# Filestage Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Filestage Software - reviews, pricing plans, popular comparisons to other Collaboration products and more. Source: https://www.capterra.com/p/162035/Filestage --- # Filestage Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Filestage ## What is Filestage? Filestage is the online proofing software for brands and agencies. It replaces the chaos of email reviews with a step-by-step approval process. This makes sure all assets go through the right people while speeding up the journey from v1 to approval. In 2025, we’re helping our users cut feedback costs and further accelerate approvals with AI. Around 50% of creative reviews involve checking assets against brand guidelines and industry regulations. So we’re training our AI assistants to handle this, making them the first line of defense in a faster and more automated approval process. ## What is Filestage used for? [Collaboration](https://www.capterra.com/collaboration-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/)[Graphic Design](https://www.capterra.com/graphic-design-software/) Top alternative Featured Overall rating Based on 102 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price €199 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Filestage?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.filestage.io&name=Filestage) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Filestage 4.7 (102) VS. [4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) Starting Price €199 Flat Rate, Per Month Starting Price $199 Flat Rate, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (102) Ease Of Use 4.6 (417) Value For Money 4.6 (73) Value For Money 4.6 (323) Customer Service 4.7 (87) Customer Service 4.8 (346) ## Filestage alternatives [4.4 (2,971)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.7 (98)](https://www.capterra.com/p/146845/ReviewStudio/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (6,011)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (3,498)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/162035/Filestage/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Collaboration Tools 4.7 (26) 57.69% of 26 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together File Sharing 4.6 (20) 75.00% of 20 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Task Management 4.3 (20) 60.00% of 20 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Reporting/Project Tracking 4.8 (10) 70.00% of 10 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Content Management 4.6 (8) 37.50% of 8 reviewers that rated this feature as important or highly important Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Project Planning/Scheduling 4.8 (8) 87.50% of 8 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Filestage 100 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Highlight content and/or make notations about parts of content Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Organize assets into folders and subfolders or tag assets based on a custom file hierarchy Collection of all assets in the system Share access to files and assets with individuals Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Upload multiple documents at once Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Track and interpret campaign performance metrics Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Organize and group data or items based on various criteria Manage contact details and communication with clients Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Track and report regulatory data to either internal management or external stakeholders Configure existing workflows to meet your organization's needs Centralized repository to store content and assets Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Software specialized for corporate use Add customized logos and colors to align with company branding Alter the layout and content of dashboards Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Graphical representation of data Specify or track the date/time a project, task, etc., is due for completion Manage digital assets Online forums/groups where users can ask questions, share ideas, best practices, etc. Create, distribute, and/or monitor campaigns that include banners, overlays, rich media, and other display ads. Scan, move or upload electronic files within the software's repository Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Convert files to a different format Create, save, and store files Public or private sharing of digital files such as documents, audio/video, images, and more Move files across different systems or networks For creative teams and agencies Search for specific words or phrases within a document or database Establish measurable goals and objectives and track their progress over a specific period of time Create, design and modify the flow and processes of tasks in a project Store and manage images See past and upcoming campaigns and communications in a calendar view Identify advertising and promotional sources to be used in marketing efforts Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Manage and support multiple languages Supports various file formats Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) Ability to handle several projects simultaneously Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Pre-designed project plans that can be customized Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Share pre-configured sets of data organized and presented in a specific manner with the organization Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Preparing and submitting reports to regulatory authorities in compliance with industry-specific rules, regulations, and standards Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Set & manage permission levels based on user roles and restrict access to only authorized individuals Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Compare