# Ninox Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Ninox the right Database solution for you? Explore 193 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/163351/Ninox/reviews --- Ninox 4.7 (193) [View alternatives](https://www.capterra.com/p/163351/Ninox/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Ninox Ease of use 4.5 Customer Service 4.7 ## Pros and Cons in Reviews JR Jasna R Thoracic surgeryHospital & Health Care, 2 - 10 employeesUsed the software for: 1-2 years. “User friendly, available to use on cellphones, great possibilities for customization, possibility to create printing forms and data extraction to excel for statistics“ November 12, 2025 MN Muna N Online Home OperatorFood & Beverages, 51 - 200 employeesUsed the software for: I used a free trial. “The user interface can feel a bit outdated and unintuitive at times, especially for new users.“ January 26, 2026 JC Joe C Operations ManagerAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “I like that it has top notch security, Document management, intergraded email and best of all I get great value for my money.“ November 12, 2025 KB Karsten B FounderChemicals, 11 - 50 employeesUsed the software for: More than 2 years. “Customer service is not friendly.“ November 13, 2025 AJ Alejandro J Telematics responsibleBusiness Supplies and Equipment, Self-employedUsed the software for: More than 2 years. “I was surprised by how simple it was to implement my databases while simultaneously setting up the web view, the Mac OS app, and the mobile view for iPhone.“ November 19, 2025 BL Brent L Biomedical Electronics TechnicianHospital & Health Care, 10,001+ employeesUsed the software for: More than 2 years. “The grid system used to position fields in the forms you create can get really clumsy when a DB designed on an ipad or mac is viewed on an iphone.“ March 18, 2022 JK Josef K OwnerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “NINOX successfully transformed our organization from a strictly paper-based to a fully digital and paperless operational model.“ November 13, 2025 BL Brent L Biomedical Electronics TechnicianHospital & Health Care, 10,001+ employeesUsed the software for: More than 2 years. “Unfortunately, this is necessary as creating a miniaturized version of the ipad or mac form would result in fields too small to be easily used, so this is a trade off.“ March 18, 2022 ## Showing most helpful reviews Showing 1-25 of 193 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use James S. Owner Construction Used the software for: 2+ years ### "Full featured and friendly" September 16, 2018 5.0 I was searching to replace my mobile -- but very much showing it's age -- HanDBase. I was also long time proponent of the Helix database on the Mac which was becoming less friendly and not easily mobile. I needed to put a structure in place for my new business. My requirements were: Mac friendly, multi-platform, and mobile. I found Ninox on v1 and worked through the learning curve. Today, Ninox v2.4 gives me a central point to coordinate the activities, common data of all my cloud based processes including: QuickBooks Online, G-Suites for Business, MailChimp, RingCentral, and Asana. I can hardly wait till v2.5 to see what else I can do to make my business easier. Pros Flexibility is a huge part of the Ninox platform. Ninox has the power of a multi-relation, multi-platform, mobile, scriptable database. And it can also be an easy no-scripting data gathering tool. As a small business owner, my needs develop on a daily basis. Ninox is my secret weapon to managing them in-house. When I need an ad-hoc tool to evaluate , template, and organize lists or piles of data... Ninox. When I want to take that ad-hoc tool and turn it into a multi-user process...Ninox. Cons Steep structural learning curve. My experience with database systems began with D-Base4 on DOS. All of my previous databases were predicated on the idea that the record is not created until it is "entered". A Ninox record is entered when it is created. Adding data to it is an update. Here me know and believe me later... there is massive power in this approach. I was also concerned that my users would have problems understanding this, none of them have ever noticed. In this age of instant entry and not-saving, they think it is normal. Review Source SG Sharon G. Office Manager, Accounts Religious Institutions Used the software for: 6-12 months ### "EASY TO UNDERSTAND AND USE" December 12, 2024 4.0 I found the video tutorials easy to understand. I found it relatively easy to create my database structure and I found it relatively easy to then migrate my date into my new structure. Pros Easy to use, understand and manipulate to what I want. Cons I can't think of anything I don't like so far. Switched from [Microsoft Access](https://www.capterra.com/p/233275/Microsoft-Access/) Access was only accessible by one person, not the whole team. Access was unsupported by Microsoft. Review Source JC Jens C. Ceo Medical Devices Used the software for: 2+ years ### "Ninox is the backbone of my privat and business life" November 15, 2021 3.0 Ninox is crucial to my business and private records and I get good service from support. Pros Ninox links databases and is fast and easy to lookup. Password and contact managesment as well as critical equipment service reporting. Cons Not easy to do create reports and you will need to create formula fields to do calculations Review Source EF Ernie F. Owner Computer Software Used the software for: Less than 6 months ### "Great Product, Outstanding Support" July 10, 2020 5.0 I have completed