# Apptoto Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Apptoto the right Appointment Reminder solution for you? Explore 94 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/168852/Apptoto/reviews --- Apptoto 4.8 (94) [View alternatives](https://www.capterra.com/p/168852/Apptoto/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Apptoto Ease of use 4.6 Customer Service 4.8 ## Pros and Cons in Reviews TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “We have also sent in requests for additional features or UI changes to simplify the tool for our staff and the Apptoto dev was able to work with us to make the changes we need.“ July 19, 2025 BM Brian M Owner operatorAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “We do automotive repairs and the unsuspecting person gets concerned when our text reminder tells them their car is going into the shop at 8 am. “ July 12, 2023 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “In our experience, Apptoto's server is almost always up and ready to receive the daily API requests of client reminders that we send out.“ July 19, 2025 TB Toni B Office ManagerAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “Cons are in my opinion user errors. If you don't enter correctly then it won't function correctly.“ December 27, 2024 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “sensitive content hidden\] is the developer we communicate with frequently and he has been helpful in working through our requests, asking questions, and understanding why we need certain features and changes.“ July 19, 2025 AY Alay Y Founding PartnerProfessional Training & Coaching, 2 - 10 employeesUsed the software for: More than 2 years. “Apptoto has a lot of features that I don't use, but I still pay for.“ May 4, 2024 TN Trinh N Principal Software EngineerMental Health Care, 501 - 1,000 employeesUsed the software for: 1-2 years. “sensitive content hidden\] is our account manager and she is also helpful and responsive with answering contract and billing related questions.“ July 19, 2025 BM Brian M Owner operatorAutomotive, 2 - 10 employeesUsed the software for: More than 2 years. “If I accidentally input the wrong phone number for a customer it sends a text to a random person. “ July 12, 2023 ## Showing most helpful reviews Showing 1-25 of 94 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marjorie G. Psychosynthesist, Holistic Counselor Mental Health Care Used the software for: 2+ years ### "Critical tool for my scheduling" October 23, 2023 5.0 A very useful tool in my scheduling, and worth every penny. Pros I love that this integrates with my own personal calendar, and by just looking at my day, I can see who has confirmed, who has canceled or has requested to reschedule. Cons I have very simple needs, and Apptoto lives up to all of them. Reason for choosing Apptoto Not applicable Review Source CF Carol F. Office manager Health, Wellness and Fitness Used the software for: Less than 6 months ### "Wish I had switched sooner " August 21, 2024 5.0 I was hesitant to change from the service I was previously using but Apptoto is much more robust and I am very happy I switched. They have really helped me customize the features that I needed most. Pros It integrates with my EHR software to automate most features. Cons It wasn’t working well for my reviews but with some help from their awesome customer service team, we now have those back up and running! Switched from [Zingit](https://www.capterra.com/p/186304/Zingit/) I needed EHR integration and Apptoto is who my EHRA vendor prefers. Review Source Response from Go-Cort November 19, 2024 Thank you for sharing your experience! We're thrilled to hear that you're happy with your decision to switch to Apptoto and that our integration with your EHR software has made a positive impact on your workflow. If there's anything else we can do to further enhance your experience, please don’t hesitate to reach out. We're here to support you every step of the way! 😊 VR Verified Reviewer Gte. De Gestión HISESO Civil Engineering Used the software for: I used a free trial ### "Useful tool" October 25, 2018 3.0 Pros Excellent, easy to use, you can save time. Very versatile for reminders of all kinds. Cons Limitations in the registration by countries. It does not have language change for the visualization of the software. Review Source Response from Go-Cort November 6, 2018 Thanks for the review! Yes, at this time, our Apptoto Web App is only localized for English. However we do support sending reminders and messages to clients in other languages. AY Alay Y. Founding Partner Professional Training & Coaching Used the software for: 2+ years ### "Calender reminder problems solved!" May 4, 2024 5.0 I have used Apptoto for years. It's the most comprehensive meeting reminder solution out there. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Pros The email reminders to attendees about upcoming appointments on my Google calendar are vital to my business. It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Cons Apptoto has a lot of features that I don't use, but I still pay for. That being said, it's worth it to me just to have the calendar reminders. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Apptoto It doesn't matter if I add them in myself or they book in with another scheduling tool. If they're invited to one of my meetings, they get an email reminder. It also doesn't matter if they use Google Calendar or not. If they're invited to one of my meetings, they get an email reminder. Review Source Response from Go-Cort May 29, 2024 Thank you so much for the fantastic review, Alay. Your feedback means the world to us. We're happy to hear that our email reminders have become an integral part of your business operations. Ensuring that your attendees receive timely notifications is crucial, and we're proud to provide a solution that caters to your needs, regardless of how appointments are scheduled or the calendar platform used. Your loyalty over the years speaks volumes, and we're delighted to have been your go-to meeting reminder solution. We take pride in offering comprehensive features, even if some may not be utilized, and we're continuously working to refine our offerings to better serve our valued users like you. Thank you for choosing Apptoto and for recognizing our commitment to providing top-notch service. We're here to support you every step of the way and look forward to continuing to exceed your expectations. KB Katrina B. Technology Manager & Scheduling Manager Financial Services Used the software for: 2+ years ### "Apptoto is a MUST to succeed! " June 13, 2023 5.0 \[sensitive content hidden\] and the team of support is always there for the problems that come our way in scheduling. Pros Staff is supportive, the full customization is great and the power the automation keeps everything at our company's fingertips Cons They are always improving, there is nothing. Alternatives considered [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Calendly](https://www.capterra.com/p/148036/Calendly/)[Zoho Meeting](https://www.capterra.com/p/202121/Zoho-Meeting/)[SUMO Scheduler](https://www.capterra.com/p/158283/SUMO-Scheduler/) Reason for choosing Apptoto Apptoto allowed us to keep how we do scheduling and improve our system, allowing our admins to truly take care of our clients, not have to make reminder calls or follow up so many times. Being able to have the automation, the way we want it, and have the online scheduling ability with MULTIPLE calendars, is exactly what we needed. Over the last 4 years, we were able to grow by 30% each year with clients and the Apptoto system was built for scaling the business to 10X, without bringing on extra admins. Blumark needed a long-term solution, and this was it. Review Source KK Kim K. Office Manager Mental Health Care Used the software for: 2+ years ### "Great Reminders, texting app needs work" January 4, 2024 5.0 Customer service is wonderful, reminders go out exactly how they are set up, love that I can text clients but wish that part was a little neater. Pros Never have problems with reminders going out! Cons The texing app needs improvement. It works great but the same client's text threads come separately sometimes, wish the same client would be all on one thread. Switched from [Thryv](https://www.capterra.com/p/156926/Thryv/) We actually started out with Apptoto but I didn't realize they had the texting option so I switched, hated Thryv- they made it way too complicated so I called Apptoto, they told me I could text and I immediately switched back! Review Source Response from Go-Cort July 9, 2024 Thank you for your review! We’re glad to hear that our reminders are working well for you and that our customer service has been helpful. We appreciate your feedback about the texting app and are always looking to improve our features. Your suggestion on consolidating text threads is noted. We’re happy to have you back with Apptoto and are here to support you. Thanks for sharing your experience! JT Jessica T. owner Fine Art Used the software for: 2+ years ### "Apptoto integrates the best with google calendar at the most reasonable price :) " December 4, 2022 5.0 The apptoto team has been very helpful and accommodating to the needs for our business, they listen and make changes to the software when possible to improve it in ways that are useful to us, and the software never glitches. Pros Its easy to customize, communicate with our clients, sync to our google calendar, and access the customer service when we need help. Cons My biggest complaint was that when the client replied it did not edit the text of the calendar to add their response but they coded that in the last update :) Alternatives considered [Square Appointments](https://www.capterra.com/p/170263/Square-Appointments/) Switched from [Square Appointments](https://www.capterra.com/p/170263/Square-Appointments/) Cost and the ability to use our all the features but maintain our google calendars instead of switching to theirs own calendar system. Review Source DS David S. Program Manager Non-Profit Organization Management Used the software for: Less than 6 months ### "Auto RSVPS made easy. " October 27, 2022 5.0 Pros how it integrates with google calendar and makes the rsvp process simple for the recipient. Cons Not being very tech savy with limited time it took me a long time to utilize it to the best of its capability for our needs. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Vagaro](https://www.capterra.com/p/153752/Vagaro/)[Appointment Reminder](https://www.capterra.com/p/154255/Appointment-Reminder/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Apptoto Apptoto had a much easier confirm and cancel process via text message. The immediate prompt helps my folks make a decision right away. making it easier for the receiver to confirm or deny. which helps me see who to let the auto reminders continue to go to. Review Source JM Jen M. Office Mangaer Financial Services Used the software for: 2+ years ### "I left but I'm back" September 23, 2022 5.0 Once you get it set up, the system runs itself. It is like having an additional employee! Pros The simplicity and it is easy to use. I left Apptoto but return a year later because I just couldn't beat it! Cons Setting up the campaigns was a bit hard but nothing I couldn't figure out. Switched from [Levitate](https://www.capterra.com/p/211147/Levitate/) Levitate would not allow me to schedule text message to go out and everyone had to have a log in before I could send emails out on their behalf. Review Source VS Valerie S. Senior Director of Professional Development Non-Profit Organization Management Used the software for: Less than 6 months ### "Apptoto - It Works" December 2, 2024 4.0 The staff at Apptot have provided me with fast support when I had questions. Pros I use Apptoto to send reminders for a very complicated program. It fits my business needs and it works. Cons (I only use it for camapign messages so can not comment on other functions) Review Source Response from Go-Cort December 9, 2024 Thank you for your review! We’re glad to hear Apptoto meets your business needs and helps with your campaign messages. It’s great to know our support team has been helpful and responsive. We’re here whenever you need us! BO Brandon O. Law Clerk Law Practice Used the software for: 6-12 months ### "Positive Experience with the Software and Employees " June 21, 2024 5.0 Pros The White Glove onboarding was a great help, our rep was able to teach me how to manage our calendars very quickly and easily. Cons Not a negative comment per se but be careful on how you set up your rules because the software is very precise and small errors can lead to undesired outcomes. Review Source Response from Go-Cort July 9, 2024 Thank you so much for your kind words and positive review! We're thrilled to hear about your experience with our White Glove onboarding, and will be sure to pass along your kind words! Your feedback on setting up rules carefully is spot on! Our software’s is designed to provide maximum flexibility when it comes to appointment reminders, but attention to detail is important to ensuring rules align with your various appointment types. Thanks again for your feedback and partnership! RN Robin N. Partner Law Practice Used the software for: 2+ years ### "Easy and Seamless" April 24, 2024 5.0 Pros Apptoto was easy to set up and works seamlessly with Google Calendar. Clients are more likely to keep appointments now. Cons It does take some time to train and remind staff to use the right language in event subjects. Review Source Response from Go-Cort May 29, 2024 We're thrilled to hear that setting up Apptoto was a breeze for you and that it seamlessly integrates with Google Calendar. Making it easy for you and your clients to manage appointments is our top priority, and we're delighted to hear that your clients are more likely to keep their appointments with the help of Apptoto. Your feedback regarding staff training is noted. We're constantly working on creating and refining training materials to streamline this process for you and your team, and of course, our Customer Support team is always here to help! We're grateful for your trust in Apptoto and for choosing us as your appointment management solution. EC Eric C. owner Health, Wellness and Fitness Used the software for: 2+ years ### "it works great, recommend 100%" February 20, 2024 5.0 Pros I mainly use the appointment reminder feature. I have used apptoto for many years and it's very reliable. I will definitely stick with them for along time. Cons No cons that I know of. If I do have to say a con, maybe get even more cheaper? but dont think that's possible. Review Source Response from Go-Cort May 29, 2024 Eric, thank you for your glowing review of Apptoto. We sincerely appreciate it! It's fantastic to hear that you've been utilizing our appointment reminder feature for many years and find Apptoto to be very reliable. We also appreciate your feedback regarding pricing, although we're glad to hear that you find our current rates reasonable. Rest assured, we're always exploring ways to provide the best value to our users. Thank you for your loyalty and trust in Apptoto. We're honored to have you as a long-term user, and we're committed to continuing to exceed your expectations. JW Justin W. Owner-Attorney Legal Services Used the software for: 2+ years ### "Apptoto is a great appointment reminder for law offices" March 11, 2024 5.0 Love it and have recommended it to a lot of others. Pros Easy to use, easy to setup, very affordable Cons There really aren't any features that I don't like. Review Source Response from Go-Cort May 29, 2024 Thank you so much for your fantastic review of Apptoto on Capterra. We truly appreciate your kind words and your recommendation! It's wonderful to hear that you find Apptoto easy to use, set up, and affordable. Providing a seamless experience for our users is always our goal, and we're thrilled that we've been able to meet your expectations. We're also delighted to hear that you've had such a positive experience with Apptoto that you've recommended it to others. Your partnership means the world to us, and we're grateful for your trust and support. We'd love for you to benefit from your recommendations as well, so we hope you'll consider being part of our referral program! JC Jonathan C. Partner Law Practice Used the software for: 2+ years ### "Using for years - keeps getting better" December 28, 2023 5.0 Been using this service for many years. Great support. Can even contact the owner. Love it. Pros Use this as a text messaging conduit for our entire law practice Cons I've been using this software for so long, and I am so used to using it daily, that I wouldn't even know what not to like anymore Review Source GC George C. Evaluation Coordinator Education Management Used the software for: 2+ years ### "Apptoto appointment reminders reduced our no-show rate significantly!" October 24, 2022 5.0 Our experience with Apptoto, both the product and the company through customer service, has been exceptional! Pros \-Ease of connecting the software with our appointment calendar.