--- title: "Document Locator Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Document Locator Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/16872/Document-Locator/" page_type: "product" language: "en" --- # Document Locator Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Document Locator ## What is Document Locator? Document Locator is Windows-integrated document management software driving automation and efficiency for groups (10 to 100+) in Quality & Compliance, Contracts, Policies and Procedures, Project Files, Human Resources and more. Powerful capabilities including intelligent filing, automated versioning, electronic approvals, document workflow, and records policies save time. Available on-site or cloud-hosted, with Desktop, Web, and Mobile access, plus an API to integrate with other systems. ## What is Document Locator used for? [Document Management](https://www.capterra.com/document-management-software/)[Document Control](https://www.capterra.com/document-control-software/)[Content Management](https://www.capterra.com/content-management-software/) Overall rating Based on 42 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $22 Per User, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Document Locator alternatives Highest Rated [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,137)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) [4.5 (539)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting price $25000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.6 (5,307)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (6,093)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/16872/Document-Locator/alternatives/) ## FAQs about Document Locator Overview ### Which roles and teams benefit most from Document Locator? Document Locator is most used by IT administrators, document control teams, compliance leaders, and operations managers who need secure file organization, version control, and workflow automation. Executives and business systems leaders benefit from improved oversight, audit readiness, and faster access to records that support purchasing, engineering, and administrative processes. Answer based on 41 reviews Overview ### What company size and industries is Document Locator built for? Document Locator is built for mid to large organizations needing document control, yet 69% of reviewers come from small businesses. It is used most in Hospital & Health Care at 12%, followed by Financial Services and Computer Software at 9% each, fitting compliance, contracts, HR, projects, and file consistency needs. Answer based on 42 reviews Features and Usability ### What are the key features of Document Locator? Document Locator offers document management, document capture, and document automation, along with check-in/check-out, version control, and revision history. It also includes full text search, metadata management, workflow management, approval process control, access controls/permissions, audit trail, and compliance management for document governance. Pricing ### How much does it cost and what fees or limitations are included? Document Locator starts at $22 per user/month for the On site plan, which requires 15 or more users. The Hosted plan costs $53 per user/month. Pricing reviews are mostly positive, and users describe it as cost effective, though one notes the price is higher for fewer than 10 users. Answer based on 5 reviews Integrations ### Which third-party tools and platforms does Document Locator integrate with? Document Locator integrates with over 20 integrations across document, productivity, identity, and business systems. Key examples include Microsoft 365, Microsoft Outlook, Microsoft Azure, Microsoft Entra ID, Adobe Acrobat Sign, Docusign, Box, Dropbox Backup, plus ERP and CAD tools such as Acumatica Cloud ERP and AutoCAD. Answer based on 12 reviews Getting Started and Support ### What training and onboarding options does Document Locator offer? Document Locator provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars offer scheduled group learning, documentation gives written reference material, and videos allow self-paced review of key steps. Answer based on 8 reviews Getting Started and Support ### What customer support options does Document Locator offer? Document Locator provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users describe the support team as responsive and helpful, with timely answers to even simple questions and high-quality assistance during setup and day-to-day use. Some reviewers also note strong customer service relationships. Answer based on 5 reviews Ease of use ### Is Document Locator easy to use? Document Locator feels easy to learn for most teams, especially through its Windows Explorer integration and searchable file access. Office staff, HR teams, and everyday users often need little training, while administrators may face a steeper setup process and some users find certain interface commands less intuitive. Answer based on 12 reviews ## Features AI summary Based on 31,543 Document Management reviews Capterra data shows that buyers of Document Management software rank the following features as their top priorities: - **Secure Data Storage** (**55%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**48%**) Document Locator supports all three features that reviewers value most: **Secure Data Storage**, **Document Storage**, and **File Sharing**. Together, these capabilities help businesses protect sensitive files, keep documents organized in a central system, and share information efficiently across teams, allowing teams to manage records with more control and consistency. Secure Data Storage 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Document Storage 4.4 (8) 87.50% of 8 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system File Sharing 4.1 (9) 77.78% of 9 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Access Controls/Permissions 4.6 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Document Management 4.6 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Workflow Management 4.8 (6) 100.00% of 6 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Document Locator 91 