--- title: "Zoho Projects Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Zoho Projects Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/169455/Zoho-Projects/" page_type: "product" language: "en" --- # Zoho Projects Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Zoho Projects ## What is Zoho Projects? Zoho Projects is a cloud-based project management software that streamlines the project management process, from planning and execution to monitoring and reporting. The software features a user-friendly interface that enables team members to visualize projects, gain valuable project insights, and collaborate seamlessly. Additionally, Zoho Projects integrates with other popular business tools, like Google and Microsoft apps, making it easy to work with existing workflows. ## What is Zoho Projects used for? [Project Management](https://www.capterra.com/project-management-software/)[Task Management](https://www.capterra.com/task-management-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/) Recognitions Shortlist Overall rating Based on 869 user reviews Reviews sentiment Positive 92% Neutral 6% Negative 2% Pros & cons Versatile project management platform Comprehensive project tracking tools Slow and hard-to-reach support Confusing and inflexible project views Starting price $4 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Project Management / 2026 - Task Management / 2026 - Time Tracking / 2026 - Gantt Chart / 2025 - Project Planning / 2025 - Project Portfolio Management / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Zoho Projects alternatives Highest Rated [4.6 (6,079)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (3,033)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,532)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (544)](https://www.capterra.com/p/5923/Celoxis/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/169455/Zoho-Projects/alternatives/) ## FAQs about Zoho Projects Overview ### What problems does Zoho Projects solve? Zoho Projects helps teams solve scattered task ownership, missed deadlines, and poor visibility across multiple projects by centralizing plans, dependencies, timelines, timesheets, files, and status updates. Project managers, marketing teams, consultants, developers, and small businesses use it to balance workloads, coordinate client work, replace spreadsheets, and improve billing accuracy. Answer based on 575 reviews Overview ### Which roles and teams benefit most from Zoho Projects? Zoho Projects is most used by project managers, operations leaders, and executive teams that need to plan timelines, assign tasks, and track delivery across departments. Consultants, architects, developers, and designers benefit from it for coordinating project work, managing client deliverables, and maintaining visibility into progress, resources, and deadlines. Answer based on 833 reviews Overview ### What company size and industries is Zoho Projects built for? Zoho Projects is for teams of all sizes, with strongest adoption among small businesses at 87% and Information Technology and Services at 15%. It also serves enterprise teams at 7% and midsize businesses at 6%, with additional use in Computer Software at 8% and Marketing and Advertising at 7%. Answer based on 869 reviews Features and Usability ### What are the key features of Zoho Projects? Zoho Projects includes core project management tools like task management, project tracking, and multiple project views such as Gantt charts and kanban boards. Differentiating features include time tracking with timesheets, resource allocation, issue and bug tracking, and integrations with Zoho apps and third-party tools for collaboration and reporting. Answer based on 409 reviews Pricing ### How much does it cost and what fees or limitations are included? Zoho Projects starts at $4/user/month for the Premium plan, with Enterprise at 9 and Ultimate at 14. A free version and free trial are available; reviewers say the free plan works for small teams but has user and project limits, while paid tiers are generally seen as affordable and good value. Answer based on 196 reviews Integrations ### Which third-party tools and platforms does Zoho Projects integrate with? Zoho Projects integrates with Zoho CRM, Zoho Books, Zoho Invoice, Google Drive, Gmail, Dropbox, and GitHub, with reviewer mentions also covering Zoho Docs and Zoho Social. It supports over 20 integrations overall, including Slack, Zapier, Microsoft Teams, Jira, and Google Calendar for communication, storage, and project coordination. Answer based on 134 reviews Getting Started and Support ### How easy is it to onboard and train a team on Zoho Projects? Zoho Projects is fairly quick to onboard for teams handling basic task tracking, helped by live online sessions, webinars, videos, and documentation. Reviewers say tech-savvy users usually get comfortable fast, while beginners, admins, and teams setting up advanced workflows, reporting, or customizations often need more time because the interface can feel cluttered at first. Answer based on 32 reviews Getting Started and Support ### What customer support options does Zoho Projects offer, and how do users rate the experience? Zoho Projects offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live representatives, and chat. Users often describe support as helpful, knowledgeable, and easy to reach, especially through live chat, but experiences vary: some report slow response times, difficulty reaching agents, and gaps in documentation and help content. Answer based on 150 reviews Security ### How does Zoho Projects handle data security and access control? Zoho Projects uses permissions and role-based limits to control who can assign tasks and work across multiple projects, and reviewers often describe it as secure and safe for project management. However, several reviewers report weak privacy controls, saying users can sometimes view other users’ tasks, comments, and client information. Answer based on 15 reviews ## Who uses Zoho Projects? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Versatile project management platform 90% positive reviews out of 315 Most reviewers indicate project management is streamlined with customizable tools, collaboration options, and integration capabilities. Rakesh A. Ceo, 201 - 500 employees. "The platform offers a comprehensive set of tools that make project planning, task management, and team collaboration efficient and well-organized." Slow and hard-to-reach support 38% negative reviews out of 107 Some users say customer support is difficult to contact, slow to respond, and lacks helpful resources. Comprehensive project tracking tools 99% positive reviews out of 121 Most reviewers describe project tracking as efficient, with real-time progress, resource monitoring, and detailed reporting. Akshay D. Planning Engineer, 11 - 50 employees. "What I like most about Zoho Projects is its intuitive interface and comprehensive features, which allow for easy task management, collaboration, and real-time project tracking." Confusing and inflexible project views 46% negative reviews out of 72 Some reviewers describe project views as cluttered, difficult to customize, and challenging for task or data management. Effective team coordination features 90% positive reviews out of 51 Most reviewers find team management smooth, enabling easy collaboration, role-based views, and productivity tracking. Wael S. CEO, 11 - 50 employees. "Seamless, organized, and helps us integrate many teams within." Limited mobile app functionality 53% negative reviews out of 53 Most reviewers report the mobile version lacks features, is less intuitive, and suffers from slow performance. Thilak R. Consultant, 1 employee. "it's little bit of lag when its load the page ." ## Features AI summary Based on 28,833 Project Management reviews Capterra data shows that buyers of project management software rank the following features as their top priorities: - **Task Management** (**52%** of reviewers rated this feature as critical) - **Project Planning/Scheduling** (**49%**) - **Multiple Projects** (**51%**) Zoho Projects supports all three features that reviewers rate most highly: **Task Management**, **Project Planning/Scheduling**, and **Multiple Projects**. Together, these capabilities help teams organize day-to-day work, map timelines and deadlines more clearly, and manage several initiatives at once, allowing businesses to keep projects on track and improve coordination across teams. Task Management 4.5 (359) 71.59% of 359 reviewers that rated this feature as important or highly important You can easily create, assign, and track tasks, set priorities, and organize workflows. Reviewers appreciate the structured approach, user-friendly interface, and integrations with other Zoho apps, which help teams stay organized and accountable. Project Planning/Scheduling 4.5 (304) 70.07% of 304 reviewers that rated this feature as important or highly important Zoho Projects offers organized project planning with Gantt charts, milestones, and real-time progress tracking. Users think the dashboards, visual timelines, and scheduling tools make it simple to assign tasks, adjust schedules, and keep projects within budget. Multiple Projects 4.5 (276) 69.93% of 276 reviewers that rated this feature as important or highly important With this capability, you can efficiently manage and track several projects at once from a single platform. Reviewers appreciate the easy navigation, clear project overviews, workload balancing, and the ability to group projects by client or priority. Collaboration Tools 4.5 (57) 71.93% of 57 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Workflow Management 4.3 (118) 62.71% of 118 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Task Scheduling 4.6 (160) 56.25% of 160 reviewers that rated this feature as important or highly important It gives you the ability to precisely schedule tasks, set dependencies, and assign deadlines. Some reviewers find the scheduling intuitive, reliable, and visually clear, especially with Gantt charts and reminders that help keep teams on track. Zoho Projects 152 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Reporting: Generate one-off reports that meet information requirements - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Alerts/Escalation: System alerts about the need to escalate an issue or request - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Assignment Management: Assign issues and tasks based on availability or required skills - Backlog Management: The process of evaluating, scheduling, and assigning tasks that have been put on the back burner in favor of higher priority items. - Bar Chart: A way to visually represent data via blocks the length of which correlates with the values they represent - Bid Management: Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison - Billable & Non-Billable Hours: Track billable hours and/or non-billable expenses for work performed - Billable Items Tracking: Track the list of items required to be billed/invoiced to clients - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Budget Tracking: Track actual spending to ensure it's in line with the planned budget - Budgeting/Forecasting: Create budgets based on historical data and future projections - Bug Tracking: Monitor and track bugs and issues in the system. - Bug/Issue Capture: The creation of a bug/issue ticket, submitted by a team member, customer or end user - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Charting: Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. - Chat/Messaging: Communicate using direct chat or messages within the system - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Color Codes/Icons: A way to visually represent data where different categories of items are marked with different colors - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Contract/License Management: Track, store, and access client contracts or licenses - Cost-to-Completion Tracking: Forecast of the expenses necessary for project completion - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Dependency Tracking: Track and manage task relationships and dependencies - Discussions/Forums: Online forums/groups where users can ask questions, share ideas, best practices, etc. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Email-to-Task Conversion: Convert emails into tasks - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Tracking: Track the location of specific equipment at all times - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - For Small Businesses: Designed for small businesses - Forms Creation & Design: Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Goal Setting/Tracking: Establish measurable goals and objectives and track their progress over a specific period of time - Idea Collection: Process of gathering idea submissions from users, employees, or customers using internal, external, or crowdsourcing channels - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Inventory Management: Track and manage inventory levels to maintain proper supply - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Issue Management: Identify and respond to unexpected problems or failures (ie. "negative events") - Issue Scheduling: Schedule and assign issue completion dates and/or times - Issue Tracking: Record and follow the progress of every issue - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Live Chat: Ability to chat online in real time - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multiple Billing Rates: Different tiers of pricing and billing for different employees and situations - Multiple Projects: With this capability, you can efficiently manage and track several projects at once from a single platform. Reviewers appreciate the easy navigation, clear project overviews, workload balancing, and the ability to group projects by client or priority. - Notes Management: Allow users to create, edit, and sort multiple notes - Online Time Tracking: Track employee and task times using internet connection - Overtime Calculation: Manage and record overtime hours for hourly employees - Percent-Complete Tracking: Level of completion within a task - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Predictive Analytics: Predict future data based on historical data sets - Prioritization: Arrange tasks based on the level of priority or urgency - Product Lifecycle Management: Manage and track all stages of a product lifecycle, from its conception, design, development, and deployment - Product Roadmapping: Identifying desired outcomes and important milestones and creating a plan on how to achieve them - Productivity Tools: Tools to facilitate the production of information and promote efficiency - Progress Reports: Document and report the progress of ongoing projects - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Planning/Scheduling: Zoho Projects offers organized project planning with Gantt charts, milestones, and real-time progress tracking. Users think the dashboards, visual timelines, and scheduling tools make it simple to assign tasks, adjust schedules, and keep projects within budget. - Project Scheduling: Identifying critical tasks that make up a project and assigning start and end dates for each - Project Templates: Pre-designed project plans that can be customized - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real Time Editing: Preview and make real-time changes in the web content - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring Issues: Set an issue to repeat - Recurring Tasks: Set the frequency of a task's occurrence - Reimbursement Management: Manage compensation for out-of-pocket expenses incurred by an employee, client or another party - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Risk Management: Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Skills Tracking: Track employee skills, competencies, training & qualifications - Stakeholder Defined Attributes: Define the exact requirements needed by all stakeholders in the requirements process - Status Tracking: Track the status over time for a request, process, asset, or transaction - Sub-Task Management: Split and manage tasks into individual components - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Board View: UI looks like task board - Task Editing: Edit task information and all related elements - Task Import: Import tasks from external sources - Task Management: You can easily create, assign, and track tasks, set priorities, and organize workflows. Reviewers appreciate the structured approach, user-friendly interface, and integrations with other Zoho apps, which help teams stay organized and accountable. - Task Progress Tracking: This aspect helps you monitor task status, completion percentages, and deadlines in one place. Some users say it ensures accountability, provides clear overviews, and enables quick identification of bottlenecks or overdue tasks. - Task Scheduling: It gives you the ability to precisely schedule tasks, set dependencies, and assign deadlines. Some reviewers find the scheduling intuitive, reliable, and visually clear, especially with Gantt charts and reminders that help keep teams on track. - Task Tagging: Add labels or tags to tasks - Team Collaboration: Allow multiple team members to edit and work on the same document - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Templates: Sample files or documents that could be customized as needed or used as is - Testing/QA Management: Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Time Tracking by Client: Track time worked per client - Time Tracking by Project: Track time worked per project - Timeline Management: Manage a detailed