# Productive Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Productive the right Project Management solution for you? Explore 106 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/169710/Productive/reviews --- Productive 4.6 (106) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 14th, 2026 # Reviews of Productive Ease of use 4.4 Customer Service 4.7 ## Pros and Cons in Reviews GG Guglielmo G Chief Growth OfficerMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “Productive is a excellent solutions combining CRM, task management, deal flow mgmt, timesheet and many more.“ April 8, 2026 JM Julia M Project managerManagement Consulting, 51 - 200 employeesUsed the software for: 6-12 months. “Resourcing can be a bit off, some buggs.“ September 1, 2025 CV Cinzia V Resource ManagerMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “Productive is a tool that brings together an efficient task management system, resource allocation, time tracking, leave request management, budgeting, and CRM under one roof.“ January 30, 2025 SM Soraya M Partnership ManagerInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “The fact that I can't copy the day to day tasks, I have to duplicate a full day.“ February 14, 2025 SV Sonja V Chief Clients OfficerMarketing and Advertising, 11 - 50 employeesUsed the software for: 1-2 years. “Very efficient and user friendly tool that caters a broad aspect of agencies' needs: project management, time logs, budgeting, reporting, etc.“ November 27, 2024 Dave B Owner and developperComputer Software, Self-employedUsed the software for: 6-12 months. “The navigation inside the app is not always clear and I found myself often searching for the way to get to where I need. When adding time outside the dates of a budget, the error preventing me from adding it was annoying.“ February 2, 2024 NG Nicole G Head of StudioMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “I've found Productive to be an intuitive project management platform that significantly enhances the agencies productivity, streamlines our workflows, and it enables us to be integrated across all our specialisms.“ February 14, 2025 NG Nicole G Head of StudioMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “However, you current can not report on Net Revenue.“ February 14, 2025 ## Showing most helpful reviews Showing 1-25 of 106 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nazirul I. Managing Partner Marketing and Advertising Used the software for: Less than 6 months ### "Core functions are great - would be better with more " July 15, 2022 5.0 Best experience hands down comes from the account management team, which deals with our issues swiftly and effectively. Almost every SAAS has 1 or 2 key differentiators, but Productive stands out in terms of their support and dedication to ensuring a positive customer relationship experience Pros Everything is all in one place without the need of multiple softwares Cons Some features that are a no-brainer (eg. tracking non-billable proposal hours) should have been able to be directly tracked from the sales function instead of having to be tracked as internal hours. But these are nitty gritty details which should make way to Productive sometime in the near future Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Productive Clickup was similar to other flexible-tasks allocation management system and does not offer the overall suite of features that Productive does Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Complex and not used to its full advantage Review Source CS Caine S. CEO Marketing and Advertising Used the software for: 2+ years ### "If you run an agency, this is for you. " May 18, 2025 5.0 Amazing, love the product and especially the productive team give you as a customer. It really is a case study on how you should be supporting your customers. Pros It has completely changed (in a good way) how we operate as an agency. Productive allows you to view all your key agency data in one place. Cons To be honest, nothing really, any feature that we feel is missing is usually already in the roadmap. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Productive Better features, better access to agency data Switched from [Jira](https://www.capterra.com/p/19319/JIRA/)[Harvest](https://www.capterra.com/p/75598/Harvest/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We wanted a better way to manage the data in our agency Review Source VR Verified Reviewer CEO Design Used the software for: Less than 6 months ### "Fatal bugs ruin an otherwise promising product" February 9, 2021 2.0 Productive could be a very promising product but there are bugs littered throughout the product especially in critical modules like timesheets and invoicing which makes us very hesitant to switch over to it. Their support team is slow to answer if you are in the US since they are in Europe, and they don't fix bugs quickly. Pros In theory, Productive has the perfect