--- title: "Apptoto Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Apptoto the right Appointment Reminder solution for you? Explore 94 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/168852/Apptoto/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-29" --- Apptoto 4.8 (93) [View alternatives](https://www.capterra.com/p/168852/Apptoto/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 29th, 2026 # Reviews of Apptoto Ease of use 4.6 Customer Service 4.8 ## Pros and Cons in Reviews TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “We have also sent in requests for additional features or UI changes to simplify the tool for our staff and the Apptoto dev was able to work with us to make the changes we need.“ July 19, 2025 TB Toni B Office ManagerAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “Cons are in my opinion user errors. If you don't enter correctly then it won't function correctly.“ December 27, 2024 TB Toni B Office ManagerAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “It is a great way to remind clients via text messages, phone calls, and emails. When we call into service for help our contact Jessica always call me back as soon as possible.“ December 27, 2024 BM Brian M Owner operatorAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “We do automotive repairs and the unsuspecting person gets concerned when our text reminder tells them their car is going into the shop at 8 am. “ July 12, 2023 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “In our experience, Apptoto's server is almost always up and ready to receive the daily API requests of client reminders that we send out.“ July 19, 2025 JT Jessica T ownerFine Art, 11 - 50 employeesUsed the software for: More than 2 years. “My biggest complaint was that when the client replied it did not edit the text of the calendar to add their response but they coded that in the last update :)“ December 4, 2022 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “sensitive content hidden\] is the developer we communicate with frequently and he has been helpful in working through our requests, asking questions, and understanding why we need certain features and changes.“ July 19, 2025 MM Mirco M IT SupportApparel & Fashion, 51 - 200 employeesUsed the software for: More than 2 years. “The configuration interface is not very user-friendly and it takes some practice to learn how to use it“ December 12, 2023 ## Showing most helpful reviews Showing 1-25 of 93 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marjorie H. Psychosynthesist, Holistic Counselor Used the software for: 3-5 years ### "Critical tool for my scheduling" October 25, 2023 5.0 A very useful tool in my scheduling, and worth every penny. Pros I love that this integrates with my own personal calendar, and by just looking at my day, I can see who has confirmed, who has canceled or has requested to reschedule. Cons I have very simple needs, and Apptoto lives up to all of them. Reasons for choosing Apptoto Not applicable Review Source Program Manager Used the software for: Less than 1 year ### "Auto RSVPS made easy. " November 4, 2022 5.0 Pros how it integrates with google calendar and makes the rsvp process simple for the recipient. Cons Not being very tech savy with limited time it took me a long time to utilize it to the best of its capability for our needs. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Vagaro](https://www.capterra.com/p/153752/Vagaro/)[Appointment Reminder](https://www.capterra.com/p/154255/Appointment-Reminder/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reasons for choosing Apptoto Apptoto had a much easier confirm and cancel process via text message. The immediate prompt helps my folks make a decision right away. making it easier for the receiver to confirm or deny. which helps me see who to let the auto reminders continue to go to. Review Source Gte. De Gestión HISESO Used the software for: I used a free trial ### "Useful tool" October 30, 2018 3.0 Pros Excellent, easy to use, you can save time. Very versatile for reminders of all kinds. Cons Limitations in the registration by countries. It does not have language change for the visualization of the software. Review Source Response from Go-Cort November 6, 2018 Thanks for the review! Yes, at this time, our Apptoto Web App is only localized for English. However we do support sending reminders and messages to clients in other languages. Office Mangaer Used the software for: 3-5 years ### "I left but I'm back" October 2, 2022 5.0 Once you get it set up, the system runs itself. It is like having an additional employee! Pros The simplicity and it is easy to use. I left Apptoto but return a year later because I just couldn't beat it! Cons Setting up the campaigns was a bit hard but nothing I couldn't figure out. Switched from [Levitate](https://www.capterra.com/p/211147/Levitate/) Levitate would not allow me to schedule text message to go out and everyone had to have a log in before I could send emails out on their behalf. Review Source Office manager Used the software for: Less than 1 year ### "Wish I had switched sooner " August 27, 2024 5.0 I was hesitant to change from the service I was previously using but Apptoto is much more robust and I am very happy I switched. They have really helped me customize the features that I needed most. Pros It integrates with my EHR software to automate most features. Cons It wasn’t working well for my reviews but with some help from their awesome customer service team, we now have those back up and running! Switched from [Zingit](https://www.capterra.com/p/186304/Zingit/) I needed EHR integration and Apptoto is who my EHRA vendor prefers. Review Source Response from Go-Cort November 19, 2024 Thank you for sharing your experience! We're thrilled to hear that you're happy with your decision to switch to Apptoto and that our integration with your EHR software has made a positive impact on your workflow. If there's anything else we can do to further enhance your experience, please don’t hesitate to reach out. We're here to support you every step of the way! 