# Freelo Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Freelo the right Collaboration solution for you? Explore 276 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/168910/Freelo/reviews --- Freelo 4.8 (276) [View alternatives](https://www.capterra.com/p/168910/Freelo/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 28th, 2026 # Reviews of Freelo Ease of use 4.7 Customer Service 4.9 ## Pros and Cons in Reviews SL Stanislav L Head of Strategy and GrowthNon-Profit Organization Management, 11 - 50 employeesUsed the software for: Less than 6 months. “What I appreciated most about Freelo was that a product of this caliber is being developed in our region, with excellent support availability, a transparent changelog, and the opportunity to influence product development.“ October 30, 2025 DF Denisa F Marketing SpecialistNon-Profit Organization Management, 11 - 50 employeesUsed the software for: More than 2 years. “One thing that comes to mind, though, is the inability to rearrange the order of projects and to-do lists on my personal dashboard.“ February 18, 2026 Lucie B Member, Project ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: Less than 6 months. “It allows me to manage multiple projects at once, stay on top of tasks, and keep communication in one place.“ March 27, 2026 Jana K Leader of Czech-German KindergartenEducation Management, 2 - 10 employeesUsed the software for: Less than 6 months. “I find the layout of the website app bit unclear and sometimes it takes me a while to find some of the features.“ January 26, 2026 JL Jan L AssistantNon-Profit Organization Management, 11 - 50 employeesUsed the software for: Less than 6 months. “Freelo allows me to keep a good and clear track of project activities that can get lost in email communication, and it helps me to plan and track deadlines better.“ April 30, 2025 AL Anna L Office ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: Less than 6 months. “For me, some links and connections feel cumbersome, and some workflows are not very intuitive.“ February 10, 2026 AK Alzbeta K Librarian, EducatorEducation Management, 51 - 200 employeesUsed the software for: Less than 6 months. “The most used tool is shared calendar, we use it to plan everyday workshops, events and projects.“ December 3, 2025 AK Alzbeta K Librarian, EducatorEducation Management, 51 - 200 employeesUsed the software for: Less than 6 months. “Some of the tasks or board is not visible, it is hard to find it.“ December 3, 2025 ## Showing most helpful reviews Showing 1-25 of 276 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Adriana D. Projects Director Education Management Used the software for: Less than 6 months ### "Stay organized without spending too much time managing the tool itself" March 23, 2026 5.0 Overall, Freelo is a great simple tool if you want to stay organized without spending too much time managing the tool itself. My needs are generally simple and structured so it fully satisfies my needs and the involvement in the different projects and teams. Pros I use Freelo for managing projects across a small team working on communications, events, and written outputs. I joined Freelo because the other team members involved in the project used it and because I needed something that would bring structure without being too complicated. I like that it is intuitive, visual and easy to switch from one project to another. It is also great that we can comment directly under tasks and tag colleagues. The communication is much easier and fluid, we don´t need emails. I am grateful for the reminders and options to have an overview of priorities. Customer support has been responsive and proactive, trying to show me all the richness and functionalities of the tool. Cons Sometimes you get lost in comments given to tasks and subtasks by other team members (comments in different threads). Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo The rest of the project team was already working in Freelo so I was onboarded thanks to them and stopped considering Trelo as an option. Review Source LS Lucie S. graphic designer Education Management Used the software for: 6-12 months ### "Freelo - Tool for Work" February 18, 2026 4.0 I use Freelo primarily for recording work attendance and workload. It also allows you to collaborate with other colleagues and delegate tasks. Pros I like that Freelo digitizes administration and basic work tasks. It is easy to work with and clear. Cons When I start my work timer, it doesn't automatically transfer to my calendar. So what's the point of tracking work? Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) This issue is decided by the head of the organization. Review Source MV Miroslava V. Copywriter Food & Beverages Used the software for: 6-12 months ### "Freelo: friendly software for every project" September 9, 2021 3.0 Less email in my inbox, every task is just in one place. Pros It's intuitive, user friendly. I like mobil app - using this all time. Calendar is helpful for organizations content for next month. Cons Using freelo is easy. Some features like whiteboard will be great. Review Source Vratislav U. School director Primary/Secondary Education Used the software for: Less than 6 months ### "Freelo at school" January 20, 2026 5.0 Freelo is suitable for school management and its important deadlines. Freelo is used at our school to manage mini-projects and also the administration office section. Pros In Freelo, adding other users was very pleasant. Most important, nobody has to be a rocket engineer to use it. Cons I want to have the option to easily print a plan for a meeting in paper form, with the task name and at least the first task description. I am a manager who does not like to look at a computer or tablet during meetings. I am probably old school. