# Apptoto Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Apptoto the right Appointment Reminder solution for you? Explore 94 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/168852/Apptoto/reviews --- Apptoto 4.8 (94) [View alternatives](https://www.capterra.com/p/168852/Apptoto/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of Apptoto Ease of use 4.6 Customer Service 4.8 ## Pros and Cons in Reviews TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “We have also sent in requests for additional features or UI changes to simplify the tool for our staff and the Apptoto dev was able to work with us to make the changes we need.“ July 19, 2025 BM Brian M Owner operatorAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “We do automotive repairs and the unsuspecting person gets concerned when our text reminder tells them their car is going into the shop at 8 am. “ July 12, 2023 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “In our experience, Apptoto's server is almost always up and ready to receive the daily API requests of client reminders that we send out.“ July 19, 2025 TB Toni B Office ManagerAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “Cons are in my opinion user errors. If you don't enter correctly then it won't function correctly.“ December 27, 2024 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “sensitive content hidden\] is the developer we communicate with frequently and he has been helpful in working through our requests, asking questions, and understanding why we need certain features and changes.“ July 19, 2025 BM Brian M Owner operatorAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “If I accidentally input the wrong phone number for a customer it sends a text to a random person. “ July 12, 2023 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “sensitive content hidden\] is our account manager and she is also helpful and responsive with answering contract and billing related questions.“ July 19, 2025 JT Jessica T ownerFine Art, 11 - 50 employeesUsed the software for: More than 2 years. “My biggest complaint was that when the client replied it did not edit the text of the calendar to add their response but they coded that in the last update :)“ December 4, 2022 ## Showing most helpful reviews Showing 1-25 of 94 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marjorie G. Psychosynthesist, Holistic Counselor Mental Health Care Used the software for: 2+ years ### "Critical tool for my scheduling" October 23, 2023 5.0 A very useful tool in my scheduling, and worth every penny. Pros I love that this integrates with my own personal calendar, and by just looking at my day, I can see who has confirmed, who has canceled or has requested to reschedule. Cons I have very simple needs, and Apptoto lives up to all of them. Reason for choosing Apptoto Not applicable Review Source KB Katrina B. Technology Manager & Scheduling Manager Financial Services Used the software for: 2+ years ### "Apptoto is a MUST to succeed! " June 13, 2023 5.0 \[sensitive content hidden\] and the team of support is always there for the problems that come our way in scheduling. Pros Staff is supportive, the full customization is great and the power the automation keeps everything at our company's fingertips Cons They are always improving, there is nothing. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Calendly](https://www.capterra.com/p/148036/Calendly/)[Zoho Meeting](https://www.capterra.com/p/202121/Zoho-Meeting/)[Omnito](https://www.capterra.com/p/158283/Omnito/) Reason for choosing Apptoto Apptoto allowed us to keep how we do scheduling and improve our system, allowing our admins to truly take care of our clients, not have to make reminder calls or follow up so many times. Being able to have the automation, the way we want it, and have the online scheduling ability with MULTIPLE calendars, is exactly what we needed. Over the last 4 years, we were able to grow by 30% each year with clients and the Apptoto system was built for scaling the business to 10X, without bringing on extra admins. Blumark needed a long-term solution, and this was it. Review Source VR Verified Reviewer Gte. De Gestión HISESO Civil Engineering Used the software for: I used a free trial ### "Useful tool" October 25, 2018 3.0 Pros Excellent, easy to use, you can save time. Very versatile for reminders of all kinds. Cons Limitations in the registration by countries. It does not have language change for the visualization of the software. Review Source Response from Go-Cort November 6, 2018 Thanks for the review! Yes, at this time, our Apptoto Web App is only localized for English. However we do support sending reminders and messages to clients in other languages. KK Kim K. Office Manager Mental Health Care Used the software for: 2+ years ### "Great Reminders, texting app needs work" January 4, 2024 5.0 Customer service is wonderful, reminders go out exactly how they are set up, love that I can text clients but wish that part was a little neater. Pros Never have problems with reminders going out! Cons The texing app needs improvement. It works great but the same client's text threads come separately sometimes, wish the same client would be all on one thread. Switched from [Thryv](https://www.capterra.com/p/156926/Thryv/) We actually started out with Apptoto but I didn't realize they had the texting option so I switched, hated Thryv- they made it way too complicated so I called Apptoto, they told me I could text and I immediately switched back! Review Source Response from Go-Cort July 9, 2024 Thank you for your review! We’re glad to hear that our reminders are working well for you and that our customer service has been helpful. We appreciate your feedback about the texting app and are always looking to improve our features. Your suggestion on consolidating text threads is noted. We’re happy to have you back with Apptoto and are here to support you. Thanks for sharing your experience! AY Alay Y. Founding Partner Professional Training & Coaching Used the software for: 2+ years ### "Calender reminder problems solved!" May 4, 2024 5.0 I have used Apptoto for years. It's the most comprehensive meeting reminder solution out there. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Pros The email reminders to attendees about upcoming appointments on my Google calendar are vital to my business. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Cons Apptoto has a lot of features that I don't use, but I still pay for. That being said, it's worth it to me just to have the calendar reminders. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Apptoto It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Review Source Response from Go-Cort May 29, 2024 Thank you so much for the fantastic review, Alay. Your feedback means the world to us. We're happy to hear that our email reminders have become an integral part of your business operations. Ensuring that your attendees receive timely notifications is crucial, and we're proud to provide a solution that caters to your needs, regardless of how appointments are scheduled or the calendar platform used. Your loyalty over the years speaks volumes, and we're delighted to have been your go-to meeting reminder solution. We take pride in offering comprehensive features, even if some may not be utilized, and we're continuously working to refine our offerings to better serve our valued users like you. Thank you for choosing Apptoto and for recognizing our commitment to providing top-notch service. We're here to support you every step of the way and look forward to continuing to exceed your expectations. JT Jessica T. owner Fine Art Used the software for: 2+ years ### "Apptoto integrates the best with google calendar at the most reasonable price :) " December 4, 2022 5.0 The apptoto team has been very helpful and accommodating to the needs for our business, they listen and make changes to the software when possible to improve it in ways that are useful to us, and the software never glitches. Pros Its easy to customize, communicate with our clients, sync to our google calendar, and access the customer service when we need help. Cons My biggest complaint was that when the client replied it did not edit the text of the calendar to add their response but they coded that in the last update :) Alternatives considered [Square Appointments](https://www.capterra.com/p/170263/Square-Appointments/) Switched from [Square Appointments](https://www.capterra.com/p/170263/Square-Appointments/) Cost and the ability to use our all the features but maintain our google calendars instead of switching to theirs own calendar system. Review Source DS David S. Program Manager Non-Profit Organization Management Used the software for: Less than 6 months ### "Auto RSVPS made easy. " October 27, 2022 5.0 Pros how it integrates with google calendar and makes the rsvp process simple for the recipient. Cons Not being very tech savy with limited time it took me a long time to utilize it to the best of its capability for our needs. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Vagaro](https://www.capterra.com/p/153752/Vagaro/)[Appointment Reminder](https://www.capterra.com/p/154255/Appointment-Reminder/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Apptoto Apptoto had a much easier confirm and cancel process via text message. The immediate prompt helps my folks make a decision right away. making it easier for the receiver to confirm or deny. which helps me see who to let the auto reminders continue to go to. Review Source JM Jen M. Office Mangaer Financial Services Used the software for: 2+ years ### "I left but I'm back" September 23, 2022 5.0 Once you get it set up, the system runs itself. It is like having an additional employee! Pros The simplicity and it is easy to use. I left Apptoto but return a year later because I just couldn't beat it! Cons Setting up the campaigns was a bit hard but nothing I couldn't figure out. Switched from [Levitate](https://www.capterra.com/p/211147/Levitate/) Levitate would not allow me to schedule text message to go out and everyone had to have a log in before I could send emails out on their behalf. Review Source Benedict Z. Operator Education Management Used the software for: 6-12 months ### "Appointment Integration" September 27, 2023 5.0 I had a couple of questions and got rapid answers. Overall, it works well for capturing client appointments into Google Calendar; and contact information into the Mathnasium CRM. Pros Apptoto is "required" by Mathnasium. I'm pleased that an option exists for scheduling assessments and trials. I have my own internal appointment system for existing students that works well for my needs. In absence of a scheduling system, I may use AppToto. Cons The only "feature" that I would like to have is for a system to externalize our internal appointments. Review Source William A. High-Performance Business & Financial Coach Financial Services Used the software for: 2+ years ### "Amazing support team to back up a simple yet robust platform " May 17, 2018 5.0 Multiple booking pages so I can separate our offerings into dedicated pages. Ability to charge for appointments. Campaign features to drum up more business. No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk. Pros Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot. Cons The embed code generator had a glitch and was leaving out the S in https:// however this is actually a pro not a con because their support team jumped right on it and corrected it. Now that's a great team. Review Source Response from Go-Cort June 15, 2018 William, thank you for your review. We really appreciate the positive feedback. CI Charles I. Owner Arts and Crafts Used the software for: 2+ years ### "Love app little pricey" July 29, 2024 5.0 Customer service great app great ease of use great just wish it was cheaper Pros Appt reminders and scheduling super easy to set up Cons Wish was cheaper cost I love the app but if keeps increasing don't know if I can continue using