# Page 3 | Apptoto Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is Apptoto the right Appointment Reminder solution for you? Explore 94 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/168852/Apptoto/reviews --- Apptoto 4.8 (94) [View alternatives](https://www.capterra.com/p/168852/Apptoto/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 3 - Reviews of Apptoto ## Showing most helpful reviews Showing 51-75 of 94 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use JO John O. Owner/Manager Law Practice Used the software for: 2+ years ### "Super program / Super programmer" April 16, 2023 5.0 Excellent. Superb addition to our law practice. Pros Everything, and especially the ability to stretch its functionality to implement various email and sms messaging drip campaigns, in addition to appointment related one online scheduling capabilities. Really impressed with interface with our CRM, which does not provide an API interface, Cons None. Review Source RT Russel T. Psychologist Health, Wellness and Fitness Used the software for: 2+ years ### "Makes life eaier" December 26, 2023 5.0 Very good, great support, reliable, patients like it. Pros Easy integration with gcal, handles multiple calendars. Cons It takes some time and support to figure out, so many features and options that you have some invest some time to figure it out. Review Source JA Jorge A. OWNER Accounting Used the software for: 2+ years ### "Excellent service and customer service" April 27, 2023 5.0 I been using apptoto for more than five years. I always trust them with my client's data and information and at the same time the team is always polite, professional and really helpful when I have concerns. Pros My clients are able to make appointment, receive notification and directions and they don't even need to talk to me Cons I don't really have any complains. their service is excellent to the full extend of the word Review Source Jeffrey D. Managing Attorney Law Practice Used the software for: 2+ years ### "Pay per use reminder's that are a boon for business" August 7, 2018 4.0 Pros I've been pitched reminder systems for years, with most wanting a flat monthly fee regardless of the usage, but AppToTo's pay per reminder system is super efficient, and I'm only paying for what I am using. A missed appointment costs us at least, but the reminders are only (less when bought in bulk). I am so far ahead on the cost, that I really couldn't justify not having it! If you are scheduling 40 appointments per month, it's a cost. Cons Better break points for bulk reminder purchases. Review Source SA Sascha A. Owner Medical Practice Used the software for: 2+ years ### "Exceptional product" January 8, 2024 5.0 Our clients are happy with the reminders and are able to leave a message on confirming or rescheduling appointments via email. They also appreciate the invites and reminders. Pros It's easy, convenient and cost friendly. The representatives are very helpful. Cons There really isn't anything that we do not like about apptoto Review Source Response from Go-Cort July 9, 2024 Thank you so much for the amazing review Sascha! It's great to hear that your clients enjoy and appreciate the reminders, as well as the interactive options to confirm or reschedule as needed! RT Ric T. Licensed Professional Counselor Mental Health Care Used the software for: 2+ years ### "Great Tool for My Counseling Practice" June 12, 2023 5.0 Very reliable. My clients really appreciate the reminders. Pros Reliability is what I appreciate the most; and also cost effectiveness. Cons No cons that I can think of. It's been a great help since day one. Review Source Jason S. Director Of Technology Legal Services Used the software for: 6-12 months ### "Great Appointment Reminder Product: simple enough to use for regular users, powerful enough for devs" October 5, 2018 5.0 Pros It simply accomplished our task. We were looking to place automated calls and text messages at fixed intervals. It was easy to set up, train users and worked reliably. When it came time to fully automate the calls and integrate with our internal CRM, the system was powerful enough to do it. 1 hour support call accomplished quickly and correctly. Cons The software is actually more powerful than it seems. Much of the power is hidden behind some checkboxes and hidden pages that aren't easily accessible unless you know where to look. A support call with the original founder helped me find some of these hidden features. One other small quibble: the voice synthesizer is a bit finicky. We had a hard time getting it to say our firm's name. Review Source PW Paul W. Owner Automotive Used the software for: 2+ years ### "A Consistent Failure to Do What it Says It Does." July 26, 2019 1.0 If the product would work, its been amazing. Unfortunately, after being bitten more than once and losing customers as a result, it will make you twice shy. It also wouldn't be a big deal if they could solve the errors quickly. It is current the 26th of July and I lost service on the 11th of July. Pros I love the features that the service provides, if only it would constantly work. Cons It intermittently stops functioning. After over a year of using this service it has failed on me at least 15 times. That is, for no warning it will stop pushing notifications to customers and updating your calendar. Review Source Response from Go-Cort July 29, 2020 Hello Paul, We are very sorry to hear that you had trouble with our product last year. Unfortunately we are reliant on Apple's security requirements including app specific passwords and security updates for iCloud calendar. We are happy to help you try to keep these updated should you need a reminder service again. Apptoto Customer Success Team AD Ann D. Office Manager Medical Practice Used the software for: 2+ years ### "Great update for our clinic" October 20, 2021 5.0 Very happy. Pros Puts appointments times right where our customers will be most likely to see them...on their phone! Cons Names sometimes auto load and sometimes