--- title: "Productive Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Productive the right Project Management solution for you? Explore 108 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://bx-capterra-9jkl9g9y3-g2dm.vercel.app/p/169710/Productive/reviews/" page_type: "reviews" language: "en" --- Productive 4.6 (108) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 21st, 2026 # Reviews of Productive Ease of use 4.4 Customer Service 4.7 ## Pros and Cons in Reviews GG Guglielmo G Chief Growth OfficerMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “Productive is a excellent solutions combining CRM, task management, deal flow mgmt, timesheet and many more.“ April 8, 2026 ME Marcus E Solution ArchitectInformation Technology and Services, 51 - 200 employeesUsed the software for: 6-12 months. “This process is cumbersome and could be simplified.“ May 31, 2026 CV Cinzia V Resource ManagerMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “Productive is a tool that brings together an efficient task management system, resource allocation, time tracking, leave request management, budgeting, and CRM under one roof.“ January 30, 2025 JM Julia M Project managerManagement Consulting, 51 - 200 employeesUsed the software for: 6-12 months. “Resourcing can be a bit off, some buggs.“ September 1, 2025 SV Sonja V Chief Clients OfficerMarketing and Advertising, 11 - 50 employeesUsed the software for: 1-2 years. “Very efficient and user friendly tool that caters a broad aspect of agencies' needs: project management, time logs, budgeting, reporting, etc.“ November 27, 2024 SM Soraya M Partnership ManagerInformation Technology and Services, 51 - 200 employeesUsed the software for: More than 2 years. “The fact that I can't copy the day to day tasks, I have to duplicate a full day.“ February 14, 2025 NG Nicole G Head of StudioMarketing and Advertising, 51 - 200 employeesUsed the software for: 1-2 years. “I've found Productive to be an intuitive project management platform that significantly enhances the agencies productivity, streamlines our workflows, and it enables us to be integrated across all our specialisms.“ February 14, 2025 Dave B Owner and developperComputer Software, Self-employedUsed the software for: 6-12 months. “The navigation inside the app is not always clear and I found myself often searching for the way to get to where I need. When adding time outside the dates of a budget, the error preventing me from adding it was annoying.“ February 2, 2024 ## Showing most helpful reviews Showing 1-25 of 108 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nazirul I. Managing Partner Marketing and Advertising Used the software for: Less than 6 months ### "Core functions are great - would be better with more " July 15, 2022 5.0 Best experience hands down comes from the account management team, which deals with our issues swiftly and effectively. Almost every SAAS has 1 or 2 key differentiators, but Productive stands out in terms of their support and dedication to ensuring a positive customer relationship experience Pros Everything is all in one place without the need of multiple softwares Cons Some features that are a no-brainer (eg. tracking non-billable proposal hours) should have been able to be directly tracked from the sales function instead of having to be tracked as internal hours. But these are nitty gritty details which should make way to Productive sometime in the near future Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Productive Clickup was similar to other flexible-tasks allocation management system and does not offer the overall suite of features that Productive does Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Complex and not used to its full advantage Review Source CS Caine S. CEO Marketing and Advertising Used the software for: 2+ years ### "If you run an agency, this is for you. " May 18, 2025 5.0 Amazing, love the product and especially the productive team give you as a customer. It really is a case study on how you should be supporting your customers. Pros It has completely changed (in a good way) how we operate as an agency. Productive allows you to view all your key agency data in one place. Cons To be honest, nothing really, any feature that we feel is missing is usually already in the roadmap. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Productive Better features, better access to agency data Switched from [Jira](https://www.capterra.com/p/19319/JIRA/)[Harvest](https://www.capterra.com/p/75598/Harvest/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We wanted a better way to manage the data in our agency Review Source VR Verified Reviewer CEO Design Used the software for: Less than 6 months ### "Fatal bugs ruin an otherwise promising product" February 9, 2021 2.0 Productive could be a very promising product but there are bugs littered throughout the product especially in critical modules like timesheets and invoicing which makes us very hesitant to switch over to it. Their support team is slow to answer if you are in the US since they are in Europe, and they don't fix