many different database solutions at present, my latest one is a quote engine, previously it would take about 3.5 minutes to produce one quote if I was lucky, I can now deliver quotes in about 20 seconds, start to finish. Someone asked for 6 quotes the other day, he asked how long it would take the get the quotes, I said they will be with you within 15 minutes, he was well impressed, exceeded my own target and his expectations. Pros The ease of use, you can start building a database from scratch with very little experience. There are many templates to choose from and the support you get from the Ninox team is beyond 1st class. Ninox has saved me so much time and provided me with opportunities to develop more sales by using it. Cons The English manual needs development, (I believe this is in hand) there is so much information in the head of the support team that needs to get into the manual. Layout needs improving, I don't like having to messing about with 'spaces' and line breaks, I would prefer that we can place an object in position and it sticks in place. Alternatives considered [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) Reason for choosing Ninox I was happy with Ninox, the support won me over, they have a great support team. Special mention to \[SENSITIVE CONTENT HIDDEN\] who are great. Review Source VR Verified Reviewer Illustrator Design Used the software for: I used a free trial ### "An inuitive possibility to approach the world of databases" November 4, 2021 5.0 It has everything for becoming a Perfect Tool for many purposes. I hope to impress my Sponsors with my Oeuvre Catalogue Pros The friendly Support and easy way to make contact via Webinar and email. The way the customer‘s needs and Ideas are integrated, and That Templates can be Chosen and modified without Restrictions Cons Don‘t have any objections yet. I only Need it for a work catalogue, but I think the Design should be easier to Individualize, using fonts and colours, shapes and a wider Range of icons to choose from. Alternatives considered [WordPress](https://www.capterra.com/p/131687/WordPress/) Reason for choosing Ninox a less commercial Touch and More User-oriented Review Source MŠ Marija Š. graphic designer Graphic Design Used the software for: Less than 6 months ### "Great database software for any level of code knowlege" January 24, 2022 5.0 I'm currently running my entire business management, warehouse and accounting with Ninox database. As someone who doesn't have any knowledge in database programming and coding, I was able to create and start using database in just 3 months. Pros Easy to use, and fast to implement in any aspect of Business Management and Workflow Management. Easy to follow instructions, ang great forum for novices. Cons I would like to see the ability for better reports customization, and more video tutorials. Alternatives considered [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) Reason for choosing Ninox Ease of use, no coding knowledge, straight forward database setup, price. Review Source RB Rob B. Proprietor Media Production Used the software for: 6-12 months ### "Could be easier to use" July 7, 2020 5.0 Just think it could be easier to use, more intuitive, less 'programmery'. I realise this is easy to say and hard to do, especially when speaking of a database, but there you go. Pros One off purchase rather than a subscription Powerful Does the job that I need it to - create and track invoices and expenses Quick Cons There are certain simple things - for example, auto-increments for invoice numbers that require 'programming-style' statements to set up. Reason for choosing Ninox Flexibility. And having created something similar in FileMaker Pro, I thought this would be a better fit. Review Source HL Hans L. CEO Information Services Used the software for: Less than 6 months ### "High Flexibility" July 9, 2019 5.0 We develop ERPs, CRMs and applications as required. Pros I appreciate the high flexibility, the good support and the possibilities to implement requirements quickly. Great connectivity to other systems. Cons There is nothing to complain about. If you want to be impatient: The development is never fast enough! Reason for choosing Ninox Ninox ist the better Solution Switched from [Podio](https://www.capterra.com/p/128631/Podio/) Ninox ist the better Solution an the better Supportteam. Review Source CV Cristóbal V. Freelance Design Used the software for: Less than 6 months ### "The best experience with a database for only 35 bucks" February 19, 2020 5.0 After lot of years using FileMaker I decided to change to Ninox. Because I'm not really an administrator person. I'm just a freelance designer. I have MORE than enough with Ninox to create my invoice, to archive my expenses, clients, taxes database… I'm not using Ninox on a daily basis. Just when a new client appear, or when a new invoice is needed (sometimes with weeks in between). Cheap, easy, powerful enough, robust. Perfect for something like me. Pros I love the easy of use. All is simple, direct and robust Cons It would be great if Ninox could provide with a good collection of predefined scripts Reason for choosing Ninox Cheap, easy, powerful enough, robust. Perfect for my Mac (very “Mac” experience, also) Switched from [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/) FileMaker is too much expensive for me… Extremely big and over-featured for someone like me. Review Source DS Diego S. IT Retail Used the software for: 2+ years ### "Ninox Experience" November 12, 2025 4.0 Powerful for quick app building and data management, though limited for