# KALPA PDMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is KALPA PDMS the right Talent Management solution for you? Explore 10 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/165675/KALPA/reviews

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KALPA PDMS

4.3 (10)

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Last updated March 13th, 2026

# Reviews of KALPA PDMS

Ease of use

4.3

Customer Service

4.4

## Showing most helpful reviews

Showing 1-10 of 10 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

SL

Stephen L.  
Assistant Superintendent of Instruction  
Education Management  
Used the software for: 2+ years

### "Kalpa is Great for Professional Development Management"

April 26, 2019

5.0

We have been using this product for years and we highly recommend it. If you do have any trouble setting up or maintaining your system, the customer service department at Kalpa is top notch. They can help with anything.

Pros

Kalpa provides a very user friendly software that allows for flexibility on how you design, implement and track your professional development for your staff. As a school district, we like how we can create customized courses and easily track the completion of the courses by our staff members. Further, our staff likes the Kalpa system because it helps them track the completion of their professional development plan so they can use it to renew their teaching certificates. This product has been a game changer for us in terms of being able to manage professional development hours.

Cons

It seems to me that Kalpa continues to improve. Thus, I don't have any specific cons. We are always looking for a few more customizable features. One that I can think of is that it is a little tricky to map out PD courses that take place for several days in a row versus one period of time on a single day. But, we are able to work around that with ease. Again, it's a great product.

Review Source

Response from KALPA Systems

June 6, 2019

Stephen- Thank-you for your thoughtful review. We are so pleased to see you find our KALPA Professional Development tool to be user friendly, flexible and a "game changer" with perspective to managing PD effectively. We also pride ourselves in being there for our customers --so thanks for the call out on our customer service team. We greatly appreciate our partnership!

MS

Matt S.  
Executive Director  
Education Management  
Used the software for: 2+ years

### "Best option"

April 19, 2019

5.0

In the first year of Kalpa implementation, our organization realized a $40-50,000 savings compared to the cost of our previous system and staff time to manage the previous system. We realized that savings, provided our end users a much more simple and robust solution and advanced our capabilities. Literally a win-win-win. We were the first organization in the state to contract with Kalpa. Since that time, 4 of the other largest school systems in the state have adopted Kalpa based on what they witnessed with us.

Pros

Operates exactly as needed, always works, support from the vendor is exceptional, the price point is exceptional

Cons

Nothing, it's an exceptional product.

Review Source

Response from KALPA Systems

June 6, 2019

Matt- Thank-you for the wonderful review. We are extremely excited to grow our business in Arkansas thanks to your trust of our KALPA Professional Development system. It is so great to hear that we not only helped you save a little money but also provided your school district with advanced capabilities and a simpler solution. We look forward to our partnership growing over the next years.

CB

Christopher B.  
Teacher  
Education Management  
Used the software for: 2+ years

### "Kalpa Password Retrieval Saga"

November 28, 2020

1.0

I am extremely disappointed with this software, and I would not recommend it for my worst enemy. There is no way for employees to retrieve their passwords when they get locked out, which is way too often.

Pros

When you are able to access Kalpa, it is moderately user friendly.

Cons

There is a very important feature missing from Kalpa. If an employee loses his or her password (or the system chooses not to recognize it...), that employee has no convenient way of retrieving his or her password without jumping through many hoops. If you hate your employees and want to make them miserable, use Kalpa...

Review Source

Response from KALPA Systems

December 7, 2020

This is an unfair and incorrect review. The day after Thanksgiving even though we were closed - we contacted Mr. Bell and explained that our KALPA Professional Development Management System is integrated into the network at Fort Smith School District so that his district network password is also the password he uses for KALPA, which is why we aren't able to offer a password reset or retrieval option for him. We instructed him that he needs to speak to someone at the district. This integrated option was designed by the Administration at Fort Smith to make it easier on Mr. Bell and other teachers so they don't have to remember multiple passwords. I contacted the district administrator and his principal and they profusely apologized and stated; "We are extremely happy with the service that KALPA provides and I hope that you do not let this one teacher stain our reputation with you." There is no feature missing and he is being requested to remove this inaccurate and uniformed review.

LL

Lisa L.  
Clerical  
Education Management  
Used the software for: 2+ years

### "Excellent Service and Support"

March 13, 2020

5.0

We have been very pleased with our KALPA experience. There is always someone willing to help you with any issues that may occur and have always gotten a quick response.

Pros

This software allows us to track all professional development of employees in our district with ease. We conduct 54 hours of professional development a year and have upwards of 100 events in a days time. This service helps us create sign in sheets and track records effectively and easily.

Cons

We would like to see a report that would allow us to print all sign in sheets for a particular day so that we don't have to push each one individually. Around 4 times a year we have around 100 events to print sign in sheets for and this would make that process a lot faster.

