# Expo Pass Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Expo Pass Software - reviews, pricing plans, popular comparisons to other Registration products and more. Source: https://www.capterra.com/p/168633/ExpoPass --- # Expo Pass Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 23, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Expo Pass ## What is Expo Pass? Expo Pass is an industry-leading all-in-one event platform with intuitive Event Registration tools designed to simplify sign-ups and streamline the attendee experience. From custom registration forms and secure payments to automated confirmations and attendee insights, Expo Pass makes it easy to manage everything in one place. Pair that with Expo Pass’ best-in-class on-site badge printing solution to deliver fast, professional check-ins that set the tone from the moment guests arrive. With our robust event management software, we’re here to help simplify the planning process, from attendance tracking and lead capture, to virtual events, and a customizable mobile app. Plus, our knowledgeable and dedicated support team is always there when you need them. That’s why Expo Pass is trusted by 500+ organizations to deliver polished, professional events. ## What is Expo Pass used for? [Event Check In](https://www.capterra.com/event-check-in-software/)[Event Management](https://www.capterra.com/event-management-software/)[Attendance Tracking](https://www.capterra.com/attendance-tracking-software/) Recognitions Shortlist Best ease of use Best value for money Overall rating Based on 116 user reviews Reviews sentiment Positive 97% Neutral 2% Negative 2% Starting price $2495 Other, Per Year Free trial not available Capterra Shortlist charts the highest-rated and most popular products... - Event Management / 2026 - Event Booking / 2025 - Event Check In / 2025 - Registration / 2025 - Virtual Event / 2025 Our "Best of" badge program showcases products with the highest ratings... - Event Check In / 2026 - Event Management / 2026 - Lead Capture / 2026 - Virtual Event / 2026 - Mobile Event Apps / 2025 - Registration / 2025 Our "Best of" badge program showcases products with the highest ratings... - Attendance Tracking / 2026 - Lead Capture / 2026 ## Expo Pass alternatives [4.7 (164)](https://www.capterra.com/p/144596/Accelevents/reviews/) Starting price $7000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (54)](https://www.capterra.com/p/130158/EventsAIR/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.5 (990)](https://www.capterra.com/p/26318/Cvent-Event-Management/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.7 (103)](https://www.capterra.com/p/122146/EventMobi/reviews/) Starting price $1500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/168633/ExpoPass/alternatives/) ## Who uses Expo Pass? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 116 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 116 reviews Administrative 27% Administrative 27% Marketing 17% Program & Project Management 12% Education & Learning 10% Others 34% Top industries Based on 116 reviews Non-Profit Organization Management 41% Events Services 22% Education Management 15% Information Technology and Services 13% Other 9% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Attendee Management 4.7 (57) 85.96% of 57 reviewers that rated this feature as important or highly important Process of managing, tracking, and communicating with individuals who are registered to attend an event Registration Management 4.7 (54) 90.74% of 54 reviewers that rated this feature as important or highly important Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Badge Management 4.7 (46) 91.30% of 46 reviewers that rated this feature as important or highly important Create, manage, and print wearable badges Data Import/Export 4.4 (44) 90.91% of 44 reviewers that rated this feature as important or highly important Import and export data to and from software applications Reporting/Analytics 4.4 (36) 77.78% of 36 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Customizable Branding 4.6 (32) 75.00% of 32 reviewers that rated this feature as important or highly important Add customized logos and colors to align with company branding Expo Pass 91 features Regulate who can view information within the system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Access event or meeting agenda online Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Process of managing, tracking, and communicating with individuals who are registered to attend an event List information about event guests A list of registered participants Use tools to engage with viewers (e.g., commenting, chat room, polling, and Q&A) Create, manage, and print wearable badges Scan barcodes to ensure accurate pricing and label tracking Track and manage schedules and meetings via an integrated calendar Communicate using direct chat or messages within the system Track employees' arrival and departure timings for payroll purposes Software that specializes in managing events such as conferences, conventions and trade shows Automated reminders and confirmations for booked appointments and events via text or email Centralized database of stakeholders and their contact information such as names, address, phone number etc. Manage, organize, and store contact information Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Accept and process credit card transactions Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Automatically retrieve and pull information from documents, websites, images, data sets, and other sources Import and export data to and from software applications Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Track