore had to be calculated manually Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User RPA Developer Chemicals ### "Kanbanflow is a great activity management tool." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 December 10, 2021 The experience is great with this software that only optimizes and organizes the workday routine. All the activities to be performed on the day, week and month are highlighted and it helps to always maintain the commitment to do everything correctly. Pros Kanbanflow has been helping me every day to keep my development activities and projects organized and up to date, mainly in complying with the requirements and schedules carried out by me and management. I really like the internet, the menus, and the easy way it is to insert and edit the activities within the projects in the tool. It is very useful and speeds up business and organization. Cons Kanbanflow software could improve and enhance more project time management capabilities. There are details that can improve from reminders and alerts as well. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RC Ryan C. Graphic Designer Marketing and Advertising ### "simple & user friendly" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 September 27, 2021 Pros Simple and user friendly kanban flow chart Cons User interface could be improved - Uses fonts that clash with my system (windows 10) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Editor Translation and Localization ### "KanbanFlow - one of the best Kanban's on the market" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 September 5, 2021 I really liked KanbanFlow, but as a person who thinks that sync between mobile and desktop is crucial - I guess it's not the best software on the market. Although, if you are a person, who doesn't need this sync and focuses only on the desktop -> go for it and give it a try. Pros I've used KanbanFlow for about 2 years both for work and study. This task manager is extremely easy to use and offers a lot of options. It's classic design is also a big plus, especially for people who think that less is more in this kind of software. The customized Kanban boards are really easy to use and edit, which allows you to simply change your current plan and adapt it. Cons The sync between desktop and mobile is average, sometimes I would say bad, especially because KanbanFlow didn't have mobile app when I was using it (it only provided a mobile friendly website, which wasn't so good - it lagged a lot and it is the main reason I'm not using KanbanFlow anymore, although it's a solid software). Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) I needed a simpler design. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JW Jamie W. Product Marketing Manager Information Technology and Services ### "Easy to use but powerful Kanban tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 21, 2021 Love it, use it every day and couldn't be without it. Pros Very easy to use with simple features that allow a lot of collaboration, customisation and easy to view tasks from across the team. Sub-tasks, reminders and file sharing make this tool a great asset to our stack. Cons The UI is a little dated, and the lack of dedicated mobile app makes this access a bit limiting when on the move. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. David O. General Manager Medical Devices ### "A Great Kanban Board for Starters" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 May 5, 2021 KanbanFlow has helped us track our time and manage projects effectively. Pros KanbanFlow is free and easy to use. We decided to use KanbanFlow instead of tracking projects in Excel and it was a great decision. Cons The program is not feature rich so there are likely more robust tools on the market. However, for people starting with tools like this, simplicity can be a good thing. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We needed a project management tool which could be edited and viewed online Alternatives considered [Businessmap](https://www.capterra.com/p/148476/Kanbanize/) Reasons for choosing KanbanFlow We wanted to try a free offering first Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Fabio G. Innovation Leader E-Learning ### "Been using it daily for two years" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 January 8, 2021 My third Chrome Tab every day Pros Easy, flexible, you can create your own board, one that works for you. I think this is the best feature a software like this can have. Cons Sometimes items in my backlog drop to the bottom, don't know why... not a big deal Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Research and Development engineer Electrical/Electronic Manufacturing ### "Go to application tool for project management " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 13, 2020 Pros It's an amazing tool to have for cross collaboration across R&D, production, business, and management, for project development. It helps in accessing the timeliness of a project, much before it reaches different gate stages. It also helps in reducing vagueness and responsibility amongst team members. Cons It is not ideally suited for shop floor workers due to the inherent complexity of the software, who sometimes have a larger role in project completion , and are, unfortunately, not included in the deployment of the software tool. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/161732/KanbanFlow/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Trello vs KanbanFlow](https://www.capterra.com/compare/161732-211559/KanbanFlow-vs-Trello)