# Milanote Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Milanote the right Idea Management solution for you? Explore 63 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/165790/VolunteerHub/reviews --- Milanote 4.7 (63) [View alternatives](https://www.capterra.com/p/165790/Milanote/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Milanote Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews TS Travis S Communications DirectorNon-Profit Organization Management, 51 - 200 employeesUsed the software for: Less than 6 months. “I love the flexibility and ability to nest as many boards and plans as the project requires, and the user interface is incredibly intuitive.“ June 16, 2025 PH Paul H Data EngineerEducation Management, 201 - 500 employeesUsed the software for: I used a free trial. “I tried to add cards to the right or left of other ones in a column and sadly it didn't work.“ July 14, 2023 TS Travis S Communications DirectorNon-Profit Organization Management, 51 - 200 employeesUsed the software for: Less than 6 months. “Overall, I love the ability to clip content directly to specific boards from anywhere on the web, and I love how easy and natural it feels to work with the system.“ June 16, 2025 Go Win R Govind RaiMarketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “Milanote falls short in some functionalities, such as lacking edit history tracking and restricting content on mobile app for TikTok and Instagram posting.“ February 12, 2023 KR Katie R Creative DesignerDesign, Self-employedUsed the software for: 1-2 years. “It’s for creative brainstorming or project planning, it’s a great tool to keep everything in one place. Plus, the drag-and-drop feature makes it super intuitive“ January 23, 2025 JH Jakub H Founder / DesignerDesign, 2 - 10 employeesUsed the software for: 6-12 months. “After some projects we realized that the free tier is slightly unusable for us and so we moved to something else.“ April 12, 2022 MS Michelle S Freelance Social Media Marketing ConsultantMarketing and Advertising, Self-employedUsed the software for: Less than 6 months. “It's my go-to for client presentations and I love that boards can be downloaded into a PDF or word doc for easy sharing. “ July 17, 2023 TB Trevor B Director Alternative Medicine, 2 - 10 employeesUsed the software for: 1-2 years. “It had so much potential, just didn't tap into what the customer saw and wanted.“ October 13, 2022 ## Showing most helpful reviews Showing 1-25 of 63 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Tristan C. Game Developer Computer Games Used the software for: 6-12 months ### "The BEST project management tool 2022" September 15, 2022 5.0 great experience. would definitely use it for future projects Pros This can be used in so many ways, from whiteboard to mind maps, to brainstorming ideas. lets you use words or imported pics Cons Allowing access can be frustrating sometimes Switched from [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/)[Trello](https://www.capterra.com/p/211559/Trello/)[Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Was trying new options, but Milanote was much easier and more useful Review Source RW Robin W. Owner and Photographer Photography Used the software for: 1-2 years ### "I LOVE Milanote!" October 26, 2024 5.0 I love, love, love this app! I use it for so many things in my business and personal life. The customer service is great also. Pros Milanote is awesome! I love how easy it is to use and the flexibility. Being able to freely move the variety of "cards" around any way you want makes it useful for so many different things. For a creative like me who loves to be organized, it's super helpful. Cons The phone app is useful and great for some things, but it's not as easy to view your boards on it because the order they show up in is kind of random. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Milanote Milanote is much more versatile which allows me to use if for more things. Review Source WS Wendell S. Educational Trainer E-Learning Used the software for: 2+ years ### "I have a love/hate relationship with MIlanote!!!" February 10, 2022 3.0 Milanote needs rethink it's membership program. There needs to be something that attracts customers back on a weekly basis. And in the current freemium service, there is a reason to go back and use Milanote once your 100 boards are used up. I believe Milanote should give users 5-10 free boards every month. I believe this will get people to use the program more often, more comfortable using the program, and collaborate with their people, eventually purchasing like I did. Pros Milanote is fun and easy to use. I really like this tool a lot. Whenever I need to storyboard an idea, I go to Milanote. Cons The free boards and subscriptions don't make any sense. Milanote gives 100 free boards. That's wonderful!!! However, once you use up the 100 boards, your only option is to purchase a monthly subscription regardless if you use one new board or 1000 new boards. I only use Milanote in seasons, meaning I use it for 20 days each quarter. I purchased a yearly subscription and after 6 months I realized I only used it for about 40 days. So purchasing a yearly subscription for 80 days of use is a waste of money. I did purchase it one month at a time, but that was annoying. Review Source JS Jeremy S. 3D Environment Artist Entertainment Used the software for: 1-2 years ### "Milanote Just Works!" September 26, 2022 4.0 Milanote is a great software that allows for quick and easy iteration of ideas using their built-in flexible tools to mindmap, organize, and sketch out almost any idea you could have! Pros Milanote is a very versatile solution to ideation and whiteboarding that does a great job. It is perfect for online moodboards, storyboarding, documentation, and mindmaping. Cons I wish rather than having a card limit for all boards there was a board limit and a card limit per board. As is, the software doesn't have enough PAID features to make the paid version worth it, and the free version is lacking enough to use it as anything other than an idea board. I still prefer Jira or Trello for project management, and PureRef for my moodboards (even though that doesn't allow for collaboration and isn't online). Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Google Drive](https://www.capterra.com/p/161425/Drive/)[Adobe Photoshop](https://www.capterra.com/p/229092/Adobe-Photoshop/) Reason for choosing Milanote Please refer to the "Why did you make the switch" for a detailed answer! Review Source TB Trevor B. Director Alternative Medicine Used the software for: 1-2 years ### "Milanote's Evolutionary Journey 😇✈️😊" October 13, 2022 5.0 Collaboration, streaming work flow, better project management, this software is a must for any business, 5\*\*\*\*\*'s. Pros It has so many features, post graphic previews, pdf document sharing, brainstorming sessions, video content, website development, project management, team management, and last but not least, a great tool at a great price. Cons When this software came along, I was fairly disappointed, I compared it to the likes of cling. Since its evolutionary journey has progressed, the company have listened to feedback of its users. That initially was the big hang up. Not listening. It had so much potential, just didn't tap into what the customer saw and wanted. Now however, things are very different, and its a pleasure to work with. Switched from [Cling](https://www.capterra.com/p/231897/Cling/) A better system of tools to complete and streamline projects. Review Source JH Jakub H. Founder / Designer Design Used the software for: 6-12 months ### "Nice tool for millenial teams" April 12, 2022 5.0 I used the app quite a lot at the beginning and tried to pull all my colleagues into using it. After some projects we realized that the free tier is slightly unusable for us and so we moved to something else. Pros I like the overall appearance of the tool and the way it allowed me to store ideas and data in one place and share it with others. Visually and simply via drag-and-drop. Cons The structuring of content in layers and "buckets" went so far it became nearly impossible to know where what asset is stored. Alternatives considered [Miro](https://www.capterra.com/p/128955/Miro/) Reason for choosing Milanote I did not, actually. I would if there was the same responsive interface as in Miro. At the time I tried to push it to general use in our company it was fine. But then suddenly Miro became better. Review Source MA Mauricio A. CEO & Ddeveloper Marketing and Advertising Used the software for: 6-12 months ### "One of the best tools for ideation" August 25, 2022 4.0 Pros Milanote it's pretty easy to understand and to deploy within your team. Also the tools that they have for making mudboards or brainstorms are amazing, with that and the facilities for collaboration you can ideate projects or products on your computer like having your teamates next to you. Cons You can't track the progress of activities on a detailed way, also you can't see how many activities each team member have to do. At the end I understand that Milanote it's not focusing on these things but it would be nice to have them. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Monday was very expensive to use for my team at that moment Review Source TS Travis S. Communications Director Non-Profit Organization Management Used the software for: Less than 6 months ### "Fast, Intuitive, and Complete Creative Planning Resource" June 16, 2025 5.0 Overall, I love the ability to clip content directly to specific boards from anywhere on the web, and I love how easy and natural it feels to work with the system. It is fast and intuitive. Pros I love the flexibility and ability to nest as many boards and plans as the project requires, and the user interface is incredibly intuitive. Cons The only thing I don't prefer is the limited conversation space available on a specific task, like you'd find in Asana, but I know this is not an apples to apples comparison. Review Source LB Lauren B. Lead Content Creator Information Technology and Services Used the software for: 6-12 months ### "I’m glad using it" April 8, 2025 5.0 Overall, I'm happy using Milanote as my mindboard software. Pros It allows creating mood boards to visualize everything. Cons However, it offers limited storage space in the free version. Review Source Kelsey O. Communications Designer Internet Used the software for: 6-12 months ### "Clean, easy to use system of visual organization for designers." October 17, 2017 5.0 Milanote is awesome and an essential design organizational tool Pros I started using Milanote when it was in beta, when I was looking for a neater alternative to Trello. I do design work, so being able to put pictures and text wherever I want is really important. It's equally, important, though, that everything be neat and easy to organize. I mostly work by myself with a handful of individual clients. I can work on Milanote without having to deal with excess team features, but still share the boards with clients via a "secret link". (They can also join the board fully if they're members.) Milanote has also been steadily adding features that have really helped me to use it even more and with greater ease, particularly the Mac desktop app. Pulling in links is especially useful, as it shows you some of the webpage as well as the URL