bugs quickly. Pros In theory, Productive has the perfect set of tools for the modern agency. Powerful project budget tools including weekly or monthly budgets for retainer clients make it easy to make sure you are utilizing 100% of budgeted time but no more. Reporting tools are in theory very flexible and easy to spit out exactly the right data you want - from team utilization to billing to profitability, task completion - you name it! Productive is also pretty easy to set up and the UI is very clean, modern, and not clunky in the least bit like many competitors. Cons There are SERIOUS bugs that totally defeat the purpose of using this product. All of these I've brought to their attention but they have dragged their heels on fixing. Here are some of the top bugs: #1: When you/your team logs time and goes to create an invoice from it, the date for every single time entry is off by one day as it appears on the invoice, vs. the date you actually logged that time. You can get the accurate dates with time logs from the reporting module and when you compare, you'll see every date on the invoice is incorrect and your customers will start questioning why you logged time on the weekend... #2: When you go to download a custom report made in the report module, e.g. the hours report mentioned in #1, you get a blank PDF. Try CSV format? Also blank file, with only the header row filled in, 0 rows of data. #3: Invoice formatting - if you use Productive with Quickbooks Online, when your invoice syncs over you will end up with some random HTML code as part of the descriptions e.g. on each line of the invoice. Have fun manually cleaning these up! Review Source HW Helen W. Delivery Manager Marketing and Advertising Used the software for: 1-2 years ### "A great end to end product" April 14, 2026 5.0 I enjoy using Productive, especially trying to build out processes that use it to its full potential. We have the opportunity to make it our single source of truth, and I believe it has the capability to do that. I can't wait to see what new developments also come. Pros I really like the ease of use, it is very intuitive, making it a great product to use. I love all of the updates and developments, the use of AI and automations across the tool is making task management and in general project management so much easier and more efficient. Cons I did find the reporting functionality slightly clunky, but it is improving and the AI report feature is really helping with that. For us the CRM and Deals functionality was also not quite enough for us to use it, but a lot of improvements have been made and we are currently in the process of moving our spreadsheets over to Productive for this. Review Source CV Cinzia V. Resource Manager Marketing and Advertising Used the software for: 1-2 years ### "Everything You Need in One Smart Platform" January 30, 2025 5.0 Pros Productive is a tool that brings together an efficient task management system, resource allocation, time tracking, leave request management, budgeting, and CRM under one roof. By integrating all these tools, it provides excellent reporting capabilities and real-time insights into project and company performance. Cons It is incredibly modular and rich in data, but for this reason, it can be a bit intricate and not very user-friendly at first. However, with time and some practice, this initial learning curve can be overcome. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[teamdeck](https://www.capterra.com/p/226070/teamdeck/) Other tools did not allow real-time status checks for projects. While it was possible to review the resources involved and their effort at the end of a project, there was no way to track the status in real time. Review Source VR Verified Reviewer Service Design Lead Design Used the software for: 2+ years ### "Every tool you need for an agency" June 27, 2022 5.0 It's a great tool and the only one we found that ticks all the boxes for our business. Pros Fully-featured with a continually improving product roadmap and excellent customer support. Cons Sometimes it's difficult to work out how much budget is remaining as the calculations don't always tally with my own figures. Some nuances in how the calculations are done I think. Some features have started to move to the 'premium' tier. Alternatives considered [Harvest](https://www.capterra.com/p/75598/Harvest/)[Forecast](https://www.capterra.com/p/138122/Forecast-it/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Toggl Track](https://www.capterra.com/p/247745/Toggl/) Reason for choosing Productive It had everything we wanted and more. Could consolidate our tools into one. Review Source Robert N. Owner Information Technology and Services Used the software for: 6-12 months ### "Gave me a running start" September 5, 2019 4.0 I use Productive for my day-to-day operations and was able to do an integration with Trello using their API. This makes my invoicing a breeze and allows me to give time reports to my customers. There is a ton of other features (sales pipeline, scheduling, financial reports) I am not using, but just