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo Freelo is Czech and has great support... Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello was too complicated and does not have Czech support. Review Source PM Peter M. CEO Non-Profit Organization Management Used the software for: 6-12 months ### "One of the simplest tools for project management and task management." February 9, 2026 5.0 When I was looking for a tool to manage tasks, I was searching for something clear, simple, and above all user-friendly. I know there are various tools like Asana, Trello, and so on. But with Freelo, everything feels so simple and, most importantly, very pleasant to look at. I really appreciate Freelo’s support. Any question I had was answered almost immediately. I chose Freelo mainly because it offers really great support and because it is easy to set up. At the same time, considering how much it includes and what it can do, it is probably one of the most user-friendly tools out there. Pros We have been using Freelo at work for the past few months, and it has significantly made the management’s work easier. We have an overview of various tasks, time tracking, and so on, all in one place. Cons I usually have a problem with having to use multiple apps, haha, but I like the option to send emails directly to Freelo. Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo I chose Freelo mainly because it offers really great support and because it is easy to set up. At the same time, considering how much it includes and what it can do, it is probably one of the most user-friendly tools out there. Review Source Lucie B. Member, Project Manager Civic & Social Organization Used the software for: Less than 6 months ### "Freelo: Easy communication, clear task tracking, and smooth project management" March 27, 2026 5.0 Overall, my experience with Freelo has been very positive. It has helped me bring structure and clarity into both my work and personal projects, which used to feel quite scattered before. I especially value how easy it is to use and how quickly I was able to get started without any training. It allows me to manage multiple projects at once, stay on top of tasks, and keep communication in one place. This has made my work on larger projects, including those for nonprofits, much more efficient. What I appreciate the most is the sense of control and overview it gives me. Instead of constantly searching for information or worrying that I might miss something, I can rely on one system and focus on getting things done. Pros What I appreciate most about Freelo is how well it keeps everything organized when collaborating with others. It’s very easy to see who is responsible for each task, and the clear status updates (in progress vs. completed) make the whole process much more transparent. I also like that it significantly reduces the need for constant email communication. Since everything is in one place, there’s less risk of missing important information or making mistakes because something got lost in an inbox. Cons If I had to point out one thing that could be improved, it would be the homepage layout. I’d personally prefer a more visual, tile-based overview of projects so I can quickly get a sense of everything at a glance. The filtering system is really solid and flexible, and I understand why it works well for many users. For me, though, a more “helicopter view” would be more helpful – something like a dashboard where I can see multiple projects and their key tasks without needing to set up filters first. When I’m managing several projects at once, I sometimes miss that high-level overview that helps me stay fully oriented. A more visual and summary-focused dashboard would make the experience even smoother for me. Review Source MH Marta H. Fundraiser Non-Profit Organization Management Used the software for: 1-2 years ### "A helpful tool for projects management " March 20, 2026 4.0 Freelo is a useful project management tool that helps keep tasks and communication organized in one place. Freelo offers practical features for planning and tracking team work, which can make day-to-day organization easier. It’s especially appreciated by those looking for a more structured approach to project management. Pros tasks overview, hierarchy, "done" button, communication with team members at the task, direct links to the documents Cons It could have more under to-do-lists and easier dashboard - we do not need so many functions. :-) However, there were news from Freelo and I have not read them all yet. Review Source Soňa S. CEO Non-Profit Organization Management Used the software for: 2+ years ### "Simple and easy to use" February 16, 2026 5.0 Pros Easy to use app. We are using freelo for a few years now and I can say that it made our organisation more effective. I like that I can share projects not only with the team, but also with external hosts. Even tho we are using Slack for communication, it can become very messy sometimes. Freelo is making the communication more clear and less chaotic. Cons The price went up since we joined, but Freelo is offering special prices for non-profit organisations. Just ask! Review Source JE Jaroslav E. deputy director Education Management Used the software for: 1-2 years ### "a tool you don't have to be afraid of" February 23, 2026 4.0 This software is a good tool for coordinating a large number of people in small, medium and larger businesses, in our case a relatively large regional school where Thanks to it, we are able to manage both groups