-Simple calendar entry to generate our reminders about appointments, which is our main use.-Customer service has been exceptional the few times we have had questions. Cons \-It took a bit of work to customize our message, but we figured it out without much delay Review Source DH Diane H. Business Manager Accounting Used the software for: 2+ years ### "No more missed meetings!" May 16, 2023 5.0 Their customer service team is very helpful whether it be on the phone or online. Pros With a few clicks of a button we're able to remind clients, prospective clients, etc. about their upcoming meetings. Numerous options and variables at your fingertips. It has helped cut down on forgotten meetings or prompted reschedule requests. Cons Because there are so many different options to set up it can be a little overwhelming. But their customer service is very accessible and helpful. Review Source RT Russel T. Psychologist Health, Wellness and Fitness Used the software for: 2+ years ### "Makes life eaier" December 26, 2023 5.0 Very good, great support, reliable, patients like it. Pros Easy integration with gcal, handles multiple calendars. Cons It takes some time and support to figure out, so many features and options that you have some invest some time to figure it out. Review Source SA Sascha A. Owner Medical Practice Used the software for: 2+ years ### "Exceptional product" January 8, 2024 5.0 Our clients are happy with the reminders and are able to leave a message on confirming or rescheduling appointments via email. They also appreciate the invites and reminders. Pros It's easy, convenient and cost friendly. The representatives are very helpful. Cons There really isn't anything that we do not like about apptoto Review Source Response from Go-Cort July 9, 2024 Thank you so much for the amazing review Sascha! It's great to hear that your clients enjoy and appreciate the reminders, as well as the interactive options to confirm or reschedule as needed! AD Ann D. Office Manager Medical Practice Used the software for: 2+ years ### "Great update for our clinic" October 20, 2021 5.0 Very happy. Pros Puts appointments times right where our customers will be most likely to see them...on their phone! Cons Names sometimes auto load and sometimes don't. Review Source SF Sue F. secretary Health, Wellness and Fitness Used the software for: 2+ years ### "No more missed appointments" August 25, 2022 5.0 I know it can do so much more, but this is all I feel I need at the moment Pros We used to get quite a few missed appointments, which are costly in many ways. I started using Apptoto for this reason, and since then we rarely experience this. I also like the way it automatically syncs with the calendar Cons Sometimes I forget to “refresh” if an appointment has been cancelled or changed and the patient gets an incorrect reminder, but it’s a minor problem, but maybe this could become automatic? Review Source HR Harald R. President Accounting Used the software for: 2+ years ### "Love It!" December 10, 2022 5.0 Great! Pros Your tool works as advertised and keeps my customers from missing their appointment. Thank you! Cons Nothing really comes to mind. It has been a great product. Review Source SB Santosh B. Database Administrator Legal Services Used the software for: 2+ years ### "Apptoto - Review" November 6, 2019 5.0 \- It is overall a good experience working with Apptoto application. Pros \- Apptoto is an application where it can be integrated with various applications to automate more use cases. - Apptoto has the ability to store template text messages and emails to send out to phone numbers and emails easily and efficiently Cons \- The features can be more added in the application. - The application can be made more optimized. - The support can be more helpful and quickly Reason for choosing Apptoto \- the application available with more features and less expensive and ability to customize and integrate with many applications. Review Source JG Jaime G. Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Excellent functional software" January 12, 2021 5.0 I used other free trials when I chose Apptoto, and Apptoto was the easiest and the one that most met our needs. You can write the content of your automated messages, and it has automated translation to other languages. Pros I'm a psychotherapist and have my schedule on Google Calendar. Apptoto pulls automatically who's scheduled, and sends them automated one reminder text or voice message 24 hours before scheduled time, with an option for them to confirm, cancel, or reschedule, and another text message when session is about to start with the link to their video session. Cons I liked pretty much everything. Maybe you need to be a little computer savvy to program it, but it didn't bother me. If you have any questions, their support team will quickly clarify. Review Source Ricahard D. Owner Legal Services Used the software for: 6-12 months ### "Excellent product" January 29, 2020 5.0 allow clients to pick their own appointment time. Pros Easy to use once set up; clients love it; very reasonable pricing. Has written user guide!! Lots of features. Good support. Cons Lots of features means you need to think through your options. 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