for the small part I am using, it is a big time saver. Pros Productive has: - comprehensive feature set - ease of use - a tutorial to get you familiar with the different modules of the product - a decent price - customers can access the platform (when you grant them access) - an API to allow integrations with other components - responsive support (some bugs get fixed really fast) Cons \- some structure elements may not be an exact match to your business (like with any product) - support is only during business hours, being a solo entrepreneur, problems don't always happen between 9-5 Monday-Friday - support could benefit from a ticketing system instead of a chat-based system - the task component have few features when compared with Trello. Strange for a company that brands itself as "more powerful than Trello and simpler to use than Jira" (https://www.productive.io/tour/project-management/). Alternatives considered [Plutio](https://www.capterra.com/p/179406/Plutio/)[TimeCamp](https://www.capterra.com/p/129847/TimeCamp/)[Paymo](https://www.capterra.com/p/137033/Paymo/)[Time Tracker](https://www.capterra.com/p/122309/eBillity-Time-Tracker/)[Scoro](https://www.capterra.com/p/142042/Scoro/) Reason for choosing Productive \- Better feature set - Better pricing - Trial available Review Source aS amy S. PROJECT MANAGER Construction Used the software for: I used a free trial ### "Getting productive fast!" March 30, 2026 4.0 My overall experience with Productive has been fantastic. The app is user-friendly and has genuinely improved how I manage my time and habits. Pros The best thing about productive is that it replaces multiple apps (like Time Doctor, Jira, and spreadsheets) with one platform. Cons Due to its so many functions, it takes time for teams to fully onboard and get set up. The cost is high but if it works as it's supposed to it will be well worth it! Review Source RS Rui S. Senior Consultant Information Technology and Services Used the software for: 1-2 years ### "Productive for time reporting" April 28, 2026 5.0 Simple and effective. Easy to use. As great potential as a backbone tool in a dynamic organization. Careful maintenance of U/X can make it a sound choice for mid-sized organizations. Pros Ease of use, and learning curve are the clear motives. I like the nudge approach (like when inserting time entries) Cons Some defaults like assuming I want to report or do something for current day. It makes sense but alternative dates (day before, week before,...) should be easier to jump to. Review Source SM Samir M. Project Manager Computer Software Used the software for: 2+ years ### "Productivity is unimaginable without Productive" February 3, 2025 5.0 It's an essential tool and an all-in-one platform that is crucial for cross-collaborative work of our teams. We rely heavily on the information that we enter and use via Productive Pros Productive features such as time tracking, time logs, scheduling and planning are crucial for optimized work of a IT development agency. Cons Analytics, Project planning, Sales board and 3rd party Integrations could be improved but those are minor things compared the value that Productive brings Review Source MV Mark V. Co-Owner Internet Used the software for: 2+ years ### "Very all-round and effective projectmanagement app" April 11, 2022 5.0 I'm very happy with Productive and all its features, also the contact with the support is always very engaging! Pros Productive shines in its range of features that just click with our wishes in managing projects. It keeps track of alle important aspects of tasks, budgeting, time, invoicing and reports we need to do our best job for our customers. Cons Productive could become better when it has a translation in Dutch, for our customers who are not as tech savvy as we are. The way projects can be invoiced could get some improvements, also bulk editing budgets. Switched from [Flow](https://www.capterra.com/p/150388/Flow/) Flow did not meet our needs in terms of full project management with the big amounts of clients we have as a digital agency. Review Source RE Rob E. COO Public Relations and Communications Used the software for: 6-12 months ### "All-in-one capacity and resource planning tool" April 11, 2022 4.0 Pros Productive gives us an all-in-one view of our current and forecasted capacity, ideal for tracking team time, availability and profitability. Lots of insights available to help inform our business and excellent and reactive customer support team Cons We've had to implement a number of workarounds as it wasn't really designed for PR agencies with monthly retainers, more for project-based resourcing at ad/creative agencies. Also the holy grail is to link time (hours) and money (billings) into one view rather than separating them out - that is apparently in the roadmap but has been for a while! Switched from [Harvest](https://www.capterra.com/p/75598/Harvest/) wanted a fuller view of future capacity beyond simple time tracking Review Source JH Jeff H. Founder / Creative Director Media Production Used the software for: 6-12 months ### "Game