# Mosaic Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Mosaic Software - reviews, pricing plans, popular comparisons to other Project Management products and more. Source: https://www.capterra.com/p/166936/Mosaic --- # Mosaic Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Mosaic ## What is Mosaic? Mosaic is an AI-powered resource planning, management, and forecasting platform that makes planning simple. Get real-time visibility into project work, team capacity, and future role demand, all in one place. Assign the right people to the right work, prevent burnout, and protect margins by identifying scope creep early. AI-powered forecasting connects staffing decisions to pipeline, revenue, and live schedules so you can plan capacity and headcount by role with confidence. Replace spreadsheets and static ERP reports with a purpose-built platform that increases utilization, improves efficiency, and drives profitability. ## What is Mosaic used for? [Project Management](https://www.capterra.com/project-management-software/)[Time Tracking](https://www.capterra.com/time-tracking-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Overall rating Based on 44 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Mosaic alternatives Highest Rated [4.6 (6,072)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.6 (5,295)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (3,020)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (13,604)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/166936/Mosaic/alternatives/) ## FAQs about Mosaic Overview ### Which roles and teams benefit most from Mosaic? Mosaic is most used by architects, designers, project managers, and engineering teams that need to plan projects, allocate resources, and track progress across deadlines. Operations leaders, controllers, and executives benefit from clearer forecasting, workload visibility, and financial oversight, helping teams balance capacity, improve delivery, and support better business decisions. Answer based on 44 reviews Overview ### What company size and industries is Mosaic built for? Mosaic is built for small, project-based companies, with 84% of reviewers from small businesses and Architecture & Planning leading at 48%. It also serves firms from 10 to 10,000 employees, including midsize businesses at 11% and enterprises at 5%, with additional use in Civil Engineering and Consumer Goods. Answer based on 44 reviews Features and Usability ### What are the key features of Mosaic? Mosaic offers project management, task management, and project planning features, along with Gantt/timeline view, Kanban board, milestones, and workflow automation. It also includes time tracking, timesheets, budgeting and forecasting, resource management, reporting and analytics, plus integrations, access controls, and a client portal. Integrations ### Which third-party tools and platforms does Mosaic integrate with? Mosaic integrates with Microsoft Excel, Deltek Vision, Deltek Vantagepoint, Deltek Ajera, Asana, Slack, Jira, Microsoft 365, Microsoft Outlook, Dropbox Business, Gmail, QuickBooks, and Oracle Service, with additional connections for Microsoft Project, BST10, BSTperform, and Unanet products. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does Mosaic offer? Mosaic provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online options support guided instruction, webinars cover scheduled group learning, documentation offers written reference material, and videos provide self-paced visual guidance. Getting Started and Support ### What customer support options does Mosaic offer? Mosaic provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Reviewers say the support team is helpful and responsive, with issues often resolved through messages and direct assistance. Some users note chat hours can feel limited, but overall support experiences are described as positive. Answer based on 4 reviews Features and Usability ### How user-friendly is Mosaic's interface? Mosaic offers a clean, intuitive interface that makes project tracking, timelines, and team coordination easy to follow. Many project managers and cross-functional teams like the clear visuals, graphs, and simple navigation, though some daily users mention a few small task-entry actions still feel clunky during repetitive work. Answer based on 15 reviews Features and Usability ### Is Mosaic easy to learn and use day to day? Mosaic keeps day-to-day project management easy to learn, with straightforward navigation, quick onboarding, and clear task updates. Many busy teams, including PMs and HR groups, find it simple to replace spreadsheets and scattered notes, though some users want smoother workflow editing and broader visibility into unassigned projects. Answer based on 15 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Management 4.6 (11) 63.64% of 11 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Collaboration Tools 4.2 (5) 20.00% of 5 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Project Planning/Scheduling 4.2 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Activity Dashboard 4.3 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Dashboard to view the status of ongoing processes, identify current incidents and track past activities Customizable Reports 4.3 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Alter the layout and content of reports Task Progress Tracking 3.5 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Track the status and progress of tasks Mosaic 135 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage the process of evaluating documents or requests submitted for approval Assign issues and tasks based on availability or required skills Automatically create schedules based on business needs or employee availability and qualifications Automate recording of time to reduce human error Track billable hours and/or non-billable expenses for work performed Track the list of items required to be billed/invoiced to clients Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Create budgets based on historical data and future projections Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Track and manage schedules and meetings via