--- title: "Apptoto Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Apptoto Software - reviews, pricing plans, popular comparisons to other Appointment Reminder products and more." source_url: "https://www.capterra.com/p/168852/Apptoto/" page_type: "product" language: "en" publication_date: "2026-09-29" --- # Apptoto Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Apptoto ## What is Apptoto? Apptoto is a fully customizable appointment reminder, scheduling, and messaging platform. Easily connect your existing calendar and address book to Apptoto and view your appointments on one easy-to-scan calendar. Your participants’ contact information will be automatically synced, enabling you to send custom SMS Text, Voice, and Email messaging sequences to your clients before and after appointments. Reduce no-shows and late-shows by up to 90% with Apptoto. ## What is Apptoto used for? [Appointment Reminder](https://www.capterra.com/appointment-reminder-software/)[Appointment Scheduling](https://www.capterra.com/appointment-scheduling-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Recognitions Shortlist Top alternative Featured Overall rating Based on 93 user reviews Reviews sentiment Positive 98% Neutral 1% Negative 1% Starting price $39 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... - Appointment Reminder / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Apptoto?[Manage this product listing](https://www.g2.com/products/apptoto/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Apptoto 4.8 (94) VS. [4.7 (3,685)](https://www.capterra.com/p/153752/Vagaro/reviews/) Starting Price $39 Flat Rate, Per Month Starting Price $23.99 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (94) Ease Of Use 4.6 (3,682) Value For Money 4.7 (90) Value For Money 4.6 (3,291) Customer Service 4.8 (83) Customer Service 4.6 (3,311) ## Apptoto alternatives [4.8 (297)](https://www.capterra.com/p/154785/GoReminders/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars Highest Rated [4.8 (1,173)](https://www.capterra.com/p/268055/Goldie/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.8 (680)](https://www.capterra.com/p/178722/ClinicSense/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.8 (351)](https://www.capterra.com/p/174830/GlossGenius/reviews/) Starting price $24.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/168852/Apptoto/alternatives/) ## FAQs about Apptoto Overview ### What problems does Apptoto solve? Apptoto solves missed appointments, time-consuming confirmation calls, and uncertainty around cancellations by sending customizable SMS, email, and voice reminders from connected calendars. Clients can confirm, cancel, reschedule, or book online, helping salons, service teams, healthcare practices, financial firms, and field staff plan schedules and avoid wasted trips. Answer based on 59 reviews Overview ### Which roles and teams benefit most from Apptoto? Apptoto is most used by business owners, office managers, and operations leaders who manage appointment-heavy services and need to reduce missed meetings through automated reminders and confirmations. Legal professionals, including attorneys and partners, use it to coordinate client consultations, while executive assistants and IT managers oversee scheduling workflows and calendar integrations. Answer based on 94 reviews Overview ### What company size and industries is Apptoto built for? Apptoto is for small appointment-based businesses, which represent 94% of reviewers, with Law Practice leading at 12%. It also serves Education Management (11%) and Accounting (9%) organizations, while supporting midsize and enterprise users. Its primary use case is sending appointment reminders, reported by 45% of reviewers. Answer based on 94 reviews Features and Usability ### What are the key features of Apptoto? Apptoto includes appointment scheduling and appointment management to organize bookings, along with calendar sync and calendar management to keep schedules current. Its most-discussed communication features are automated confirmations and reminders, including SMS reminders, while online booking lets clients schedule appointments through a self-service booking process. Answer based on 24 reviews Pricing ### How much does it cost and what fees or limitations are included? Apptoto starts at $39 per month for the Starter plan, which includes three calendars, unlimited manual messages, 450 automated-message credits, and unlimited scheduling. A free trial is available. Plus costs 78 monthly, Professional 130, and Group 208, increasing calendar and credit limits. Reviewers generally consider pricing reasonable, though some cite rising or high costs. Answer based on 11 reviews Integrations ### Which third-party tools and platforms does Apptoto integrate with? Apptoto integrates with 8 third-party tools, including reviewer-confirmed Google Calendar for appointment synchronization and reminders. Its catalog also lists Clio, Microsoft 365, Microsoft Exchange, Microsoft Outlook, Microsoft Teams, Salesforce Sales Cloud, and iCloud, covering