# Paperless Forms Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Paperless Forms Software - reviews, pricing plans, popular comparisons to other Forms Automation products and more.

Source: https://www.capterra.com/p/164829/Paperless-Forms

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# 

 Paperless Forms Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 10, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

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How Capterra ensures transparency

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[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Paperless Forms

## What is Paperless Forms?

Paperless Forms by Datahex is a food safety compliance platform that automates quality and safety controls. On any mobile device, HACCP-based records like temperature monitoring, sanitation, pest control, and equipment calibration are automatically scheduled, signed, time-stamped, and assigned to the right person. Each record flows into a centralized system, with instant access by date, time, or checkpoint. By automating form completion and data collection, Paperless Forms by Datahex reduces paperwork, streamlines audits, and ensures real-time traceability. GFSI-compliant (BRCGS, SQF, FSSC 22000, etc.), it helps manufacturers cut audit stress, improve visibility, and sustain a strong food safety culture.

## What is Paperless Forms used for?

[Form Builder](https://www.capterra.com/form-builder-software/)[Forms Automation](https://www.capterra.com/forms-automation-software/)[Compliance](https://www.capterra.com/compliance-software/)

Top alternative

Featured

Overall rating

Based on 4 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

CA$100

Per User, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for Paperless Forms?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.datahex.com/&name=Paperless Forms)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Paperless Forms

4.8 (4)

VS.

[4.7 (4,199)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/)

Starting Price

CA$100

Per User, Per Month

Starting Price

$19.99

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.5 (4)

Ease Of Use

4.6 (4,190)

Value For Money

4.3 (3)

Value For Money

4.3 (3,076)

Customer Service

5.0 (4)

Customer Service

4.3 (2,755)

## Paperless Forms alternatives

[4.7 (2,876)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/)

Starting price

$39.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.7 (182)](https://www.capterra.com/p/138990/Cognito-Forms/reviews/)

Starting price

$19.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

98%

of reviewers

rated it above 4 stars

[4.6 (5,189)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Starting price

$29.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.5 (99)](https://www.capterra.com/p/144453/FormAssembly/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

94%

of reviewers

rated it above 4 stars

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Electronic Signature

4.5 (4)

75.00% of 4 reviewers that rated this feature as important or highly important

Digitally sign online documents

Customizable Fields

4.7 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Customize data fields to support various needs and use cases

Convert to PDF

4.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Create, edit, convert to and from PDF files

Customizable Forms

4.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Customize contracts and forms to collect specific information

Data Import/Export

4.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Import and export data to and from software applications

Access Controls/Permissions

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Paperless Forms 34 features

Define levels of authorization for access to specific files or systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

A record of all activities within the system, including user access, changes made, etc.

Automatically populating fields or sections within a form

Capability of a software or system to make decisions and perform actions based on specified conditions

Create, edit, convert to and from PDF files

Add customized logos and colors to align with company branding

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Pre-designed layouts that can be customized to match preferences and requirements

Import, collect, and capture data from multiple sources

Import and export data to and from software applications

Graphical representation of data

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Digitally sign online documents

Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system

Store, manage and track all forms in a centralized location

Search for specific words or phrases within a document or database

Collection of images, videos and other digital content that can be used

Access software remotely via mobile devices

Observe and track the demand, usage, progress or quality of a system, product, or user

Receive data and information in real time

Notifications that are delivered to users as soon as an event occurs

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Gauge satisfaction and receive information for improvement and success

Create, save, and re-purpose templates for emails, forms, etc.

Set up connections to third-party platforms to improve business processes

Web form that allows users to enter data that is sent and processed for different reasons

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.5 (4)

4.5

Based on 4 reviews

## Pricing

Value for money

4.3 (3)

Free Trial

Basic

CA$100.00

Per User,Per Month

Value for money

4.3 (3)

4.3

Based on 3 reviews

## Integrations

[

Slack](https://www.capterra.com/p/135003/Slack/)[

Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[

Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[

HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/)[

Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[

Stripe](https://www.capterra.com/p/123889/Stripe/)[

Notion](https://www.capterra.com/p/186596/Notion/)[

Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

5.0 (4)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (4)

5.0

Based on 4 reviews

## User reviews

Overall rating

4.8

Based on 4 reviews

Filter by rating

5(3)

4(1)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

Redouane M.

Directeur Assurance Qualité

Food Production

### "De 30 % à 97 % sans papier : une vraie réussite opérationnelle”"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 26, 2026

Je travaille chez Viande Richelieu depuis 5 ans et demi. Grâce à Paperless Forms, nous avons atteint près de 97 % de processus sans papier, comparativement à environ 30 % lors de mes premières années. L’amélioration est significative.