when there are others cheaper even free... I've been with company a long time Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) Reason for choosing Apptoto Ease of use been with apptoto a long time Review Source Response from Go-Cort August 8, 2024 Thank you for your honest feedback Charles! We want to first thank you for being a long-time Apptoto user. We're thrilled to hear that you find our appointment reminders and scheduling features easy to use and that you love the overall ease of the app. We understand your concern about the pricing. We strive to pack as much value as possible into our product, offering features that save you time and improve efficiency, but we'll definitely pass your feedback along to our team. Thanks again for your loyalty and partnership! BO Brandon O. Law Clerk Law Practice Used the software for: 6-12 months ### "Positive Experience with the Software and Employees " June 21, 2024 5.0 Pros The White Glove onboarding was a great help, our rep was able to teach me how to manage our calendars very quickly and easily. Cons Not a negative comment per se but be careful on how you set up your rules because the software is very precise and small errors can lead to undesired outcomes. Review Source Response from Go-Cort July 9, 2024 Thank you so much for your kind words and positive review! We're thrilled to hear about your experience with our White Glove onboarding, and will be sure to pass along your kind words! Your feedback on setting up rules carefully is spot on! Our software’s is designed to provide maximum flexibility when it comes to appointment reminders, but attention to detail is important to ensuring rules align with your various appointment types. Thanks again for your feedback and partnership! EC Eric C. owner Health, Wellness and Fitness Used the software for: 2+ years ### "it works great, recommend 100%" February 20, 2024 5.0 Pros I mainly use the appointment reminder feature. I have used apptoto for many years and it's very reliable. I will definitely stick with them for along time. Cons No cons that I know of. If I do have to say a con, maybe get even more cheaper? but dont think that's possible. Review Source Response from Go-Cort May 29, 2024 Eric, thank you for your glowing review of Apptoto. We sincerely appreciate it! It's fantastic to hear that you've been utilizing our appointment reminder feature for many years and find Apptoto to be very reliable. We also appreciate your feedback regarding pricing, although we're glad to hear that you find our current rates reasonable. Rest assured, we're always exploring ways to provide the best value to our users. Thank you for your loyalty and trust in Apptoto. We're honored to have you as a long-term user, and we're committed to continuing to exceed your expectations. JW Justin W. Owner-Attorney Legal Services Used the software for: 2+ years ### "Apptoto is a great appointment reminder for law offices" March 11, 2024 5.0 Love it and have recommended it to a lot of others. Pros Easy to use, easy to setup, very affordable Cons There really aren't any features that I don't like. Review Source Response from Go-Cort May 29, 2024 Thank you so much for your fantastic review of Apptoto on Capterra. We truly appreciate your kind words and your recommendation! It's wonderful to hear that you find Apptoto easy to use, set up, and affordable. Providing a seamless experience for our users is always our goal, and we're thrilled that we've been able to meet your expectations. We're also delighted to hear that you've had such a positive experience with Apptoto that you've recommended it to others. Your partnership means the world to us, and we're grateful for your trust and support. We'd love for you to benefit from your recommendations as well, so we hope you'll consider being part of our referral program! JI Juliana I. Receptionist-Marketing Legal Services Used the software for: 2+ years ### "Great scheduling tool! " February 2, 2024 5.0 It's a great and complete platform, easy to use! Pros The platform is very user-friendly and has technical support to help you make any changes Cons It would be great if you allow us a little more customization on the appointment page Review Source Response from Go-Cort May 29, 2024 Thank you for sharing your positive experience with Apptoto. Your feedback is incredibly helpful to our team. We're glad to hear that you find our platform to be user-friendly and that our technical support has been helpful in navigating any changes you needed. We'll be sure to pass along your feedback regarding customization options for the appointment page to our product and engineering teams. We're always looking for ways to improve our platform to better meet the needs of our users, and input like yours helps guide our development efforts. RB Rocio B. Attorney Law Practice Used the software for: 2+ years ### "Why didn't I start using it sooner?" March 30, 2022 5.0 My clients are able to schedule appointments on line- an added bonus I was not initially aware of - and my clients get reminders 3 days, 24 hours and 3 hours prior to their appointment. Pros I love it that it can confirm appointments for my clients on the spot and sends reminders of the appointments. No more, "I didn't know" excuses. Cons Could improve on multi-language options - I use Spanish primarily so that would be a plus. Review Source SE Shana E. Director of Operations Mental Health Care Used the software for: 1-2 years ### "Apptoto is an asset" June 20, 2023 5.0 Pros Apptoto was easy to integrate with our system and we have seen an improvement with our clients attending sessions. Also, customer support is great to work with on setup and when issues arise. Cons Overall, I am please with the application. We have experiences minor issues but were always able to get the resolved quickly. Review Source JO John O. Owner/Manager Law Practice Used the software for: 2+ years ### "Super program / Super programmer" April 16, 2023 5.0 Excellent. Superb addition to our law practice. Pros