and individuals and thanks to it we can effectively add work, control their fulfillment and flexibly respond to the needs that arise in the school. Pros Yes, it's a system that our \[sensitive content hidden\] started using so he could distribute work and control projects, and I enjoy the specific clarity of seeing what's happening in my team, what's happening in our entire company, that is, the school, and I also like that I can report on the status of my work so that others know how busy I am or how much capacity I have so they can consult with me on other things. Cons I'm a little disappointed with the company that it spams my email very violently, urging me with a lot of things, weekly reports, etc., and initially, before I set the filter to suit me, it was quite annoying and limiting for me. And it took away my desire to work with this tool. Review Source MJ Michal J. volunteer coordinator Environmental Services Used the software for: 1-2 years ### "Very useful tool for managing work teams and meeting deadlines" February 11, 2026 5.0 Freelo solved our problem with duplicate timesheets and countless spreadsheets. It also solves our company communication very well and makes it more efficient. Pros I can easily track my own work time or manage filling the hours manually also if needed. The mobile app with configurable notifications is very useful, so I never miss a task again thanks to Freelo. Cons It was quite difficult to convince less experienced computer users to fully trust this system. They perceived it as a little bit complicated at first notion. Review Source AB Adam B. CEO Computer Software Used the software for: 2+ years ### "An Intuitive and Efficient Project Management Tool for Growing Teams" October 5, 2024 5.0 My overall experience with Freelo has been very positive. It’s a user-friendly and intuitive tool that makes project management much easier, especially for small and medium-sized teams. The platform has significantly helped us organize tasks, centralize communication, and track progress on multiple projects. The integration with other tools we already use, such as Google Drive, has been seamless, and the mobile app is incredibly useful for managing tasks on the go. While there are areas for improvement, such as advanced reporting and capacity planning, Freelo has greatly improved our team’s efficiency and collaboration. Overall, it’s a tool I’d highly recommend for companies looking to streamline their project management processes. Pros What I liked most about Freelo is its simplicity and user-friendly interface. It’s incredibly intuitive, which made onboarding quick and easy for the entire team. The ability to centralize communication within tasks is a huge plus, as it keeps everything organized and eliminates the need for scattered emails or chat threads. I also appreciate the flexibility it offers through integrations with other tools, like Google Drive and Slack, which makes file sharing and collaboration seamless. Additionally, the mobile app is a great feature, allowing us to stay on top of projects even while on the go. Cons What I liked least about Freelo is the lack of advanced reporting and capacity planning. While the tool provides basic project statistics, more in-depth reporting features would be helpful for analyzing team performance and project progress. Additionally, capacity planning would make it easier to track team availability and allocate resources more efficiently. I also found that more automation options could streamline repetitive tasks, and having widgets for task creation on iPhone would enhance mobile usability. However, I believe these features might be added in the future as the platform continues to evolve. Switched from [Tabidoo](https://www.capterra.com/p/185124/Tabidoo/) We needed a dedicated project management tool that could organize tasks more effectively, centralize communication, and improve collaboration across the team. Review Source Response from Freelo November 21, 2024 Hello Adam, thank you for your kind and lengthy review! Glad to see Freelo suits your needs! AJ Alena J. project assistant Renewables & Environment Used the software for: 1-2 years ### "A smart and intuitive assistant for managing projects" February 5, 2026 4.0 Freelo helps us keep all the necessary tasks in one place. Thanks to it, we can also lead discussions directly on specific tasks, so everything stays clear and we don’t have to search for information in long email threads. In emails, it’s easy to make a mistake—for example, replying to only one recipient instead of the whole original group. And thanks to the ability to insert links or images directly into the discussion, the information you really need is clearly displayed for a specific task. Freelo helps us be more organized, keep track of tasks, user responsibilities, and important deadlines. Also, thanks to the reporting options, we can calculate how much a task or activity will cost us financially and assess whether it’s beneficial for us. Pros I like that I can have a clear list of all tasks in one place with deadlines and possible priority. At the same time, notifications remind me of upcoming task deadlines. And I like the simplicity of use, it's intuitive. I like the customer support, both communication with support and the Help page, where I find most of my questions and I really only solve more difficult cases with support. Cons I don’t like that it isn’t possible to show even the lowest-level tasks (checklist items) on the dashboard, so the person responsible has to keep them in their head. I also don’t like that there’s no option to set an hourly rate per user. Instead, it has to be