--- title: "PageProof Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PageProof Software - reviews, pricing plans, popular comparisons to other Online Proofing products and more." source_url: "https://www.capterra.com/p/163308/PageProof/" page_type: "product" language: "en" --- # PageProof Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 31, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PageProof ## What is PageProof? PageProof is a simple-to-use yet powerful online proofing platform that makes review and approval of any file type feel effortless. We help enterprise marketing teams drive efficiency by accelerating approvals through smart tools, templates and automation that streamline creative workflows, eliminating unnecessary meetings and emails – enabling teams to focus on delivering quality creative content at scale. No other tool in this category lets you deeply integrate all your favorite tools into a cohesive workflow - improving your approval workflows by 40%. We are the only fully encrypted online proofing solution. PageProof has the added security of the ISO 27001 certification. Book a demo with our team to see PageProof's powerful features in action - and you'll see why PageProof is rated #1 for online proofing. ## What is PageProof used for? [Online Proofing](https://www.capterra.com/online-proofing-software/) Overall rating Based on 52 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $249 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... - Marketing Automation / 2025 Rating Breakdown 4.8 +− Features4.6 Value for Money4.8 Ease of Use4.7 Customer Service4.7 Rating Breakdown 4.8 Features4.6 Value for Money4.8 Ease of Use4.7 Customer Service4.7 ## PageProof Reviewers Verdict Updated August 2026 AI summary - PageProof is a fit for creative, marketing, and content teams seeking organized feedback and approvals on visual assets. - Reviewers are positive about its team collaboration features, integrations with popular tools, helpful notifications, and visual markup options. - It helps teams manage proofing, feedback, and approvals in one place, reducing miscommunication and keeping projects on track. - Buyers report negative points such as a learning curve in the user interface, occasional workflow setup confusion, and challenges navigating large or cluttered proofs. - It works best for small to midsize teams needing creative review coordination, but may require extra onboarding for complex workflows or heavy document volumes. ## PageProof alternatives Highest Rated [4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) Starting price $199.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.4 (3,038)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.7 (98)](https://www.capterra.com/p/146845/ReviewStudio/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.5 (3,541)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/163308/PageProof/alternatives/) ## FAQs about PageProof Overview ### Which roles and teams benefit most from PageProof? PageProof is most used by design and creative teams, including graphic designers, multimedia designers, and creative managers, who need fast feedback and version control on visual assets. Marketing, brand, and content teams use it to streamline approvals, while account and project-facing roles keep stakeholder reviews organized and delivery on schedule. Answer based on 51 reviews Overview ### What company size and industries is PageProof built for? PageProof is built primarily for small businesses and marketing teams, with 61% of reviewers from small companies and 20% from Marketing and Advertising. It also serves midsize businesses at 22% and enterprises at 18%, with additional use in Entertainment and Retail at 8% each, focused on online proofing. Answer based on 51 reviews Features and Usability ### What are the key features of PageProof? PageProof includes core proofing and review tools such as annotations, commenting, file upload, and version control for images, PDFs, and video. Its differentiators are approval workflow, audit trail, to-do lists, and @mentions, plus real-time notifications and integrations that help teams track feedback, status, and sign-off. Answer based on 20 reviews Integrations ### Which third-party tools and platforms does PageProof integrate with? PageProof integrates with over 30 tools and platforms, including Asana, Adobe Creative Cloud, Adobe Illustrator, Canva, Figma, Dropbox, Google Drive, Microsoft Teams, Jira, and monday.com AI Work Platform. It also connects with Airtable, Basecamp, ClickUp, Final Cut Pro, Mailchimp, OneDrive, Shopify, and ActiveCampaign. Answer based on 7 reviews Getting Started and Support ### What training and onboarding options does PageProof offer? PageProof provides in-person training, live online sessions, webinars, documentation, and videos to help teams get started. In-person and live online formats support guided instruction, webinars offer scheduled group learning, documentation serves as written reference, and videos provide visual step-by-step guidance. Answer based on 4 reviews Getting Started and Support ### What customer support options does PageProof offer? PageProof provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe the support team as helpful and quick to answer questions, with service that keeps communication clear during proofing and approvals. Answer based on 2 reviews Features and Usability ### How well does PageProof support team collaboration? PageProof makes team collaboration easy by keeping feedback, versions, and approvals in one shared workspace. Marketing teams, designers, editors, and remote departments like the simple web-based access and clear commenting tools, though some users want better folder organization and note occasional room for improvement in how past