calendar, legal practice, productivity, communication, and CRM workflows. Answer based on 24 reviews Getting Started and Support ### What training and onboarding options does Apptoto offer? Apptoto provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, while documentation and videos give users written and visual reference material for self-paced learning and setup. Answer based on 2 reviews Getting Started and Support ### What customer support options does Apptoto offer, and how do users rate the experience? Apptoto offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users frequently describe support as responsive, helpful, and effective at troubleshooting setup issues and bugs, with some reporting same-day resolutions. However, a few users cite delayed callbacks, slower feature-request follow-up, or difficulty getting issues resolved quickly. Answer based on 53 reviews Ease of use ### Is Apptoto easy to use for appointment reminders? Apptoto makes appointment reminders and scheduling easy to set up, manage, and teach to staff. Small business teams value its intuitive controls, automated text, email, and voice messages, plus calendar synchronization. Developers also find the API documentation clear, although custom feature requests can require follow-up while the team reviews them. Answer based on 20 reviews ## Features AI summary Based on 3,037 Appointment Reminder reviews Capterra data shows that buyers of appointment reminder software rank the following features as their top priorities: - **Confirmations/Reminders** (**60%** of reviewers rated this feature as critical) - **SMS Reminders** (**59%**) - **Appointment Scheduling** (**63%**) Apptoto supports all three of the features reviewers value most: **Confirmations/Reminders**, **SMS Reminders**, and **Appointment Scheduling**. Together, these capabilities help businesses reduce no-shows, keep clients informed with timely text updates, and manage bookings more efficiently, allowing teams to stay organized and keep appointment-based operations running smoothly. Confirmations/Reminders 4.9 (47) 78.72% of 47 reviewers that rated this feature as important or highly important Automated reminders and confirmations for booked appointments and events via text or email Appointment Scheduling 4.9 (18) 83.33% of 18 reviewers that rated this feature as important or highly important Schedule appointments via a calendar HIPAA Compliant 5.0 (8) 100.00% of 8 reviewers that rated this feature as important or highly important Compliant with HIPAA, which sets standards for sensitive patient data protection Online Booking 4.9 (21) 76.19% of 21 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Calendar Sync 4.9 (31) 83.87% of 31 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules SMS Reminders 4.9 (26) 88.46% of 26 reviewers that rated this feature as important or highly important Reminders sent via SMS/text message Apptoto 46 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - API: Application programming interface that allows for integration with other systems/databases - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Appointment Scheduling: Schedule appointments via a calendar - Automated Responses: Automatic reply functionality for incoming messages - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Call Reminders: Reminders sent via phone voice recordings - Confirmations/Reminders: Automated reminders and confirmations for booked appointments and events via text or email - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Credit Card Processing: Accept and process credit card transactions - Customer History: Access previous interactions or concerns to maintain customer relationships - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Electronic Payments: Electronically collect payments for goods or services - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Marketing: Create and send email blasts/campaigns - Email Reminders: Reminders sent via email - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Mobile Access: Access software remotely via mobile devices - Multi-Language: Manage and support multiple languages - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Online Payments: Accept and process online payment transactions - Payment Reminders: Reminders sent for balance/payment due - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring Appointments: Schedule repeating appointments based on a duration of time - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Rescheduling: Manage the rescheduling of appointments - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - SMS Messaging: Send messages via SMS - SMS Reminders: Reminders sent via SMS/text message - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Two-Way Communication: Send, receive, and respond to messages - Website Integration: Seamlessly integrates with 3rd party websites --- Get Advice We can help you find the software with the features you need. Features 4.7 (94) 4.7 Based on 94 reviews ## Pricing Value for money 4.7 (90) Free Trial [View pricing plan details](https://www.capterra.com/p/168852/Apptoto/pricing/) Starter $39.00 Flat Rate,Per Month It includes: - Address Book Sync - Appointment Booking Campaigns - Appointment Grouping - Appointment Scheduling - Automated 2-Way Messaging - Automated Follow-Ups - Automated Payments - Automated Reminders - Calendar & Inbox Search - Calendar Sync - Campaign Analytics - Cancellation Policies - Charts & Reporting - Contact Preferences - CSV Import - Custom Booking Fields - Custom Logo - Mobile App - Multi-Lingual Messaging - Name Matching - Opt-Out/in Lists - Reusable Templates - Rules-Based Messaging - Sign-up Pages - Staff Messaging - Text/Email/Voice Messaging - Third-Party Integrations Plus $78.00 Flat Rate,Per Month It includes: - Address Book Sync - Appointment Booking Campaigns - Appointment Grouping - Appointment Scheduling - Automated 2-Way Messaging - Automated Follow-Ups - Automated Payments - Automated Reminders - Calendar & Inbox Search - Calendar Sync - Campaign Analytics - Cancellation Policies - Charts & Reporting - Contact Preferences - CSV Import - Custom Booking Fields - Custom CSS - Custom Logo - Mobile App - Multi-Lingual Messaging - Name Matching - Opt-Out/in Lists - Reusable Templates - Rules-Based Messaging - Sign-up Pages - Staff Messaging - Text/Email/Voice Messaging - Third-Party Integrations Professional $130.00 Flat Rate,Per Month It includes: - Address Book Sync - Appointment Booking Campaigns - Appointment Grouping - Appointment Scheduling - Automated 2-Way Messaging - Automated Follow-Ups - Automated Payments - Automated Reminders - Calendar & Inbox Search - Calendar Sync - Call Forwarding - Campaign Analytics - Cancellation Policies - Charts & Reporting - Contact Preferences - CSV Import - Custom Booking Fields - Custom CSS - Custom Logo - Group User Management - HIPAA Compliant Data Storage - Mobile App - Mobile Number Detection - Multi-Lingual Messaging - Name Matching - Opt-Out/in Lists - Reusable Templates - Rules-Based Messaging - Sign-up Pages - Staff Messaging - Text/Email/Voice Messaging - Third-Party Integrations Group $208.00 Flat Rate,Per Month It includes: - Address Book Sync - Appointment Booking Campaigns - Appointment Grouping - Appointment Scheduling - Automated 2-Way Messaging - Automated Follow-Ups - Automated Payments - Automated Reminders - Business Associate Agreement (BAA) - Calendar & Inbox Search - Calendar Sync - Call Forwarding - Campaign Analytics - Cancellation Policies - Charts & Reporting - Contact Preferences - CSV Import - Custom Booking Fields - Custom CSS - Custom Logo - Group User Management - HIPAA Compliant Data Storage - Mobile App - Mobile Number Detection - Multi-Lingual Messaging - Name Matching - Opt-Out/in Lists - Reusable Templates - Rules-Based Messaging - Sign-up Pages - Staff Messaging - Text/Email/Voice Messaging - Third-Party Integrations Value for money 4.7 (90) 4.7 Based on 90 reviews ## Integrations [ Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ iCloud](https://www.capterra.com/p/204717/iCloud/)[ Clio](https://www.capterra.com/p/105428/Clio/)[ Microsoft Exchange](https://www.capterra.com/p/248250/Microsoft-Exchange/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (83) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (83) 4.8 Based on 83 reviews ## User reviews Overall rating 4.8 Based on 93 reviews Filter by rating Counts reflect reviews available in this feed. 5(81) 4(10) 3(1) 2(0) 1(1) Mentioned topic Recent reviews first, then most helpful Marjorie H. Psychosynthesist, Holistic Counselor Used the software for: 3-5 years ### "Critical tool for my scheduling" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 25, 2023 A very useful tool in my scheduling, and worth every penny. Pros I love that this integrates with my own personal calendar, and by just looking at my day, I can see who has confirmed, who has canceled or has requested to reschedule. Cons I have very simple needs, and Apptoto lives up to all of them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Program Manager Used the software for: Less than 1 year ### "Auto RSVPS made easy. " 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 4, 2022 Pros how it integrates with google calendar and makes the rsvp process simple for the recipient. Cons Not being very tech savy with limited time it took me a long time to utilize it to the best of its capability for our needs. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Gte. De Gestión HISESO Used the software for: I used a free trial ### "Useful tool" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 2.0 2.0 Likelihood to Recommend 6/10 October 30, 2018 Pros Excellent, easy to use, you can save time. Very versatile for reminders of all kinds. Cons Limitations in the registration by countries. It does not have language change for the visualization of the software. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Office Mangaer Used the software for: 3-5 years ### "I left but I'm back" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 October 2, 2022 Once you get it set up, the system runs itself. It is like having an additional employee! Pros The simplicity and it is easy to use. I left Apptoto but return a year later because I just couldn't beat it! Cons Setting up the campaigns was a bit hard but nothing I couldn't figure out. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Office manager Used the software for: Less than 1 year ### "Wish I had switched sooner " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 August 27, 2024 I was hesitant to change from the service I was previously using but Apptoto is much more robust and I am very happy I switched. They have really helped me customize the features that I needed most. Pros It integrates with my EHR software to automate most features. Cons It wasn’t working well for my reviews but with some help from their awesome customer service team, we now have those back up and running! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Operator Used the software for: Less than 1 year ### "Appointment Integration" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 4, 2023 I had a couple of questions and got rapid answers. Overall, it works well for capturing client appointments into Google Calendar; and contact information into the Mathnasium CRM. Pros Apptoto is "required" by Mathnasium. I'm pleased that an option exists for scheduling assessments and trials. I have my own internal appointment system for existing students that works well for my needs. In absence of a scheduling system, I may use AppToto. Cons The only "feature" that I would like to have is for a system to externalize our internal appointments. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. William A. High-Performance Business & Financial Coach Used the software for: 3-5 years ### "Amazing support team to back up a simple yet robust platform " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 24, 2018 Multiple booking pages so I can separate our offerings into dedicated pages. Ability to charge for appointments. Campaign features to drum up more business. No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk. Pros Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot. Cons The embed code generator had a glitch and was leaving out the S in https:// however this is actually a pro not a con because their support team jumped right on it and corrected it. Now that's a great team. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Jeffrey K. Managing Attorney Used the software for: 3-5 years ### "Pay per use reminder's that are a boon for business" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 8, 2018 Pros I've been pitched reminder systems for years, with most wanting a flat monthly fee regardless of the usage, but AppToTo's pay per reminder system is super efficient, and I'm only paying for what I am using. A missed appointment costs us at least, but the reminders are only (less when bought in bulk). I am so far ahead on the cost, that I really couldn't justify not having it! If you are scheduling 40 appointments per month, it's a cost. Cons Better break points for bulk reminder purchases. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Jason S. Director Of Technology Used the software for: Less than 1 year ### "Great Appointment Reminder Product: simple enough to use for regular users, powerful enough for devs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 9, 2018 Pros It simply accomplished our task. We were looking to place automated calls and text messages at fixed intervals. It was easy to set up, train users and worked reliably. When it came time to fully automate the calls and integrate with our internal CRM, the system was powerful enough to do it. 1 hour support call accomplished quickly and correctly. Cons The software is actually more powerful than it seems. Much of the power is hidden behind some checkboxes and hidden pages that aren't easily accessible unless you know where to look. A support call with the original founder helped me find some of these hidden features. One other small quibble: the voice synthesizer is a bit finicky. We had a hard time getting it to say our firm's name. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Analista de Seguridad Industrial Used the software for: Less than 1 year ### " It's a good application" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 June 21, 2018 It is very nice to have a reminder of appointments by SMS, voicemail, email ... Pros Being able to have access to SMS, email and voice messages as reminders, in addition to being able to reschedule appointments to the instangte is a great help, is an application that does not require much effort to give it utility since it is easy to work. Cons It seems to me that its cost is quite high, to be useful it must be with a larger organization, where it requires a permanent reminder due to the high demand for work. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/168852/Apptoto/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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