products that are for sale at a reduced price or part of coupon promotions Electronically collect payments for goods or services Manage, store and organize emails within the system or via third-party apps Create and send email blasts/campaigns Reminders sent via email A list of events with their respective dates Schedule and manage the logistics of activities and other gatherings Show location of event's rooms and activities on a digital map Online registration for events Plan an event's time and location Manage tickets for specific events Manage location logistics and coordinate the participation of exhibitors or vendors in an event Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service Designed for events that occur online Store, manage and track all forms in a centralized location Curating an intentional list of prospective guests as per relative interests to achieve specific goals. Automatically identify and save contact information of potential customers Manage the process of attracting and converting business prospects into leads Score a lead on their quality or likelihood to buy based on certain behaviors Live stream to multiple devices simultaneously Automate workflows and trigger campaigns based on customer actions Access software remotely via mobile devices Allow attendees to check in via their mobile devices Utilize the same app for multiple events Discover and connect with speakers and attendees at an event Ability of websites, web applications, or mobile applications to function without an active internet connection Send personal messages to clients or attendees Accept and process online payment transactions Real-time registration over the web In-person, onsite registration Accept, record, and reconcile financial transactions Adjust communications based on previous interactions or personal preferences Broadcast live or pre-recorded presentations, including slides, videos, and multimedia content, over the internet Design, communicate, and distribute incentives to perform a specific action Matrix barcode that stores information Analyze and gain insights into data in real-time Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Oversee the process of issuing refunds Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Plan availability and assign specific time slots for tasks and resources Check-in and out via a mobile device or kiosk Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Market event via social media tools Discover speakers and manage their details, booking and time. List information about event speakers Provide sponsors with dedicated digital space within event website Raise funds via sponsors and grants Create and administer polls and surveys Gauge satisfaction and receive information for improvement and success Set up connections to third-party platforms to improve business processes Customize, sell, and distribute tickets Allows users to view videos without downloading media files Make a list and register visitors Track visitors and purpose of visits Built-in website builder or integration with third-party site Get Advice We can help you find the software with the features you need. Features 4.6 (116) 4.6 Based on 116 reviews ## Pricing Value for money 4.6 (115) Cost $2,495 Other,Per Year Value for money 4.6 (115) 4.6 Based on 115 reviews ## Integrations [ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ GoTo Meeting](https://www.capterra.com/p/163332/GoToMeeting/)[ Webex Suite](https://www.capterra.com/p/237272/Webex/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ GoTo Webinar](https://www.capterra.com/p/163335/GoToWebinar/)[ RSVPify](https://www.capterra.com/p/176614/RSVPify/)[ Restream](https://www.capterra.com/p/184117/Restream/)[ Swoogo](https://www.capterra.com/p/161291/Swoogo/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (114) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (114) 4.7 Based on 114 reviews ## User reviews Overall rating 4.8 Based on 116 reviews Filter by rating 5(97) 4(15) 3(2) 2(0) 1(2) Mentioned topic Sorted by most recent Heidi K. Membership and Operations Manager Financial Services ### "Great product while staying in budget" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 May 12, 2026 I have used Expo Pass for four annual conferences in a row. I have vetted other companies each year and none come close to the cost vs. what we receive. The system is user friendly and easy to set up. I don't even need on onsite call anymore because I am able to do it myself. Pros Expo Pass is a great option for a smaller event when you want to own the whole process yourself. It is cost efficient and a great value for the money. We have not had any technical issues in the four years that we have used the onsite badge printing solution. Our exhibitors appreciate the lead scanning option and that option also allows us to recoup some of our expense. Cons I would love if Expo Pass had a more robust, customizable app that we could utilize. I think it would make the attendee experience a more seamless one. Alternatives considered [Cvent Registration](https://www.capterra.com/p/10017520/Cvent-Registration/) [A2Z Events](https://www.capterra.com/p/196600/A2Z-Events/) Reasons for choosing Expo Pass I have been happy with the product after multiple years of use and they always work to fit into our budget as a smaller event. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CH Chelsey H. Senior Event Coordinator Events Services ### "ExpoPass - Don't Bother Looking Elsewhere!