--- title: "Meetio Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Meetio Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more." source_url: "https://www.capterra.com/p/166309/Meetio-Room/" page_type: "product" language: "en" --- # Meetio Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Meetio ## What is Meetio? Meetio's room booking solutions are ideally suited for SMEs and SMBs with a physical office, experiencing room booking issues and with a wish to optimize their room usage. Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio offers industry leading meeting room software solutions - always with focus on simplicity, ease-of-use and efficiency. Meetio have offices in Sweden and the US and serves happy customers around the globe. ## What is Meetio used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Desk Booking](https://www.capterra.com/desk-booking-software/)[Space Management](https://www.capterra.com/space-management-software/) Overall rating Based on 13 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $189 Per Feature, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Meetio?[Manage this product listing](https://www.g2.com/products/meetio-meetio/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Meetio 4.2 (13) VS. [### Whatspot](https://www.capterra.com/p/219633/Whatspot/) [4.7 (56)](https://www.capterra.com/p/219633/Whatspot/reviews/) Starting Price $189 Per Feature, Per Year Starting Price $22 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (13) Ease Of Use 4.8 (56) Value For Money 4.3 (12) Value For Money 4.7 (51) Customer Service 4.4 (12) Customer Service 4.8 (49) ## Meetio alternatives [EMS](https://www.capterra.com/p/232490/EMS-Scheduling-Software/) [4.3 (76)](https://www.capterra.com/p/232490/EMS-Scheduling-Software/reviews/) Starting price $9000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/232490/EMS-Scheduling-Software/) [deskbird](https://www.capterra.com/p/233108/deskbird/) [4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/) Starting price $2.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/233108/deskbird/) [Robin](https://www.capterra.com/p/143909/Robin-Powered/) [4.7 (79)](https://www.capterra.com/p/143909/Robin-Powered/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/143909/Robin-Powered/) Highest Rated [Othership](https://www.capterra.com/p/266602/Othership/) [4.8 (132)](https://www.capterra.com/p/266602/Othership/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/266602/Othership/) [View all alternatives](https://www.capterra.com/p/166309/Meetio-Room/alternatives/) ## FAQs about Meetio Overview ### Which roles and teams benefit most from Meetio? Meetio is most used by IT administrators, facilities managers, operations leaders, and product or engineering teams that need reliable room scheduling and workplace coordination. Executives and managers use it to improve meeting efficiency, while security and collaboration leads value centralized control, smoother booking workflows, and better visibility into shared spaces. Answer based on 13 reviews Overview ### What company size and specific industries is Meetio built for? Meetio is designed for small, mid-size, and larger organizations that manage shared offices, meeting rooms, or flexible workspaces. It fits companies struggling with room bookings, meeting room theft, office space use, and hot desking, especially workplaces that need better control of reservations and space allocation. Features and Usability ### What are the key features of Meetio? Meetio offers appointment scheduling, meeting management, event scheduling, and booking management for rooms, spaces, and resources. It includes calendar management, calendar sync, availability indicators, real-time updates, reminders, and room availability schedules. Additional features include occupancy management, visitor management, floor plans and maps, reporting and analytics, and Microsoft Outlook integration. Integrations ### Which third-party tools and platforms does Meetio integrate with? Meetio integrates with 4 third-party platforms: Google Workspace, Microsoft 365, Microsoft Outlook, and Microsoft Teams. These connections cover core productivity and communication tools, letting Meetio fit into existing calendar, email, and collaboration workflows. Getting Started and Support ### What training and onboarding options does Meetio offer? Meetio provides in person training, live online sessions, documentation, and videos to help teams get started. In person training supports direct instruction, live online sessions allow guided remote setup, documentation offers written reference material, and videos provide visual walkthroughs for learning features and procedures. Getting Started and Support ### What customer support options does Meetio offer? Meetio provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Support details should be easy to find through these channels, giving users multiple ways to get help with setup, account questions, and product use. No reviewer feedback on support experience is available in the catalog data. ## Features AI summary Based on 940 Meeting Room Booking System reviews Capterra data shows that buyers of meeting room booking systems rank the following features as their top priorities: - **Booking Management** (**53%** of reviewers rated this feature as critical) - **Online Booking** (**49%**) - **Resource Management** (**70%**) Meetio supports all three of the features reviewers value most: **Booking Management**, **Online Booking**, and **Resource Management**. Together, these capabilities help businesses coordinate room reservations, let employees book spaces quickly from anywhere, and manage shared resources more effectively, allowing teams to reduce scheduling conflicts and make better use of meeting spaces. Room Booking 1.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Availability Indicator Indication whether a resource is available or protected from allocation Availability Management Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Booking Management Create, update, and manage bookings, itineraries, and reservations Meetio 43 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Commercial Properties: Designed to serve commercial properties - Customizable Branding: Add customized logos and colors to align with company branding - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Equipment Maintenance: Manage procedures that ensure organizational equipment remains in working condition - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - Historical Reporting: Information, data and reports that are being tracked over time - Internal Meetings: For use in meetings within the company - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Room Usage Insights: Provides automated reports on room usage, room popularity or other meeting related insights. - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - Utilization