two documents or content pieces side by side Allow users to access multiple services after entering their login credentials once Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Track the status over time for a request, process, asset, or transaction Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Create, save, and re-purpose templates for emails, forms, etc. Sample files or documents that could be customized as needed or used as is Set up connections to third-party platforms to improve business processes A digital list of items that need to be completed Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Allows the upload and storage of videos within the system Supports various video file formats Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.5 (101) 4.5 Based on 101 reviews ## Pricing Value for money 4.6 (73) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/162035/Filestage/pricing/) Free €0.00 It includes: - 1 active project - 5 new files per month - 2 reviewer groups - Internal and external reviews - Unlimited reviewers - All file types - Annotation tools - Basic integrations Starter €199.00 Flat Rate,Per Month It includes: - Everything in Free, plus: - Unlimited active projects - Unlimited new files per month - Due dates and reminders - Compare versions - Team-only comments - Copy comments - Custom branding - Password-protected review links Business €329.00 Flat Rate,Per Month It includes: - Everything in Starter, plus: - AI reviewers - Automations - 3 reviewer groups - Project templates - External partner uploads - Comment labels - Extra review decisions - Workflow integrations - Review reports - Member role - Webhooks & API Access - Custom integrations (Add-on) - Intake forms (Add-on) - Multiple teams (Add-on) Value for money 4.6 (73) 4.6 Based on 73 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Basecamp](https://www.capterra.com/p/56808/Basecamp/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (87) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (87) 4.7 Based on 87 reviews ## User reviews Overall rating 4.7 Based on 102 reviews Filter by rating 5(74) 4(26) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent TR Tim R. MD Marketing and Advertising ### "Great online proofing solution " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 June 21, 2024 Pros It makes files storage and client approval experience incredible Cons It’s expensive for what is a very simple solution. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 5, 2024 Hi Tim! Thank you very much for your great feedback! We are glad you like Filestage and really appreciate that you've taken the time to leave us a review! Look out for our most recent updates, as we constantly add value to Filestage! Thanks again for your support and reach out anytime, Sebastian, Jr. Customer Success Manager SR Silvia R. HR Assistant Environmental Services ### "Filestage - A Great Tool For Business " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 April 22, 2024 Pros The tool makes sharing files and feedback easy and it is fats and secure. Cons No problems with this tool. Has all we need. Switched from [QuickESign](https://www.capterra.com/p/146756/QuickESign/) [Quick File](https://www.capterra.com/p/128961/Quick-File/) [QuickEmailVerification](https://www.capterra.com/p/180060/QuickEmailVerification/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 15, 2024 Hi Silvia, Thank you so much for your review - we really appreciate you've taken the time! We're happy to hear you love the platform, and are looking forward to keep on working with you! As always, please reach out anytime if there's anything we can help you with. 🙂 Best, Sebastian, Jr. Customer Success Manager TN Thomas N. Team Leader Technical Communication Machinery ### "FileStage .... a software direcly from heaven :)" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 4, 2023 FileStage should be focused more on the audience of technical writers. I really miss the import of .tbx data. Makes sense to highlight the forbidden, allowed and preferred terms in the document. Then it's easier to support the reviewers to focus and use the corporate wording. Pros \- Easy to use concept- Clear software interface- Focus on the basic function of a review-process- Great collaboration of all reviewers- Made in Europe Cons \- No feedback that the e-mail invitation received the reviewer- No .tbx import for terminology a check- I miss more individual settings for customizing the experience with FileStage- The packages should be more flexible. Some functions we don't need, other functions we need more.- People focus more on things which are not good, I miss the function that reviewers make positive feedback. (... think about back to your school time ... a simple sticker on the test or homework makes you smile and happy)- some reviewers want to place a "nice to have" or a "must have" review. May, it's helpful to have a button or else select that kind of information next to the review text. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MF Marco F. Graphic Designer Graphic Design ### "Great filestage" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 24, 2023 Finally, a centralized monitoring and digital approval of our printed materials. This saves an enormous amount of time and nerves. Great experience. Pros Easy handling, saves a lot of time and nerves. Complete review process at the push of a button. Intuitive operation Cons Project monitoring still insufficient. Even more personalizable notifications would be desirable. For example, a notification at the end of a project deadline. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SM Sandy M. Senior Director Marketing and Advertising ### "Very useful for sharing graphic design content" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 10, 2022 It has been very beneficial for our Client Services and Creative teams to work together on projects. Pros Filestage allows our team to leave comments directly on the document to provide feedback for revisions. Cons It is a little hard to share the links with our clients for their review. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) We were just leaving comments in the Teamwork task and it was hard to determine what revisions needed to be completed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 15, 2022 Hello Sandy, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We're looking forward to collaborating further with you. We're so happy to hear that we've helped your team's collaboration. As always, feel free to reach out to us if there's anything else we can help with. Fotini Athineli, Social Media Manager PP Peter P. General Manager Wholesale ### "A very practical product for workflow" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 3, 2022 Pros Customer support is great. They're very friendly. I like that it's effortless to upload and share files. It saves time. Cons There is nothing worth noting that I dislike. Switched from [DocStar ECM](https://www.capterra.com/p/82408/DocStar-ECM-AP-Automation/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 7, 2022 Hi Peter, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We're looking forward to collaborating further with you. Thanks again, Fotini Athineli, Social Media Manager TB Thomas B. Mediadesigner Medical Devices ### "Effizientes Tool – spart eine Menge E-Mails" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 27, 2022 Pros Wir bearbeiten umfangreiche Kataloge und Broschüren in diversen Sprachversionen. Anstatt wie früher unzählige E-Mails hin und her und an verschiedene Personen zu senden, haben wir jetzt ein zentrale Stelle, wo Kommentare, Korrekturen und Freigaben kollaborativ erfolgen. - sehr gut bei umfangreichen Projekten mit vielen Korekturschleifen - deutliche Reduktion von E-Mails und Teams-Kontakten - einfache Bedienbarkeit, schnell erlernbar, selbsterklärend - Nahezu ausschließlich positive Rückmeldungen aus dem Kollegenkreis Cons \- Kleinere Projekte mit nur einem Ansprechpartner besser über Teams und direkten Kontakt abwickeln -nur Personen einladen, die tatsächlich am Projekt beteiligt sind. Um die Zahl irrelevanter Kommentare zu begrenzen Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 15, 2022 Hi Thomas, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We've shared your feedback with our team and they are looking into it, so you should look out for some exciting news about it very soon! Thanks again, Fotini Athineli, Social Media Manager AD Audrey D. Cheffe de publicité Supermarkets ### "Facilitant" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 August 26, 2022 Pros Permet de retrouver toutes les étapes de validation et toutes les demandes de corrections en un seul et même endroit Cons Dommage qu'il ne soit pas possible de copier des commentaires dès la 1ère étape de révision Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 15, 2022 Hi Audrey, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We're looking forward to collaborating further with you. We've shared your feedback with our team and they are looking into it, so you should look out for some exciting news about it very soon! Thanks again, Fotini Athineli, Social Media Manager CS Charlotte S. Chief Operating Officer Design ### "Filestage review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 23, 2022 overall positive experience, almost all of our clients like it as well Pros That everyone can see everyone's comments, avoiding contradictory ones. Easy, collaborative, organized. Cons New dashboard looks a bit messy, but maybe it is just a getting-used-to-thing Moving reviewers in-between stages (not inviting everyone again) Images are not shown in full crop when opening them, you always need to zoom out Possibility to "archive" images in a specific stage, let's say we send out multiple angles to a client, and they chose 3 out of 6 - to clean up that stage (but not delete the previous images if we would need them later) so it would only contain the images that we will continue working with? Reasons for choosing Filestage user friendly and pricing Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor September 15, 2022 Hi Charlotte, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We've shared your feedback with our team, who are looking into it, so you should look out for some exciting news about it very soon! Thanks again, Fotini Athineli, Social Media Manager CV Chirag V. Brand Strategist E-Learning ### "Simple and effective. As it should be." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 17, 2022 Pros The simple user interface and the ease of getting processes lined up and delivered. Cons The job / task analytics, broken down into segments of time, job ownership, etc. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor September 15, 2022 Hi Chirag, thanks for your great feedback! We really appreciate you've taken the time to leave this review. We're looking forward to collaborating further with you. As always, feel free to reach out to us if there's anything else we can help with. Thanks again, Fotini Athineli, Social Media Manager [View all Reviews](https://www.capterra.com/p/162035/Filestage/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Ziflow vs Filestage](https://www.capterra.com/compare/162035-178111/Filestage-vs-Ziflow)[Wrike vs Filestage](https://www.capterra.com/compare/76113-162035/Wrike-vs-Filestage)[monday.com vs Filestage](https://www.capterra.com/compare/147657-162035/monday-com-vs-Filestage) [Smartsheet vs Filestage](https://www.capterra.com/compare/79104-162035/Smartsheet-vs-Filestage)[ClickUp vs Filestage](https://www.capterra.com/compare/158833-162035/ClickUp-vs-Filestage)[Admation vs Filestage](https://www.capterra.com/compare/162035-252371/Filestage-vs-Admation)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)