complex user interfaces needs. Pros Really fast, flexible low-code platform with easy customization, great UI, and strong collaboration tools. Cons Limited integrations, scaling issues, and lack of advanced automation or proper version control system. Review Source Response from Ninox November 13, 2025 Hi Diego, thank you for your honest and thoughtful feedback. We're really glad Ninox helps you move quickly and customize with ease, and we value the insights you’ve shared. MC Mike C. Technical Officer Information Technology and Services Used the software for: 6-12 months ### "Stand-alone, Multi-User, iCloud, Cloud, Private / On prem .. offline sync... It has it ALL" August 7, 2019 5.0 Overall, I am very satisfied with Ninox. I have built workflow style applications to manage SOWS / Contracts, Customer Relations, "Getting Things Done (GTD)" style Task Management (I believe the phrase is TradeMarked by David Allan), IT Product Standards Mangement with REST/API interface to Technopedia, Bakery Orders, and yes.. my "first" application was a Bingo Game with random number generator to simulate the "Bingo Ball" drops. Pros The platform is very easy to use. While never say never, I do not see using spreadsheets to maintain various pockets of information any longer. While I am a thirty (30) plus year IT professional, within minutes I was up and running.. and within hours to days, I built a rather complex application to manage my Statements of Work (SOWs) with links to company resources, rate card, et all. A quick "create view", and I had a kanban view of SOWs expiring in 30, 60, 90 days. The platform is very flexible and the REST/API is a huge plus for me. Ninox Technical support is over the top. Free webinars, email support with response usually within 24 hours.. and a user forum with helpful and active participants (DISCLAIMER.. I am a participant).. Having used other desktop relational database applications on both Windows and Mac OS.. Ninox was the platform I have been searching for! Cons Pretty much in order of discomfort.. 1. As you can see from other reviews, the user documentation is lacking. At some points it is missing... and at other points it is just plain wrong. To mitigate this, the user forum is a great resource and several Ninox partners have published use case driven guides. 2. As a 30+ year IT professional, I had to adapt to the file based Ninox approach. While you do create "relations" between table objects, you have to rethink a bit of what you learned. Once you get the hang of it.. You are off to the races. 3. Even the local Mac App acts like "the web". Rows are committed on create.. then updated for each field update. This just takes some getting used to. On most of my applications, I add "buttons" to save/close the record so I can add data consistency logic (in global functions as must as possible). That logic is also repeated in "data verification" views so the user can scan for anomalies. Review Source BA Bill A. Faculty, Department of Anthropology Used the software for: 1-2 years ### "I am quite satisfied with Ninox, with its ready-to-go interface, sync ability, and its web access." May 3, 2018 5.0 Pros I simply like that the databases are essentially ready to use. As a longtime user of FileMaker Pro, I did tire of the too-simplistic interface of a new database (I avoided modifying templates--often more work) that required building up of numerous forms to get going (I still have a lot of raw looking FMP databases meaning ugly as I was not willing to put the time into making it look good. With Ninox, the standard database looks good, and the other forms also are all ready and easy to build, which I appreciate. The focus is on the data, as the bulk of interface work is complete. Also, FMP has a cost for the web interface and syncing across devices, and Ninox makes it all so easy--this is greatly appreciated. I have nearly completed an FMP to Ninox switch for my databases; the clincher for me was yet another FMP update requiring great cost, and my old version was no longer cleanly workable with the new OSX update (constant crashing and loss of data entry or import), and Ninox seemed as has been a more efficient use of my dollars for a database. Cons I wish there were constant or global fields allowed. As a college teacher, I import test results, and the first page is usually the answers, which I have to enter each result for the 25 questions and then "Update Multiple Records", and then "Assign Constant Value", but that is just a workaround fix, as the results are simply added to each record. If I have a student taking a late test (a regular occurrence), I have to then re-enter the answers and assign constant value again because it's not a global or constant field. If I am missing something, let me know. Building calculations can be cumbersome with the many clicks across tabs to access the part you need; once I figure it out the pattern though I do switch to the text interface, and I'm glad that that's there. Wishful thinking: I would love there to be a map interface (I use this for data from archaeological sites and location-specific data from interviews with indigenous elders and community members). Currently, I log UTM coordinates (Northing, Easting, Elevation) or Lat/Long, but I have to export those to see the distributions. A throw to a Google Maps screen or other interfaces would be quite neat and time-saving and useful for data analysis. I imagine others would like to see something similar for mapping locations using customer address fields or showing all customers throughout the country or something. Review