proofs are found. Answer based on 20 reviews Features and Usability ### How good is PageProof for approval workflows? PageProof handles approval workflows well by centralizing feedback, sign-off steps, and status tracking in one place. Design teams, marketing groups, and client-facing businesses value mandatory approvers, reminders, and integrations, though some users find client login steps confusing and want clearer handling for unapproved or reopened proofs. Answer based on 13 reviews Features and Usability ### How easy is it to upload files in PageProof? PageProof makes file uploads simple for documents, PDFs, videos, and new proof versions, which helps busy creative and marketing teams. Many users like the easy access and version control, but some mention file size limits, occasional upload stalls, slower performance with large files, and awkward handling for email proofs. Answer based on 13 reviews ## Features AI summary Based on 500 Online Proofing reviews Capterra reviewers point to these as the top priorities when choosing online proofing software: - **Commenting/Notes** (**69%** of reviewers rated this feature as critical) - **Markup Tools** (**65%**) - **Multiple Projects** (**65%**) PageProof supports all three features reviewers rank highest: **Commenting/Notes**, **Markup Tools**, and **Multiple Projects**. Together, these capabilities help teams give clear feedback, review creative work with precision, and manage several proofing workflows at once, allowing businesses to keep approvals organized and move projects forward faster. Commenting/Notes 4.8 (40) 77.50% of 40 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view Multiple Projects 4.6 (28) 67.86% of 28 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Document Review 4.6 (31) 70.97% of 31 reviewers that rated this feature as important or highly important Review and analyze existing information across documents Version Control 4.6 (35) 62.86% of 35 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions Collaboration Tools 4.5 (28) 64.29% of 28 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Real-Time Updates 4.5 (21) 52.38% of 21 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made PageProof 46 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Brand Compliance: Ensures that creative content complies with brand guidelines and standards. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Corporate/Business: Software specialized for corporate use - Customizable Branding: Add customized logos and colors to align with company branding - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Due Date Tracking: Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - For Creative Agencies: For creative teams and agencies - Gridlines and Rulers: Provides a visual guide to help users accurately align and measure elements within their designs. - Integrations with Creative Tools: Connects with creative tools such as content creation and graphic design software. - Multiple Projects: Ability to handle several projects simultaneously - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Side-by-Side Comparison: Compare two documents or content pieces side by side - Single Sign On: Allow users to access multiple services after entering their login credentials once - Smart Compare: Help users easily identify differences between different versions of an image. - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - To-Do List: A digital list of items that need to be completed - Version Control: Track revisions and updates made to files and navigate between different versions - Version Management: Tracks and organizes multiple versions of a design to help wtih easy comparison and retrieval of past versions. - Workflow Management: Create, design and manage workflows for repetitive tasks --- Features 4.6 (52) 4.6 Based on 52 reviews ## Pricing Value for money 4.8 (39) Free Trial [View pricing plan details](https://www.capterra.com/p/163308/PageProof/pricing/) Team $249.00 Flat Rate,Per Month Team Plus $499.00 Flat Rate,Per Month Enterprise Custom quote available Value for money 4.8 (39) 4.8 Based on 39 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Basecamp](https://www.capterra.com/p/56808/Basecamp/) ## Support, customer service and training options Customer Service 4.7 (40) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (40) 4.7 Based on 40 reviews ## User reviews Overall rating 4.8 Based on 52 reviews Filter by rating 5(42) 4(9) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent ET Elizabeth T. Marketing Higher Education ### "Great proofing software that is a great value for the money with helpful customer service" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 31, 2026 I have been using it for nearly a year now. We use it to proof a lot of projects from writing to graphic design, to website content and videos. It is very helpful for us to be able to understand where the edit is needed and it is also easy for the clients to use. Pros This is very helpful for proofing any and everything. We are able to get team collaboration on graphic design projects, written documents, websites and video. It is easy to use-- you just make a mark where you would change something and leave a comment. We find this to be a great value for the money. Cons There is really nothing I would say I don't like about it. There are some things I would suggest be added or amended, but I can't think of those at the moment. I have previously made a suggestion for some option to be added, and it was, so that is helpful and shows they are listening to users and working to improve their experience. