# Freelo Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Freelo the right Collaboration solution for you? Explore 279 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/168910/Freelo/reviews --- Freelo 4.8 (279) [View alternatives](https://www.capterra.com/p/168910/Freelo/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 28th, 2026 # Reviews of Freelo Ease of use 4.7 Customer Service 4.8 ## Pros and Cons in Reviews JM Jindrich M ManagerNon-Profit Organization Management, 11 - 50 employeesUsed the software for: More than 2 years. “What I like best about Freelo is that I can easily keep track of all tasks assigned to me, and the timeline view helps me clearly see what deadlines and tasks are coming up next.“ May 18, 2026 DF Denisa F Marketing SpecialistNon-Profit Organization Management, 11 - 50 employeesUsed the software for: More than 2 years. “One thing that comes to mind, though, is the inability to rearrange the order of projects and to-do lists on my personal dashboard.“ February 18, 2026 Lucie B Member, Project ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: Less than 6 months. “It allows me to manage multiple projects at once, stay on top of tasks, and keep communication in one place.“ March 27, 2026 Fay F Project ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: More than 2 years. “Also, I often find myself struggling (and overly thinking) where to put a sub-task - hesitating between two tasks/categories on a higher level... But all of that might be just my personal problem, my incapability.“ April 28, 2026 AK Alzbeta K Librarian, EducatorEducation Management, 51 - 200 employeesUsed the software for: Less than 6 months. “The most used tool is shared calendar, we use it to plan everyday workshops, events and projects.“ December 3, 2025 Jana K Leader of Czech-German KindergartenEducation Management, 2 - 10 employeesUsed the software for: Less than 6 months. “I find the layout of the website app bit unclear and sometimes it takes me a while to find some of the features.“ January 26, 2026 Fay F Project ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: More than 2 years. “I believe that for someone who needs to keep trace of time spent on each project, the function of measuring time is adorable too.“ April 28, 2026 AL Anna L Office ManagerCivic & Social Organization, 2 - 10 employeesUsed the software for: Less than 6 months. “For me, some links and connections feel cumbersome, and some workflows are not very intuitive.“ February 10, 2026 ## Showing most helpful reviews Showing 1-25 of 279 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Fay F. Project Manager Civic & Social Organization Used the software for: 2+ years ### "Very helpful if you are organised and spend enough time to personalise the settings" April 28, 2026 4.0 I must admit that I got to work with Freelo a few years ago when I returned from parental leave - out team had been working in Freelo for some time then and I felt like a boomer, completely lost. May be, that is when I built some kind of refusal and dissatisfaction with it. After several years, I was made to start again with it. Now I got to watch some introductory videos which had not been instroduced to me before, which I enjoy. I think it is really useful for those who are that much organised that they manage to make a clear structure in their tasks... (which I might not be :-) Pros It helps you have an overview, the check-boxes are great. I believe that for someone who needs to keep trace of time spent on each project, the function of measuring time is adorable too. There are three levels of tasks, you can write instructions when creating the task as well as write comments during carrying out of the task. But for a (all-time?) beginner, there are maybe just too many options and functions. I believe that once you take your time and set everything the way you may need, it will work great for you. Cons Honestly, I do not find it very intuitive. I am afraid I still do not use it the way it could be used. For me, it might take just too much time and effort to personalise all the settings so that I could make the most out of it... I tried to integrate it with Microsoft Outlook calendar but unsuccessfully which demotivated me to try the more advanced settings... Also, I often find myself struggling (and overly thinking) where to put a sub-task - hesitating between two tasks/categories on a higher level... But all of that might be just my personal problem, my incapability. Switched from [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) My boss / our team decided. I did not really agree with the switch, I prefer having stuff with one provider, and that may be the problem why I am not overly satisfied with Freelo... O:-) Review Source Vratislav U. School director Primary/Secondary Education Used the software for: Less than 6 months ### "Freelo at school" January 20, 2026 5.0 Freelo is suitable for school management and its important deadlines. Freelo is used at our school to manage mini-projects and also the administration office section. Pros In Freelo, adding other users was very pleasant. Most important, nobody has to be a rocket engineer to use it. Cons I want to have the option to easily print a plan for a meeting in paper form, with the task name and at least the first task description. I am a manager who does not like to look at a computer or tablet during meetings. I am probably old school. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo Freelo is Czech and has great support... Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello was too complicated and does not have Czech support. Review Source MV Miroslava V. Copywriter Food & Beverages Used the software for: 6-12 months ### "Freelo: friendly software for every project" September 9, 2021 3.0 Less email in my inbox, every task is just in one place. Pros It's intuitive, user friendly. I like mobil app - using this all time. Calendar is helpful for organizations content for next month. Cons Using freelo is easy. Some features like whiteboard will be great. Review Source Adriana D. Projects Director Education Management Used the software for: Less than 6 months ### "Stay organized without spending too much time managing the tool itself" March 23, 2026 5.0 Overall, Freelo is a great simple tool if you want to stay organized without spending too much time managing the tool itself. My needs are generally simple and structured so it fully satisfies my needs and the involvement in the different projects and teams. Pros I use Freelo for managing projects across a small team working on communications, events, and written outputs. I joined Freelo because the other team members involved in the project used it and because I needed something that would bring structure without being too complicated. I like that it is intuitive, visual and easy to switch from one project to another. It is also great that we can comment directly under tasks and tag colleagues. The communication is much easier and fluid, we don´t need emails. I am grateful for the reminders and options to have an overview of priorities. Customer support has been responsive and proactive, trying to show me all the richness and functionalities of the tool. Cons Sometimes you get lost in comments given to tasks and subtasks by other team members (comments in different threads). Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo The rest of the project team was already working in Freelo so I was onboarded thanks to them and stopped considering Trelo as an option. Review Source LS Lucie S. graphic designer Education Management Used the software for: 6-12 months ### "Freelo - Tool for Work" February 18, 2026 4.0 I use Freelo primarily for recording work attendance and workload. It also allows you to collaborate with other colleagues and delegate tasks. Pros I like that Freelo digitizes administration and basic work tasks. It is easy to work with and clear. Cons When I start my work timer, it doesn't automatically transfer to my calendar. So what's the point of tracking work? Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) This issue is decided by the head of the organization. Review Source PM Peter M. CEO Non-Profit Organization Management Used the software for: 6-12 months ### "One of the simplest tools for project management and task management." February 9, 2026 5.0 When I was looking for a tool to manage tasks, I was searching for something clear, simple, and above all user-friendly. I know there are various tools like Asana, Trello, and so on. But with Freelo, everything feels so simple and, most importantly, very pleasant to look at. I really appreciate Freelo’s support. Any question I had was answered almost immediately. I chose Freelo mainly because it offers really great support and because it is easy to set up. At the same time, considering how much it includes and what it can do, it is probably one of the most user-friendly tools out there. Pros We have been using Freelo at work for the past few months, and it has significantly made the management’s work easier. We have an overview of various tasks, time tracking, and so on, all in one place. Cons I usually have a problem with having to use multiple apps, haha, but I like the option to send emails directly to Freelo. Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo I chose Freelo mainly because it offers really great support and because it is easy to set up. At the same time, considering how much it includes and what it can do, it is probably one of the most user-friendly tools out there. Review Source Adam D. CEO Management Consulting Used the software for: 6-12 months ### "Using Freelo daily expirience" August 3, 2025 5.0 After using this tool in our startup for a longer period, what I like most about it is that it’s been quite intuitive to use from the very beginning. I can always find a clear breakdown of roles and responsibilities. While it doesn’t allow for creating custom status workflows like Kanban columns, I’ve replaced that with an external solution. I did miss having a “dark mode,” because Freelo doesn’t offer any “custom themes” I could set up. A useful feature I often rely on is task comments—I don’t forget my own thoughts or those of others related to tasks. I also frequently tag my colleagues in the comments. On top of that, I often use the mobile app, which is really easy to understand, and it’s great that it’s ad-free, since ads are a big no-go for me. The biggest highlight for me would probably be the checklists, because they give me confidence that I’ve prepared everything I actually needed. Pros •Intuitive to use from the start •Clear breakdown of roles and responsibilities •Task comments help retain ideas and context •Ability to tag colleagues in comments •Simple and easy-to-understand mobile app •Ad-free experience •Checklists ensure nothing is forgotten Cons No option to create custom status workflows (like Kanban columns) •Lack of “dark mode” or customizable themes Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Freelo