Everything, and especially the ability to stretch its functionality to implement various email and sms messaging drip campaigns, in addition to appointment related one online scheduling capabilities. Really impressed with interface with our CRM, which does not provide an API interface, Cons None. Review Source JA Jorge A. OWNER Accounting Used the software for: 2+ years ### "Excellent service and customer service" April 27, 2023 5.0 I been using apptoto for more than five years. I always trust them with my client's data and information and at the same time the team is always polite, professional and really helpful when I have concerns. Pros My clients are able to make appointment, receive notification and directions and they don't even need to talk to me Cons I don't really have any complains. their service is excellent to the full extend of the word Review Source RT Ric T. Licensed Professional Counselor Mental Health Care Used the software for: 2+ years ### "Great Tool for My Counseling Practice" June 12, 2023 5.0 Very reliable. My clients really appreciate the reminders. Pros Reliability is what I appreciate the most; and also cost effectiveness. Cons No cons that I can think of. It's been a great help since day one. Review Source SH Susan H. Owner Consumer Services Used the software for: Less than 6 months ### "Cuts the monotony of reminder calls " January 11, 2020 5.0 Owning a salon means there are a lot of appointments to confirm. With Apptoto I can eliminate hours per week of monotonous phone calls to remind clients of their appointments. They can receive texts, emails or even voice calls to remind them of their appointments. Then they can confirm or cancel their appointments which also cuts down on “no shows” which means more productivity and more profits. Apptoto is able to access information from your web based calendars and set and send reminders for any upcoming events. It is able to work with Google, Windows and iCalendar which means it’s not just for appointment based businesses. Wether you need to send reminders to staff of a meeting, invites to a social gathering, or send a quick message to clients Apptoto makes it a breeze!! Apptoto also has a really cool feature that lets you send reminders to schedule your next appointment, ie; 6 week trim, 6 month check up, etc. You can send generic thank you’d through the app as well. The ability for costumers and clients to rate your business with the click of a button is a really neat feature that can greatly impact business in a positive way. It makes it so much easier to get those 5 star reviews when it’s so simple and convenient- no going to another website and searching for the business. Just one click and done! It takes the headache out of leaving feedback. Apptoto is really full of great features and added bonuses that you can cater to your specific business! Pros So easy to set up and use, price point is very fair, multiple options for reminders, can integrate with lots of commonly used software. Cons The only negative I have found is there is no in person training. You can watch live on line tutorials or webinars. This isn’t much of a hinderance to me. Review Source IV Ileana V. Center Manager Education Management Used the software for: 2+ years ### "Appointments with Apptoto" September 30, 2019 4.0 We utilize this program daily to manager our appointments for multiple locations throughout the U.S. Pros Apptoto is easy to use and easy to train. We like it because we can manage multiple calendars all in one location. We also utilize the automated email reminders, we have a booking page for appointments and employment and we can send SMS (texts) through this format as well. Cons Once a participant schedules, they are unable to reschedule without having to speak to an agent. The program will not allow the participant to choose a new date/time. Cancellations do not require the participant to provide a reason. So it also requires a person to call them. Reason for choosing Apptoto Apptoto connects to each locations gmail calendar, making it easy to integrate and manage. Review Source MM Mike M. Owner Health, Wellness and Fitness Used the software for: 2+ years ### "I love Apptoto!" December 22, 2022 5.0 I'd be lost without Apptoto! Pros Your service is user friendly; I like the options you provide for how folks are contacted and how they can respond. And when I've had issues you've addressed them faster than any other customer service I've dealt with. And your price is very reasonable. Cons Actually, Apptoto has features I don't use, but am sure others do. Review Source SW Sherril W. President /Owner Real Estate Used the software for: 2+ years ### "Highly Recommend" September 14, 2020 5.0 It saved us time and Money giving us a solution to our problem: We were stood up for inspection appointments continuously. We spend hours trying to get clients to confirm appointments to begin with. It is easy to set up and has great support. Pros It is easy to use and it integrates with the gmail calendar. It saved us sooo much time in reminders and rescheduling and time consuming contacts with clients that couldn't be reached easily. Cons There is nothing I didn't like about it. It did a great job for us! Reason for choosing Apptoto It had the best integration. Review Source AT Alex T. Chief Operations Officer Financial Services Used the software for: 2+ years ### "Easy To Use and Implement Online Scheduling Software" November 2, 2022 5.0 Pros Our financial services firm utilizes this software most with it's easy to use online booking/scheduling software, and it's most helpful with it's easy syncing feature into our company's Google Calendars to auto generate new appointments we receive Cons Nothing of note we have run into, and when we have run into small issues we were unsure of how to fix, customer support was very helpful and thoroughly reviewed the situation and laid out a comprehensive breakdown of what our problem was and how best to fix it. 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