Source BL Bastian L. Wedding Photographer Used the software for: 2+ years ### "Ninox is an absolute boost for everyone with a small business and even more than a simple database." January 11, 2018 5.0 Pros It is an absolutely easy to use software for every kind of business, company, club or private use. With the powerful possibility given by the easy formula building blocks you can do almost everything with ninox. It rightly has customers like medical companies, industrial facilities, football clubs, photographers and a lot more. For my own business (wedding photographer) ninox do everything what I need. It saves all my customers, reminds me of important appointments, creates forms for all my correspondence, for my contracts, for the return of tax for the finance office, let me do my financial statement, gives me information about my year-end closing, scan barcodes, print labels, calculate the amount of customer orders, saves scans like model releases and bills and much more. Almost everything beneath the photography and image processing work is done with ninox. With a really small amount of knowledge of "if then else" and general formula functionality you can find your own way to do whatever you like to. And if you get stuck, the ninox support is really fast, friendly and helpful. That makes ninox the perfect software for my whole small business. Cons I really needed a long time to find something about ninox that is worth to criticize. The start screen is not a beauty at all, but that's the smallest amount you work with. The most work to do is done in the single charts. So, what can I say what do I not like...phew...the printing layout is a little bit elaborately to copy to other printing forms. But ninox works already on this case. Review Source JB Julian B. Studio Manager Music Used the software for: Less than 6 months ### "Fantastic experience - Great software and amazing customer service" September 25, 2018 5.0 Pros The software itself is great, it's very easy to get going with your own database and set it up suited to your needs. However the real value for me has been the customer service and support. Ninox seem aware that to get the most out of their software, users may have to delve into the more technical aspects of databasing which can be pretty obscure if you're not familiar with it. Fortunately their staff was amazing at helping me implement exactly what I needed through online one on one support and webcasts, not only that my correspondence was mainly with one member of their team so it wasn't a different or random person each time - this is very much appreciated, and helps when you have to go over the specifics of your needs and business. Cons There aren't really any "Cons" as such, as to be honest, I've had a near perfect experience. The only thing I would possible recommend is expanding the online documentation and reference to include useful or commonly used bits of code and formulas. It's worth noting that they already do this, as well as provide a number of templates for different kinds of databases, but it would be cool if there was a bit more in the way of examples and snippets. I use the program Max/MSP by Cycling74 and their documentation of their code come as actual working patches which you can copy into your own patch, as well as there being a vibrant online community with people sharing their own patches etc. This way it's quite easy to get something working by piecing bits and pieces together before learning the entire syntax. I'd love to see some sort of central repository for commonly used formulas and ideas such as this for Ninox. Review Source VR Verified Reviewer President / Owner Used the software for: 6-12 months ### "Easily made a database tailored to my needs" February 9, 2018 5.0 Pros The program was very easy to use and flexible. I searched several programs that did not give me the flexibility that Ninox did. I combined several databases into one, easy to use database and am able to run reports that are meaningful to my practice. It is also cloud based, so I can access it on my phone and on the iPad. Cons The update took away the easy edit tool, so I can't figure out how to change my database anymore. Luckily, I don't think I need to make any major changes anymore. Initially, it took a while to get used to, but some of the updates have made it easier to navigate and get the information that I want in a report format that is easy to read. Review Source Hans A. Volunteer assistent curator Museums and Institutions Used the software for: 6-12 months ### "The advantages of using the cloud in practice" September 23, 2019 4.0 Ninox is used in the knowledge center to archive books, objects and pictures. Traditional databases in this area are rigid and not based on modern functionality, they tend to stick to history. Ninox breaks through this attitude. Old software vendors make users hesitate by horror stories. So the fight is fierce but Ninox will win at the end. Pros The software has a lot of functionality which is not present in other products I did review. Ninox is easy to set up and has a lot of features you only find in much more expensive products. It is easy to use and as a Macintosh user since '84 that is an important feature what counts for me. Developing and using on iPhone, iPad, MacBook Air and desktop Mac is one thing but without fuzz using it on other platforms is great! Cons So far the only cons I experience is missing the functionality to import images in a "batch" set up to match with records in the database where a field is reserved for an image. Review Source PJ Patrick J. Controlling