Remember The Milk

Remember The Milk


4 / 5
24 reviews

Who Uses This Software?

For people who need a smart to-do list system with extra features to improve productivity.


Average Ratings

24 Reviews
Ease

  • 4 / 5
    Overall

  • 4.5 / 5
    Ease of Use

  • 4 / 5
    Customer Service

Product Details

  • Starting Price
    $39.99/year/user
  • Pricing Details
    Free version available
  • Free Version
    Yes
  • Deployment
    Cloud, SaaS, Web
  • Support
    Online
    Business Hours

Vendor Details

  • Remember The Milk
  • www.rememberthemilk.com
  • United States

About Remember The Milk

Add your tasks, create or share your lists, and assign tasks to others with this web-based to-do app for busy people.


Remember The Milk Features

  • Collaboration Tools
  • Create Subtasks
  • Gamification
  • Gantt/Timeline View
  • Mobile Access
  • Percent-Complete Tracking
  • Recurring Task Management
  • Reporting/Analytics
  • Spreadsheet View
  • Task Board View
  • Time Tracking
  • To-Do List View

Remember The Milk Reviews Recently Reviewed!


A versatile todo app that has loads of functionality and compatibility

May 22, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: RTM is one of the oldest todo apps that are out there, it is versatile and built for people who like to tinker. Having used several other todo apps, I find that RTM covers most of the most important things 1) Integration with Calendars - You are able to display tasks on calendars like Google, Apple and others. Many other apps do not have this function and come with their own calendar. For someone who constantly alternates between apps, being able to see what tasks are due in every app I use is a Godsend. 2) Apps everywhere. RTM has apps for every platform, even BB10. The cool thing its multi platform friendly and this is huge. Sure the apps could be way better but having apps for every platform is great 3) App flexibility - RTM has the ability to sync tasks from other apps like Evernote, IFTT, Zapier and others is also great, as sometimes I have a reminder in another app that I need to sync to RTM. One thing I must applaud RTM for is their functionality across platforms and apps, without saying too much. 4) Smart syntax is a feature I just started using, and it is good to say nonetheless. Being able to deal with a task with my keyboard is just great.

Cons: Remember The Milk isn't without its flaws. 1) RTM's task lists can sometimes feel very cluttered on the desktop and mobile apps, there are color codes but if the mobile apps could display tasks by day, week and month it would be great. If information could be broken down by when it is due and into specific categories, it would be great. 2) While it is a great todo app, the price for the pro feels a bit higher than it should be. I understand that there are a boatload of features but if there were better pricing plans, it would help a great deal rather than a one size fits all. 3) Again on the upgrade to pro, to get the most functionality out of RTM, you need a pro account. If you are testing the app, there is no free trial to give it a go, you have to fork out the money, which may be a deal breaker for some. 4) You can display tasks from RTM on calendars, but you cannot check those tasks off unless you do it in the RTM app. For Evernote the vice versa function is there but its not there for other apps.

Great todo app for people with a programming mind

Dec 22, 2015
4/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

5 / 5
Value for Money

Comments: NOTE: I am a beta tester for Remember the Milk via their Pro program. That means I pay for their service and in return I get to opt-in to the beta version. I've been an RTM user since 2005, and although different things have made me look at other services over the years (all the other services I'd wager) I keep coming back to RTM because of it's amazing flexibility. The current non-beta web app is very outdated looking and badly in need of a design overhaul, but the amazing features of RTM have always been under the hood. I won't be reviewing all of RTM's features as I don't use them all, and listing features in a review is silly because feature sets change. RTM's smart add syntax allows you to add every bit of information to a task via typing, meaning no clicking annoying boxes and no mousing over strange inputs to find out about them. To go with this smart add syntax, there's a very robust task search syntax that allows you to find literally any task via any condition or set of conditions. Think of it like programming but for task management. This syntax allows you to create very complex search queries and save them as smart lists, so if you need to see all your tasks due before 5p on Friday that are in the Work list with a #waiting tag but not those that have been added since yesterday, you can do that. RTM has both an iOS and Android app as well as the web offering. Their Android mobile app is very nice with Material design and access to all the features of the web app, albeit some more well-hidden than others. RTM acts as a "share" app, meaning you can share items from many other apps to RTM as a task; sharing tasks from RTM to other apps isn't yet available. To get unlimited and automatic syncing with the mobile app and app notifications however, you'll need to cough up $25/year for a Pro account; the free version only allows a manual sync once every 24 hours. Pro gives you other features as well.

