--- title: "Zoho Projects Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Zoho Projects the right Project Portfolio Management solution for you? Explore 872 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/169455/Zoho-Projects/reviews/" page_type: "reviews" language: "en" --- Zoho Projects 4.5 (872) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 26th, 2026 # Reviews of Zoho Projects Ease of use 4.3 Customer Service 4.2 ## Pros and Cons in Reviews Rakesh A CeoAccounting, 201 - 500 employeesUsed the software for: I used a free trial. “The platform offers a comprehensive set of tools that make project planning, task management, and team collaboration efficient and well-organized.“ April 11, 2026 Rakesh A CeoAccounting, 201 - 500 employeesUsed the software for: I used a free trial. “Additionally, the mobile application is not as responsive or feature-rich as the desktop version, which can limit productivity when managing projects on the go.“ April 11, 2026 HH Heather H Marketing and Communications ExecutiveInvestment Management, 11 - 50 employeesUsed the software for: More than 2 years. “Zoho Projects offers a structured framework and rich features to track every stage, from financial analysis to legal validation.“ July 16, 2026 Jay B OwnerAnimation, 2 - 10 employeesUsed the software for: I used a free trial. “I disliked the UI creativity, there are lot of options but still it lacks that user friendliness of making task, sub task, task decscription and its confusing as compared to Asana as per UI is the concern, It should have a project briefing and atatchments module like Asana has at the start of the project.“ November 1, 2025 HA Hamza A Engineering ManagerRenewables & Environment, 11 - 50 employeesUsed the software for: More than 2 years. “I like that it keeps project-related information, files, updates, and task ownership in one place, which makes follow-up and coordination much easier.“ June 9, 2026 Salina T Systems ManagerConstruction, 11 - 50 employeesUsed the software for: Less than 6 months. “Also, some of the project views were not very customizable, so I found some of the fields were completely irrelevant to me but I could not remove them from the view.“ June 30, 2026 MEENACHISUNDARAM M Project ManagerArchitecture & Planning, 2 - 10 employeesUsed the software for: 6-12 months. “The integration of features such as timesheets, reporting, and task tracking facilitate effective project management, making Zoho Projects an ideal solution for teams seeking a comprehensive project management system.“ January 29, 2026 GL Gail L Project ManagerConstruction, 2 - 10 employeesUsed the software for: More than 2 years. “Sometimes its interface can feel a bit crowded at first since new teams often take longer to set up workflows compared to simpler tools.“ June 27, 2026 ## Showing most helpful reviews Showing 1-25 of 872 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Alicia B. Executive Director Architecture & Planning Used the software for: Less than 6 months ### "Zoho Projects" July 11, 2025 5.0 If you are happy to Google, a lot, when trying out Zoho, you will be pleasantly surprised. If you are adverse to Googling, you will struggle. Pros Functionality is great, it really caters for everything one can ask for. It helped us upgrade from a team of 2 to a team of 4. Cons Lack of physical support option. The different options and Zoho offerings is really confusing. There is a lack of physical support which adds to the frustration. I don't want to speak to someone online, I want someone the physically sit with me and show me how everything works. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Planyway](https://www.capterra.com/p/197375/Planyway/) They didn't meet my requirement anymore. The business has grown and needed something more suitable. Review Source VR Verified Reviewer Product Manager Automotive Used the software for: 1-2 years ### "Project management well made with the Zoho ecosystem" September 24, 2025 4.0 We manage projects of development and consultancy with it, some development projects are connected to Sprints and the overall company is connected to the Zoho ecosystem, which is its biggest strenght. Pros Projects and tasks can be customised with a lot of detail. It's connected with the Zoho Suite and specially with Sprints and Desk/Bugtracker, which is great. If the team gets along with the "philosophy" it can track projects and costs in a very professional way. New UI is cool, much better than the previous one. Cons As all Zoho tools, it can be a little overwhelming to set-up properly, specially on your own without a consultant. If you want something very agile, like Trello, maybe it's not the best tool for you. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) Reason for choosing Zoho Projects As we develop software, we investigated Jira & Jira Core, but as we use the Zoho ecosystem, we finally used Zoho Projects and Sprints. Switched from [Redbooth](https://www.capterra.com/p/114953/Redbooth/) We needed more flexibility, and also because of the Zoho ecosystem that the company uses Review Source VR Verified Reviewer IT Director Computer & Network Security Used the software for: 2+ years ### "Good solid system but lacks some features." May 24, 2025 3.0 Overall good and workable system but has its pros and cons which users have to adapt and sometimes it is a little harder. Support is helpful but takes a while. Pros Great project organization with many options. Fast and modern interface. Logical setup of projects and tasks and users. Cons Missing project AI features and complicated setup once you have more than 10 projects. It takes a while to learn the in and outs of the system and to get setup. Some limitations exists when setting up templates. Review Source HR Hansika R. project administartor Oil & Energy Used the software for: I used a free trial ### "Fantastic experience" June 22, 2026 5.0 Overall, my experience with Zoho Projects has been positive. It has helped our organization organize tasks, monitor progress, and improve collaboration among team members. The interface is user-friendly, and most project management features are available in one place. With a few enhancements in automation and performance tracking, it would become an even more powerful solution for businesses. Pros Zoho Projects is easy to use and helps us manage tasks efficiently. Features like task assignment, reminders, recurring tasks, dashboards, and reports make team collaboration smooth. It provides good visibility into task status and progress, which helps us track employee work effectively. The pricing is also reasonable compared to other project management tools. Cons Some features could be more flexible. Recurring tasks for activities that occur on an "as and when required" basis are not easy to configure. There is also no built-in employee scoring system to track task completion performance directly. Notification customization and task ordering options can be improved. Review Source NF Natalie F. Administrator Construction Used the software for: I used a free trial ### "Great option for integrated Zoho users" March 11, 2026 5.0 Once set up, it is a great option for a project management tool, especially if you are already using other Zoho suite tools. Pros I have been using Zoho Books and Expenses for 5 years. My team is now large enough that we needed a Project management tool. This option not only has all of the bells and whistles of most paid third party apps but it also allows you to enter timesheet data into it and sync with Zoho Books. It takes a step out for my team and that is a real plus. Cons It almost has too many customization options. Set up takes a while to set up and make sure that all of the settings are to your liking. Switched from [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) Did not have enough features to work well and Zoho Project also worked with our timesheets Review Source SB Sara B. Health Coach Health, Wellness and Fitness Used the software for: 1-2 years ### "Zoho Projects is totally a masterpiece, feature rich project management tool." February 21, 2025 5.0 In our organisation we have a truly remarkable experience with Zoho Projects as it offer features for managing our projects efficiently. The seamless integration with other apps we use is a great plus. Pros Love Zoho Projects for project management, provide us with great UI and amazing dashboard that has everything we need for our projects.Breakdown complex tasks into simple one and assign members for quick follow up and completion before due date.Automatic reminders are available which is a huge plus.Provides tools like gantt charts and kanban boards for viewing tasks.I find it budget friendly with scalable pricing that's is no extra cost for features. Task automation is available for repetitive tasks.Built in chats ,comments and discussions forums allow real time communication and collaboration. Cons There is nothing that detests me from this platform, services are amazing and integration is easy. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) Very cost effective and all -in-one pricing with powerful features. Review Source PB Pippa B. Director facilitator Higher Education Used the software for: Less than 6 months ### "If only they could secure data " November 4, 2025 4.0 It was great, except needs more security of data, I also found that I was constantly needing to buy addons. The modules didnt really talk to one another efficiently and there was duplication of purpose. Pros Detailed, efficient, affordable. Visually easy to navigate, current, support is good. Lots of scope. Cons Spam emails after signup, duplication of purpose of modules. Lack of consistency across modules. Having to pay for functions that should have been part of the original package subscription. Switched from [HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) Hubspot wasnt functional as a project management Review Source NM Nazmeera M. Bookkeeper Retail Used the software for: Less than 6 months ### "Review Zoho Projects" May 22, 2025 4.0 User friendly software - with lots of automation - the spreadsheets are a blessing as we usually do costings on excel Pros the workflow automation allows us to create rules to automate projects tasks. The spreadsheet upload is great to complete then convert to an invoice Cons the menu seems complicated - however i think if we go through it then we can learn from each fields the advantages Switched from [QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/) Quickbooks was too complicated and features were limited Review Source BA Bruno A. PMO Security and Investigations Used the software for: I used a free trial ### "First impressions" February 26, 2025 4.0 A versatile and powerful tool, which brings competitive advantages with the competition in the market Pros Distribution of hours entered in the timesheet between employees and projects in an organic way Cons lack of