Food Production Used the software for: 1-2 years ### "Good product for a reasonable price" March 15, 2022 5.0 Great Pros Completely open for customization., programming language with a great editor interface. Cons Could have better templates and more functionality on the UX of the user interface Reason for choosing Ninox Price Switched from [FastField](https://www.capterra.com/p/138489/FastField/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I needed a database Review Source DA Dave A. Consultant Semiconductors Used the software for: 1-2 years ### "I use Ninox to manage a house concert series that we host." July 20, 2018 5.0 Time and peace of mind. By using Ninox to manage my house concert series, I eliminate two spreadsheets and the worries about messing up the format in either of them. I spend less time doing more -- great value for a small spend. Pros It's a quick and simple tool to learn. It synchs (almost) seamlessly across two Mac computers, my iphone and my ipad. And when I get stuck on how to do something, Ninox' customer support team (though 7 time zones away) are really responsive and helpful. Cons The documentation leaves alot to be desired, particularly their scripting language. The tool is very simple to use and intuitive, but when you get to a point where you're creating custom fields, filters and rules, you have to know the Ninox scripting language, and that's where the documentation could use a little improvement. I'm not a programmer by trade, and the documentation seems to assume that users are. Review Source DW Dennis W. Maintenance Facilities Services Used the software for: 1-2 years ### "EXCELLENT SOFTWARE " December 8, 2020 5.0 Being able to link HVAC units to rooms and link service records to rooms and units is only one example of the multitude of things that can be done. It is very versatile software with a gentle learning curve for most features. Pros The ability to access in the field is a game changer. The live version is the only way to go and for the price it is a no brainer. Cons A manual with code examples would be very helpful. Customer service gets back with you very quickly when you have a problem. Reason for choosing Ninox Ability to use in the field with a live version is the only way to go. Review Source VR Verified Reviewer Quality Manager Heat Pumps Used the software for: 6-12 months ### "Easy set up, like to use in cloud , " November 2, 2017 4.0 Pros My own set up of database , everywhere accessible . Without knowledge of programming fast in set up. Possibility to make own print lay out Cons When you save 1 lay out for print, i cannot use it for other databases. It is better that you can save own templates. Review Source TB Thomas B. Director Information Technology and Services Used the software for: 6-12 months ### "Excellent SME Database Tool" September 3, 2018 5.0 I chose Ninox in order to allow both Windows and Mac users to work from the same system with ease, and have not looked back. Pros Ninox is cross platform by nature, so Mac and Windows users can easily collaborate on the same database. It is entirely mobile with pre-built Apps for iOS and so you can use the full database wherever you are. It is intuitive to build in and if you have any challenges, the support team is excellent. Cons Ideally, it would be good to be able to add Forms in order to create a landing page, but I know this is in development. Beyond that, the ability to customise fonts/colours etc is probably the next stage. Review Source Marcel K. Managing Director Used the software for: 1-2 years ### "Best database I know, very easy to use and with a lot of functionalities." October 16, 2017 5.0 For me as a start-up coach it's a one fits all solution. I recommend Ninox DB to many of my clients and use it in several areas of my own business. Pros a lot of possibilities to customize, easy and fix to build new powerful databases, great templates, sync with cloud, helpful manual, phenomenal support! Cons Graphic design capability. Possibility to have multiple databases open at the same time. More tutorial videos. Review Source AR Andreas R. Agent Furniture Used the software for: 2+ years ### "Best software for my daily workflow" July 12, 2019 5.0 I have created my hole CRM by myself with the help of this great support Pros easy to handle, best support ever, low costs compared to similar databases Cons nothing to mention, everything is fine, really! Review Source SP Scott P. Owner E-Learning Used the software for: 1-2 years ### "Easy to use no programing required fast support" November 10, 2017 5.0 Helps me run my business and to keep records all in one place and access anywhere Pros I have no background in databases but this program is easy to use no technical programing needed product is easy to set up and use daily i keep track of all of my online students using this database and the cloud feature is super fast try it out you will not be disapointed Cons None so far wish the reports were easier to use wish they could be broken down by week months or days not easy to customize on the PDF side however downloading the CSV is ok Review Source VR Verified Reviewer Eigenaar Hospital & Health Care Used the software for: 6-12 months ### "Ninox very easy to use" October 22, 2018 5.0 Pros Ninox easy to setup databases and very easy to use Cons Nothing. Review Source Similar Products Featured ## Related categories [Business Management](https://www.capterra.com/business-management-software/)[Business Process Management](https://www.capterra.com/business-process-management-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.