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Escalation: System alerts about the need to escalate an issue or request - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Attestation: Collect, track and store acknowledgements that policies have been read and understood - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Benefits Management: Record employee's benefit plans and selections throughout career progression - Change Management: Track and monitor efficient handling of all changes/transitions - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Content Publishing Options: Facilitates online authoring and publishing of the content - Corrective and Preventive Actions (CAPA): Investigate and take action at root cause or error in processes to prevent recurring issues - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Data Visualization: Graphical representation of data - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Check-in/Check-out: Document Check-in/Check-out - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Coding & Control: Management and control of the creation, approval, and distribution of documents and processes to ensure they meet industry regulations - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Document Templates: Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Forms: Digital forms that are shared and accessed online - Electronic Signature: Digitally sign online documents - Email Management: Manage, store and organize emails within the system or via third-party apps - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Environmental Compliance: Guidelines for conforming to environmental laws, regulations and requirements - FDA Compliance: Track and ensure quality of products in accordance with food and drug administration (FDA) act - File Conversion: Convert files to a different format - File Management: Create, save, and store files - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - HR Management: Automates core HR functions such as talent management, employee evaluation and learning management - Indexing: Compile and organize data into specific metrics - Information Governance: Accountability over info/data that ensures appropriate behavior in the valuation, creation, storage, use, archiving & deletion of info. - ISO Compliance: Guidelines set by the International Organization for Standardization - ISO Standards Management: Track and monitor processes/products to ensure they meet international standards developed by the ISO - Metadata Extraction: Retrieval of embedded metadata that is present within a file - Metadata Management: Collect and maintain structured information that describes data or content - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Onboarding: Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - OSHA Compliance: Enforces guidelines set by the Occupational Safety and Health Administration to remain legally compliant - Performance Management: Organize and manage the accomplishments and development of employees or performance of applications or systems - Policy Creation: Create new policies or alter existing policies - Policy Library: A repository of all past and existing policies - Policy Management: Create, manage, and track policies and procedures within an organization - Policy Metadata Management: Group policies by type for easy classification and discovery - Policy Training: Train and educate employees on existing and/or new procedures and policies - Quality Control: Ensure that quality requirements and standards are met across production processes - Recruitment Management: Tools to find, assess, and hire suitable candidates for a job within an organization - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Revision History: Track what was updated, who made the changes, compare two revisions, and revert or perform another revision - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Sarbanes-Oxley Compliance: Regulations on a company's internal process when dealing with financial reporting - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Comparison: The process of cross-checking new versions with previous copies to identify changes - Version Control: Track revisions and updates made to files and navigate between different versions - Version Rollback: The process of reverting to a previous version or state - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.5 (41) 4.5 Based on 41 reviews ## Pricing Value for money 4.5 (37) [View pricing plan details](https://www.capterra.com/p/16872/Document-Locator/pricing/) On site $22.00 Per User,Per Month It includes: - 15 or More Users - Additional Saving With More Users - Flexible on Self-Hosted Web/Mobile Access - Manage Files in Windows-Integrated Document Hosted $53.00 Per User,Per Month It includes: - Maintenance Through Document Management Hosted Online in Microsoft Azure - Reduced Overhead Technology Value for money 4.5 (37) 4.5 Based on 37 reviews ## Integrations [ Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Docusign](https://www.capterra.com/p/121506/Docusign/)[ Box](https://www.capterra.com/p/148766/Box/)[ AutoCAD](https://www.capterra.com/p/265024/AutoCAD/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/)[ Paylocity](https://www.capterra.com/p/86714/WebPay/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (34) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (34) 4.8 Based on 34 reviews ## User reviews Overall rating 4.6 Based on 42 reviews Filter by rating 5(25) 4(15) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent ZN Zalman N. Operations Manager at MCA Track and GoACH Financial Services ### "Document Locator" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 5, 2025 Pros Its version control and audit trail features offer the level of traceability we need in the financial services sector. Collaboration across departments has also become more consistent since everything is accessible and updated in real time. Cons Some of the advanced configuration options require a bit more time to understand, especially when setting up new workflows. Once properly adjusted, however, the system remains stable and efficient. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GT Gordon T. Student Engineer Aviation & Aerospace ### "Document Locator Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 June 27, 2025 Pros The search function was easy and simple to use, finding the documents I wanted has never been easier. Cons It's a little expensive, but if you can afford it, it's the best software for managing documents out there. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SV Samantha V. Independent contractor Hospital & Health Care ### "Doc locator makes organizing so much better " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 20, 2025 Excellent I love this product it's a lot more easier than expected Pros It makes finding and using my documents much easier and organized Cons Nothing not to like makes organizing so much easier Switched from [Document Manager](https://www.capterra.com/p/81243/Document-Manager/) Trying something new and found document locator and switched as I like it much better Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MM Mercy M. Processor Education Management ### "Find a doc in a pinch" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 8, 2025 pleasant experience, no drawbacks or malfunctions Pros Easy to find a document with quick ket word searches. Cons sometimes will pop up randomly or inadvertently Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DG Dominick G. Sr. Post Producer Marketing and Advertising ### "Document Locator - Top Tier Document Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2025 Document Locator has been an outstanding document management system that has totally simplified how I organize, store, and locate my files! . I've been using the version control and workflow automation features to help streamline collaboration, reducing the risk of lost or outdated files. Pros Document Locator makes it super easy and intuitive to manage documents and offers helpful automating processes! My favorite features are the automated file versioning, and the search function works wonderfully so I can locate pretty much anything with ease! Cons No complaints, Document Locator is fantastic! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AA Addie A. Owner Hospitality ### "Loving it so far" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 16, 2025 Pros It was easy to integrate into our regular system, training process was also simple. Cons Nothing as of yet. Everything seems to flow Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AW April W. Administration Retail ### "Peace and Perfection" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 9, 2025 overall, this software is super easy to use, with self teaching features that get ten stars across the board for me. i like being able to control my permissions, and love the search engine also knowing my documents are completely secure gives me peace of mind. Pros clean neat layout, easy to use, warm and welcoming landing page, love the search feature.integration is perfection! i give a 10/10 Cons no complaints at this time. i absolutely love Document Locator! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RB Rachel B. CEO Business Supplies and Equipment ### "Simple and Straighforward" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 December 28, 2024 Simple and straightforward to use saving time in filing and locating information Pros able to upload and file easily. Being able to search and locate easily saves so much time. Cons There wasn't really anything that I disliked about using it Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SH Sylvia H. Zoning Officer and Code Enforcement Officer Government Administration ### "Highly recommend. Great software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 11, 2024 Our experience with Document Locator has been great. We have no regrets. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor. They went over and beyond to make sure we received not only all of our documents, but the meta data that was attached. The Team customized our platform to meet our needs. The Trainers were patient and detail oriented. The software is easy to use, intuitive, and reliable. Document Locator has improved our efficiency in our daily duties. Pros We use Document Locator all day every day. The software is easy to use, intuitive, and reliable. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor who was not helpful. Each time we have received training, it has been informative, clear, and concise. Folder Structures and Profiles are great tools to allow us to work efficiently with consistency across departments. We have experienced no downtime. Document Locator has improved our efficiency in our daily duties. Cons Emails are automatically named which is great. However, we would love to be able to reorder the auto-naming to be specific to us. We heavily rely on the search feature or breadcrumbs. However, we have to manually navigate to the file to save the document in when "printing to Document Locator". The breadcrumbs or search features are not available in the "print to" function. Switched from [Revver](https://www.capterra.com/p/123400/revver/) Rubex had many bugs in the software, customer support was not helpful or responsive, the account manager was not responsive. Alternatives considered [DocuWare](https://www.capterra.com/p/220466/DocuWare/) [Laserfiche](https://www.capterra.com/p/62196/Laserfiche/) [FileCenter](https://www.capterra.com/p/125404/FileCenter/) [Docufree](https://www.capterra.com/p/266761/Docufree/) Reasons for choosing Document Locator The software was intuitive to use and manage, it contained all the features we desired such as setting file permissions, folder structures, profiles. It is easy to use. The Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Millie S. Senior Operations Administrator Civil Engineering ### "DL Review for RIZZO" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 10, 2024 Pros I like that you can go back and find older versions of documents. For us that is the most important feature. Cons I dislike how outdated it appears at times. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/16872/Document-Locator/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.