# Ubeya Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Ubeya Software - reviews, pricing plans, popular comparisons to other Workforce Management products and more. Source: https://www.capterra.com/p/164999/Ubeya --- # Ubeya Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Ubeya ## What is Ubeya? The ultimate OS for temp work. Offering an end-to-end solution for Staffing/Recruitment Agencies, stadium event management and Businesses employing temp workers. Ubeya empowers Businesses and Agencies through optimizing processes, scheduling, communication, payroll and compliance. The platform includes two apps for employees and managers, and a client portal for orders. Ubeya deploys AI-powered demand forecasting to create schedules that become more accurate over time, helping you schedule the right employees at the right times. The worker is at the center of the platform. We understand that flexibility is the mantra in today's work environment, and build our software to encourage employees to pick up shifts at the times that fit best for them, leaving workers and employers satisfied. ## What is Ubeya used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Staffing Agency](https://www.capterra.com/staffing-agency-software/)[Workforce Management](https://www.capterra.com/workforce-management-software/) Recognitions Shortlist Best ease of use Overall rating Based on 124 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $4 Usage Based, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Employee Scheduling / 2026 Our "Best of" badge program showcases products with the highest ratings... - Catering / 2026 - Employee Scheduling / 2026 - Staffing Agency / 2026 - Workforce Management / 2026 Our "Best of" badge program showcases products with the highest ratings... ## Ubeya alternatives Highest Rated [4.9 (283)](https://www.capterra.com/p/172778/Nowsta/reviews/) Starting price $18000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (1,298)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.3 (3,065)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/164999/Ubeya/alternatives/) ## FAQs about Ubeya Overview ### What problems does Ubeya solve? Ubeya solves messy staff scheduling, last-minute coverage gaps, and time-consuming shift coordination by centralizing availability, job offers, clock-ins, hours tracking, and team messaging. Staffing managers, event coordinators, hospitality operators, and small business owners use it to replace email chains, reduce payroll errors, and keep staff, clients, and managers aligned. Answer based on 95 reviews Overview ### Which roles and teams benefit most from Ubeya? Ubeya is most used by operations managers, people operations and staffing teams, and business leaders overseeing shift-based workforces. These roles rely on it to schedule staff, manage recruitment and payroll coordination, track attendance, and improve communication across events, retail, and regional teams with real-time workforce visibility. Answer based on 124 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and industries is Ubeya built for? Ubeya is built mainly for small businesses, which make up 64% of reviewers, and is used most in hospitality at 33%. It serves recruitment and staffing agencies managing temporary workforces, with additional adoption among staffing and recruiting companies at 19%, events services at 17%, enterprises at 21%, and midsize businesses at 15%. Answer based on 124 reviews Features and Usability ### What are the key features of Ubeya? Ubeya includes core workforce tools like shift scheduling, staff shift management, shift booking, and clock in/out with time tracking. Differentiating features include payroll reporting, GPS and geofencing for attendance, in-app messaging and notifications, document management for staff profiles, and an open API for integrations and payment workflows. Answer based on 50 reviews Pricing ### How much does it cost and what fees or limitations are included? Ubeya starts at $4 per month on the Basic plan, with Pro at $7 and Super at $10; a free version and free trial are available. Pricing-related reviewers call it good value and note it can save time and money, though one found year-long report access too costly. Answer based on 8 reviews Integrations ### Which third-party tools and platforms does Ubeya integrate with? Ubeya integrates with Zapier and connects to business, HR, and finance tools such as Asana, Bullhorn ATS & CRM, Docusign, Google Calendar, Microsoft Teams, QuickBooks, Recruit CRM, Slack, Teamtailor, and Xero. It also supports ADP DataCloud, Fountain, Mapal Operations Suite, Recruiterflow, SAP Predictive Analytics, Talent Funnel, and Attensi. Answer based on 4 reviews Getting Started and Support ### What training and onboarding options does Ubeya offer? Ubeya provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided setup, webinars cover scheduled instruction, documentation offers written reference material, and videos provide self-paced learning. Getting Started and Support ### What customer support options does Ubeya offer, and how do users rate the experience? Ubeya offers email/help desk, a knowledge base, phone support, 24/7 live rep, and chat. Users generally describe support as quick, helpful, patient, and open to feedback, with fast responses and issue resolution. Some reviews mention a need for more training and frustrations with chat features, glitches, and occasional feature limitations. Answer based on 53 reviews Bugs and issues ### Does Ubeya have bugs or app issues? Ubeya has recurring app and website glitches that can affect scheduling, check-ins, time tracking, and page loading. Staffing agencies, event teams, and operations managers