don't. Review Source SH Susan H. Owner Consumer Services Used the software for: Less than 6 months ### "Cuts the monotony of reminder calls " January 11, 2020 5.0 Owning a salon means there are a lot of appointments to confirm. With Apptoto I can eliminate hours per week of monotonous phone calls to remind clients of their appointments. They can receive texts, emails or even voice calls to remind them of their appointments. Then they can confirm or cancel their appointments which also cuts down on “no shows” which means more productivity and more profits. Apptoto is able to access information from your web based calendars and set and send reminders for any upcoming events. It is able to work with Google, Windows and iCalendar which means it’s not just for appointment based businesses. Wether you need to send reminders to staff of a meeting, invites to a social gathering, or send a quick message to clients Apptoto makes it a breeze!! Apptoto also has a really cool feature that lets you send reminders to schedule your next appointment, ie; 6 week trim, 6 month check up, etc. You can send generic thank you’d through the app as well. The ability for costumers and clients to rate your business with the click of a button is a really neat feature that can greatly impact business in a positive way. It makes it so much easier to get those 5 star reviews when it’s so simple and convenient- no going to another website and searching for the business. Just one click and done! It takes the headache out of leaving feedback. Apptoto is really full of great features and added bonuses that you can cater to your specific business! Pros So easy to set up and use, price point is very fair, multiple options for reminders, can integrate with lots of commonly used software. Cons The only negative I have found is there is no in person training. You can watch live on line tutorials or webinars. This isn’t much of a hinderance to me. Review Source Stephen S. Principal Attorney Law Practice Used the software for: 1-2 years ### "Awesome and Affordably Complete Appointment Reminder Platform" November 19, 2018 5.0 My experience with Apptoto has been absolutely awesome! It has saved me money and made my job so much easier! I love this product/service! Pros Apptoto is an awesomely affordable and complete appointment reminder platform that ultimately saves my business money by reducing no-shows and replacing appointment reminders sent by mail. Apptoto integrates with almost any calendar solution, and it allows you to send multiple reminders with receiver feedback options (i.e., confirmation, need to reschedule, etc.) by phone, text message, and email. Every type of reminder is completely customization. You will not find a more feature-packed appointment reminder solution that is as affordable as Apptoto. Cons There are no cons about Apptoto. But, if I must pick something, it would be to make the interface more colorful. Yes, that's the biggest criticism I have. Review Source SF Sue F. secretary Health, Wellness and Fitness Used the software for: 2+ years ### "No more missed appointments" August 25, 2022 5.0 I know it can do so much more, but this is all I feel I need at the moment Pros We used to get quite a few missed appointments, which are costly in many ways. I started using Apptoto for this reason, and since then we rarely experience this. I also like the way it automatically syncs with the calendar Cons Sometimes I forget to “refresh” if an appointment has been cancelled or changed and the patient gets an incorrect reminder, but it’s a minor problem, but maybe this could become automatic? Review Source IV Ileana V. Center Manager Education Management Used the software for: 2+ years ### "Appointments with Apptoto" September 30, 2019 4.0 We utilize this program daily to manager our appointments for multiple locations throughout the U.S. Pros Apptoto is easy to use and easy to train. We like it because we can manage multiple calendars all in one location. We also utilize the automated email reminders, we have a booking page for appointments and employment and we can send SMS (texts) through this format as well. Cons Once a participant schedules, they are unable to reschedule without having to speak to an agent. The program will not allow the participant to choose a new date/time. Cancellations do not require the participant to provide a reason. So it also requires a person to call them. Reason for choosing Apptoto Apptoto connects to each locations gmail calendar, making it easy to integrate and manage. Review Source HR Harald R. President Accounting Used the software for: 2+ years ### "Love It!" December 10, 2022 5.0 Great! Pros Your tool works as advertised and keeps my customers from missing their appointment. Thank you! Cons Nothing really comes to mind. It has been a great product. Review Source MM Mike M. Owner Health, Wellness and Fitness Used the software for: 2+ years ### "I love Apptoto!" December 22, 2022 5.0 I'd be lost without Apptoto! Pros Your service is user friendly; I like the options you provide for how folks are contacted and how they can respond. And when I've had issues you've addressed them faster than any other customer service I've dealt with. And your price is very reasonable. Cons Actually, Apptoto has features I don't use, but am sure others do. Review Source kely L. Analista de Seguridad Industrial Used the software for: 6-12 months ### " It's a good application" June 20, 2018 4.0 It is very nice to have a reminder of appointments by SMS, voicemail, email ... Pros Being able to have access to SMS, email and voice messages as reminders, in addition to being able to reschedule appointments to the instangte is a great help, is an application that does not require much effort to give it utility since it is easy to work. Cons It seems to me that its cost is quite high, to be useful it must be with a larger organization, where it requires a permanent reminder due to the high demand for work. Review Source Response from Go-Cort June 21, 2018 Hi Kely, Thank