testing or demo of the simplest licenses Alternatives considered [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Zoho Projects More functions and better integrations with 3rd party softwares. Switched from [Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Problems and inconsistency with timesheet Review Source AM Ahmed M. Revenue Management Leisure, Travel & Tourism Used the software for: 6-12 months ### "Zoho Projects Review" March 11, 2025 5.0 Overall a simple and easy to use task manager to get things done Pros Simplicity of use - it makes capturing all of the work items seamless Cons Difficulty accessing projects for some managers Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Zoho Projects Easy of use and using other Zoho Software tools Review Source Abhinay J. CEO Design Used the software for: 2+ years ### "Zoho projects" July 3, 2026 5.0 Pros I like how efficient the time logs are and filtering seems great. The start and end time of the task list also is a great addition. Cons Generally user-friendly, but some find it complex or outdated, especially for new users. Occasional delays and limited self-service resources can be frustrating. Review Source AC Alexander C. IT Manager Information Technology and Services Used the software for: 2+ years ### "Keeps everyone on the same page" June 17, 2026 5.0 Pros I love that how I can easily break projects into tasks, subtasks and milestones. The time tracking feature is very useful, I can keep an eye on billable hours. Comments and updates are all in one place, make it easy to get real time updates for everyone. Cons The interface is not very clean, and some features feel hidden. It take some time to set up advanced features. Review Source Bradley J. Owner Computer & Network Security Used the software for: 1-2 years ### "A great product" October 23, 2025 5.0 It is great software to use and it is always there for me to continue to use on a daily time and it works for all my side works Pros I have used many different software and I always go back to projects because using the zoho platform makes moving inbetween great. Cons I really don't have much of a con but I would say that one would be the fact i can not get it to intergrated with one of my softwares Review Source Amber L. Owner Retail Used the software for: Less than 6 months ### "Another great Zoho option for small businesses" September 7, 2025 5.0 It's very versatile for what's your business might need, offering a straightforward platform to do things like plan, track, and collaborate on projects. Pros Zoho Projects impressed me with a lot of features that were designed to small and medium-sized businesses and offered affordable pricing. Cons The app has limited functions, only offering a few things that you can perform effectively on a mobile device. Review Source VR Verified Reviewer CEO Marketing and Advertising Used the software for: 1-2 years ### "Best overall PM software" November 13, 2025 5.0 Have been using it for over 2 years, and I cannot find a better replacement. Its a software that I can recommend to everyone. Pros This is a very versatile and easy to use sofware. While others are cluttered with automations, and many options that you will never use. Cons One improvement that can be made is to make the reminders option more accessible. Instead of going inside the task. Review Source PS Pereira S. Informatics Engineer Information Technology and Services Used the software for: 2+ years ### "Zoho Projects integration with other Zoho products and third party apps allow us to use a comprehensive suite to collaborate and supercharge project " December 2, 2024 5.0 Zoho Projects has been a suitable tool since it adapts to different methodologies that allow us to streamline the workflow of our complex program development and IT projects. It has enabled us to optimize our resource allocation across our different projects by allowing us assign tasks to the experts in the team and also allocate financial resources accordingly. This solution is affordable yet it delivers a stream of benefits and accommodate our numerous projects. In addition Zoho Projects enable us to track our projects automatically without any manual efforts. This has enabled us to complete our projects on time and deliver the precedented value of all our tasks. Pros Zoho Projects is definitely my favourite tool in our tech stack. Having been involved in the acquisition and deployment, I can attest that Zoho Projects is cost effective especially because it offers a wide range features that we have found indispensable in our day to day operations and it was easy to configure ans integrate with our existing apps . It is wrapped around a very straightforward interface that has made it easy to use for robust planning and scheduling of our projects. I love how easy it is to create and manage tasks, assign tasks to the team and track progress of our workflows. Additionally it enable us to collaborate without any friction by sharing files, commenting and mentioning which has reduced miscommunication. Having a centralized pane that provide us with visibility into all our projects enable us to easily track progress and generate accurate reports on task completion and resource utilization. Gantt charts also comes in handy in reporting and visualizing our project processes. Cons Zoho Projects has delivered its full value. We are able to have an all time project visibility and teams communicating without any system breaks or