Great communication and they offered everything I needed Review Source RP Robert P. IT Renewables & Environment Used the software for: 1-2 years ### "Simple tool for team management" February 3, 2026 5.0 We have been using Freelo for over a year and have already fine-tuned most of the processes to our satisfaction, but there is always room for improvement. We consult customer service about some of our requirements and look for ways to fulfill them, often successfully. Pros We use Freelo as a tool for measuring work and reporting. In this respect, it is intuitive and simple. It is also used for project management, where it helps with task allocation, monitoring deadlines, and team coordination. Cons As a non-profit organization focused on nature conservation, we have some specific procedures, so we sometimes have to improvise because standard tools do not satisfy us. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) because of the language barrier of some users - we are a Czech organization Review Source JM Jindrich M. Manager Non-Profit Organization Management Used the software for: 2+ years ### "Helpful overview of upcoming tasks" May 18, 2026 4.0 Freelo helps solve the problem of scattered notes and task management. Instead of using paper notes or keeping tasks in different places, I can have everything organized clearly in one place, which gives me a much better overview of all my tasks and deadlines. Pros What I like best about Freelo is that I can easily keep track of all tasks assigned to me, and the timeline view helps me clearly see what deadlines and tasks are coming up next. Cons What I dislike about Freelo is the different pricing tiers. Even though I already pay for it, some features are still locked behind a higher plan, and it often pushes me to upgrade and pay more. Review Source HM Helena M. project manager Think Tanks Used the software for: 2+ years ### "Helpful tool for any type of the project" April 29, 2026 4.0 I’ve been working with Freelo for several years now. When we used it as a volunteer organization, it was financially demanding for us. I think it’s a good tool for any type of project; it’s well-organized and easy to navigate. The reminders and notifications need some tweaking, but you’ll figure that out quickly. Pros Freelo has a user-friendly interface. It’s easy to navigate and works well in a team environment. A newcomer will quickly get the hang of it. Cons I find it impractical, especially for longer-term projects, that completed tasks are completely hidden. I also miss a feature that would allow users to easily search through completed projects. Review Source TM Terezie M. social media manager Marketing and Advertising Used the software for: 6-12 months ### "A clear and reliable assistant for everyday work organization" October 20, 2025 5.0 My experience with Freelo has been very positive – it’s a great tool for clear work planning, task tracking, and team collaboration. It helps me keep everything in one place and saves me time when organizing projects. Pros What I like most about Freel is that it is clear, intuitive, and great for planning tasks and projects. It allows for easy team communication, sharing documents, and checking task completion in one place. Cons Honestly, I didn't find anything major that bothered me about Freela. Everything worked clearly, intuitively, and without any problems. Review Source JTF Jadwiga Teresa F. Technology and Process Manager Civic & Social Organization Used the software for: Less than 6 months ### "My first 3 months with Freelo" October 27, 2025 5.0 Previously, we used a project task list created in SharePoint, but over time it stopped meeting our needs, and adding or programming new functionalities became demanding and confusing for some users, so it wasn’t used much. Freelo has solved this problem for us, and as a bonus, it offers simplicity, pleasant operation, and easy modification or movement of tasks and other entities. It also makes managing meetings much simpler and more transparent. We can keep everything in one place and just link from Teams to Freelo. Overall, our experience with Freelo has been very positive — it’s a clear, efficient, and user-friendly tool that has significantly improved the way we organize and communicate within our projects. Pros What I really like about Freelo is its clarity and the ability to structure tasks and subtasks, including checklists. It has a very intuitive interface that’s easy to use even for people who aren’t very tech-savvy. After three months of use (some users less), we are still discovering new features and learning how to set things up effectively across different projects so that it works best for everyone. We are gradually integrating into Freelo the processes we repeat every year (e.g. creating the Annual Report, reviewing and updating documentation, and others). We are also moving here topics that were previously handled in Teams, as Freelo offers a better way to follow and manage discussions. Cons So far, I haven’t found anything significant. At first, I thought it would be useful to assign a task to multiple people, but I now believe it’s right and logical that there should be only one responsible person. If a task involves several colleagues, it can easily be handled through subtasks. Review Source LD Lenka D. Cultural Coordinator Entertainment Used the software for: 2+ years ### "The perfect tool for managing cultural events" October 20, 2025 5.0 t’s become an essential part of how we plan and manage our