--- title: "Paperless Forms Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Paperless Forms Software - reviews, pricing plans, popular comparisons to other Form Builder products and more." source_url: "https://www.capterra.com/p/164829/Paperless-Forms/" page_type: "product" language: "en" --- # Paperless Forms Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Paperless Forms ## What is Paperless Forms? Paperless Forms by Datahex is a flexible form builder designed for food safety compliance. On any mobile device, teams create and complete HACCP-based digital records such as temperature monitoring, sanitation, pest control, equipment calibration, and audits. Forms are fully customizable, signed, time-stamped, and enriched with photos. Data is instantly centralized online, generating a clear audit trail for inspections and compliance. GFSI-compliant (BRCGS, SQF, FSSC 22000, etc.), Paperless Forms by Datahex helps food manufacturers replace paper checklists, adapt forms to their processes, and strengthen quality management. ## What is Paperless Forms used for? [Form Builder](https://www.capterra.com/form-builder-software/)[Forms Automation](https://www.capterra.com/forms-automation-software/)[Compliance](https://www.capterra.com/compliance-software/) Top alternative Featured Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- ### Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Paperless Forms?[Manage this product listing](https://www.g2.com/products/datahex-paperless-forms/claim_requests/new?auto=true) ## Paperless Forms Overview Updated September 2026 AI summary Paperless Forms enables businesses of all sizes to create, manage, and automate digital forms for data collection, compliance, and process control. Supporting form building with drag-and-drop design, conditional logic, electronic signatures, and integrations, it offers customizable templates and workflow management. Deployment is available on cloud and web platforms as well as Windows and iOS devices, supporting mobile and desktop use. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Paperless Forms 4.8 (4) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price Contact vendor Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (4) Ease Of Use 4.7 (2,902) Value For Money 4.3 (3) Value For Money 4.5 (2,333) Customer Service 5.0 (4) Customer Service 4.6 (2,161) ## Paperless Forms alternatives [4.5 (103)](https://www.capterra.com/p/144453/FormAssembly/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) [4.7 (2,926)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/158456/JotForm-4-0/) Highest Rated [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17,715)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/247901/Google-Workspace/) [Microsoft Forms](https://www.capterra.com/p/246649/Microsoft-Forms/) [4.5 (330)](https://www.capterra.com/p/246649/Microsoft-Forms/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/246649/Microsoft-Forms/) ## FAQs about Paperless Forms Overview ### What company size and specific industries is Paperless Forms built for? Paperless Forms is designed for food manufacturers of all sizes, including both single-site and multi-site operations. It is built for organizations in the food manufacturing sector that need a form management solution suited to smaller operations as well as larger, distributed facilities. Features and Usability ### What are the key features of Paperless Forms? Paperless Forms offers custom forms creation and design with drag and drop, customizable fields, templates, and conditional logic. It also includes electronic signature, approval process control, workflow management, access controls/permissions, audit trail, real-time notifications, reporting/analytics, document storage, and third-party integrations for data capture and transfer. Integrations ### Which third-party tools and platforms does Paperless Forms integrate with? Paperless Forms integrates with 12 third-party tools, including communication and productivity apps like Slack, Discord, Microsoft Outlook, Google Calendar, and Notion, plus data and business platforms such as Google Sheets, HubSpot CRM, Mailchimp, Stripe, Tableau, and Qlik Sense. Getting Started and Support ### What training and onboarding options does Paperless Forms offer? Paperless Forms provides in person training, live online sessions, webinars, and documentation to support team onboarding. In person training offers direct instruction, live online sessions and webinars support guided learning remotely, and documentation gives teams written reference material for self-paced review. Getting Started and Support ### What customer support options does Paperless Forms offer? Paperless Forms provides email/help desk, FAQ/forum, knowledge base, 24/7 live rep, and chat support. Without reviewer feedback on support experiences, no clear pattern emerges on response times, helpfulness, or common frustrations, so the available channels are best described as the main ways users can seek assistance. ## Features AI summary Based on 7,153 Form Builder reviews Capterra data shows that buyers of forms automation software rank the following features as their top priorities: - **Customizable Fields** (**53%** of reviewers rated this feature as critical) - **Customizable Forms** (**53%**) - **Mobile Access** (**61%**) Paperless Forms supports all three features that reviewers identify as most important: **Customizable Fields**, **Customizable Forms**, and **Mobile Access**. Together, these capabilities help businesses tailor forms to their processes, collect information more accurately, and give teams access from anywhere, allowing teams to complete work faster and keep data consistent across the organization. Customizable Fields 4.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Customize data fields to support various needs and use cases Customizable Forms 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Customize contracts and forms to collect specific information Mobile Access 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Electronic Signature 4.