hiccups. Review Source sS steve S. General Manager Construction Used the software for: 2+ years ### "will automatically assign an owner to a task upon status change" July 24, 2025 5.0 overall I like the product and am not looking to switch to other software, I have 6 months or so ago looked at several programs and none had the key feature of leaving task unassigned until someone changes the status Pros what I like most about Zoho is the importing of tasks, very straight forward, and the one feature that is critical to my operation, is the ability to leave a task unassigned, then when an employee changes the status, it is assigned to them Cons Not a lot of automated reporting, nor do I see a way to automate exporting... for me it is just 'lazyness' but would ne nice to have Review Source IRA Imogen R. A. Digital Marketing Specialist Marketing and Advertising Used the software for: 2+ years ### "Affordable task & timeline management" May 22, 2025 5.0 It’s helped us keep track of copywriting, design and client approvals all in one timeline. We never miss another deadline and that has enabled us to bill more accurately due to time logs. Great for small marketing teams. Pros Zoho Projects helps us keep our marketing deliverables in order particularly where campaigns are getting delivered across a range of media and maybe even have delivery dates for various formats. The Gantt charts and task dependencies have saved my life. Cons UI is a little dated so its a bit clunky when assigning subtasks or when in bigger projects. It could be more intuitive as well I would add. And the mobile app is not as easy. Review Source TG Tanvi G. CFO Accounting Used the software for: Less than 6 months ### "Task Management Software" January 19, 2026 4.0 Overall experience is good so far. We implemented it on managers hierarchy and seeing to implement throughout organizatiob Pros Zoho projects is a Good project management tools where you can see dashboard and reports for tasks status. Cons Little bit issues with reading reports and notification. If comments are skipped from notification then it do not go to unread section on task Review Source YK Yadnyesh K. Managing Partner Information Technology and Services Used the software for: I used a free trial ### "Good for small businesses." October 7, 2025 3.0 Overall product is very good, and we can start using it without guidance. UI is simple. However, regarding pricing I find it little higher compared to features getting. Pros Simplicity and easy to start with. Self-explanatory product with good mobile app and excellent light weight UI. Cons Less control and also time log split is not there while approving billable quantity. Even control on cost vs price is not extensive. Review Source MT Mariane T. Manager Business Supplies and Equipment Used the software for: 1-2 years ### "Zoho for shared projects" December 15, 2025 4.0 Pros Zoho is gteat in the fact that it makes group project management easier. Each team member can update the available workpeace at the same time or while having a meeting. This makes cohesion more effective and efficient. You dont always need to javr yout compiter everuwhere you go. You are good to go with your logging details Cons This is not necessarily a problem, but someone can jeorpadise yout work. You arr obligef to always crosscheck tje work done before submitting, as you can't be sure that no one tempered with it otherwise. Review Source HS Hussein S. Project Manager Information Technology and Services Used the software for: 1-2 years ### "Strong project management tool" July 14, 2025 5.0 Pros An affordable project management tool. Theres also a free plan which could work great for new business to trial first Cons There is a little too much happening on the interface, which could be overwhelming, especially for new starters Review Source SD Sasi D. SALES MANAGER Mechanical or Industrial Engineering Used the software for: 2+ years ### "Excellent User friendly " April 17, 2025 5.0 Very user friendly, easy to handle the client users and flexible, mobile app is also good. Pros It is very versatile for handling many projects and we can define the workflow for our client users Cons Managing multiple Projects, task and follow through is also very easy, email notification Review Source John W. manager Construction Used the software for: Less than 6 months ### "Boosted our productivity" June 5, 2025 5.0 Excellent, in that the software platform presents a family of related products that help support you no matter how fast you grow. Pros Ease of use. It was easy to have new users join and become useful right away. It was our communication platform. Cons Too many features. This sometimes let new users frustrated because they thought you would have to know how th use all the features. Review Source Richard F. Operation Staff Electrical/Electronic Manufacturing Used the software for: Less than 6 months ### "Good Project Management" February 18, 2025 5.0 its already good so far we have statisfied with the feature of Zoho Projects Pros Zoho Projects give robust and give all the feature we needed Cons because we are located in Indonesia sometimes it gets laggy because the hosting country all based on USA but we have heard it will establish a data on singapore, cant wait for it Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Expensive and charge module per 5 person Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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