Review Source

RH

Rhoda H.  
Administrative Assistant  
Primary/Secondary Education  
Used the software for: 2+ years

### "Amazing Customer Service!!"

May 3, 2019

5.0

We purchased KALPA software to track and manage professional learning hours for our staff. The district is required to provide documented professional learning opportunities for staff, and we track the hours of our certified staff and report the hours to the state. This software is updated regularly to remain compliant with state reporting requirements. KALPA customer service is first rate!!

Pros

The software functions as needed. The implementation was a smooth transition. The software is reliable, intuitive, and easy to use. KALPA customer service is prompt to respond and resolve any issues. The software developers carefully consider enhancement requests when submitted by their customers.

Cons

The software does not integrate with other programs that we use. However, the KALPA team assisted with data transfers when needed.

Review Source

Response from KALPA Systems

June 6, 2019

Thank-you Rhoda for the outstanding review and recommendation. We greatly pride ourselves on being there for our customers and providing extraordinary customer service. We develop and enhance our solution based on feedback from our over 65,000 teachers and administrators. We greatly appreciate your kind words.

TO

Teresa O.  
Administrative Assistant Office of Instruction  
Education Management  
Used the software for: 2+ years

### "Public School KALPA"

April 26, 2019

4.0

Really love the KALPA system and how easy it is to work with. The sales staff has been great and willing to help when needed. We keep digging in to what KALPA can do for us, and come up with new ideas.

Pros

Very easy to use the program to fit your individual needs. Can modify the program to include specific needs. Tracks all of our staff hours in one spot. Can create reports for with certain criteria as needed. Sales team willing to help whenever needed, even set up one on one training.

Cons

Removing a staff member from system, does not delete them from futures courses. Certain hours do not total up into the next year, based on a 3 year status.

Review Source

Response from KALPA Systems

June 6, 2019

Teresa- Thank-you for your review. We greatly enjoy working with you and your team on better management of Professional Development. We are pleased that you find our solution very easy to use and can be customized to fit your individual needs. We take great pride in our relationships we build with our customers in assisting you and your team be more successful!

CC

Chinyere C.  
Secretary, Curriculum & Instruction  
Education Management  
Used the software for: 2+ years

### "It works as intended"

July 8, 2019

4.0

It does what it's supposed to do, but I find because not enough teachers are using it an intended, alot of responsibility falls on me to get the information added. It always falls to the side because I don't have enough time and I feel like the teacher records are not up to date.

Pros

It gives teachers an online resource to house their PD for future reference.

Cons

That in our district it is very dependent on one person and that's me. Not enough teachers use it properly because when it was rolled out before I got here, I don't think it was effectively shared with employees.

Review Source

DA

Debbie A.  
Superintendent  
Education Management  
Used the software for: 2+ years

### "Kalpa to track PD records "

April 24, 2019

5.0

Kalpa provides reliable, accurate professional development records with little management or training required.

Pros

Kalpa is very simple to navigate, reliable, and user friendly for those who need to focus on their responsibilities, not record keeping.

Cons

No issues or concerns, great product and great customer support.

Review Source

Response from KALPA Systems

June 6, 2019

Debbie- Thank-you for the outstanding review! We greatly appreciate working with you and your school district. I am very pleased that you find our KALPA Professional Development system to be simple to navigate, reliable and user friendly. It prides me to also hear you are pleased with our customer service. This is an area we believe differentiates us from others. We love giving personal support and working to customize to your needs.

BS

Barb S.  
Executive Director of HR  
Education Management  
Used the software for: 6-12 months

### "KALPA Review"

April 19, 2019

5.0

The sales reps and support staff have been very responsive and helpful. I would appreciate some helpful one-pagers with how to's for staff and administrators.

Pros

Electronic record keeping of professional development. Eliminates the need for paper tracking.

Cons

We are still learning how to best use the software. Training the staff and answering numerous "how to" questions has been time-consuming. However, as with all new software of process changes, once everyone is familiar with this program the benefits will outweigh the challenges.

Review Source

Response from KALPA Systems

June 6, 2019

Barb- Thank you for the kind review. We are very proud of our high touch customer service and will continue to work with you to make the KALPA Professional Development System the best ever.

SM

Shelly M.  
Superintendent  
Education Management  
Used the software for: 6-12 months

### "Works for a small district"

April 26, 2019

4.0

Pros

As a small district our administrators where many hats and KALPA has allowed us to streamline the end of the year process and save hours of manpower hours, which in the end is saving the district money.

Cons

Each PD session needs to be entered individually, a mass upload would be a nice advancement to the product.

Review Source

Response from KALPA Systems

June 6, 2019

Shelly- Thank-you for your kind review. At KALPA Professional Development, we customize our solution to work with any size school districts. Recognizing the challenge small districts have in "wearing many hats"- we want you to worry a little less about managing Professional Development. We are very happy that we can help save you time and money.

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