😊 Operator Used the software for: Less than 1 year ### "Appointment Integration" October 4, 2023 5.0 I had a couple of questions and got rapid answers. Overall, it works well for capturing client appointments into Google Calendar; and contact information into the Mathnasium CRM. Pros Apptoto is "required" by Mathnasium. I'm pleased that an option exists for scheduling assessments and trials. I have my own internal appointment system for existing students that works well for my needs. In absence of a scheduling system, I may use AppToto. Cons The only "feature" that I would like to have is for a system to externalize our internal appointments. Review Source William A. High-Performance Business & Financial Coach Used the software for: 3-5 years ### "Amazing support team to back up a simple yet robust platform " May 24, 2018 5.0 Multiple booking pages so I can separate our offerings into dedicated pages. Ability to charge for appointments. Campaign features to drum up more business. No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk. Pros Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot. Cons The embed code generator had a glitch and was leaving out the S in https:// however this is actually a pro not a con because their support team jumped right on it and corrected it. Now that's a great team. Review Source Response from Go-Cort June 15, 2018 William, thank you for your review. We really appreciate the positive feedback. Jeffrey K. Managing Attorney Used the software for: 3-5 years ### "Pay per use reminder's that are a boon for business" August 8, 2018 4.0 Pros I've been pitched reminder systems for years, with most wanting a flat monthly fee regardless of the usage, but AppToTo's pay per reminder system is super efficient, and I'm only paying for what I am using. A missed appointment costs us at least, but the reminders are only (less when bought in bulk). I am so far ahead on the cost, that I really couldn't justify not having it! If you are scheduling 40 appointments per month, it's a cost. Cons Better break points for bulk reminder purchases. Review Source Jason S. Director Of Technology Used the software for: Less than 1 year ### "Great Appointment Reminder Product: simple enough to use for regular users, powerful enough for devs" October 9, 2018 5.0 Pros It simply accomplished our task. We were looking to place automated calls and text messages at fixed intervals. It was easy to set up, train users and worked reliably. When it came time to fully automate the calls and integrate with our internal CRM, the system was powerful enough to do it. 1 hour support call accomplished quickly and correctly. Cons The software is actually more powerful than it seems. Much of the power is hidden behind some checkboxes and hidden pages that aren't easily accessible unless you know where to look. A support call with the original founder helped me find some of these hidden features. One other small quibble: the voice synthesizer is a bit finicky. We had a hard time getting it to say our firm's name. Review Source Analista de Seguridad Industrial Used the software for: Less than 1 year ### " It's a good application" June 21, 2018 4.0 It is very nice to have a reminder of appointments by SMS, voicemail, email ... Pros Being able to have access to SMS, email and voice messages as reminders, in addition to being able to reschedule appointments to the instangte is a great help, is an application that does not require much effort to give it utility since it is easy to work. Cons It seems to me that its cost is quite high, to be useful it must be with a larger organization, where it requires a permanent reminder due to the high demand for work. Review Source Response from Go-Cort June 21, 2018 Hi Kely, Thank you so much for taking the time to leave us a positive review. We really appreciate the feedback. It helps us get better. VS Valerie S. Senior Director of Professional Development Used the software for: Less than 1 year ### "Apptoto - It Works" December 9, 2024 4.0 The staff at Apptot have provided me with fast support when I had questions. Pros I use Apptoto to send reminders for a very complicated program. It fits my business needs and it works. Cons (I only use it for camapign messages so can not comment on other functions) Review Source Response from Go-Cort December 9, 2024 Thank you for your review! We’re glad to hear Apptoto meets your business needs and helps with your campaign messages. It’s great to know our support team has been helpful and responsive. We’re here whenever you need us! owner Used the software for: 3-5 years ### "it works great, recommend 100%" February 21, 2024 5.0 Pros I mainly use the appointment reminder feature. I have used apptoto for many years and it's very reliable. I will definitely stick with them for along time. Cons No cons that I know of. If I do have to say a con, maybe get even more cheaper? but dont think that's possible. Review Source Response from Go-Cort May 29, 2024 Eric, thank you for your glowing review of Apptoto. We sincerely appreciate it! It's fantastic to hear that you've been utilizing our appointment reminder feature for many years and find Apptoto to be very reliable. We also appreciate your feedback regarding pricing, although we're glad to hear that you find our current rates reasonable. Rest assured, we're always exploring ways to provide the best value to our users. Thank you for your loyalty and trust in Apptoto. We're honored to have you as a long-term user, and we're committed to continuing to exceed your expectations. Owner Used the software for: 3-5 years ### "Love app little pricey" August 2, 2024 5.0 Customer service great app great ease of use great just wish it was cheaper Pros Appt reminders and scheduling super easy to set up Cons Wish was cheaper cost I love the app but if keeps increasing don't know if I can continue using when there are others cheaper even free... I've been with company a long time Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) Reasons for choosing Apptoto Ease of use been with apptoto a long time Review Source Response from Go-Cort August 8, 2024 Thank you for your honest feedback Charles! We want to first thank you for being a long-time Apptoto user. We're thrilled to hear that you find our appointment reminders and scheduling features easy to use and that you love the overall ease of the app. We understand your concern about the pricing. We strive to pack as much value as possible into our product, offering features that save you time and improve efficiency, but we'll definitely pass your feedback