set separately for each project, or you have to switch to the more expensive Business tariff. While I like the ease of using Freelo on a computer, I struggle a bit with the mobile app, but I guess it's just a matter of habit. Review Source PK Petra K. Co-founder Non-Profit Organization Management Used the software for: Less than 6 months ### "Skvělý a přehledný nástroj na řízení projektů v neziskovce" May 30, 2025 5.0 Our experience with Freelo has been very positive. We’ve managed to implement it successfully within our nonprofit team, and most of the team members actively use it. It’s a great tool for managing projects, assigning and tracking tasks. Everything is in one place, and that really helps us stay organized and keep track of progress. Pros We really like how easy it is to see who is responsible for what. Freelo is clear, well-organized, and available in Czech, which is a big plus for our team. It's very intuitive—even for people who aren’t used to digital tools. We also appreciate the strong support from the Freelo team during the implementation process. Everything is well designed, user-friendly, and easy to grasp. Cons Honestly, there’s nothing we particularly disliked so far. We had an onboarding consultation at the beginning, which helped us avoid potential issues, and everything has worked smoothly since. Review Source VR Verified Reviewer HR Manager, Lecturer Non-Profit Organization Management Used the software for: 6-12 months ### "Review on Freelo" September 4, 2025 5.0 Overall, I am very satisfied with my experience with Freelo. In a home office and online work environment, it helps me deep focus on my work and divide the tasks visually. Pros In everyday work, I find Freelo very helpful and the user interface is friendly and intuitive. My favourite tool is the Time Measure. I also like the fact that I can see what my colleagues are working on, what tasks they finished etc. It is also helpful we can lead discussions under the tasks and tag colleagues. Cons In the beginning, it is important to really set up notifications properly. I got overwhelmed by all the e-mails I got in my box, most of them very unnecessary. Review Source RS Richard S. Project Manager Market Research Used the software for: 1-2 years ### "Project Managing" March 14, 2025 5.0 My honest perspective on Freelo is that I truly appreciate how seamlessly it integrates all my tasks with my Google Calendar and the calendars of our employees. This connection makes our planning system work effortlessly alongside invoicing and other tools, creating a smooth and efficient workflow. Pros What I enjoy most about Freelo is that all my tasks are connected to my Google Calendar and the calendars of our employees. This way, it seamlessly integrates our planning system with invoicing and other tools. Cons There’s probably nothing I don’t like. If I come up with an idea for improvement, I send them an email. It actually happened once that I saw my idea implemented in future updates and discussed in forums. Review Source KF Kateřina F. Webmaster Non-Profit Organization Management Used the software for: Less than 6 months ### "Happy about using freelo in our organization" May 31, 2025 5.0 Absolutely satisfied. I have already encountered competing management tools in other jobs and so I had certain expectations. I can safely admit that I have no reservations about Freelo. Freelo fulfills beyond expectations what I expected from it as a user. It has made the work agenda clearer and simplified the work in our remote team. I use Freelo daily, I connected it to Google Drive, so I have everything I need for the project right away, all the documents and I don't have to look for anything. I also often move communication with colleagues to the given tasks, so even if I return to something with a distance, I still have all the information and comments in one place. Pros Since I already had experience with similar tools, I was looking forward to implementing a similar tool in our non-profit organization. We evaluated Freelo as the best possible, especially for its Czech localization, because not everyone in the team is English-speaking and technically proficient. But Feelo is also incredibly intuitive and at the same time you can choose between different display methods, set notifications, and can be connected to Google Calendar, so every member of our team, even those who were very critical and not very inclined to introduce a new tool, got used to Freelo very quickly and there was not a single hitch during the team onboarding. Cons I have nothing to say. except that we took so long to decide, because implementing Freelo saves us all work and time. Review Source MM Michael M. Deputy director Non-Profit Organization Management Used the software for: 1-2 years ### "The perfect project management tool" September 15, 2025 5.0 We've been working with Freelo daily for a few years. I couldn't imagine working in a team without it. We also appreciate its user-friendliness. It's great to see that the Freelo team is still actively working on its development. Pros It's intuitive and clear to use, even for less experienced users. It's very easy to navigate while also being flexible enough to adjust to the needs of individual users. Cons At this moment, there is nothing that doesn't meet our needs. The setting options for users and notifications are so many that everyone can find the settings that suit them. Review Source IŠ Iva Š. Office manager Non-Profit Organization Management Used the software for: 6-12 months ### "Userfriendly software for everyday use." May 12, 2025 5.0 I like functionalities of adding deadlines and responsible person to