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 7, 2026 ExpoPass has been a breath of fresh air! With other platforms I had constant issues, my entire attendee list would just POOF out of existence, or worse, my equipment would get stuck in China! ExpoPass is quick, reliable, and simple. Events are chaotic enough, so having something so straightforward is LOVELY! Pros I love the reliability of ExpoPass! They have all of their own equipment and printing in house, so I never have to worry about items getting caught in customs on its way to my events. Check in with ExpoPass is quick and easy!! The set up process is also seamless! Cons The only issue I can think of is the badge preview has gotten smaller from years past. It may be user error and I need to ask! I also wish there was a way to check if someone has checked in from the iPad! Switched from [PheedLoop](https://www.capterra.com/p/179210/PheedLoop-Event-Automation-Monetization-Platform/) We initially actually had BoomSet which had issue after issue before they went out of business. We used ExpoPass for a few years after that, but switched to Pheedloop since our app is through them as well. We quickly switched back to ExpoPass after issue after issue with just getting the equipment to our event. Alternatives considered [Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/) [RegFox](https://www.capterra.com/p/91029/RegFox/) Reasons for choosing Expo Pass We went through many many demos so I don't recall them all. The other companies either didn't feel they had a full grip on their product yet, or they were overcomplicating it. ExpoPass just makes things easy! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Megan S. Grants and Contracts Manager Non-Profit Organization Management ### "Expo Pass- SC" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 21, 2026 Our overall experience with Expo Pass was excellent. The setup was easy, and everything arrived well packaged and organized, which made getting started simple. The delivery and pickup process were both seamless, and the call to walk us through the equipment was extremely helpful. On-site tech support was also great, they were responsive and made sure everything ran smoothly. Overall, it was a stress-free experience and made a big difference for our event. Pros Expo Pass made everything so easy. Check-in was fast, badge printing worked perfectly, and we didn’t have any issues. The best part was how accurate the attendance tracking was, no overlap or confusion at all. It honestly took a lot of stress off our team and just worked the way we needed it to. Excellent value for our Conference needs. Cons The magic links were slightly difficult for some users due to security controls on their university laptops. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Mariana B. Head of Operations Events Services ### "Expopass badge printing" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 21, 2026 I had a great experience. We have been working with them for three years now and it allways works very well. Pros They were able to adapt to our necessities and implement features (like a badge qr code). The equipament also came to us in a very safe and organized way. The system is easy to use. The point of contact also responded quickly and the payment was easy to make. Cons The only thing that I disliked was the fact that we have to email and schedule calls to get a price, but most companies do that. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SW Shashi W. Junior Database Administrator Higher Education ### "Easy Set-up! Amazing Support team" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2026 The experience with Expo Pass was overwhelmingly positive. The team was able to quickly adjust to this system and the imports to the data was easy and quick. The Support team was amazing and super helpful; they took time to look into our issue and give us a personalized response which was extremely helpful. Pros The System was very easy to navigate. This was our first time using the system and it was very easy to import our data into the system and provide our customer with a quick check-in. The creation of new field was very simple, and the separation of different user types was also very easy to manage in the system. We also were able to pull exports quick and the data provided was accurate. The Support Team is also amazing! We contacted them a few times before the event occurred and they answered to our urgency within the hour. They also looked into our event to ensure everything was imported correctly for our event, which was greatly helpful! Cons The one item that can be improved is the user field. When an existing group has already been imported into the system, and you create a new field, the old contacts cannot be update. A new import will have to be created. Even though this posed a small issue the importing process was very quick and easy it was not a big concern but would potentially be a hassle for events that hold sub-event, as users will have to be registered again. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Customer Service Representative Education Management ### "Expo Pass makes it easy" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2026 Overall, I had a great time using Expo Pass at our conference. It allowed for quick and easy registration. Making the stress of getting people checked in a breeze. Pros Using ExpoPas was easy to learn. Having a one-on-one meeting before using the iPads was so helpful. Seeing the cases as it was daunting, but after meeting with our contact, it turned out to be a breeze. Cons One con I can mention is the need to make a quick fix or add a new entry to the online database. If there were an online portal that could easily sync the two, it would be a huge time- and stress-saver. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Bianca B. Projects Manager Higher Education ### "10/10 definitely recommend!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2026 ExpoPass was awesome for an intuitive tool that allows you to bring in your own attendees and exhibitors. Their team was extremely responsive and helpful every step of the way. They were even willing to negotiate prices and helped us expedite service access! Blanca is a breath of fresh air too! I appreciated how secure the tool was to ensure no one could use it if a device was left on a table. The iPads were also easy to recalibrate as needed. Pros I loved how simple it was to scan attendees into their sessions and how I can look at each person's schedule. I also enjoyed how quickly things were synced when we added attendees to new sessions on site. Once we made it home, our team was able to effortlessly export all the data needed to provide credits. Cons I think they could add the amazon app store so we can use amazon kindles to scan badges. it was the only thing that made me frown. Alternatives considered [Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/) [PheedLoop](https://www.capterra.com/p/179210/PheedLoop-Event-Automation-Monetization-Platform/) [EventMobi](https://www.capterra.com/p/122146/EventMobi/) Reasons for choosing Expo Pass Best pricing and most features offered. Also easy to use! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TP Teshia P. Director of Admissions Higher Education ### "Satisfied Customer" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 19, 2026 Overall, we were absolutely satisfied with the service delivery from Expo Pass and have used them for the last two years, with our second year being better than the first as we became more familiar with their process. We look forward to using them again for this year's event!! Pros Expo Pass' equipment is attractive and tech-forward, elevating your event with a professional touch. Expo Pass provides your attendees with convenient and efficient check-in and event experience. They ensure that you have all the needed supplies and help you manage your set-up timeline to support successful event execution. Cons Although the customer service is quite good, having direct access to a help line with immediate assistance would be helpful. Another area of opportunity would be the ability to use purchased materials (i.e., badge shells) for future events. Also, we would like to see more competitive pricing for repeat customers. Switched from [Registration & Badges](https://www.capterra.com/p/88668/Participantlogic/) Needed More features to add detailed information for each attendee. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BE Brooke E. Executive Assistant Consumer Services ### "Fantastic Experience" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 4, 2026 Amazing experience overall. We will definitely be using Expo Pass for future events and are considering taking advantage of more of the platform’s features next time. For this event, we had already set up our own registration, website, and texting tools, so we primarily relied on Expo Pass for check‑in and on‑site registration. Moving forward, we’re excited to explore the full range of capabilities Expo Pass offers Pros We were able to easily add and remove attendees, and the platform was very user‑friendly. Check‑in and on‑site registration were quick and seamless, and customer service was consistently timely. Our badges required very specific information for each attendee, so instead of self‑check‑in, our staff verified IDs and checked guests in manually to ensure accuracy before printing. This approach worked extremely well and kept the process efficient. Cons Customer service was always available when we needed support, but at times I felt there could have been more hands‑on guidance. For example, hopping on a quick call to walk us through the process step‑by‑step would have been more helpful than written instructions, which still felt a bit confusing. Alternatives considered [Cvent Event Management](https://www.capterra.com/p/26318/Cvent-Event-Management/) Reasons for choosing Expo Pass Our first meeting was clear and concise, and the presentation made the system and equipment feel straightforward and easy to use, which gave us real confidence moving forward. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ashley W. Business Manager Professional Training & Coaching ### "Level up your event with ExpoPass!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 20, 2026 ExpoPass has been just the right addition to level up our conferences. Participants are always impressed at how easy it is to check in, review their info, and print their badge on site. It is also extremely helpful on the back end for set up. ExpoPass team members help you with everything from setting up the badge design, importing attendee lists, and shipping the equipment (with return labels) directly to your conference location. I would definitely recommend using ExpoPass. Pros My favorite thing about ExpoPass is the ease of use for both planners and participants. Also, the ExpoPass team is great at reminding you of deadlines to fill out event info online, upload badge designs, import attendees, and more. Cons ExpoPass is a little pricey but absolutely work every penny! They take care of shipping the equipment directly to your event location and schedule pick up for after the event is over. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/168633/ExpoPass/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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