an integrated calendar Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Monitor service demand and performance to plan for adequate resources that meet business needs Track and monitor efficient handling of all changes/transitions Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. Manage contact details and communication with clients Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share media files, communicate, and work together A way to visually represent data where different categories of items are marked with different colors Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Track, store, and access client contracts or licenses Forecast of the expenses necessary for project completion Add customized logos and colors to align with company branding Alter the layout and content of dashboards Customize data fields to support various needs and use cases Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Graphical representation of data Specify or track the date/time a project, task, etc., is due for completion Collaborate on creating a product by sharing and adjusting designs through a shared portal Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Reminders sent via email Monitor and track what your employees are doing Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Assign working shifts or tasks to employees based on their availability Public or private sharing of digital files such as documents, audio/video, images, and more Plan, manage, and track the financial activities of an individual or organization Primarily serving architecture, engineering, and construction industry professionals Form predictions based on past and present data/trends Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Establish measurable goals and objectives and track their progress over a specific period of time Automates core HR functions such as talent management, employee evaluation and learning management Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Record and follow the progress of every issue Calculate total itemized costs, including initial costs and any changes Visualization tool to organize and optimize tasks and track their status at every stage of workflow Predict labor requirements based on past and present data/trends Manage and track employee attendance Enable businesses to implement machine learning algorithms on business data such as sales and revenue Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Access the system via a mobile application Observe and track the demand, usage, progress or quality of a system, product, or user Different tiers of pricing and billing for different employees and situations Allows users to manage data from a number of sources Ability to handle several projects simultaneously Track employee and task times using internet connection Level of completion within a task A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Predict future data based on historical data sets Arrange tasks based on the level of priority or urgency Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Document and report the progress of ongoing projects Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Identifying critical tasks that make up a project and assigning start and end dates for each Pre-designed project plans that can be customized Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Integrates with QuickBooks Generate quotes or estimates for customers Analyze and gain insights into data in real-time Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Based on availability, instantly confirm or deny a request when a new booking is made Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Enables creation, management, and tracking of product requirements & features during product production/development Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Approve or reject incoming requests for resources based on need and user permissions Allocate and manage resources, such as employees, equipment, facilities, and other assets Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties Set & manage permission levels based on user roles and restrict access to only authorized individuals Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Securely stores data to prevent data loss or breaches Track employee skills, competencies, training & qualifications Track the status over time for a request, process, asset, or transaction Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Create, save, and re-purpose templates for emails, forms, etc. Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Track time worked per client Track time worked per project Manage a detailed schedule of a product plan Track the amount of time spent on a job or task A digital list of items that need to be completed Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch Track the frequency of asset usage Request, track, and manage time off requests and vacation time Interact with data visualization elements, such as charts and graphs, to drill down into data Graphical representation of data or processes Streamlining repetitive tasks and activities through automated and predefined workflows Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.3 (44) 4.3 Based on 44 reviews ## Pricing Value for money 4.4 (38) [View all Pricing Plans](https://www.capterra.com/p/166936/Mosaic/pricing/) Value for money 4.4 (38) 4.4 Based on 38 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (41) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (41) 4.7 Based on 41 reviews ## User reviews Overall rating 4.5 Based on 44 reviews Filter by rating 5(20) 4(24) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AH Anna H. Litigation consulting Legal Services ### "Easy but like Excel but more costly" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 November 3, 2025 Overall, we are not sure yet if we will use this. People like Excel and due to cost, they tend to keep favoring same. Pros Mosaic was easy to use and user-friendly for most people on the team. The customer support was of assistance when we needed same. Cons You could not customize it as much as may be other tools. The cost was fine for our smaller team but when trying another project, with lots of fields, cost grew significantly. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We wanted to try something new on our end Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CM Colleen M. Owner and Designer Construction ### "Mosaic is a Benefit to any Business" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 5, 2025 Overall I was impressed the Mosaic, and I did find that setting up the software was done with ease and simplicity. Pros I liked that Mosaic offered some valuable software features that may not be available with its' competitors. Cons Unfortunately I ultimately found that there were other viable software options more suited to a Canadian business. Alternatives considered [Square Takeoff](https://www.capterra.com/p/153039/Square-Takeoff/) Reasons for choosing Mosaic It appeared to be more well known and trusted. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Kristina H. Owner Consumer Goods ### "Track workflow. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 12, 2024 Pros Mosaic assists me with keeping track of my work flow. Cons I'm new to Mosaic and do not have any cons. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MM Matt M. Urban Planner Civil Engineering ### "Beneficial Tool for Team & Time Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 August 19, 2024 It has been an effective tool for our team, interacting with our project management & timesheet software to help game plan pressing needs and impending deadlines. Pros Mosaic helps plan workflow with teammates. Cons I believe there could be greater flexibility (and functionality) within the 'Workload' space. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MT Magdalena T. Head of Project and Resource Management Internet ### "Mosaic for managing resources " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 August 12, 2024 Overall, I like the tool and would recommend it. Pros I like the use cases for Mosaic. It allows me to have a clear idea of the workload of my team, helps our company with submitting hours, and manages the resources. It's a good tool for remote companies. Cons Now and then some bugs mess up certain things and that just adds work to my plate. Additionally, the tool gets occasionally down and isn't usable for a day. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JT Jennifer T. Business Manager, Controller Architecture & Planning ### "Not perfect, but very good. On a path of continual improvement." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 August 6, 2024 It is a very good platform and better than on our previous system. It is clearly on a path of continual improvement which is encouraging. It is not a complete replacement for our Excel spreadsheets, but it is a complementary to them and makes it easier to extract and live track the information we need quickly. Pros Comprehensive platform that effectively integrates timesheet, accounting and project management information and detailed reporting functionality. Good level of user-friendliness. Very good communication, honest and rapid response from the customer account representative assigned to us. There has been obvious, constant work on improving their systems. Cons Development team is slow to address feature requests, and overpromises when updates will be released. There are gaps in the platform. It does not meet all of our needs and it does not replace all our spreadsheets as was suggested by their marketing team. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Company growth. Needed a platform that required less administrative management and live project management reporting capability. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CM Chris M. Chief Operations Officer Architecture & Planning ### "Chief Operations Officer" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 5, 2024 Mosaic was a big jump for us as we used an excel spreadsheet to manage projects before the jump to Mosaic. The program does a nice job of organizing the data. It could be more user friendly in how that data is presented to staff using it. Pros It's very easy to find a particular project schedule and assign team members to a project. Cons If a team member is not assigned to a project they cannot see that project or any other project they are not assigned to. This is makes it very difficult for PMs to schedule projects when they do not know deadlines for other projects. It takes a very long time to get suggested improvements implemented in the program. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NT Nick T. Manager of Professional Operations Architecture & Planning ### "Review of Mosaic" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 July 29, 2024 Pros Very user-friendly setup and navigation. Customer success team is very responsive and open to feedback. Cons Time to fix issues has been recurring theme. Slow to implement changes. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Jessica B. SALES SUPPORT SPECIALIST Consumer Goods ### "Good tool for project management " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 November 16, 2023 Pros I do like that we can track, manage, edit, and view larger projects all in one place. Cons I dont think it is the cheapest option out there. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 21, 2023 Hey Jessica - thank you for your review of Mosaic! RV Ronalen V. CSR Telecommunications ### "Best software for work management " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 3, 2023 I think it's really excellent. It has a lot of use and it's really a great software. Highly recommended. Pros What I like about this software is that it's really a good for work management because in this software you can create working plan, time schedule and others. It's really an effective and efficient software for working purposes. Cons I like this software really, it's a little bit expensive but it's really worth the price and you will never regret it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/166936/Mosaic/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Clockify vs Mosaic](https://www.capterra.com/compare/166936-169607/Mosaic-vs-Clockify)