set of tools for the modern agency. Powerful project budget tools including weekly or monthly budgets for retainer clients make it easy to make sure you are utilizing 100% of budgeted time but no more. Reporting tools are in theory very flexible and easy to spit out exactly the right data you want - from team utilization to billing to profitability, task completion - you name it! Productive is also pretty easy to set up and the UI is very clean, modern, and not clunky in the least bit like many competitors. Cons There are SERIOUS bugs that totally defeat the purpose of using this product. All of these I've brought to their attention but they have dragged their heels on fixing. Here are some of the top bugs: #1: When you/your team logs time and goes to create an invoice from it, the date for every single time entry is off by one day as it appears on the invoice, vs. the date you actually logged that time. You can get the accurate dates with time logs from the reporting module and when you compare, you'll see every date on the invoice is incorrect and your customers will start questioning why you logged time on the weekend... #2: When you go to download a custom report made in the report module, e.g. the hours report mentioned in #1, you get a blank PDF. Try CSV format? Also blank file, with only the header row filled in, 0 rows of data. #3: Invoice formatting - if you use Productive with Quickbooks Online, when your invoice syncs over you will end up with some random HTML code as part of the descriptions e.g. on each line of the invoice. Have fun manually cleaning these up! Review Source CV Cinzia V. Resource Manager Marketing and Advertising Used the software for: 1-2 years ### "Everything You Need in One Smart Platform" January 30, 2025 5.0 Pros Productive is a tool that brings together an efficient task management system, resource allocation, time tracking, leave request management, budgeting, and CRM under one roof. By integrating all these tools, it provides excellent reporting capabilities and real-time insights into project and company performance. Cons It is incredibly modular and rich in data, but for this reason, it can be a bit intricate and not very user-friendly at first. However, with time and some practice, this initial learning curve can be overcome. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[teamdeck](https://www.capterra.com/p/226070/teamdeck/) Other tools did not allow real-time status checks for projects. While it was possible to review the resources involved and their effort at the end of a project, there was no way to track the status in real time. Review Source PL Pieter L. founder Design Used the software for: 2+ years ### "happy customer" January 27, 2025 5.0 we use it for 3 years now and we are very happy with it we compared 12 different tools and are happy with productive support is very responsive, and also helpfull in setting up specific cases Pros flexibility to setup easy to use good reporting good support Cons UI can be inconsistante, but they are improving Alternatives considered [Teamleader](https://www.capterra.com/p/153190/Teamleader/) Reason for choosing Productive price and functionality ease of use it looks modern Switched from [Odoo](https://www.capterra.com/p/135618/Odoo/)[Daylite for Mac](https://www.capterra.com/p/116272/Daylite-for-Mac/) more specific for an agency we sell time Review Source NG Nicole G. Head of Studio Marketing and Advertising Used the software for: 1-2 years ### "Highly Recommended! " February 14, 2025 5.0 Pros I've found Productive to be an intuitive project management platform that significantly enhances the agencies productivity, streamlines our workflows, and it enables us to be integrated across all our specialisms. Enhanced settings for time tracking and financial management, and extensive reporting! The support team is FANTASTIC too. Cons Productive is constantly releasing new features, so this will most likely be resolved. However, you current can not report on Net Revenue. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Basecamp](https://www.capterra.com/p/56808/Basecamp/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) limited functionality for our growing business. Review Source VR Verified Reviewer Service Design Lead Design Used the software for: 2+ years ### "Every tool you need for an agency" June 27, 2022 5.0 It's a great tool and the only one we found that ticks all the boxes for our business. Pros Fully-featured with a continually improving product roadmap and excellent customer support. Cons Sometimes it's difficult to work out how much budget is remaining as the calculations don't always tally with my own figures. Some nuances in how the calculations are done I think. Some features have started to move to the 'premium' tier. Alternatives considered [Harvest](https://www.capterra.com/p/75598/Harvest/)[Forecast](https://www.capterra.com/p/138122/Forecast-it/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Toggl