cultural events. Everything is clear, communication runs smoothly, and we can easily track progress across different departments — from PR to production. It saves us time, keeps the team coordinated, and helps us deliver events without unnecessary stress. Pros It helps us plan our cultural events from start to finish — from PR and budgeting to technical details. Everyone in the team always knows what needs to be done and when. The checklists and task comments make communication much easier and keep everything transparent. Cons Sometimes we’d appreciate a few more advanced options for working with budgets or timelines, but those are really small things. Overall, Freelo is reliable, clear, and fits our daily work perfectly. Review Source KK Kateřina K. CEO Education Management Used the software for: 6-12 months ### "Honest guide on Freelo" September 3, 2025 4.0 Overall, I quickly got used to work with Freelo on a daily basis. In our team we have data how we work through time and we become more organised and focused on our goals. Pros What I do like the most about Freelo is the possibility to divide into projects and measuring the time. We value that we can check time across the team. And what is most important that we haven't lost/forgot any task. Cons I would appreciate more colors in the projects. There is a possibility of the priority assignment, but for me colours would work better. And I'd like to have Freelo as an app not only in internet browser. Review Source EK Eliška K. Partnership Manager Events Services Used the software for: Less than 6 months ### "Freelo is making chaos manageable" January 6, 2026 5.0 Freelo has been a very useful tool for our team of around 15 people. It helps us stay organized, coordinate tasks across teams, and make sure nothing falls through the cracks. It’s intuitive, flexible, and easy to get started with, making it a valuable tool for managing a complex, international event. Pros We really appreciate how Freelo keeps our team organized and transparent. It allows us to communicate easily both within and across different teams—programming, production, marketing, sponsorship, and more. The ability to assign tasks, track who is working on what, and filter tasks by team members or projects makes collaboration smooth. Video tutorials were also a great help when getting started. Cons Although Freelo works perfectly for most tasks, its current interface is a bit too high-level for our intensive six-day festival program. We would greatly appreciate a more detailed interface or a timeline feature where all program-related information could be placed in one location and supplemented with additional details as needed. Something like a calendar from the To-Do list, but much more comprehensive and clearer than what is currently available. Perhaps we just haven’t discovered all of its possibilities and features yet. Review Source Monika C. organizer Events Services Used the software for: 1-2 years ### " A perfect tool for project management" January 21, 2025 5.0 At this point, I can’t imagine working without Freelo. It greatly speeds up our work and, more importantly, helps us maintain a constant overview of task progress. We also have easy access to older or archived tasks, which help remind us of the current status of each task. Thanks to using Freelo, we can keep a clear head and have more space to focus on further innovations in our projects. Pros I use Freelo to track tasks and communicate with my team when organizing events. I really appreciate the ability to manage multiple projects simultaneously while keeping all tasks clear and well-organized. I especially value the option to create tasks separately for specific events and personal matters without losing clarity. A fantastic feature is the ability to set deadlines and reminders for upcoming tasks. I often use the option to open tasks directly from emails, which saves me time and allows me to respond quickly. The mobile interface is also very well designed, so I can use it anytime. Another great advantage is the ability to add text, images, or videos (e.g., screen recordings) to tasks, which makes work significantly easier. I also highly value the time-tracking feature for individual tasks and the ability to view clear and comprehensive summaries afterward. Cons At first, setting up tasks and subtasks for more complex projects can be a bit challenging but once you work with it for a while it starts to make sense and you'll quickly set everything up exactly how you need it. Review Source AN Adéla N. Back-office Non-Profit Organization Management Used the software for: 1-2 years ### "Organised and effective" September 2, 2025 5.0 Freelo helps me to be organised at more busy times and it helps me to prioritize tasks more effectively. Pros I really appreciate that Freelo is a well-organised platform. It helps me stay on top of things during busy times and makes it much easier to prioritise my tasks effectively. Cons So far, I haven’t found anything I particularly dislike. All the features I’ve used have worked smoothly, and the platform meets my needs well. If anything, it’s more about getting used to the wide range of options available, but that’s part of the learning curve rather than a real drawback. Review Source Jana Š. Project Management Non-Profit Organization Management Used the software for: Less than 6 months ### "Simple and reliable project management for nonprofit teams" January 2, 2026 4.0 We use Freelo to manage complex projects such as conferences and professional