each task with helps me easily to follow the tasks The app is very intuitive, well-structured and helps with meeting the deadlines. Pros Userfriendly software for everyday use. The app is very intuitive, well structured and easily helps to prioritize all the tasks and meet the deadlines. Cons The Freelo app is very intuitive and userfriendly. So far I haven't found much cons within the this app. Review Source AH Anna H. Production Arts and Crafts Used the software for: 6-12 months ### "Freelo to everyone" October 17, 2025 5.0 I very much like working with freelo, because I can see in real time the process and how the project develop. Pros Very good tool for work teams, everything is clear and intuitive. You can customize everything to your needs. Cons The phone aplication is not as good as it is on laptop. I prefer working on bigger screeens so no phone app for me Review Source MR Michaela R. Marketing Manager Sports Used the software for: 6-12 months ### "One Tool, All Tasks – Finally Organized" April 11, 2025 5.0 Our overall experience with Freelo has been very positive. It brought much-needed structure and clarity to our workflow, helping us stay organized and aligned as a team. The platform is intuitive, and we especially appreciate having everything in one place—from task tracking to comments, deadlines, and file sharing. It’s made collaboration easier, communication clearer, and our productivity higher. We now feel more in control of our projects and better connected as a team. Pros Freelo gave us a clear overview of all our projects and tasks. Instead of juggling emails, spreadsheets, and messaging apps, we finally have one platform that keeps everything organized and visible for the whole team. Cons The initial onboarding of our team took some time, mainly because it required a shift in habits and workflow. It wasn’t about the tool itself—Freelo is intuitive—but rather about getting everyone on board and aligned with the new system. Once that clicked, everything started to run smoothly. Review Source VC Veronika C. Deputy Head Non-Profit Organization Management Used the software for: 6-12 months ### "Helpful tool for nonprofit sphere" July 16, 2025 4.0 We use Freelo in our nonprofit team for managing projects or summer camps. Great if your team is world-wide based. Pros Intuitive and simple, fully in Czech, compact design. Helps monitore progress or dark places of projects. Cons No mobile widget on screen to clearly see, what I have to finish today. Can be made by export to Google Calendar. Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[Trello](https://www.capterra.com/p/211559/Trello/)[Slack](https://www.capterra.com/p/135003/Slack/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo Czech language, simple, nonprofit program. Review Source AZ Alžběta Z. Fundraiser Education Management Used the software for: 6-12 months ### "I recommend Freelo" January 28, 2026 4.0 Pros It really helps me sorting my workload. I can communicate with my colleagues more efficiently and fast. Cons It takes a bit too long to get used to the interface. Some features are a bit "too hidden". But after few uses you get the hang of it. Review Source MĎ Martina Ď. Project coordinator Non-Profit Organization Management Used the software for: 1-2 years ### "A useful tool for everyday work" November 6, 2024 4.0 I have been working in this program for more than a year now and I can say that the quality of the organization of my work has been simplified and improved thanks to this program. Pros Freelo is a tool that has made my daily work in the project much easier. The tasks I work on are now virtually written down and automatically checked. Collaboration with colleagues is easier and clearer. Cons I would like it if the working environment could be changed in colour or theme. The environment seems a bit sterile to me. Review Source Response from Freelo November 21, 2024 Hello Martina, thank you for your positive review! We are happy to see you're satisfied with Freelo! DR Daniel R. facility manager Civic & Social Organization Used the software for: 6-12 months ### "Enjoy freelo" July 21, 2025 5.0 Working with Freelo is pleasant and, above all, fast. Whenever I think of a task, I can assign it immediately and assign the person who is to solve it. Pros Organizing and planning projects and tasks. Connection to Google Calendar for reminders of deadlines. Cons Navigating the mobile app is a bit tricky. I would appreciate simpler controls and a clearer layout. Review Source NP Natália P. Project Coordinator Non-Profit Organization Management Used the software for: 1-2 years ### "A tool that saves time " October 4, 2024 5.0 Freelo is a useful tool that helps to better navigate and manage your work tasks. For our project, this software is a tool that replaces word documents, post-its and pdf manuals. Pros Because of its different options for displaying tasks, it offers several visual treatments that the individual can choose according to his or her own preference. Some employees work from home, so Freelo is an aid in entering and checking the status of an assigned task. I really like the possibility of responding to messages using emoji. This creates the possibility for a quick reaction to the development of that particular task. People are able to create filters according to their own needs. Cons The thing I like least about Freelo is the notification settings. We can turn notifications on or off for the entire app. We don't find an option for setting notifications for individual tasks. Review Source Similar Products Featured ## Related categories [Collaboration](https://www.capterra.com/collaboration-software/)