Who Uses This Software?

Companies looking for a FREE project management solution they can host themselves and want to manage projects, teams, tasks, budgets, milestones in one place.


Average Ratings

6 Reviews
  • 4.5 / 5
    Overall
  • 4.5 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    Not provided by vendor
  • Pricing Details
    Free tool
  • Free Version
    Yes
  • Free Trial
    Yes
  • Deployment
    Cloud, SaaS, Web
    Installed - Mac
    Installed - Windows
  • Training
    Documentation
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • XM Tools
  • xmarot.com/
  • Founded 2013
  • France

About Magic Projects

Centralized task management, planning, budget, resource distribution and project follow-up.


Magic Projects Features

  • Agile Methodologies
  • Budget Management
  • Client Portal
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Gantt Charts
  • Idea Management
  • Kanban Board
  • Milestone Tracking
  • Resource Management
  • Time & Expense Tracking
  • Traditional Methodologies

Magic Projects Reviews Recently Reviewed!


Great tool that helped me manage teams of 15-20 people who were working on multi platform projects.

Mar 22, 2018
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
Likely
Extremely
Likely

Pros: One of the assets of Magic Project is its task flow management. When initially creating a task, the project manager can set up the complete task flow, from design to implementation and tests. Each person contributing to the task can add comments and files in order to document his part. Once a team member has completed his part, the task is automatically assigned to the next member listed in the flow chart.
There is no need for project managers to carry information from one person to another.
This helps making the team both more autonomous and more collaborative.

Another great thing about this tool is that it centralises a lot of information that is necessary for proper project management: tasks, schedules, expenses and budgets.
There is no need to manually report the schedule to a dedicated budgets tracking spreadsheet in order to assess the budget, as the tool uses all information available to properly calculate expenses and forecast budgets. Man month cost, task history and forecast for each team member, external expenses, all this information (and more) is used and helps managers to run projects.

Customer support is great, suggestions are always welcome and new features can be proposed. I have suggested some functionalities myself, and have seen the tool evolve over the years.

In the end, Magic Project gathers a lot information that makes the team members more autonomous, and gives the projects managers a better view of the project's progress.

Cons: Newcomers need a bit of adaptation time before they fully understand the tool and feel comfortable with it. Indeed they'll have to use it daily to open and close tasks, and the system relies on their ability to self-report their activity.

Some parts of the UI can be confusing and people can make mistakes when using the tool. Making sure everyone is using it properly is necessary in the beginning, and can be an annoyance for some newcomers. However they usually get used to using Magic Projects after a week or so.

Successful experience on several projects of 15 - 35 people

Mar 18, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
Likely
Extremely
Likely

Pros: - Easy task creation process including (but not limited to) fields for the name of the project, a description, a number-based priority system, and a list of steps.
- Steps are a good way to divide a task into smaller bits and can be individually assigned to different members, with an estimate length, and can be tagged.
- Tags allow the project manager to track a specific kind of step, and get many information including the amount of steps remaining to do, the average estimation, and the actual time spent on average, which allows the PM to adjust according to the result.
- Custom steps layout with a visual tool - to change the dependencies between steps.
- Friendly drag and drop system onto "Todo" and "On Going" to track on-going tasks for daily users, and tracking of time spent on a task.
- A comment section and an uploaded document section per task, to allow discussion between users.
- Automatic calendar generated from each steps and priorities - which allows the PM to exactly know when a task starts and ends.
- Amount of workload per person in a board - which allows the PM to balance if needed.
- Tracking of finished steps via a chosen time frame - which allows the PM to create activity report from it.
- Observer system to receive in-page or emails updates about a task.
- Tracking of costs.
- Tracking of holidays.
- Accessible customer support / friendly creator willing to discuss and improve this tool.

Cons: - Even thought you can change the colors of the layout, the overall design could be prettier.
- Could benefit from an alternative priority system (ASAP / Wishlist / Due date), as a number-based system tends to be difficult to maintain.
- Lots of functionalities, it takes time to find and master them all !

It's an easy use task management software that has all the features I need !

Mar 09, 2018
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
Likely
Extremely
Likely

Pros: It's really easy to use for both project managers and team members.

As a project manager, I can set up easily my team's tasks. While there are all the features I need in the task creation page, it's obvious what each field or each box is used for.

As a team member, I can check what I should do, what I have done so far and tell my project managers what I am working on in one click.

Cons: The long-term scheduling is bit tricky to use because :
- the formatting of the page isn't the most clear,
- it requires all the tasks of a project to be created.

Overall: It has allowed me to see what my team is working and what they need to finish.

Compared to other task software system, the task creation is also quicker so I have saved a lot of time and energy !

Used this software to manage a mobile game developmemt project with a team of 15+ people

Mar 08, 2018
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: - Great for in-depth management of complicated project developemeny with small/medium teams
- Easy task creation and assignment
-Task hierarchy system is great when well used
-Task priority management
- Calculation of estimated time VS time spent on a task
- Calculation of workload per day or week per person
- Team planning management
- Overview of teammates schedule
- Notifications of delays
- Comments system with notifications
- Website format easy to use by anyone with an email address
- Software creator/customer support is great and will likely be open to feedbacks and specific requests
- Many perks I'm probably forgetting to mention

Cons: - The dashboard could be a bit lighter with a fresher design
- Missing a global overview of the project completion with percentages done by categories (but maybe I just never found it)
- I don't know if there is a budget management section as I never had to use it
- Could use an assignment by groups of people for bigger projects
- It's not the most intuitive, you'll need some time to accomodate but works great when your team is used to it

Capterra-loader

I worked with Magic Projects for 5 years, and it has really simplified my day to day work.

Mar 08, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
Likely
Extremely
Likely

Pros: The soft is ergonomic, easy to use and allows each team member to organize his tasks and the production pipelines with autonomy and transparency.
I had to organize the work of more than 10 teammates, and the soft always met my expectations.

Cons: The only thing that could be improved is the fact that you need to host the soft yourself. Maybe online servers would be great...

Overall: Time! Daily time.

Best free production management tool I've used so far

Oct 05, 2017
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: - Functional
- Task flow management made easy (visual drag & drop system)
- Not only a task management tool but also a cost control tool (and that's gold)
- different ways to manage cost (average man month rate, real man month rate, etc.)
- handles external costs, different types of contracts (permanent contractors, trainees, etc.)
- The team behind the tool is responsive
- It's free!

Cons: - it's not pretty and could use some serious UI revamp
- some improvements to be done to the way it does cost control
- some features are nice to have (live chat) but are limited