# PageProof Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PageProof Software - reviews, pricing plans, popular comparisons to other Online Proofing products and more. Source: https://www.capterra.com/p/163308/PageProof --- # PageProof Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PageProof ## What is PageProof? PageProof is a simple-to-use yet powerful online proofing platform that makes review and approval of any file type feel effortless. We help enterprise marketing teams drive efficiency by accelerating approvals through smart tools, templates and automation that streamline creative workflows, eliminating unnecessary meetings and emails – enabling teams to focus on delivering quality creative content at scale. No other tool in this category lets you deeply integrate all your favorite tools into a cohesive workflow - improving your approval workflows by 40%. We are the only fully encrypted online proofing solution. PageProof has the added security of the ISO 27001 certification. Book a demo with our team to see PageProof's powerful features in action - and you'll see why PageProof is rated #1 for online proofing. ## What is PageProof used for? [Online Proofing](https://www.capterra.com/online-proofing-software/) Overall rating Based on 51 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $249 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## PageProof alternatives Highest Rated [4.7 (98)](https://www.capterra.com/p/146845/ReviewStudio/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (6,011)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (2,971)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,498)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/163308/PageProof/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Commenting/Notes 4.7 (39) 76.92% of 39 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view Version Control 4.6 (34) 61.76% of 34 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions Document Review 4.6 (31) 70.97% of 31 reviewers that rated this feature as important or highly important Review and analyze existing information across documents Collaboration Tools 4.5 (28) 64.29% of 28 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Multiple Projects 4.6 (27) 66.67% of 27 reviewers that rated this feature as important or highly important Ability to handle several projects simultaneously Real-Time Updates 4.5 (21) 52.38% of 21 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made PageProof 42 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Highlight content and/or make notations about parts of content Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval A record of all activities within the system, including user access, changes made, etc. Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Software specialized for corporate use Add customized logos and colors to align with company branding Import and export data to and from software applications Specify or track the date/time a project, task, etc., is due for completion Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Public or private sharing of digital files such as documents, audio/video, images, and more For creative teams and agencies Ability to handle several projects simultaneously Reporting on how each user, task or process has advanced since its initiation Organize and schedule projects Monitor the progress of projects from start to finish Create, manage, or update project workflows. Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Set & manage permission levels based on user roles and restrict access to only authorized individuals Search and filter data across systems to locate required information by entering keywords or certain criteria Compare two documents or content pieces side by side Allow users to access multiple services after entering their login credentials once Track the status over time for a request, process, asset, or transaction Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes A digital list of items that need to be completed Track revisions and updates made to files and navigate between different versions Create, design and manage workflows for repetitive tasks Features 4.6 (51) 4.6 Based on 51 reviews ## Pricing Value for money 4.8 (38) Free Trial [View pricing plan details](https://www.capterra.com/p/163308/PageProof/pricing/) Team $249.00 Flat Rate,Per Month Team Plus $399.00 Flat Rate,Per Month Value for money 4.8 (38) 4.8 Based on 38 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Basecamp](https://www.capterra.com/p/56808/Basecamp/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/) ## Support, customer service and training options Customer Service 4.7 (39) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (39) 4.7 Based on 39 reviews ## User reviews Overall rating 4.8 Based on 51 reviews Filter by rating 5(41) 4(9) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent AU Anonymous User Production Designer Design ### "PageProof 8/10" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 8, 2026 I would describe it as successful but there is room for improvement. I also understand that there is a level of user error. Pros ease of use, great for collaborating across multiple departments. I like that it is on the web and doesn't require a VPN / protected access Cons Comments on a page show in opposite order they are left in. Each comment takes a while to load for edits to a web page and appear backwards in order of how they are entered. When clicking on a comment (either in the window on the right or the comment pin itself) the corresponding pin / comment does not always come up as selected, and it makes it tricky to cross check Switched from [Collaborate](https://www.capterra.com/p/143681/Collaborate/) It was a company decision to find something that better fit our department's needs Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RF Richard F. Creative Services Manager Marketing and Advertising ### "A decent platform but has bugs and isn't the most user-friendly UI" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 2.0 2.0 Likelihood to Recommend 5/10 January 8, 2026 In the main, it's ok. It's functional. The software has frustrating quirks when in use - becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Pros The ability to track the amount of amends and cycles, and proof artwork digitally and over distance/remotely. Cons It's a clunky UI with bugs, is frustrating at times, not no the most user-friendly. Becomes unresponsive regular and hangs for no reason resulting in either refreshing the browser or completely restarting. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Meredith S. Marketing Coordinator Retail ### "Fantastic Addition to the Workplace" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 7, 2026 Page Proof has made my job much easier in workload, and in tracking changes. Has decreased my email inbox amount and has been a welcome addition to our internal stakeholders as well. Pros super easy for my company to keep track of multiple comments and changes for proofs. Has cut down on emails in my inbox too! Cons We have a very high volume of pages going in and out, and often can does not respond well to templates/rules, so checklists and workflows are hard to use as they change on our end so frequently. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DP Daniel P. Graphic Designer Consumer Goods ### "Great platform to streamline feedback" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 7, 2026 I overall really like the process, It streamlines feedback and makes it clear where hang ups are in the approval process. Pros easy version uploads, files are well organized and easy to access, ability to save workflows saves so much time Cons Email notifications could be more clear (possibly showing a preview of the file with notifications). Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Account Manager Fine Art ### "Account Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 Page Proof has been a great value for our team and was an immediate upgrade for us when working with clients. Having the ability to proof all different forms of media in one place has been a humungous benefit. Pros Page Proof has been great for our team. We collaborate with many different teams and often have as many as 20 clients reviewing the proof. Clients find the ability to leave comments very easy. When we are working through proofs to update documents it is very easy to follow along. The Page Proof support team has been great at answering any questions we have in a speedy manner. Cons I wish there was more detailed reporting available in the Audit without Enterprise. Simple numbers like the date the first proof was uploaded, how many comments total and how many days in proofing would be great to see on the Audit menu. Switched from [CollaborateMD](https://www.capterra.com/p/81299/CollaborateMD-PMS/) Ability to review motion, web and print in one place. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LB Lisa B. Graphic Designer Oil & Energy ### "Great Proofing Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 It has bee really good! We love the product and the people we have worked with have been amazing. We are very happy. Pros Their customer support is impeccable. And the product is easy to use and easy for our clients to learn. This product has really upped our game when it comes to getting proof approval. Cons I would like a separate field for proofs that are NOT approved. You have the approved tab, and ALL tab, but nothing for not yet approved. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VA Victor A. Creative Designer Entertainment ### "Proofing Workflow" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 15, 2024 i like it and hope that more abilities get added to it Pros once u get the hang of it, its VERY easy to use and flow thru Cons a little bit of a learning curve and then your good Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HP Heidi P. copywriter Consumer Goods ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 July 23, 2024 It has done what we needed it to do. I do not have any major complaints. Pros Collaborating with multiple partners and having feedback all in one place Cons load times can be long and comments get lost in multiple versions Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AS Alissa S. Project Manager Marketing and Advertising ### "Fantastic For Client Work" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 18, 2024 Pros It's ease of use. It's easy for our clients to pick up, and the most seamless way of providing edits on projects. Cons There's a small learning curve with our clients, but that's to be expected. Thats really the only possible "con" we have! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SH Susannah H. Technical Designer Marketing and Advertising ### "Technical Designer sending design proofs" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 July 17, 2024 It is a great tool, one which I did not know existed until a year ago and I will continue to use it! Pros I love the use of comments and a checklist from the comments. It makes it easier for me to do my job and for customers to markup my proofs. Cons The login system, it is confusing when a customer does not remember making a login but is forced to login to pageproof, and when another email can join your proof when they are not the approver. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/163308/PageProof/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Ziflow vs PageProof](https://www.capterra.com/compare/163308-178111/PageProof-vs-Ziflow) [Approval Studio vs PageProof](https://www.capterra.com/compare/163308-184578/PageProof-vs-Approval-Stodio)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)