itself. I also love that I can embed GIFs and have them work as they're supposed to. (Airtable, for example, will just show it as a still image in a larger view.) Being able to show clients exactly what I'm talking about is huge, and the fact that it's easy to organize and make changes to really helps. It's standardized in its design but gives me everything I need. Cons There's no integration with Zapier yet. I believe that's on the roadmap, but it'll definitely make a difference when I can connect a particular design board with tasks on Todoist, for example. Review Source KR Katie R. Creative Designer Design Used the software for: 1-2 years ### "Milanote Review " January 23, 2025 4.0 Pros It’s for creative brainstorming or project planning, it’s a great tool to keep everything in one place. Plus, the drag-and-drop feature makes it super intuitive Cons The free version has limited storage, which can be a bit restrictive if you’re working on multiple projects at once Review Source VR Verified Reviewer Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Perfect mind mapping tool" July 16, 2023 5.0 I've been working with Milanote for the past 7 months. I'm using it weekly and it feels comfortable for me to integrate it in my projects. Pros Milanote has de most efficient yet faster Mind mapping tool on the market. The visual workspace and all its flexibility, make brainstorming gets easier and faster. Mainly when you need to work remotely and need to share files, ideas, copy texts, mood boards, etc. with collaborators or partners in your projects. I really love the use of icons, images, and charts to visualize any project management workflow or idea. Cons I'm still giving it a try, but for now, it feels very complete and it brings me all the tools I need for my projects. Maybe I do prefer using it on my PC or Laptop than on mobile... but it is just an opinion... Review Source Leticia D. Dependienta Museums and Institutions Used the software for: 6-12 months ### "Tus ideas se quedarán bien organizadas y protegidas" December 5, 2022 5.0 Me parece una idea perfecta si eres una persona que está siempre pegada a un teléfono, tablet u ordenador. Tus ideas estarán a salvo, y en cualquier momento podrás hacer los ajustes necesarios y compartirlo con quien quieras. Otra cosa que podría destacar en la posibilidad que te ofrecen para exportar el documento en otros formatos. Pros Es ideal para organizar tus ideas de un trabajo o proyecto, tanto en solitario como en equipo. Lo mejor es que a nivel visual, puedes colocar los objetos (imagen o texto) según tus prioridades. Cons Por ahora no hay nada malo que destacar. Review Source VR Verified Reviewer Data Engineer Education Management Used the software for: I used a free trial ### "I love Milanote" July 14, 2023 5.0 I love it so far! Will use it for help with studying and game development projects with friends. Pros It's very aesthetically pleasing and easy to use. I love that i can collaborate with friends for free whereas some alternatives make you pay money to even try out the real time collaboration features. Cons I would like some more features but not too many so that it doesn't become bloated like Notion.Maybe i just haven't found it yet but it would be nice if we had rows along with the column feature. or maybe just put 2 in 1 and call it a grid? I tried to add cards to the right or left of other ones in a column and sadly it didn't work. It's not a big deal though. Review Source MS Michelle S. Freelance Social Media Marketing Consultant Marketing and Advertising Used the software for: Less than 6 months ### "A go-to for pretty much everything" July 17, 2023 5.0 Great. Amazing tool for presentation, brainstorming, collaboration and the templates are great places to start for any workflow. I love that images and videos and links can be uploaded with ease. It's a great, versatile tool that helps collect everything into one place. Pros I absolutely love Milanote and the ease of use for the tool. It's my go-to for client presentations and I love that boards can be downloaded into a PDF or word doc for easy sharing. This has become a staple in my business and my clients also enjoy the ease of use and collaboration Milanote provides. Cons Would be cool if you could customize the fonts a bit more, otherwise don't have any complaints thus far. Review Source VR Verified Reviewer Self-Publishing Consultant - eBook & Print Formatting - Web Development Internet Used the software for: Less than 6 months ### "Simple and effective" October 26, 2018 5.0 I use Milanote both personally and professionally, helping me keep on top of a range of projects. I can't imagine using any other software now. Pros I love the organisation of products like Trello but needed something more visual and flexible. Milanote definitely helps with that - images, files, to do lists, notes etc... all in a pinboard style. Boards can be nested as well, which is great for organising large-scale projects and preventing it from becoming overwhelming. Cons It is basic, but that's by design and means it's not overloaded with features. However, an archive functionality would be very useful. I'm very happy with Milanote. An app would be handy, but not essential. Review Source VT Veronica T. Marketing specialist Information Technology and Services Used the software for: Less than 6 months ### "Great board, great templates " November 13, 2022 5.0 Pros Milanote is a very intuitive software to use. The free version displays all the available features (although there is limited storage, and fairly you have to pay for more).I like that there are many templates to choose, which provide practical examples for using the board properly. The