along to our team. Thanks again for your loyalty and partnership! Partner Used the software for: 3-5 years ### "Easy and Seamless" May 10, 2024 5.0 Pros Apptoto was easy to set up and works seamlessly with Google Calendar. Clients are more likely to keep appointments now. Cons It does take some time to train and remind staff to use the right language in event subjects. Review Source Response from Go-Cort May 29, 2024 We're thrilled to hear that setting up Apptoto was a breeze for you and that it seamlessly integrates with Google Calendar. Making it easy for you and your clients to manage appointments is our top priority, and we're delighted to hear that your clients are more likely to keep their appointments with the help of Apptoto. Your feedback regarding staff training is noted. We're constantly working on creating and refining training materials to streamline this process for you and your team, and of course, our Customer Support team is always here to help! We're grateful for your trust in Apptoto and for choosing us as your appointment management solution. jP joshua P. IT Manager Used the software for: 3-5 years ### "Great Service!" November 23, 2023 5.0 Pros Apptoto is an excellent resource for scheduling and sending reminders for our service appointments. Very easy to use and intuitive. Cons We have never had an issue with any Apptoto feature. Review Source Abogada Rocio B. Attorney Used the software for: 3-5 years ### "Why didn't I start using it sooner?" March 31, 2022 5.0 My clients are able to schedule appointments on line- an added bonus I was not initially aware of - and my clients get reminders 3 days, 24 hours and 3 hours prior to their appointment. Pros I love it that it can confirm appointments for my clients on the spot and sends reminders of the appointments. No more, "I didn't know" excuses. Cons Could improve on multi-language options - I use Spanish primarily so that would be a plus. Review Source Director of Operations Used the software for: 1-3 years ### "Apptoto is an asset" June 22, 2023 5.0 Pros Apptoto was easy to integrate with our system and we have seen an improvement with our clients attending sessions. Also, customer support is great to work with on setup and when issues arise. Cons Overall, I am please with the application. We have experiences minor issues but were always able to get the resolved quickly. Review Source Owner/Manager Used the software for: 3-5 years ### "Super program / Super programmer" April 17, 2023 5.0 Excellent. Superb addition to our law practice. Pros Everything, and especially the ability to stretch its functionality to implement various email and sms messaging drip campaigns, in addition to appointment related one online scheduling capabilities. Really impressed with interface with our CRM, which does not provide an API interface, Cons None. Review Source OWNER Used the software for: 3-5 years ### "Excellent service and customer service" April 27, 2023 5.0 I been using apptoto for more than five years. I always trust them with my client's data and information and at the same time the team is always polite, professional and really helpful when I have concerns. Pros My clients are able to make appointment, receive notification and directions and they don't even need to talk to me Cons I don't really have any complains. their service is excellent to the full extend of the word Review Source Laser & Electrolysis S. Owner Used the software for: 3-5 years ### "Exceptional product" January 9, 2024 5.0 Our clients are happy with the reminders and are able to leave a message on confirming or rescheduling appointments via email. They also appreciate the invites and reminders. Pros It's easy, convenient and cost friendly. The representatives are very helpful. Cons There really isn't anything that we do not like about apptoto Review Source Response from Go-Cort July 9, 2024 Thank you so much for the amazing review Sascha! It's great to hear that your clients enjoy and appreciate the reminders, as well as the interactive options to confirm or reschedule as needed! Office Manager Used the software for: 3-5 years ### "Great update for our clinic" October 26, 2021 5.0 Very happy. Pros Puts appointments times right where our customers will be most likely to see them...on their phone! Cons Names sometimes auto load and sometimes don't. Review Source secretary Used the software for: 3-5 years ### "No more missed appointments" August 29, 2022 5.0 I know it can do so much more, but this is all I feel I need at the moment Pros We used to get quite a few missed appointments, which are costly in many ways. I started using Apptoto for this reason, and since then we rarely experience this. I also like the way it automatically syncs with the calendar Cons Sometimes I forget to “refresh” if an appointment has been cancelled or changed and the patient gets an incorrect reminder, but it’s a minor problem, but maybe this could become automatic? Review Source President Used the software for: 3-5 years ### "Love It!" December 13, 2022 5.0 Great! Pros Your tool works as advertised and keeps my customers from missing their appointment. Thank you! Cons Nothing really comes to mind. It has been a great product. Review Source SB Santosh B. Database Administrator Used the software for: 3-5 years ### "Apptoto - Review" November 7, 2019 5.0 \- It is overall a good experience working with Apptoto application. Pros \- Apptoto is an application where it can be integrated with various applications to automate more use cases. - Apptoto has the ability to store template text messages and emails to send out to phone numbers and emails easily and efficiently Cons \- The features can be more added in the application. - The application can be made more optimized. - The support can be more helpful and quickly Reasons for choosing Apptoto \- the application available with more features and less expensive and ability to customize and integrate with many applications. Review Source Accountant Used the software for: 3-5 years ### "Satisfied customer" April 7, 2022 5.0 Apptoto saves me time and money. I set up the parameters and it takes care of the rest. Most of the year, it just runs on its own. Pros Easy to use, inexpensive and a life saver Cons There isn't anything that I don't like about the product. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.