often mention refreshes, slow filters, and mobile app frustrations, while many also note that support responds quickly and resolves many issues after updates or troubleshooting. Answer based on 26 reviews ## Who uses Ubeya? Based on Capterra reviews from the past 5 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 101 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 101 reviews Administrative 29% Administrative 29% Consulting 13% Human Resources 12% Strategy & Operations 5% Others 41% Top industries Based on 101 reviews Hospitality 44% Staffing and Recruiting 25% Events Services 15% Food & Beverages 11% Other 5% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Mobile Access 4.5 (44) 88.64% of 44 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Timesheet Management 4.7 (41) 92.68% of 41 reviewers that rated this feature as important or highly important Track the amount of time spent on a job or task Calendar Management 4.6 (38) 81.58% of 38 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Payroll Management 4.4 (34) 85.29% of 34 reviewers that rated this feature as important or highly important Manage employee salary processes, data, taxes, and records administration efficiently For Staffing Agencies 4.6 (31) 90.32% of 31 reviewers that rated this feature as important or highly important Software addresses specific needs of staffing agencies Employee Management 4.5 (30) 76.67% of 30 reviewers that rated this feature as important or highly important Track employee schedules, availability, and performance across projects and tasks Ubeya 111 features Define levels of authorization for access to specific files or systems Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Find and manage potential candidates and their applications and resumes through the recruiting life cycle Manage the process of evaluating documents or requests submitted for approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Automatically create schedules based on business needs or employee availability and qualifications Automate recording of time to reduce human error Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, manage, and send invoices or bills to customers Create budgets based on historical data and future projections Track and manage schedules and meetings via an integrated calendar Track employees' arrival and departure timings for payroll purposes Provides a channel for team members to share AI models, media files, communicate, and work together Manage and track all internal and external communication conducted via calls, email, text, or chat Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Configure existing workflows to meet your organization's needs Centralized database of stakeholders and their contact information such as names, address, phone number etc. Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system A collection of customer information such as contact details, demographics, previous interactions, etc. Store and organize information about customers and previous interactions Add customized logos and colors to align with company branding Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Graphical representation of data Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Electronic storage of staff/employee contact information and job status in a centralized repository Tools to improve and measure employee satisfaction and involvement Track employee schedules, availability, and performance across projects and tasks Process of familiarizing new employees with the company, their position, and responsibilities Online portal where employees can access and track their own information Assign working shifts or tasks to employees based on their availability Track and measure time worked for employees A list of events with their respective dates Schedule and manage the logistics of activities and other gatherings Plan an event's time and location Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service Software addresses specific needs of staffing agencies Form predictions based on past and present data/trends Automates core HR functions such as talent management, employee evaluation and learning management Creation, processing, verification, and execution of invoices till the payment is made Request a new hire, explain the need, and determine available budget Track and visualize the status of an ongoing job and the time spent on tasks or projects Calculate labor costs associated with employing a workforce, including wages, salaries, benefits Report on the allocation and distribution of labor costs across projects Manage the attendance, schedule, and payroll of the labor workforce Manage and track employee attendance Communicate using messages within the system Access software remotely via mobile devices Notifications via mobile devices Access the system via a mobile application Manage and support multiple locations Different tiers of pricing and billing for different employees and situations Track employee and task times without internet connection Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service Track/log the amount of time employees worked per job using a timer Track employee and task times using internet connection Manage and record overtime hours for hourly employees Facilitates integration with multiple third-party payroll systems Manage employee salary processes, data, taxes, and records administration efficiently Organize and manage the accomplishments and development of employees or performance of applications or systems A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Visual representation of sales prospects & how many deals are in your sales funnel, the stage each deal is in, and the