Pros

Je trouve que c’est un outil extraordinaire à utiliser au travail. Il nous permet de structurer efficacement nos processus, d’améliorer la traçabilité et de réduire considérablement l’utilisation du papier.

Cons

Il arrive parfois qu’il y ait quelques bogues, mais après quelques essais, tout revient généralement à la normale.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

SL

Stephanie L.

Spécialiste Qualité Fournisseurs

Food & Beverages

### "Merci à l'équipe de Datahex pour votre support"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

March 24, 2026

Datahex est un partenaire de choix pour l'industrie agroalimentaire. Leur solution est performante et évolue en fonction des besoins réels de l'industrie. Le service à la clientèle est impeccable : l'équipe est disponible et réactive.

Pros

\-Personnalisation et agilité : La création et l'adaptation des formulaires sont d'une simplicité remarquable. -Visibilité corporative accrue : L’outil offre une vue d’ensemble des usines au niveau du siège social, améliorant la visibilité et la prise de décision. -Synergie: La collaboration est plus fluide entre les départements et même entre les différents sites. - Réduction de l'utilisation du papier évidemment

Cons

Bien que la grande flexibilité de personnalisation soit un atout majeur, elle apporte également un défi en matière de standardisation. Il est primordiale d'établir des processus internes clairs lors du déploiement de l'outil à grande échelle afin de maintenir la cohérence des données.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Sheri W.

Supplier Quality Specialist

Food Production

### "Transforming Quality Processes Through Standardized Digital Forms"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

March 19, 2026

As a Supplier Quality Specialist managing corporate-level form development, Paperless by Datahex has become an indispensable part of our digital transformation. One of the platform’s greatest strengths is its ability to drive true standardization across all our facilities. By deploying centralized, complex forms, we’ve ensured every plant is grading and inspecting against the same requirements—eliminating version control challenges and reducing the burden on individual QA managers. The operational impact has been significant. In an environment where we manage 10+ loads daily with multiple samples per load, we’ve effectively eliminated the need for physical filing systems. Features like the Matrix and List functions are especially valuable, allowing us to pre-populate standardized information and reduce manual data entry for our teams. Overall, Paperless is a reliable and evolving partner in our quality journey. It has already delivered meaningful improvements to our processes, and I look forward to seeing how the platform continues to grow and expand its capabilities.

Pros

Enhanced Supplier Oversight: Leveraging the platform for trailer inspections and grading records has strengthened visibility into supplier compliance. Real-time alerts for out-of-spec measurements allow our teams to address issues immediately, improving response time and supplier accountability. Audit Confidence: Accessing historical CCP records takes seconds instead of hours. This has made audit season far less stressful and significantly more transparent. Responsive Support: While there is a learning curve with initial form development, the Paperless support team is highly responsive. Once you become familiar with the logic and capabilities, the platform becomes incredibly powerful—and even a bit addictive for building new forms.

Cons

Opportunities for Growth: From a high-level development perspective, there is exciting potential for continued enhancement. Expanding the Help section with more advanced command examples and troubleshooting guidance would better support users leveraging the platform’s full capabilities. Additionally, further refinement of the search and filtering functionality—such as introducing advanced or field-specific search options—would improve navigation, especially for organizations managing a large volume of forms.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

EA

Elizabeth A.

quality manager

Dairy

### "time saver"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 9, 2026

We started from scratch and the support was fantastic. The support training sessions kept pace with our progress in the work process. We use Paperless every day and it saves us a lot of time. I wouldn't go back to anything I used before.

Pros

Creating forms is very easy; you can track their progress in real time and make adjustments quickly. Technical support is very fast and efficient

Cons

The billing standard is a bit slow to follow.but everything works in less than 30 minutes. That's all I could think of

Switched from

[Microsoft Excel](https://www.capterra.com/p/176574/Excel/)

It's much easier to follow up. Document sharing is superior.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

February 17, 2026

Hey Elizabeth, thank you very much for your thoughtful review and for your trust. Your feedback is greatly appreciated and plays a key role in our efforts to improve our software.

## Top-rated software of 2026

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Independent research methodology

Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology.

[Learn more](https://www.capterra.com/resources/proprietary-data-research/)

How Capterra verifies reviews

Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

[Learn more](https://www.capterra.com/resources/how-we-verify-reviews/)

How Capterra ensures transparency

Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website.

[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)