# Magic Projects Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Magic Projects the right Project Management solution for you? Explore 10 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/167073/Magic-Projects/reviews --- Magic Projects 4.8 (10) [View alternatives](https://www.capterra.com/p/167073/Magic-Projects/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of Magic Projects Ease of use 4.7 Customer Service 5.0 ## Showing most helpful reviews Showing 1-10 of 10 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Franck D. Associate Creative Director / Game Designer Used the software for: 2+ years ### "I worked with Magic Projects for 5 years, and it has really simplified my day to day work." March 8, 2018 5.0 Time! Daily time. Pros The soft is ergonomic, easy to use and allows each team member to organize his tasks and the production pipelines with autonomy and transparency. I had to organize the work of more than 10 teammates, and the soft always met my expectations. Cons The only thing that could be improved is the fact that you need to host the soft yourself. Maybe online servers would be great... Review Source VR Verified Reviewer Line Producer Computer Games Used the software for: 2+ years ### "Great tool that helped me manage teams of 15-20 people who were working on multi platform projects." March 22, 2018 4.0 Pros One of the assets of Magic Project is its task flow management. When initially creating a task, the project manager can set up the complete task flow, from design to implementation and tests. Each person contributing to the task can add comments and files in order to document his part. Once a team member has completed his part, the task is automatically assigned to the next member listed in the flow chart. There is no need for project managers to carry information from one person to another. This helps making the team both more autonomous and more collaborative. Another great thing about this tool is that it centralises a lot of information that is necessary for proper project management: tasks, schedules, expenses and budgets. There is no need to manually report the schedule to a dedicated budgets tracking spreadsheet in order to assess the budget, as the tool uses all information available to properly calculate expenses and forecast budgets. Man month cost, task history and forecast for each team member, external expenses, all this information (and more) is used and helps managers to run projects. Customer support is great, suggestions are always welcome and new features can be proposed. I have suggested some functionalities myself, and have seen the tool evolve over the years. In the end, Magic Project gathers a lot information that makes the team members more autonomous, and gives the projects managers a better view of the project's progress. Cons Newcomers need a bit of adaptation time before they fully understand the tool and feel comfortable with it. Indeed they'll have to use it daily to open and close tasks, and the system relies on their ability to self-report their activity. Some parts of the UI can be confusing and people can make mistakes when using the tool. Making sure everyone is using it properly is necessary in the beginning, and can be an annoyance for some newcomers. However they usually get used to using Magic Projects after a week or so. Review Source VR Verified Reviewer Business Developer Associate Computer Games Used the software for: 2+ years ### "Best free production management tool I've used so far" October 5, 2017 4.0 Pros \- Functional - Task flow management made easy (visual drag & drop system) - Not only a task management tool but also a cost control tool (and that's gold) - different ways to manage cost (average man month rate, real man month rate, etc.) - handles external costs, different types of contracts (permanent contractors, trainees, etc.) - The team behind the tool is responsive - It's free! Cons \- it's not pretty and could use some serious UI revamp - some improvements to be done to the way it does cost control - some features are nice to have (live chat) but are limited Review Source MH Marie H. Edition Manager E-Learning Used the software for: 1-2 years ### "Successful experience on several projects of 15 - 35 people" March 18, 2018 5.0 Pros \- Easy task creation process including (but not limited to) fields for the name of the project, a description, a number-based priority system, and a list of steps. - Steps are a good way to divide a task into smaller bits and can be individually assigned to different members, with an estimate length, and can be tagged. - Tags allow the project manager to track a specific kind of step, and get many information including the amount of steps remaining to do, the average estimation, and the actual time spent on average, which allows the PM to adjust according to the result. - Custom steps layout with a visual tool - to change the dependencies between steps. - Friendly drag and drop system onto "Todo" and "On Going" to track on-going tasks for daily users, and tracking of time spent on a task. - A comment section and an uploaded document section per task, to allow discussion between users. - Automatic calendar generated from each steps and priorities - which allows the PM to exactly know when a task starts and ends. - Amount of workload per person in a board - which allows the PM to balance if needed. - Tracking of finished steps via a chosen time frame - which allows the PM to create activity report from it. - Observer system to receive in-page