competitions, where clear task distribution, deadlines, and team coordination are essential. Pros Freelo is extremely intuitive. Team members can start using it almost immediately, without training or technical background. This is especially helpful for nonprofits that rely on diverse teams, external collaborators, or volunteers. Cons Freelo works best for clear, well-structured projects. If a project requires multi-layer dependencies, advanced budgeting, or complex approval workflows, Freelo can feel too lightweight. Review Source MK Monika K. Expert in SEL, Lecturer Non-Profit Organization Management Used the software for: Less than 6 months ### "Daily use of Freelo" September 24, 2025 5.0 Freelo has helped our team and, by extension, the entire organization with task management and mutual communication. This allows us to work more efficiently across teams. Pros I see the greatest benefit in facilitating communication not only within a single team, but also across the entire organization. This has reduced communication via email and clarified responsibilities for individual tasks. I appreciate that Freelo is available in Czech, making it easier for everyone. Cons At first, I found it difficult to orient myself in the individual tasks and subtasks. I miss the option of solving tasks with multiple people. The application could be a little more user-friendly. Review Source VC Veronika C. Deputy Head Non-Profit Organization Management Used the software for: 6-12 months ### "Helpful tool for nonprofit sphere" July 16, 2025 4.0 We use Freelo in our nonprofit team for managing projects or summer camps. Great if your team is world-wide based. Pros Intuitive and simple, fully in Czech, compact design. Helps monitore progress or dark places of projects. Cons No mobile widget on screen to clearly see, what I have to finish today. Can be made by export to Google Calendar. Alternatives considered [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[Trello](https://www.capterra.com/p/211559/Trello/)[Slack](https://www.capterra.com/p/135003/Slack/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Freelo Czech language, simple, nonprofit program. Review Source MR Michaela R. Marketing Manager Sports Used the software for: 6-12 months ### "One Tool, All Tasks – Finally Organized" April 11, 2025 5.0 Our overall experience with Freelo has been very positive. It brought much-needed structure and clarity to our workflow, helping us stay organized and aligned as a team. The platform is intuitive, and we especially appreciate having everything in one place—from task tracking to comments, deadlines, and file sharing. It’s made collaboration easier, communication clearer, and our productivity higher. We now feel more in control of our projects and better connected as a team. Pros Freelo gave us a clear overview of all our projects and tasks. Instead of juggling emails, spreadsheets, and messaging apps, we finally have one platform that keeps everything organized and visible for the whole team. Cons The initial onboarding of our team took some time, mainly because it required a shift in habits and workflow. It wasn’t about the tool itself—Freelo is intuitive—but rather about getting everyone on board and aligned with the new system. Once that clicked, everything started to run smoothly. Review Source RZ Renáta Z. Deputy Director for Operations Education Management Used the software for: Less than 6 months ### "Team Collaboration" February 17, 2026 5.0 Pros Easy to use. I like task delegation and team collaboration. Effective time tracking. The time measurement function. A clear dashboard displays tasks across projects. Cons Simpler structure, may not suit large corporations requiring extremely robust tools. Less suitable for comprehensive financial planning. Review Source PV Petra V. chief accountant Education Management Used the software for: 6-12 months ### "Team Collaboration" February 18, 2026 4.0 Pros Freelo is simple and convenient. You can easily manage your project and share it with other collaborators. Other project participants are immediately notified when project tasks are completed. Cons The main dashboard may be less clear for some users. Email alerts are frequent and can be perceived as annoying. Review Source TT Tomáš T. co-owener Textiles Used the software for: Less than 6 months ### "My experiences with using the Freelo application" November 19, 2025 4.0 Pros Freelo is clear and well structured way of managing project communication and organization. I also appreciate how Freelo supports efficient project collaboration and documentation, aligning with my focus on quality communication and unified procedures in project management Cons Missing project visualization – for example, using WBS or a Gantt chart. I also miss the option to plan the project budget. Review Source DMM Dagmar Marie M. Project coordinator Non-Profit Organization Management Used the software for: Less than 6 months ### "Freelo - order in the projects" June 19, 2025 5.0 Freelo has brought process simplification to the organization, the challenge of task assignment, deadline tracking, sharing important documents in one place makes it easier for the whole team to work. Pros I find freelo to be a simple, effective and intuitive tool for managing our projects in a non-profit organization. Cons Synchronisation with calendar - we can't set it optimally, which causes confusion. We still need to look into this and ask for support. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.