Reporting: Track the frequency of asset usage - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Wayfinding: Process of understanding one's position in a physical space via planned routes, signs, colors and images --- Get Advice We can help you find the software with the features you need. Features 4.2 (13) 4.2 Based on 13 reviews ## Pricing Value for money 4.3 (12) Free Trial Basic $189.00 Per Feature,Per Year Value for money 4.3 (12) 4.3 Based on 12 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (12) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (12) 4.4 Based on 12 reviews ## User reviews Overall rating 4.2 Based on 13 reviews Filter by rating 5(6) 4(6) 3(0) 2(0) 1(1) Mentioned topic Sorted by most recent AN Anonymous User CEO Facilities Services ### "Dont buy" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 2.0 2.0 Likelihood to Recommend 0/10 April 5, 2022 nothing - bad quality Pros Functionality around integration - but it turned out to be a scam. Cons That promised functionality didnt work and they didnt issue a refund when its not working Reasons for choosing Meetio functionaltiy - that didnt exist Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LG Luca G. Head of Engineering Food & Beverages ### "The perfect device and software for your meeting rooms" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 13, 2020 Pros Simplicity of installation, easy of user, bundled approach (you get a device with the software and you do not have to do anything else). Cons I think the web interface for management could be a bit more clear - sometimes is not so simple to find what you are looking for. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TL Tim L. Service manager messaging and collaboration Information Technology and Services ### "A very weel thought out tool that does what it promises" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 2, 2020 We were looking for an easy way to facilitate meeting room management at our offices. So we started looking at options. Meetio was one of them and after the demo we were convinced that this was the tool we wanted to use. We then contacted sales and made an order for 29 meeting rooms in total. The order was processed and we had te delivery within the week. Setup was very easy and straight forward and we were up and running in no time. So our overal experience with this tool is excellent! I can recommend it! Pros What i like most are the customization options. You can literally change everything you can think of. From custom company colors to logo's and it also has quite a lot configuration options. It is easy to setup and does not require additional applications to be installed in the internal data center like with many other tools. An active internet connection is all that is needed and it works with any Android tablet although it is recommended to purchase the devices directly from Meetio as then you wll have a fixed connection and power over ethernet available. Cons There is nothing I really dislike about this. Or at least nothing I can think of at this time. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Kishwar B. Productmanager Information Technology and Services ### "Easy in deploy, easy to use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 15, 2020 Pros The admin portal is great. You have full access to all the devices, from any place of the world. Adding new devices is very easy and changing settings can be done in a minute. Cons I think the system can have more lay-out options. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JA Jesper A. IT Civil Engineering ### "A window to the calendar" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 9, 2020 Pros Easy to use, and good extra fuctions if needed Cons Expensive, the license cost hold back to add more units outside conference room. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AC Alan C. Facilities and Premises Manager, Deputy Data Protection Officer Financial Services ### "Mettio" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 7, 2020 Pros how simple it was to use. the management console is very easy to navigate too. Cons having to download an apk file for the install. an app would be easy to download and install. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DA Dan A. Manager Information Technology and Services ### "Meetio Room " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 6, 2020 Pros \-easy to implement and deploy -easy to configure -lots of customization -G suite simple integration Cons \-still waiting for an API to be available Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DW Daniel W. APAC Information Security Officer Chemicals ### "Balanced Meeting Solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 October 5, 2020 After close examination and research among the rest, Meetio is probably the best probable brand to be used for booking and managing meeting room. The solution is user-friendly and well suited to our budget. We believe that this is best for our company. Pros Overall, the quality, usability, and reliability are good enough to meet our needs. Cons From the day, we start using it, so far it's fine. Reasons for choosing Meetio Ease of use and easy to operate and implement Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JL Jan L. Product manager Mechanical or Industrial Engineering ### "This is the starting point for the Modern Workplace and the categorization of conference rooms" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 1, 2020 Great people with two ears and one mouth :) They are very responsive and listen to their customers. They are also very good in the UX area and think twice before releasing a change to make it as intuitive as possible. Pros The centralization of the admin tool and the well covering eco system. The responsiveness of the Meetio team is also a big plus Cons For a large company like ours (17.000+) with 200 sites, in 70 countries around the world, there are still some structuring, statistics and modifications to wish for, however the Meetio Team listen to us and add/change features constantly as long as it's beneficial for the large community. Reasons for choosing Meetio Simplicity, good eco system, very good dialogue with management, pricing and scalability. And of course ease of use for our employees. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. YY Yee Ying Y. Assistant Manager Research ### "Easy Implementation and Usage" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 October 1, 2020 Pros It is easy to implement and use. Users can easily pick up the skill and set up the new devices by themselves. Cons The only biggest challenge so far is Meetio does not have a local distributor in Singapore. Hope to see Meetio expanding to Singapore one day. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/166309/Meetio-Room/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.