Pros: - Smart add syntax to add all task properties at once via keyboard - fully keyboard compatible (web app) - iOS and Android apps - capable of highly complex search queries that can be saved for future use

Cons: - seemingly basic features such as mobile syncing are only available after purchase ($25/year) - current web app UI is dated - no subtask support in current web app

Excellent task manager, very cool, very easy

Nov 19, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support
Likelihood to Recommend: 9.0/10 Not
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Pros: I've been a Remember the Milk user for more than a decade and it's the best tool for managing tasks. Users can tag items, set them to be due at a certain time, and allow recurring tasks. It has an excellent (when it works) Gmail plugin, so you can manage your task from your email. There are also apps for your mobile device and tablet, and the UI of each is excellent. It can also be "hacked" for your calendar items to be forwarded to your task manager, so that everything you need to do is in one single list--which has helped me maintain inbox zero (and almost 0 overdue task) for more than 8 years. A very easy-to-use app manager that has a lot of awesome functionality.

Cons: Their support team is small and lean, and their Gmail plugin is not compatible with the new version of Gmail because it's essentially a completely new product. Since Gmail's plugin is the best way for me to access RTM, I find this a significant limitation.

Great task management tool with a host of features.

Sep 24, 2018
4/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: Task management is something that an effective tool can simplify and RTM is the tool that I have used for some time to handle this. The number of features available is extensive, some of my favorites are:

1) Easily attach files from Google Drive. As a GSuite user, this is essential and allows me to manage tasks and keep the necessary documents, photos etc. in one place.

2)Desktop Smart Add Tool. Keep lists updated and quickly add new items on the fly.

3)Powerful search terms and shortcuts. They have the feel of gmail search terms and shortcuts so this should feel natural to a gmail user.

4) Subtasks, tags...

There are many many more features that make this a great task management tool.

Cons: For the full version, the subscription price is a little steep. If you are not an advanced user, searching and sorting through tasks can be a bit cumbersome as your lists grow.

Overall: Simple task management and increased productivity along with loads of features and integrations.

Great todo software that balances simplicity with great flexibility

Sep 12, 2017
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I love that RTM can be simple when simple is called for but also allows smart lists that can be customized, sorted, etc. to almost no end. While it does take some effort to make it do so, it is easier than one might imagine. Mobile apps and syncing also work well, as should be expected of software in this category.

Cons: While RTM is almost infinitely flexible, naturally the few areas where it isn't come into play for me. (For instance, completed tasks cannot be viewed in the same list as incomplete tasks.) Still, it's easily the most flexible todo list manager I've found.

Overall: RTM has made me more organized, plus it's satisfying to set up a complex smart list that ends up working just like you want it to.

Heavy daily user for business and personal tasks

Aug 02, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: ease of use, especially when I learned the keyboard shortcuts (I like not having to switch to the mouse every 5 seconds)

the UI is very clean, simple to use and no matter how many levels of nested tasks I go into I always know where I am (navigation-wise).

Excellent mobile app (Android) in almost every sense

Cons: Some workflows on mobile are too long, the worst is postponing a task by anything other than 1 day - It requires quite a few clicks. So much so that I often dismiss the reminder and later change the due date on my PC...

Overall: I never forget anything, a very organized app that puts the right things I need in front of me so I can get more things done...

Easy recording of tasks with subtasks, tags and lists including magic auto created lists.

Mar 24, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Well priced and integrates with the things I need it to in a small organisation.

Simple enough to introduce to colleagues.

Cons: Glacial development pace.

Email import of lists doesn't work from G Mail(!) if the task is too many characters and they don't think this is a problem worth fixing. "Use a different email client".

The method of marking tasks as done is a bit confusing.

The integrations work but they need to go further for this to be useful in larger organisations.

No team management, you have to buy "gift" subscriptions for your colleagues.

Overall: Task management across devices with the ability to give tasks to others.

Good-looking and easy to use, but with some limitations for the power-user

Oct 09, 2017
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 5.0/10 Not
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Pros: RTM has a very attractive desktop application that is easy-on-the eye. It's very quick to get started and quite intuitive in its use. I particularly like the way fields are only shown if they contain any data.

There are smartphone versions as well, and sync is invisibly smooth between platforms.

For the personal or casual user it doesn't get much easier than RTM.

Cons: Tasks which are completed cannot be sorted. This is a major inconvenience which a lot of people have asked to be put in place, for a long time. Devs are not responsive to this request which I personally have chased up a couple of times.

Overall: Initially I was using the software daily until I began to uncover some of its limitations with sorting,

Solid and Reliable

Nov 28, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: I've tried all sorts of productivity apps and I keep coming back to Remember the Milk. It's simple and yet robust - has a lot of different features (tags, postpone, priorities, subtasks, colours, smart lists, locations, etc). Highly customizable.

Cons: I wish it would have a calendar integration with Google Calendar - that's the only thing that's really lacking.

Overall: I love Remember the Milk! For a long time, I used the free version but switching to the Pro (paid) version has been worth the price - the ability to sync with my android app is amazing.

Capterra loader

Best Task Management Tool

May 26, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

Pros: I have loved Remember the Milk for years. It is my go to tool for managing my to do lists. It is easy to use and has great mobility connectivity. The support team is also always there to help you with anything you need, anytime

Cons: I simply wish this tool would let you have location based alerts (based on the location set on a task) on iOS. This available on Android, but not on iOS

Catchy, refreshing name and easy to get up to speed

Sep 29, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: I like the smart lists and creating them by pulling certain keywords in. You can add time estimates, add location, add a start date, add a list tag.