value of deals. Analyze and gain insights into data in real-time Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Tools to find, assess, and hire suitable candidates for a job within an organization Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data A searchable repository of candidate profiles Set & manage permission levels based on user roles and restrict access to only authorized individuals Assign and distribute work schedules to individual employees or teams within an organization Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Schedule shifts via online calendars and available employees Managing and trading shift details between employees Track and manage sick leave time Track employee skills, competencies, training & qualifications Send messages via SMS Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Process of recruiting candidates through social media platforms such as LinkedIn, Facebook, Twitter and more Negotiate best prices and choose the right vendor for various purchases Track the status over time for a request, process, asset, or transaction Manage all supplier data and operations Software addresses specific issues of agencies that provide temporary workforce to their clients Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Log and record hours worked and costs spent to assist in billing and invoicing Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off Measure and track time including hours worked and paid time off (PTO) Track the amount of time spent on a job or task Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Request, track, and manage time off requests and vacation time Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Create and maintain quality vendor data through data validation, maintenance, and audit trails to ensure proper compliance and sourcing Track and manage waitstaff information and schedules Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (124) 4.4 Based on 124 reviews ## Pricing Value for money 4.6 (114) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/164999/Ubeya/pricing/) Basic $4.00 Usage Based,Per Month It includes: - Auto Scheduling - Captain Clock-In and Out - Client Cards - Communication - Day / Week / Month Views - Documents - Dynamic Database - Employee Presentations - Event Scheduling - In-App Shift Grabbing - Information Update - Job Acceptance - Mobile App Clock-In and Out - Mployee Availability Update - Payroll - Photo Gallery - Reports - Special Requests - Timesheet Confirmations - Ubeya Crew Mobile App Pro $7.00 Usage Based,Per Month It includes: - Auto Scheduling - Captain Clock-In and Out - Client Cards - Communication - Day / Week / Month Views - Documents - Dynamic Database - Employee Presentations - Event Scheduling - In-App Shift Grabbing - Information Update - Job Acceptance - Mobile App Clock-In and Out - Mployee Availability Update - Payroll - Photo Gallery - Reports - Special Requests - Timesheet Confirmations - Ubeya Crew Mobile App Super $10.00 Usage Based,Per Month It includes: - Auto Scheduling - Captain Clock-In and Out - Client Cards - Communication - Day / Week / Month Views - Documents - Dynamic Database - Employee Presentations - Event Scheduling - In-App Shift Grabbing - Information Update - Job Acceptance - Mobile App Clock-In and Out - Mployee Availability Update - Multiple Auto-Job Confirmations - Payroll - Photo Gallery - Preferred Scheduling - Reports - Special Requests - Timesheet Confirmations - Ubeya Crew Mobile App Value for money 4.6 (114) 4.6 Based on 114 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Docusign](https://www.capterra.com/p/121506/Docusign/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Bullhorn ATS & CRM](https://www.capterra.com/p/140531/Bullhorn-Recruiting-Software/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (121) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (121) 4.7 Based on 121 reviews ## User reviews Overall rating 4.6 Based on 124 reviews Filter by rating 5(78) 4(44) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent MZ Max Z. Head of the Booking Department Staffing and Recruiting ### "Honest review from someone who lives in Ubeya for almost 3 years" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 19, 2026 It's great. However some improvements are really necessary. E.g. More easy data tools. To check how many shifts/event we had in general for month/year/day etc Pros The support team is amazing. They quickly address all the issues with the product team to launch its implementation. Cons Technical issues. Bugs. It's important to have the app working seamlessly, but it happens on a regular basis that we have to reload it and reenter the info. E.g. Issue with tags - they are not being saved. Payroll section is not loading when you need to see the info for 1 year in the whole region (even for 1 position only) and section with addresses is taking forver to load all the location in 1 region Switched from [StaffConnect App](https://www.capterra.com/p/184801/StaffConnect-App/) [StaffConnect](https://www.capterra.com/p/191806/StaffConnect/) The app was not capable of perfoming the necessary actions for seamless work with no issues. It had limited pool of functions Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LG Lisa G. On Site Assistant Entertainment ### "Functional app that helps with information exchange for employees" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 September 8, 2025 I really didn't have anything to compare it to at the time so I guess it was functional. As an employee, it had reminders to check in and check out and also contained contact info if I needed to connect with someone immediately. Good supervisory tool. Pros Ubeya was used to schedule me for particular jobs outside of my regular workplace and it was easy to exchange information with my direct supervisor. Cons Sometimes I feel like it was more user error than the app itself when some critical info wasn't passed on to me like parking locations, etc. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Katie M. Owner, Manager Entertainment ### "User Friendly, Helps Keep Data Organized" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 20, 2025 Overall positive experience with some minor drawbacks with event check in and hours tracking, but love the ease of use and organization of events and availability. Pros I've used Ubeya as a dance competition judge - applying to events, submitting availability, checking into events, logging hours and more. I love how user friendly it is and how easy the app is to navigate. Cons Ran into some issues with the app not properly recording time on site and proper check in and check out times. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DG Douglas G. Account Manager Hospitality ### "A Smart and Scalable Solution for Workforce Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 7, 2025 Overall, Ubeya has been a reliable and efficient tool for managing our workforce. It’s streamlined our scheduling, improved team communication, and boosted client transparency. The platform continues to evolve and support our operations as we scale. Pros Ubeya has transformed how we manage shifts and communicate with our team. The platform is easy to use, with powerful scheduling and real-time updates. Client visibility and staff engagement have improved significantly since switching. Cons Some features require a bit of setup and support to use fully. There can be occasional glitches after updates. Would love better offline functionality for on-site teams. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LM Lucia M. Regional Recruiter and Trainer Events Services ### "Easy for users" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 1, 2025 Overall experience is excellent for users, either for maintaining records or scheduling events. Providing overall clarity for staff, consultant and clients. Pros Ubeya is great as it offers easy ways to navigate around the system. Additional information about staff is always available, all set in one place, their details, notes, work history. Cons Some finer features ie being able to filter staff for particular day on multiple days event for targeted comms could be a good addition Switched from [Smart Service](https://www.capterra.com/p/149343/Smart-Service/) overall move of the company product being used Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LG Louise G. Regional people manager Hospitality ### "Ubeya - we love you " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 June 26, 2025 Ubeya has made a fantastic impact to the way we work and engage with staff, it is a breath of fresh air to use. Pros Enables me to positively engage with staff, easy to use for staff and managers. In comparison to previous systems everything is more streamlined and a lot more efficient. Cons Sometimes the system is slow when alternating between clients when using the filters on scheduling page. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RB Rodney B. Director Staffing and Recruiting ### "Fire Group " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 6, 2025 Excellent system for client, candidate and employer. Love too track the weekly, Dailey margin reports. Pros Easy system too navigate, booking and candidates user friendly, the system supports us well for client audits. Cons Getting Reports for a year, too costly to use, for the payroll system, sometimes the system crashes at the most difficult time in the day. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SG Sasha G. People Operations Manager Staffing and Recruiting ### "Edgbaston team feedback" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 6, 2025 good, i always receive quick responses, if help is needed on the chat function- i have used this on a busy live day due to geo fence issues. Pros As the site ubeya champion, it saves me more time each week populating the shifts and pulling the forecasting reports- this leads me to be able to go back to HODs quicker with their forecasted vs budget, and game days moving staff around. Cons Some of the process can be long when editing multiple shifts. My only issue for me is the check in and check out process out of LARGE game days especially with our chefs. It would be good to be able to amend per shift for the option of clock in and clock out only. Switched from [Humanforce](https://www.capterra.com/p/122077/Humanforce/) the company felt it needed to change to one central system. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TD Thia D. Customer Representative Financial Services ### "Yeah Ubeya!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 17, 2025 Exceptional product and experience. Value for money. Pros The user interface was very easy to understand. Creating schedule and communication was very easy and it went smoothly. Cons Sometimes the messages sent are not shown correctly to the person on the receiver end. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KG katherine G. consultant Retail ### "Excellent system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2025 Very good really like this system and performance is also good Pros Very quick and efficient for staff members Cons nothing it works perfectly and easy to monitor events Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/164999/Ubeya/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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