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Production Designer Design ### "PageProof 8/10" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 8, 2026 I would describe it as successful but there is room for improvement. I also understand that there is a level of user error. Pros ease of use, great for collaborating across multiple departments. I like that it is on the web and doesn't require a VPN / protected access Cons Comments on a page show in opposite order they are left in. Each comment takes a while to load for edits to a web page and appear backwards in order of how they are entered. When clicking on a comment (either in the window on the right or the comment pin itself) the corresponding pin / comment does not always come up as selected, and it makes it tricky to cross check Switched from [Collaborate](https://www.capterra.com/p/143681/Collaborate/) It was a company decision to find something that better fit our department's needs Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RF Richard F. Creative Services Manager Marketing and Advertising ### "A decent platform but has bugs and isn't the most user-friendly UI" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 2.0 2.0 Likelihood to Recommend 5/10 January 8, 2026 In the main, it's ok. It's functional. The software has frustrating quirks when in use - becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Pros The ability to track the amount of amends and cycles, and proof artwork digitally and over distance/remotely. Cons It's a clunky UI with bugs, is frustrating at times, not no the most user-friendly. Becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Meredith S. Marketing Coordinator Retail ### "Fantastic Addition to the Workplace" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 7, 2026 Page Proof has made my job much easier in workload, and in tracking changes. Has decreased my email inbox amount and has been a welcome addition to our internal stakeholders as well. Pros super easy for my company to keep track of multiple comments and changes for proofs. Has cut down on emails in my inbox too! Cons We have a very high volume of pages going in and out, and often can does not respond well to templates/rules, so checklists and workflows are hard to use as they change on our end so frequently. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DP Daniel P. Graphic Designer Consumer Goods ### "Great platform to streamline feedback" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 7, 2026 I overall really like the process, It streamlines feedback and makes it clear where hang ups are in the approval process. Pros easy version uploads, files are well organized and easy to access, ability to save workflows saves so much time Cons Email notifications could be more clear (possibly showing a preview of the file with notifications). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Account Manager Fine Art ### "Account Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 Page Proof has been a great value for our team and was an immediate upgrade for us when working with clients. Having the ability to proof all different forms of media in one place has been a humungous benefit. Pros Page Proof has been great for our team. We collaborate with many different teams and often have as many as 20 clients reviewing the proof. Clients find the ability to leave comments very easy. When we are working through proofs to update documents it is very easy to follow along. The Page Proof support team has been great at answering any questions we have in a speedy manner. Cons I wish there was more detailed reporting available in the Audit without Enterprise. Simple numbers like the date the first proof was uploaded, how many comments total and how many days in proofing would be great to see on the Audit menu. Switched from [CollaborateMD](https://www.capterra.com/p/81299/CollaborateMD-PMS/) Ability to review motion, web and print in one place. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LB Lisa B. Graphic Designer Oil & Energy ### "Great Proofing Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 It has bee really good! We love the product and the people we have worked with have been amazing. We are very happy. Pros Their customer support is impeccable. And the product is easy to use and easy for our clients to learn. This product has really upped our game when it comes to getting proof approval. Cons I would like a separate field for proofs that are NOT approved. You have the approved tab, and ALL tab, but nothing for not yet approved. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VA Victor A. Creative Designer Entertainment ### "Proofing Workflow" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 15, 2024 i like it and hope that more abilities get added to it Pros once u get the hang of it, its VERY easy to use and flow thru Cons a little bit of a learning curve and then your good Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. HP Heidi P. copywriter Consumer Goods ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 July 23, 2024 It has done what we needed it to do. I do not have any major complaints. Pros Collaborating with multiple partners and having feedback all in one place Cons load times can be long and comments get lost in multiple versions Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AS Alissa S. Project Manager Marketing and Advertising ### "Fantastic For Client Work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 18, 2024 Pros It's ease of use. It's easy for our clients to pick up, and the most seamless way of providing edits on projects. Cons There's a small learning curve with our clients, but that's to be expected. Thats really the only possible "con" we have! Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/163308/PageProof/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Ziflow vs PageProof](https://www.capterra.com/compare/163308-178111/PageProof-vs-Ziflow)