It's neat that you can enable offline work.

The keyboard shortcuts come in handy.

You can make the navigation column menu disappear to increase the task creation workspace.

There's a desktop and mobile app, and it offers integrations with a variety of apps.

Cons: Subtasks are a premium feature yet it's a basic feature in my opinion. You can't stay organised without breaking tasks down into subtask. However they need to make a living and I understand that they can't offer all the golden apples under a freemium plan. The name of the app is quirky and appealing; it makes me think of the groceries shopping lists and crossing items out - I like that. I was just expecting a certain fluidity between completed items and items that ought to be completed still: in All Tasks, it features both completed and active tasks but without differentiating between the two. It's a neat idea to feature both types under All Tasks, but I'd like the completed tasks to be crossed out.

Good todo software with many functionalities but some of them could be easier to find

Mar 09, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: Easy to use, easy to add new todos. There are many different types of tasks which help organise the work better and make notifications work properly. Prioritising is also a great feature. There are probably many more but I used only the free app.

Cons: It was always difficult for me to find tasks that I marked as done. Labelling is also quite problematic.

Love this product!

Oct 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It keeps me on track with my to do list!

Cons: There's nothing about it that I don't like.

Overall: This software allows me to not only assign due dates to tasks, but also to prioritize them, set reminders, add notes, etc.

Overall, best to do list for my business!

Jan 11, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Love that it auto syncs between the website and app on my phone. Definitely helps me with quick access.

I am a solo-entrepreneur. I don't use the delegation functionality. But, this by far has been the best task master I've used in years.

Cons: I wish I could customize a filter of my tasks (better than options provided by the smart lists) from the drop down "wheel".

Overall: I am better organized that I've ever been. I loosely follow the "GTD" method. This software make it pretty easy to implement GTD.

Makes Managing Your Tasks Quick and Easy

Sep 17, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

5 / 5
Value for Money

Comments: The last thing I need when managing my tasks is a complicated system of clicks and fields to add. I've tested and reviewed many other task managers, but Remember the Milk is the quickest system that I've found to enter my tasks thanks to their Quick Add options. I can add everything from due date to estimated time to priority quickly, all in the same field. Once my tasks are in Remember the Milk, I can use their Smart List system to see only what I need to handle at that moment. I love that Remember the Milk is exactly what I need in a task management system, even when what I need changes (as it has many times in the 7 years I've used it). It's perfect for my personal and business tasks, all at the same time!

Pros: Easy to use Adaptable to your needs Fun Helpful team

Average task management or todo app for individuals

Jul 30, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: - The free version have most of the features that are really good to use as a starting task management app

- Smart sentence recognition with the automatic time picking from the natural language is one of the best features.

Cons: - The mobile app is very slow and lags most of the times and it doesn't feel like a real native application

- The UI is really bad and seems very old kind of design

Capterra loader

Excellent note app for all ages!

Jan 17, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money

Pros: My wife and I use this to coordinate grocery shopping. It comes in handy and is easier to use than pre installed note apps.

Cons: This app is useful mainly for groceries. There are options for other lists, but it isn't marketed for them.

Very good to begin

Mar 17, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: I find it a very useful tool to keep my personal activities in order, the way the activities are visualized and that it is possible to classify them is a great advantage.

Cons: Although it has improved a lot, it is still far from being considered a work option. I still think it's a great option for personal organization.

Aug 22, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Value for Money

Jul 29, 2015
4/5
Overall

4 / 5
Ease of Use

3 / 5
Customer Support

4 / 5
Value for Money

I have tried out this program to help keep track of tasks within my business and personal life.

Apr 29, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

3 / 5
Value for Money

Pros: I really like how easy it to use and get started, plus all of the free features are great! I also like how it integrates with Google so easily.

Cons: I don't really like how outdated the website version is, but the free apps make up for that because they are more up to date.

Capterra loader

Not worth the money, free options do much more and do it better

Jul 10, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

2 / 5
Customer Support

2 / 5
Value for Money
Likelihood to Recommend: 2.0/10 Not
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Pros: Very little. A client asked me to make use of this software to collaborate on a project but of all the collaboration software I have used I have found this to be the least helpful and certainly way overpriced.

Cons: The price. Considering the gold standard in this niche (in my opinion) offers a very robust free version paying $ just to access basic functionalities borders on the obscene. The only way you can fully collaborate with another user is to upgrade to pro and there is nothing this software offers that Asana does not that would ever make such an expenditure worth it.

Overall: Few. It was unsuitable for the use it was to be put to and the project it was being used in conjunction with only proceeded after switching to an alternative software in the same niche.

May 02, 2017
3/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Jan 13, 2017
3/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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