software can be customised as needed. Cons I haven’t tried yet to share the board with any colleagues so I can’t tell whether or not this feature works well. Review Source VR Verified Reviewer Digital Support Products Officer Non-Profit Organization Management Used the software for: Less than 6 months ### "Great for visual thinkers" December 2, 2021 5.0 It is perfect for anyone who likes to see their thoughts laid out in a visual way. Really easy to use and I love the colour options. Pros I found Milanote a really great way to layout my thoughts and then easily organise them into a process or categories. It is also a great way to then share your thought process with colleagues and have them add their own ideas. Cons The limit on cards with the free version was frustrating when I was first trying it out, but that has really been my only con for it. Review Source VR Verified Reviewer UX Designer Apprentice Design Used the software for: Less than 6 months ### "Organized Brainstorming" March 4, 2022 4.0 Pros I loved Milanote for being able to brainstorm my ideas in an organized manner. Using board system to put my ideas and organize them at the current stages. The templates are very helpful to get a head start at any brainstorming project especially for startups, photography ideas, mood boards, and design. Cons I wish I could custom adjust the size of the boards and arrange the content in a table format or side to side. Review Source VR Verified Reviewer Digital Marketing Specialist Marketing and Advertising Used the software for: 6-12 months ### "Project Management Going Extra Miles!!" November 28, 2019 5.0 I really love Milanote. You can easily map what's on your head to the board! Pros I love it can helps us easily to distribute task such as content structure plan or strategy. You can simply drag and drop the card you want and put the content both text and image or even a checklist there. Really love it! Cons Since I only use the free account, unfortunately it limits you at certain amount of card you created on your account. Review Source CS Claire S. Spiritual Mentor and Coach Professional Training & Coaching Used the software for: Less than 6 months ### "Great for Brainstorming" March 14, 2020 5.0 I was looking for something to stimulate and organize my thoughts around a new direction for my business. Milanote has been the perfect solution for me in this regard Pros Milanote is easy to use. I particularly appreciate the inclusion of images and the ability to link boards. In addition, Milanote provides templates that cater for various aspects of your business. You have the choice to either start with a blank canvas or use one of the helpful templates they provide. It’s been easy to use. Cons The fact that it is only online could have been a con because sometimes I need to work offline. However, they do allow export in various formats so that equalized it for me. I can look at and use my board even when I am offline. Review Source DH David H. General Manager Building Materials Used the software for: 6-12 months ### "Easy Collaboration" March 27, 2025 5.0 Very good - used it well with colleagues Pros Very accessible and great for collaboration Cons Nothing really - harder on mobile device but that is just due to size Review Source KC Kobey C. IT Specialist Mining & Metals Used the software for: 6-12 months ### "Make Organizing Tasks Easier with Milanote" June 10, 2024 5.0 I love Milanote for the user experience. Dragging and dropping images is super easy and intuitive, and relationships between images or other objects are super simple to create. Milanote has helped keep my thoughts organized. Pros I like the ease of use of Milanote. Milanote is one of the most intuitive organization apps. I enjoy the simple and user friendly interface and the fact that there is no feature you will struggle to find. One of my all-time favorite features of Milanote is how easy it is to drag and drop images from google images or elsewhere directly into Milanote without copying, pasting, or saving. Cons I think the drawing tool could be a bit better. Review Source LC Luana C. Analista de Marketing Marketing and Advertising Used the software for: 6-12 months ### "Ótima ferramenta para controle de atividades" May 10, 2023 5.0 Minha experiência com o Milanote é muito satisfatória. Com esse sistema, sinto que minha rotina ficou muito mais prática e organizada. E o melhor é que posso compartilhar todos os meus projetos com a minha equipe, de forma prática, para que todos possam dar a sua contribuição. Pros Um dos principais pontos fortes do Milanote é a sua capacidade de criar painéis visuais altamente personalizáveis. Você pode criar diferentes quadros para categorizar e agrupar seus elementos, bem como usar etiquetas coloridas e marcadores para identificar e destacar itens importantes. o Milanote oferece integrações com outras ferramentas populares, como o Google Drive, Dropbox e Evernote, para facilitar a importação e exportação de dados. Cons O que menos gosto no milanote é que, às vezes, ele apresenta algumas falhas ao subir algumas imagens e vídeos na plataforma. Review Source sH saad H. Founding designer Design Used the software for: 6-12 months ### "My honest review of Milanote" October 20, 2023 5.0 Excellent, fantastic, and incredible, one of my favorite tools not just as a designer but as an Entrepreneur Pros Everything, from the design to the ease of use and the overall experience, I also like that I haven't had a single problem to date with this amazing tool Cons That is not known more, yes Milanote is that perfect, I wish more people use it so it would be even better in terms of sharing and collaborating. Review Source Similar Products Featured