schedule of a product plan - Timesheet Management: Track the amount of time spent on a job or task - To-Do List: A digital list of items that need to be completed - Traceability: Track and document the history, application, or location of an item or activity - Traditional Methodologies: Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time - Version Control: Track revisions and updates made to files and navigate between different versions - Video Conferencing: Connect with meeting participants remotely over video - Visualization: Graphical representation of data or processes - Web-based Deployment: SaaS, web-based, online deployment - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (841) 4.4 Based on 841 reviews ## Pricing Value for money 4.4 (734) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/169455/Zoho-Projects/pricing/) Free $0.00 Premium $4.00 Per User,Per Month It includes: - Business Rules for Issues - Customizable Business Hours - Custom Views & Status - Newproject Budget & EVM - Project Gantt - Project Planned Vs Actual - Project Resource Utilisation - Subtasks & Reminders - Task Automation With Blueprint - Task Duration in Hours - Task Rollup - Time Tracking Enterprise $9.00 Per User,Per Month It includes: - Baseline - Critical Path - Custom Domain - Custom Fields - Custom Roles & Profiles - Global Gantt Chart - Global Planned Vs Actual - Global Resource Utilization - Inter-Project Dependencies - Newportfolio Dashboard - Newsso - Newtask Layout Rules - Newworkflow Rules - Premium Features + - Slas for Issues Module - Teams - Custom User Groups - TFA & IP Restriction Ultimate $14.00 Per User,Per Month It includes: - DAP integration - Lite Users add-on - 500000 workflow executions / month - 100 Read only Users - Custom Modules - Mutli-User & Multi project Timesheets - 150GB/org Storage space Value for money 4.4 (734) 4.4 Based on 734 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Basecamp](https://www.capterra.com/p/56808/Basecamp/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.2 (726) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.2 (726) 4.2 Based on 726 reviews ## User reviews Overall rating 4.5 Based on 869 reviews Filter by rating 5(516) 4(286) 3(50) 2(10) 1(7) Mentioned topic Sorted by most recent HH Heather H. Marketing and Communications Executive Investment Management ### "Zoho Projects" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 16, 2026 Pros Zoho Projects offers a structured framework and rich features to track every stage, from financial analysis to legal validation. Cons default notifications are invasive and clutter team inboxes if they are not surgically disabled from the start. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MC MONICA C. Senior Procurement Specialist Mining & Metals ### "A project management platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 9, 2026 The application allows management to track the actual progress of mining infrastructures against initial forecasts, limiting schedule overruns. Pros For planning the deployment of a new ore processing infrastructure, Zoho Projects offers a very comprehensive project tracking framework. Milestone management tools help keep projects within budget boundaries. Cons The mobile app lacks optimization and proves difficult to use in the field for a technician equipped with protective gloves Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Abhinay J. CEO Design ### "Zoho projects" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 3, 2026 Pros I like how efficient the time logs are and filtering seems great. The start and end time of the task list also is a great addition. Cons Generally user-friendly, but some find it complex or outdated, especially for new users. Occasional delays and limited self-service resources can be frustrating. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Salina T. Systems Manager Construction ### "Cost effective solution for cloud-based project management " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 June 30, 2026 Overall, Zoho Projects seems like a very robust tool at a cost effective price that is appropriate for businesses expanding beyond small jobs. If you are looking for a real time gantt chart, this is easy to understand without a large learning curve. Pros I tried Zoho Projects because I am a user of other Zoho products like Zoho Invoice. I find this product has many features I was looking for in a cloud based app like gantt chart functionality that I can add notes to. I like that I can add many collaborators to the project and there are third-party integrations. Cons Some of the files I tried to add to the project were too large so I couldn't rely entirely on Zoho Projects for my file management. Also, some of the project views were not very customizable, so I found some of the fields were completely irrelevant to me but I could not remove them from the view. Switched from [Buildertrend](https://www.capterra.com/p/70092/Buildertrend/) Buildertrend was an expensive product that did not meet a lot of our needs so we were looking for cheaper alternatives without having to return to Excel spreadsheets for project management. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GL Gail L. Project Manager Construction ### "Notable constraints and considerations of zoho projects " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 27, 2026 Pros I like how Zoho Projects makes task management to be really straightforward with kanban boards and Gantt charts so nothing slips through the cracks.I also like its project management since it has made it easy for us to get built in docs ,forums and time tracking all in one place. Cons Sometimes its interface can feel a bit crowded at first since new teams often take longer to set up workflows compared to simpler tools. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HR Hansika R. project administartor Oil & Energy ### "Fantastic experience" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 June 22, 2026 Overall, my experience with Zoho Projects has been positive. It has helped our organization organize tasks, monitor progress, and improve collaboration among team members. The interface is user-friendly, and most project management features are available in one place. With a few enhancements in automation and performance tracking, it would become an even more powerful solution for businesses. Pros Zoho Projects is easy to use and helps us manage tasks efficiently. Features like task assignment, reminders, recurring tasks, dashboards, and reports make team collaboration smooth. It provides good visibility into task status and progress, which helps us track employee work effectively. The pricing is also reasonable compared to other project management tools. Cons Some features could be more flexible. Recurring tasks for activities that occur on an "as and when required" basis are not easy to configure. There is also no built-in employee scoring system to track task completion performance directly. Notification customization and task ordering options can be improved. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AC Alexander C. IT Manager Information Technology and Services ### "Keeps everyone on the same page" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 17, 2026 Pros I love that how I can easily break projects into tasks, subtasks and milestones. The time tracking feature is very useful, I can keep an eye on billable hours. Comments and updates are all in one place, make it easy to get real time updates for everyone. Cons The interface is not very clean, and some features feel hidden. It take some time to set up advanced features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HA Hamza A. Engineering Manager Renewables & Environment ### "A Reliable Tool for Project and Team Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 9, 2026 Overall, my experience with Zoho Projects has been positive. It helped improve task management, team collaboration, and project visibility. It is a useful tool for keeping projects organized and ensuring responsibilities and deadlines are clear Pros Zoho Projects is easy to use and helpful for organizing tasks, tracking progress, and collaborating with the team. I like that it keeps project-related information, files, updates, and task ownership in one place, which makes follow-up and coordination much easier. Cons Some features can feel a bit complex at the beginning, especially when setting up workflows, reports, or customizing the project structure. The interface could also be more intuitive in some areas to make navigation faster. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User data analyst Mechanical or Industrial Engineering ### "Zoho Projects Review for Engineering & Project Execution Teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 11, 2026 Pros 1\. User-Friendly Interface Easy to understand and use, even for non-technical teams. 2. Good Task & Project Tracking Helps track: Tasks Milestones Dependencies Project progress 3. Budget-Friendly Lower cost compared to many other project management tools. 4. Strong Integration Support Works well with: Zoho ecosystem Excel Email CRM Third-party apps 5. Gantt Chart & Planning Features Useful for: Project scheduling Timeline monitoring Resource planning 6. Cloud-Based Access Accessible from anywhere with mobile and web support. 7. Automation Features Can automate: Task updates Notifications Workflows Approval processes 8. Useful for Engineering & Execution Teams Good for: Dispatch tracking Vendor follow-up Drawing release tracking Cons 1\. Complex Setup Initially Initial configuration and workflow setup may take time. 2. Limited Advanced Reporting Advanced dashboards and analytics are limited compared to premium tools. 3. Learning Curve for Automation Custom workflows and automation need training. 4. Mobile App Limitations Some desktop features are not fully available on mobile. 5. Notification Overload Too many email notifications can confuse users if not configured properly. 6. Dependency on Internet Since it is cloud-based, stable internet is required. 7. Customization Can Become Complicated Too many custom fields/workflows may make the system difficult to manage. 8. SAP Integration May Need Extra Effort Direct live integration with SAP may require API support or middleware. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NC Nikole C. permit tech Construction ### "Feature-Rich Project Management Tool with a Learning Curve" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2026 My overall experience with Zoho Projects has been positive. It’s a powerful tool for managing tasks, timelines, and team collaboration in one place. While it can take some time to learn because of its many features, it becomes very effective once you get used to it. Pros What I liked most about Zoho Projects is how easy it is to organize tasks, track progress, and collaborate with a team in one place, all while keeping projects structured and on schedule. Cons What I liked least about Zoho Projects is that it can feel a bit overwhelming at first due to the number of features, and the interface isn’t always as intuitive as simpler project management tools. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) [Trello](https://www.capterra.com/p/211559/Trello/) [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reasons for choosing Zoho Projects I chose Zoho Projects over alternatives like Asana, Trello, and Monday.com because it offered a better balance of affordability, built-in features, and integration with other business tools. It also felt more complete out of the box, with less need for extra add-ons or customization to manage full projects. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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