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Digitally sign online documents Convert to PDF 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Create, edit, convert to and from PDF files Data Import/Export 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Import and export data to and from software applications Paperless Forms 34 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Autofill: Automatically populating fields or sections within a form - Conditional Logic: Capability of a software or system to make decisions and perform actions based on specified conditions - Convert to PDF: Create, edit, convert to and from PDF files - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Capture and Transfer: Import, collect, and capture data from multiple sources - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - Forms Creation & Design: Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Media Library: Collection of images, videos and other digital content that can be used - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Web Forms: Web form that allows users to enter data that is sent and processed for different reasons - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.5 (4) 4.5 Based on 4 reviews ## Pricing Value for money 4.3 (3) ### Starting price Free trial available Value for money 4.3 (3) 4.3 Based on 3 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[ HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Notion](https://www.capterra.com/p/186596/Notion/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Tableau](https://www.capterra.com/p/208764/Tableau/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (4) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (4) 5.0 Based on 4 reviews ## User reviews Overall rating 4.8 Based on 4 reviews Filter by rating 5(3) 4(1) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Redouane M. Directeur Assurance Qualité Food Production ### "De 30 % à 97 % sans papier : une vraie réussite opérationnelle”" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 26, 2026 Je travaille chez Viande Richelieu depuis 5 ans et demi. Grâce à Paperless Forms, nous avons atteint près de 97 % de processus sans papier, comparativement à environ 30 % lors de mes premières années. L’amélioration est significative. Pros Je trouve que c’est un outil extraordinaire à utiliser au travail. Il nous permet de structurer efficacement nos processus, d’améliorer la traçabilité et de réduire considérablement l’utilisation du papier. Cons Il arrive parfois qu’il y ait quelques bogues, mais après quelques essais, tout revient généralement à la normale. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SL Stephanie L. Spécialiste Qualité Fournisseurs Food & Beverages ### "Merci à l'équipe de Datahex pour votre support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 24, 2026 Datahex est un partenaire de choix pour l'industrie agroalimentaire. Leur solution est performante et évolue en fonction des besoins réels de l'industrie. Le service à la clientèle est impeccable : l'équipe est disponible et réactive. Pros \-Personnalisation et agilité : La création et l'adaptation des formulaires sont d'une simplicité remarquable. -Visibilité corporative accrue : L’outil offre une vue d’ensemble des usines au niveau du siège social, améliorant la visibilité et la prise de décision. -Synergie: La collaboration est plus fluide entre les départements et même entre les différents sites. - Réduction de l'utilisation du papier évidemment Cons Bien que la grande flexibilité de personnalisation soit un atout majeur, elle apporte également un défi en matière de standardisation. Il est primordiale d'établir des processus internes clairs lors du déploiement de l'outil à grande échelle afin de maintenir la cohérence des données. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Sheri W. Supplier Quality Specialist Food Production ### "Transforming Quality Processes Through Standardized Digital Forms" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 19, 2026 As a Supplier Quality Specialist managing corporate-level form development, Paperless by Datahex has become an indispensable part of our digital transformation. One of the platform’s greatest strengths is its ability to drive true standardization across all our facilities. By deploying centralized, complex forms, we’ve ensured every plant is grading and inspecting against the same requirements—eliminating version control challenges and reducing the burden on individual QA managers. The operational impact has been significant. In an environment where we manage 10+ loads daily with multiple samples per load, we’ve effectively eliminated the need for physical filing systems. Features like the Matrix and List functions are especially valuable, allowing us to pre-populate standardized information and reduce manual data entry for our teams. Overall, Paperless is a reliable and evolving partner in our quality journey. It has already delivered meaningful improvements to our processes, and I look forward to seeing how the platform continues to grow and expand its capabilities. Pros Enhanced Supplier Oversight: Leveraging the platform for trailer inspections and grading records has strengthened visibility into supplier compliance. Real-time alerts for out-of-spec measurements allow our teams to address issues immediately, improving response time and supplier accountability. Audit Confidence: Accessing historical CCP records takes seconds instead of hours. This has made audit season far less stressful and significantly more transparent. Responsive Support: While there is a learning curve with initial form development, the Paperless support team is highly responsive. Once you become familiar with the logic and capabilities, the platform becomes incredibly powerful—and even a bit addictive for building new forms. Cons Opportunities for Growth: From a high-level development perspective, there is exciting potential for continued enhancement. Expanding the Help section with more advanced command examples and troubleshooting guidance would better support users leveraging the platform’s full capabilities. Additionally, further refinement of the search and filtering functionality—such as introducing advanced or field-specific search options—would improve navigation, especially for organizations managing a large volume of forms. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EA Elizabeth A. quality manager Dairy ### "time saver" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 9, 2026 We started from scratch and the support was fantastic. The support training sessions kept pace with our progress in the work process. We use Paperless every day and it saves us a lot of time. I wouldn't go back to anything I used before. Pros Creating forms is very easy; you can track their progress in real time and make adjustments quickly. Technical support is very fast and efficient Cons The billing standard is a bit slow to follow.but everything works in less than 30 minutes. That's all I could think of Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) It's much easier to follow up. Document sharing is superior. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 17, 2026 Hey Elizabeth, thank you very much for your thoughtful review and for your trust. Your feedback is greatly appreciated and plays a key role in our efforts to improve our software. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.