you so much for taking the time to leave us a positive review. We really appreciate the feedback. It helps us get better. SB Santosh B. Database Administrator Legal Services Used the software for: 2+ years ### "Apptoto - Review" November 6, 2019 5.0 \- It is overall a good experience working with Apptoto application. Pros \- Apptoto is an application where it can be integrated with various applications to automate more use cases. - Apptoto has the ability to store template text messages and emails to send out to phone numbers and emails easily and efficiently Cons \- The features can be more added in the application. - The application can be made more optimized. - The support can be more helpful and quickly Reason for choosing Apptoto \- the application available with more features and less expensive and ability to customize and integrate with many applications. Review Source Katrina J. Attorney Legal Services Used the software for: 6-12 months ### "Great for text communication, a little steep learning curve on calendar reminders but worth it" April 23, 2021 5.0 Been create to confirm/reschedule appointments and send quick texts to clients and others. Pros Great for text communication, a little steep learning curve on calendar reminders but worth it for the price. I did test drives for several other products and they were super expensive for a small company like mine. I much appreciate the partial integration with my matter management program, Clio, and the delay send texting. Cons A bit of steep learning curve for the calendar reminders. Review Source SW Sherril W. President /Owner Real Estate Used the software for: 2+ years ### "Highly Recommend" September 14, 2020 5.0 It saved us time and Money giving us a solution to our problem: We were stood up for inspection appointments continuously. We spend hours trying to get clients to confirm appointments to begin with. It is easy to set up and has great support. Pros It is easy to use and it integrates with the gmail calendar. It saved us sooo much time in reminders and rescheduling and time consuming contacts with clients that couldn't be reached easily. Cons There is nothing I didn't like about it. It did a great job for us! Reason for choosing Apptoto It had the best integration. Review Source Craig D. Clinical Hypnotherapist Health, Wellness and Fitness Used the software for: 1-2 years ### "Great product, would be lost without it" November 1, 2018 5.0 Pros ease of use, and appointment reminders for clients Cons It is in US time so had an issue once where it sent reminders at 3.00 am EST was resolved quickly though Review Source Response from Go-Cort November 6, 2018 Thanks Craig for the review! Yes, timezone's can be very tricky and it's important that Apptoto gets it right! JB Jeff B. IT Manager Accounting Used the software for: 2+ years ### "Great add-on for our business!" February 20, 2019 5.0 Apptoto has been a great system for us to obtain confirmations for customer appointments and reminders for our clients. It has been very reliable over multiple years, and would recommend it to anyone having to manage large amounts of client appointments. Great support team too! Pros It integrates seamlessly with Office365, easy to configure multiple message types, and has made our customer appointment process much smoother and more consistent. Cons Occasionally it will pick the wrong contact for the message, but those issues are rare. Review Source MC Michael C. CEO Medical Practice Used the software for: 2+ years ### "Great Solution - HIPAA-Compliant" April 17, 2019 5.0 Pros The AppToto product has been a lifesaver for our team. From Auto-messages, simple online booking pages to syncing perfectly with our SF Org ... and being HIPAA-compliant ... AppToto has been the perfect addition to our platform. If you're on the fence, try this out! You never know what you're missing until you find what you're looking for. \*\*\*Fully-satisfied, very happy client for over 2 years\*\*\* Cons We honestly like everything about this platform. Review Source JG Jaime G. Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Excellent functional software" January 12, 2021 5.0 I used other free trials when I chose Apptoto, and Apptoto was the easiest and the one that most met our needs. You can write the content of your automated messages, and it has automated translation to other languages. Pros I'm a psychotherapist and have my schedule on Google Calendar. Apptoto pulls automatically who's scheduled, and sends them automated one reminder text or voice message 24 hours before scheduled time, with an option for them to confirm, cancel, or reschedule, and another text message when session is about to start with the link to their video session. Cons I liked pretty much everything. Maybe you need to be a little computer savvy to program it, but it didn't bother me. If you have any questions, their support team will quickly clarify. Review Source AT Alex T. Chief Operations Officer Financial Services Used the software for: 2+ years ### "Easy To Use and Implement Online Scheduling Software" November 2, 2022 5.0 Pros Our financial services firm utilizes this software most with it's easy to use online booking/scheduling software, and it's most helpful with it's easy syncing feature into our company's Google Calendars to auto generate new appointments we receive Cons Nothing of note we have run into, and when we have run into small issues we were unsure of how to fix, customer support was very helpful and thoroughly reviewed the situation and laid out a comprehensive breakdown of what our problem was and how best to fix it. Review Source Ricahard D. Owner Legal Services Used the software for: 6-12 months ### "Excellent product" January 29, 2020 5.0 allow clients to pick their own appointment time. Pros Easy to use once set up; clients love it; very reasonable pricing. Has written user guide!! Lots of features. Good support. Cons Lots of features means you need to think through your options. Review Source Similar Products Featured