or emails updates about a task. - Tracking of costs. - Tracking of holidays. - Accessible customer support / friendly creator willing to discuss and improve this tool. Cons \- Even thought you can change the colors of the layout, the overall design could be prettier. - Could benefit from an alternative priority system (ASAP / Wishlist / Due date), as a number-based system tends to be difficult to maintain. - Lots of functionalities, it takes time to find and master them all ! Review Source EJ Etienne J. Directeur créatif Entertainment Used the software for: 2+ years ### "Idéal pour une équipe de développement de jeux vidéo" June 17, 2021 5.0 Une fois déployé sur un projet, les équipes s'en servent au jour-le-jour très facilement. Dans notre cas, il a réduit le temps de discussion journalier nécessaire à l'établissement des listes de tâches, ainsi que la quantité de réunions. Il a globalement accéléré et fluidifié le travail. Pros Ce qui fonctionne particulièrement bien dans Magic Project est la possibilité de gérer des cycles d'itérations facilement. Il permet également d'avoir une vision d'ensemble du projet et du rythme de création et de finition des tâches. Grâce à sa simplicité d'utilisation et la lisibilité des tâches, les équipes s'en sont emparés très rapidement car il procure un guide fiable et précis dans leur travail. Cons La prise en main par les chefs de projet demande un peu de pratique. De plus, le logiciel est lourd à déployer en cours de projet, mais c'est plus à mettre sur le compte de la quantité de tâches à saisir qu'au logiciel en lui-même. Review Source AS Antoine S. Associate Producer Entertainment Used the software for: 1-2 years ### "It's an easy use task management software that has all the features I need !" March 9, 2018 5.0 It has allowed me to see what my team is working and what they need to finish. Compared to other task software system, the task creation is also quicker so I have saved a lot of time and energy ! Pros It's really easy to use for both project managers and team members. As a project manager, I can set up easily my team's tasks. While there are all the features I need in the task creation page, it's obvious what each field or each box is used for. As a team member, I can check what I should do, what I have done so far and tell my project managers what I am working on in one click. Cons The long-term scheduling is bit tricky to use because : - the formatting of the page isn't the most clear, - it requires all the tasks of a project to be created. Review Source MM Melodie M. Associate Line Producer Used the software for: Less than 6 months ### "Used this software to manage a mobile game developmemt project with a team of 15+ people" March 8, 2018 5.0 Pros \- Great for in-depth management of complicated project developemeny with small/medium teams - Easy task creation and assignment -Task hierarchy system is great when well used -Task priority management - Calculation of estimated time VS time spent on a task - Calculation of workload per day or week per person - Team planning management - Overview of teammates schedule - Notifications of delays - Comments system with notifications - Website format easy to use by anyone with an email address - Software creator/customer support is great and will likely be open to feedbacks and specific requests - Many perks I'm probably forgetting to mention Cons \- The dashboard could be a bit lighter with a fresher design - Missing a global overview of the project completion with percentages done by categories (but maybe I just never found it) - I don't know if there is a budget management section as I never had to use it - Could use an assignment by groups of people for bigger projects - It's not the most intuitive, you'll need some time to accomodate but works great when your team is used to it Review Source Trina V. Research And Development Professional Government Administration Used the software for: Less than 6 months ### "Everything needed to projects control for free" January 10, 2019 5.0 Pros Has everything required for planning and control of projects: task details, gantt charts, budget information, resources. An excellent tool for free Cons would improve the color and presentation of the screens Review Source Response from XM Tools January 11, 2019 Thank you Ms Volcan de Bego for your kind words. I could not agree more on the visual presentation and hopefully some UI artists will help me improving this aspect. I noticed you gave 0 stars to the "Value for money" criteria: is it because the product is completely free? Best regards, Xavier. IM Ioannis M. IT manager Law Practice Used the software for: 6-12 months ### "Unexpected diamond software!" February 19, 2019 5.0 We are a Law Firm and our cases are projects and tasks! Pros \-Easy to install and use web based software through videos. -All you need for project administration -Professional options- that you could find on expensive software. -Very helpful and almost immediate response from their service. -You could ask for an improvement or modification and it is possible to declare it to their next version! -It's FREE! Cons There are not characteristics that could be mentioned Review Source VR Verified Reviewer Project Director Management Consulting Used the software for: Less than 6 months ### "PPM" April 5, 2019 5.0 Excellent Pros Uselful, quick and professional. Help with the easy presentation to clients Cons Nothing at the moment. I think its accuracy has helped me Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.