Track](https://www.capterra.com/p/247745/Toggl/) Reason for choosing Productive It had everything we wanted and more. Could consolidate our tools into one. Review Source Robert N. Owner Information Technology and Services Used the software for: 6-12 months ### "Gave me a running start" September 5, 2019 4.0 I use Productive for my day-to-day operations and was able to do an integration with Trello using their API. This makes my invoicing a breeze and allows me to give time reports to my customers. There is a ton of other features (sales pipeline, scheduling, financial reports) I am not using, but just for the small part I am using, it is a big time saver. Pros Productive has: - comprehensive feature set - ease of use - a tutorial to get you familiar with the different modules of the product - a decent price - customers can access the platform (when you grant them access) - an API to allow integrations with other components - responsive support (some bugs get fixed really fast) Cons \- some structure elements may not be an exact match to your business (like with any product) - support is only during business hours, being a solo entrepreneur, problems don't always happen between 9-5 Monday-Friday - support could benefit from a ticketing system instead of a chat-based system - the task component have few features when compared with Trello. Strange for a company that brands itself as "more powerful than Trello and simpler to use than Jira" (https://www.productive.io/tour/project-management/). Alternatives considered [Plutio](https://www.capterra.com/p/179406/Plutio/)[TimeCamp](https://www.capterra.com/p/129847/TimeCamp/)[Paymo](https://www.capterra.com/p/137033/Paymo/)[Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/)[Scoro](https://www.capterra.com/p/142042/Scoro/) Reason for choosing Productive \- Better feature set - Better pricing - Trial available Review Source SM Samir M. Project Manager Computer Software Used the software for: 2+ years ### "Productivity is unimaginable without Productive" February 3, 2025 5.0 It's an essential tool and an all-in-one platform that is crucial for cross-collaborative work of our teams. We rely heavily on the information that we enter and use via Productive Pros Productive features such as time tracking, time logs, scheduling and planning are crucial for optimized work of a IT development agency. Cons Analytics, Project planning, Sales board and 3rd party Integrations could be improved but those are minor things compared the value that Productive brings Review Source DMS Diego Michel S. Software enggine Construction Used the software for: 1-2 years ### "Game-Changer for Building Habits and Staying Organized!" January 28, 2025 5.0 My overall experience with Productive has been fantastic. The app is user-friendly, keeps me motivated, and has genuinely improved how I manage my time and habits. It’s a great tool for staying organized and building consistency in daily routines. Highly recommended! Pros What I liked the most about Productive is how easy it is to use and how it helps me stay consistent with my goals. The reminders are subtle but effective, and the progress tracking is super motivating. It’s great to see how small daily habits add up over time! Cons What I liked least about Productive is that some features are locked behind a subscription. While the free version is great, it would be nice to have access to a few more advanced tools without upgrading. Review Source CT Clifton T. Owner Graphic Design Used the software for: Less than 6 months ### "Great project/task management product!" August 31, 2023 5.0 Implementation was easy with the Design team and easy with clients once they were trained a bit on the product. Overall my team likes Productive way better than previous Project Management tools we've used. The reporting has also been amazing! Seeing how profitable the company is as a whole and each employee. That's a game changer! Pros Project managemement, task management, time tracking, invoicing, there isn't much I don't love about Productive! Cons I wish there was a way to better implement email into the product. Right now email and Productive are separate. Having them tied closer together would help eliminate on additional product. Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Paymo](https://www.capterra.com/p/137033/Paymo/)[Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[Pipefy](https://www.capterra.com/p/144848/Pipefy/)[Front](https://www.capterra.com/p/132901/Front/) Reason for choosing Productive Had almost all of the features I needed. Others were missing features. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Accelo](https://www.capterra.com/p/225762/Accelo/) Made the switch from Accelo, as the email integration caused all kinds of issues and our email got placed on blacklists, so we had to switch our domain name completely for our website and email. We originally used Teamwork, then switched to Accelo because of the email integration. Teamwork was great, but missed some key features at the time we used it. Review Source NR Nicklas R. Developer Computer Software Used the software for: 1-2 years ### "Great tool for us in the web industry" April 11, 2022 5.0 Nothing to complaint about, works great since we started. We use it every day. Pros Great product that is easy to use with a nice inteface. Love the updated design and we rely most on the project management and time reporting function. They work really well. Cons Kind of expensive if you have a bigger team. Works good for us since we are a small team. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) Better interface, better fit for our business model. Review Source KM Katie M. Creative Services Manager Marketing and Advertising Used the software for: 1-2 years ### "Probably the easiest resource manager Ive used" February 7, 2025 4.0 I was thrown into it without any training, and I worked it out quite easilly and I am not tech-savvy. Pros Total end to end solution. Only took a few plays to find the basic functionality, and then a few months to be totally proficient. Cons The line that delineates the current day does not update and needs to be refreshed. Review Source MK Marcin K. Staff Engineer Computer Software Used the software for: Less than 6 months ### "Highly Recommended" October 24, 2024 5.0 Like mentioned earlier I really like the general feel of the app. It feels stable, and polished with every detail. Pros It feels stable and polished. Jira integration works very well compared to Clockify for example. Cons The UI might be simpler. The way how I use it doesn't require all the bells and whistles. What I'm essentially doing is logging the time for given tasks within projects. Review Source HN Heming N. President Computer Software Used the software for: 2+ years ### "The most feature-rich, easy to use PM we've ever used" April 27, 2022 5.0 Overall, we are extremely happy with this tool. We tested 30 other products before committing to this, and its the best business decision we've made. Pros We became an early client of these folks a few years ago. They are constantly rolling out new features, including a lot of specific requests we've made to them. They ALWAYS respond to our requests and update us on their status. They have, far-and-away, the most responsive customer service of any SAAS product we subscribe to. And the product is head and shoulders above any of the other tools we used over the years (we've trued dozens including all the big ones you've heard of) Cons It's meant to be an end-to-end solution for small-ish agencies. So beyond project management, there's financial reporting, invoicing, expense tracking (including Quickbooks integration), and sales tracking. The Sales tool is probably the least developed. It works great, and we use it, but it would be nice if it were more tightly integrated with the rest of the tool so revenue forecaster would be more accurate. There are a number of customization features, so were able to cobble together an adaquate tool (we previously used both Salesforce and Hubspot) Reason for choosing Productive Basecamp, Asana, Jira, Microsoft Project, NetSuite, Pivotal Tracker, Monday, Trello, Wrike, Zoho Review Source KI Katherine I. CEO Events Services Used the software for: Less than 6 months ### "Party For Our Planet LLC" November 28, 2023 5.0 10/10 would recommend to anyone leading a team, or who just wants to stay organized Pros Great for staying organized for large multi purpose businesses Cons Is not integrated with social media as it could be Review Source Haris H. CEO Information Technology and Services Used the software for: 6-12 months ### "Really good and it solves so many problems for me (with great customer care)" August 31, 2023 5.0 Pros Really simple to use and so effective and saves time and energy of you know what you want. Cons Nothing specific to say here, did not find something that is that bad. Review Source KV Karla V. Head of Production Online Media Used the software for: 1-2 years ### "A great move!" February 2, 2024 5.0 Pros \- Features catered to agency needs - Great customer service - Budget management - Simplified time tracking - Budgeting and invoicing in one place Cons \- Lack of very top level resourcing (overview of at least 4 months within one view) Review Source BB Bojan B. Head of Marketing Computer Software Used the software for: 2+ years ### "Greatest agency management software" April 11, 2022 5.0 Pros Productive enables me to keep everything in one place; all the way from ideation, budgeting, project management to expense tracking. It strikes the right balance between powerful features and ease of use. I love using Productive, especially features such as Insights which really position it as a unique tool on the market. Cons Productive is best utilized when the entire organization is actively using the tool. Buy-in from most if not