--- title: "Virtual Vaults Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Virtual Vaults Software - reviews, pricing plans, popular comparisons to other Virtual Data Room products and more." source_url: "https://www.capterra.com/p/167320/Virtual-Vaults/" page_type: "product" language: "en" --- # Virtual Vaults Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Virtual Vaults ## What is Virtual Vaults? Virtual Vaults helps deal teams run complex transactions from start to finish, with a secure Data Room at the center. You get a clear overview, full control over who sees what, unlimited data storage, and transparent pricing that doesn't climb as the deal grows. Manage due diligence with a reference split-screen viewer in Q&A, discuss questions privately before you disclose answers, and keep a complete audit trail of every action. Support is personal and available 24/7 on every deal, with a dedicated Customer Success Manager on higher plans. Before the Data Room opens, Workspaces helps you prepare. Collect and organize documents, divide tasks across your team, redact sensitive details, and export everything to the Data Room in one click. A free Workspaces plan is available for deal advisors. When the deal closes, archive it on a secure USB drive with a comfort letter, or in the cloud. ## What is Virtual Vaults used for? [Virtual Data Room](https://www.capterra.com/virtual-data-room-software/) Top alternative Featured Overall rating Based on 23 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price €452 Flat Rate, Per Month Free trial not available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Virtual Vaults?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.virtualvaults.com/&name=Virtual Vaults) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Virtual Vaults 4.8 (23) VS. [4.7 (143)](https://www.capterra.com/p/130910/Datasite-Diligence/reviews/) Starting Price €452 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (23) Ease Of Use 4.7 (28,491) Value For Money 4.4 (23) Value For Money 4.1 (20,616) Customer Service 4.9 (22) Customer Service 4.7 (18,609) ## Virtual Vaults alternatives Highest Rated [4.8 (359)](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.8 (324)](https://www.capterra.com/p/130909/iDeals-Virtual-Data-Room/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (115)](https://www.capterra.com/p/130904/Ansarada/reviews/) Starting price $399.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.8 (179)](https://www.capterra.com/p/158671/Digify/reviews/) Starting price $140.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/167320/Virtual-Vaults/alternatives/) ## FAQs about Virtual Vaults Overview ### Which roles and teams benefit most from Virtual Vaults? Virtual Vaults is most used by finance leaders, corporate finance teams, advisors, and dealmakers who need secure document sharing during transactions and due diligence. Partners, owners, and executives use it to control stakeholder access, while operations and account teams rely on it to organize files, streamline collaboration, and maintain audit-ready oversight. Answer based on 23 reviews Overview ### What company size and industries is Virtual Vaults built for? Virtual Vaults is built mainly for small businesses in mid-market deal work, with 87% of reviewers from small companies and 39% in financial services. It also serves midsize businesses at 13%, plus information technology and services at 13% and accounting at 9%, primarily for virtual data room use. Answer based on 23 reviews Features and Usability ### What are the key features of Virtual Vaults? Virtual Vaults offers document management and secure file storage with access controls/permissions, role-based permissions, multi-factor authentication, single sign on, audit trail, and automatic backup. It also includes full text search, version control, commenting/notes, electronic signature, reporting/statistics, and digital watermarking for document review and compliance management. Pricing ### How much does it cost and what fees or limitations are included? Virtual Vaults starts at €360/month for Workspaces Plus, with Data Room Basic at €452/month, Data Room Standard at €548/month, and Data Room Advanced at €904/month. A free version is available. Plans are flat rate with unlimited data storage; reviewers say small cases can feel expensive. Answer based on 6 reviews Getting Started and Support ### What training and onboarding options does Virtual Vaults offer? Virtual Vaults provides in-person training, live online sessions, webinars, documentation, and videos. These formats support guided instruction, scheduled remote learning, self-paced reference, and recorded walkthroughs for teams that need setup and product guidance. Getting Started and Support ### What customer support options does Virtual Vaults offer? Virtual Vaults provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Users describe the support team as quick to respond, professional, and helpful with problem solving, with some noting efficient guidance before vaults go live and clear, friendly assistance. Answer based on 5 reviews ## Features AI summary Based on 1,400 Virtual Data Room reviews Capterra data shows that buyers of virtual data room software rank the following features as their top priorities: - **Data Security** (**74%** of reviewers rated this feature as critical) - **Access Controls/Permissions** (**54%**) - **Bulk Uploading** (**44%**) Virtual Vaults supports all three of the features reviewers value most: **Data Security**, **Access Controls/Permissions**, and **Bulk Uploading**. Together, these