all internal stakeholders is highly recommended. Review Source IP Ida P. Customer Experience & Digital Advisory Leader Accounting Used the software for: 2+ years ### "Excellent all-in-one tool for productive running of the company. From sales to invoices, with all of" February 21, 2018 5.0 productivity Pros I've implemented Productive as a project management tool into my company ENTG 3 years ago. We are providing numerous digital services to our clients and big chunk of that is also production. When I tried it it was still in the early phases but basics as task and time management and contacts were covered. Since then, Productive had upgraded by listening to it's users like us into a tool that you can use for running a whole organization. We have our sales pipeline, our project management and profitability reports, scheduling from recently and even invoices creation through 1 click. Would really warmly recommend it to everyone that don't feel like bothering and paying to 5 different systems in order to get the same results that Productive can make in just one. Cons Mobile app is still not performing in the optimium experience like the web app, but it's still very usable and improving daily. Review Source JM Jaka M. Product Designer & Owner Design Used the software for: 6-12 months ### "A good but expensive option" April 11, 2022 4.0 It's good but certain aspects could be improved. Pros I like the split of booked and billed hours, as well as the ease of invoicing Cons It's very expensive compared to similar products. The mobile app is clunky. Alternatives considered [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[Toggl Track](https://www.capterra.com/p/247745/Toggl/) Reason for choosing Productive The feature set Switched from [Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/) It lacked features Review Source Arman A. Co-Founder Environmental Services Used the software for: Less than 6 months ### "Simple, fuss-free and meets all our needs as a growing agency. " March 12, 2018 5.0 Pros My main issue in the past with other software was that they were too complex, had too many features or had too much of a learning curve. Productive on the other hand is easy to get your head around and start working with from day one. Our team has now been using Productive for almost 2 months and we're active on it daily. The main features we use are creating sales (which is essentially leads), creating projects (in our case new client projects), calculating project costs, creating tasks and assigning them to team members and sharing the project with clients via the dashboard. What's more is that Productive have outstanding customer service, I actually just received a letter in the mail today written by their team which proves they're ready to go above and beyond for their users. Lastly, their price point is unbeatable. The Pricing page says it all and compared to the other software out there, Productive is easily the best value for money. Cons Small bug with the hourly rate when creating a new project. Review Source YV Yonah V. Business Owner Marketing and Advertising Used the software for: 6-12 months ### "Easy to use and gives a lot of handy insights for a business owner " October 8, 2021 5.0 lots of new features & great customer support Pros it's a great project management tool that provides me with a lot of business insights. You can truly manage your business with one app. Cons the ability to easily create a report when a employee goes 'over budget' or 'over estimate' it counts as billable hours and not as over budget hours (those are not billable) - but you can create a custom report (takes a couple minutes) but would still help me out a lot Reason for choosing Productive all-in-one Review Source RM Ryan M. Managing director Marketing and Advertising Used the software for: 1-2 years ### "Great product " April 11, 2022 5.0 Pros Really great task management software with good ui. Regularly adding features and improving the product. I am a big fan. Cons Better ui for sales would be good. Overall though the product is valuable for my team. Reason for choosing Productive More features, outgrew favro Review Source TV Tim V. Business Developer Computer Software Used the software for: 6-12 months ### "Review" April 12, 2022 4.0 We are implementing our entire project journey in Productive, as said above from sales towards invoicing. This goes quite smoothly, although fixing errors in the process is not always easy. Pros If everything is configured properly, the flow of a project is very easy, from sales over project management towards invoicing, everything works very nicely. Cons It is not very customizable, although they are working on it. Review Source Similar Products Featured ## Related categories [Project Management](https://www.capterra.com/project-management-software/)[Resource Management](https://www.capterra.com/resource-management-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/)