capabilities help businesses protect sensitive documents, control who can view or edit information, and upload large volumes of files more efficiently, allowing teams to manage due diligence and secure document sharing with greater confidence. Data Security 4.7 (12) 91.67% of 12 reviewers that rated this feature as important or highly important Protect sensitive data for digital privacy Access Controls/Permissions 4.9 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Bulk Uploading 4.7 (13) 76.92% of 13 reviewers that rated this feature as important or highly important Upload multiple documents at once Secure Data Storage 4.5 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Document Management 4.5 (12) 100.00% of 12 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Q&A Management 4.8 (13) 76.92% of 13 reviewers that rated this feature as important or highly important Allow users to collaborate and ask questions regarding folders and/or documents within the system Virtual Vaults 38 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Authentication: Verify the identity of users/devices to enable secure access - Automatic Backup: Data is backed up automatically to prevent data loss - Bulk Uploading: Upload multiple documents at once - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Customizable Branding: Add customized logos and colors to align with company branding - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Data Storage Management: Manage and store data in a database - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - File Management: Create, save, and store files - File Upload by Email: Send documents directly to data room from email - Full Text Search: Search for specific words or phrases within a document or database - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Indexing: Compile and organize data into specific metrics - Mobile Access: Access software remotely via mobile devices - Multi-Factor Authentication: Request two or more credentials to prove user's identity before granting access to systems - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Q&A Management: Allow users to collaborate and ask questions regarding folders and/or documents within the system - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Secure File Viewer: Secure online viewing of sensitive documents - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Watermarking: Add a digital mark to show ownership of an image, video, document, etc. --- Features 4.7 (23) 4.7 Based on 23 reviews ## Pricing Value for money 4.4 (23) Free Version [View pricing plan details](https://www.capterra.com/p/167320/Virtual-Vaults/pricing/) Data Room Basic €452.00 Flat Rate,Per Month It includes: - Up to 3 sell-side users, unlimited buyers - Unlimited data storage - Secure document sharing with document-level permissions - Q&A basic - Full audit trail and reporting - 24/7 phone and email support Data Room Standard €548.00 Flat Rate,Per Month It includes: - Up to 7 sell-side users - Q&A standard, with import answers and duplicate question detection - Graphic insights - Dedicated Customer Success Manager - Questionnaire upload service Data Room Advanced €904.00 Flat Rate,Per Month It includes: - Up to 15 sell-side users - Q&A advanced, with approval flow - Security review Workspaces FREE €0.00 It includes: - Up to 3 Workspaces - Collect documents with interactive questionnaires - Assign tasks and set statuses - Chat with your team in-platform - Redact sensitive details with AI redaction - Export securely to the Data Room - 24/7 personal support Workspaces Plus €360.00 Flat Rate,Per Month It includes: - 5 Workspaces, to run several deals at once - Add your personal branding - Split-screen viewer - Download your folder structure - Team onboarding session - A dedicated Customer Success Manager Value for money 4.4 (23) 4.4 Based on 23 reviews ## Support, customer service and training options Customer Service 4.9 (22) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (22) 4.9 Based on 22 reviews ## User reviews Overall rating 4.8 Based on 23 reviews Filter by rating 5(18) 4(5) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SN Sander N. FInance Associate Financial Services ### "Great software to keep clients and opponents happy." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 12, 2026 The customer experience is a big plus when working with VV. They respond immediately and try to answer your question right away. Very valuable when time is of the essence. Pros Very easy to work with, especially when trying to manage multiple teams at once. The time, frustration, and headaches you save by working with VV instead of more general online databases are worth the price. Cons For small cases, it is quite expensive and perhaps an overkill. However, it would still be a great solution, but for the small amount of documents and DD management, the price is too high. Switched from [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) [Google Drive](https://www.capterra.com/p/161425/Drive/) Online databases are very hard to manage documents at a large scale and manage teams to deliver these documents. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JL Jerry L. Director Banking ### "Migrate workspace to Vault" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 4, 2026 Very good, stable and easy to work with. Good report generation. Good overview. Easy to drop files. Also for other advisors known and capitable. Pros User-friendly interface with a clear and well-organized folder structure Reports are easy to generate Cons The migration between workspace and virtual vaults. It is not clear if new documents have been added to the workspace, if these are also included in the vaults. This could be helpful if this works easier. Switched from [Imprima Virtual Data Room](https://www.capterra.com/p/131455/ImprimaVDR/) Not Clearly structured Less user friendly Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JR John R. Directeur Financial Services ### "Op naar het volgende project met Virtual Vaults" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 20, 2026 Ik ben vooral tevreden over het samenstellen en gebruiksgemak van de dataroom en workspace waar je zelf alles kunt inrichten. Vooral de snelle en correcte ondersteuning bij vragen vind ik een grote plus. Pros Het gebruiksgemak voor de opbouw en inrichting van de workspace en dataroom met goede ondersteuning. Cons Eigenlijk geen. Het is meer tijd dan het reguliere doorsturen via beveiligde wegen zoals WeTransfer, maar geeft wel een duidelijkere inhoud. Alternatives considered [Ideals Virtual Data Room](https://www.capterra.com/p/130909/iDeals-Virtual-Data-Room/) Reasons for choosing Virtual Vaults Omdat ook vanuit koperskant dit gevraagd werd Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. PV Peter V. Senior Manager Transaction Advisory Services Accounting ### "Virtual Vaults : Efficient, user-friendly datroom" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 14, 2026 We have an excellent experience with Virtual Vaults, both with the software as with customer support Very efficient workflow for the preparation of datarooms Pros Virtual Vaults is a user friendly software, with a professional customer support providing an efficient helpline, without language barrier Cons Virtual Vaults is my favourite dataroom software! Pricing might be more flexible, and earlier warnings of renewing of subscriptions may be helpful. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JE Jim E. Manager Corporate Finance Financial Services ### "Very good dataroom provider!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 12, 2026 Its a dataroom we mostly use in our deals. If there are questions, they always contact me within 30min to fix. Besides, its a very easy to use software. Pros The customer support is great. Next to that ease of use of the software is very high, and therefore our productivity and workflow is much more efficient. Cons There is nothing that I don't like about Virtual Vaults. Therefore we almost always use Virtual Vaults as our dataroom provider. One thing that would make Virtual Vaults even better is the possibility to use an automatic redaction function. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RV Rob V. Partner Financial Services ### "A smooth Due Diligence tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 January 2, 2026 Really smooth, and something I've been promoting to my colleagues in our firm over teh past years. Now almost the standard! Pros User friendliness and easy to find information once you have entered this into the system. Also teh user helpdesk is quick in responding. Cons Getting the buy side overseas to really understand how easy it is. Also the costs tend to go up quite high when a project is having delays, as we hade to renew twice and that was significant. Alternatives considered [Ansarada](https://www.capterra.com/p/130904/Ansarada/) Reasons for choosing Virtual Vaults was easiets to use we considered and taht is why Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. NL Nathan L. Eigenaar Financial Services ### "De dataroom!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 December 17, 2025 Het werkt goed en is (voor zover ik het kan beoordelen) goed beveiligd. De klantservice reageert echt heel snel bij vragen en kan je ook goed en professioneel bij staan met raad en daad. Pros Het werkt naar behoren! De lijsten van de koper worden goed verwerkt, het werkt daarna makkelijk om de juiste gegevens te uploaden. Cons Niet iets specifieks. Uiteraard is het product niet gratis, de kosten zijn evenwel wel stevig. Zeker als je een dataroom een tijd niet gebruikt. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. IS Ivan S. Operations Manager Building Materials ### "Dazzling Professional Approach + Service " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 10, 2025 The professional platform and the staff who always where very courteous and dazzled me with the service they render. Pros Professional Onboarding Experience until the closure of the deal Cons Nothing to say except good things. And stay customer centric. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. VB Vincent B. CEO Industrial Automation ### "Excellent product, makes DD very fast and efficient." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 3, 2025 Very good, I would surely recommend this to anyone setting up a transaction. Pros Very fast and easy to setup, efficient to work with, excellent support form the customer support team. Cons Nothing I can think of. I only called the support team for very specific questions (only twice I think). Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JG Jaap G. shareholders representative Leisure, Travel & Tourism ### "consultant" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 2, 2025 Used it several times for MNA and refinance. It fulfills all our requirements. Pros Very flexible, logical and great support. Cons Sometimes a bit slow in data processing (up/download). Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/167320/Virtual-Vaults/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.