Changer" September 11, 2019 5.0 Productive has helped our team be more efficient on time and stay on budget. From an owner perspective, it has allowed me to closely monitor profitability, which I had slacked on before. Pros The thing I liked most is the speed and design of the UI/UX alongside the feature set. We have tried most PM tools and this covers all that and more to help us run more efficiently and see the data we need. Cons I would really have to dig to find something I didn't like about the software. Most of the issues fell on me at the beginning with ways I should have been operating my agency before getting on Productive. So really there is nothing that I dislike. Switched from [Avaza](https://www.capterra.com/p/136096/Avaza/) I made the switch primarily because of the features that were bundled well with UX. Avaza left a lot of manual operations to be done and reports to be ran to get data. Review Source SM Soraya M. Partnership Manager Information Technology and Services Used the software for: 2+ years ### "Super useful" February 14, 2025 4.0 It's very useful at our company, we're happy to use it and keeps us organised. Pros Easy to keep track of daily tasks, managing internal resources for projects, holidays. Cons The fact that I can't copy the day to day tasks, I have to duplicate a full day. There's certain tasks per day like Admin Work, Slack and Email checks etc. that I would want to add each day to my productive budgets, but you can only duplicate a full day, not just a certain task. By task I mean the bullets under the project itself. Review Source TM Thomas M. Finance Internet Used the software for: 1-2 years ### "happy customer" November 22, 2024 4.0 Great, Project administration has gone to a higher level thanks to productive Pros Very friendly interface. Loads of reports possibility's quick with update's and support Cons forcing update's without informing. This is now taken care of. Review Source DD Daniel D. Digitalization Officer Information Technology and Services Used the software for: 1-2 years ### "Divante, Daniel Darangowski review" August 31, 2023 5.0 Pros The whole scheduling structure: Company -> Project -> Budget -> Service -> Scheduling. It gives us a lot of flexibility.And the team is awesome! Super easy to reach, very helpful with and with amazing attitude <3 Cons Insights are pretty complicated if we want to connect data from different sources. THough I know it is a challenging topic Review Source CJ Claudiu J. Co-founder Marketing and Advertising Used the software for: 1-2 years ### "A great project management tool for us" November 24, 2020 5.0 Pros For us it is one of the best options out there. And I recommend it especially if you want to better understand, analyse and forecast the profitability per resources, services offered, projects and tasks. In terms of task management it works smooth and easy, like any other premium task manager. The big differentiation comes in terms of budget tracking, expenses and resources overview. In the past 1.5 years since we use Productive.io it helped us to see some trends in terms of services that are profitable and see which clients / projects are not profitable. This way we managed to improve the overall performance of our business. Cons \- The onboarding / initial setup can take a bit. Nothing too bad, but you might need a couple of days to get used with the UX. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Basecamp](https://www.capterra.com/p/56808/Basecamp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Review Source FJ Franka J. Project Manager Information Technology and Services Used the software for: 1-2 years ### "A great tool for multiple purposes" February 15, 2024 5.0 I really like Productive and would be happy if we continue using it. Pros I like how Productive has a lot of features and is still pretty simple to use. The logic behind everything works great almost always, and for me it became a tool that I use daily without much thought. I see great value in that. I also appreciate the documentation and the whole team behind. Cons Tasks are maybe still a bit sloppy, but maybe it's just because of the way we use it in the company. I'm not really sure. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Azure DevOps](https://www.capterra.com/p/170547/VSTS-DevOps/) Review Source Andreas H. Partner / Project director E-Learning Used the software for: 6-12 months ### "A great tool for agency work" August 11, 2021 5.0 Pros Productive is a very powerful tool covering basically all the tasks and processes related to project management, account management, reporting, planning of resources, managing the sales pipeline and many more. It feels very modern and easy to use with really powerful features. Also, the product is constantly being improved with an active customer service. Cons It takes some time to really onboard everyone and use it as a day to day tool. But that would probably be the case with every new tool introduced to the organization. Thus, not all the features must be used or be introduced at the same time. Review Source WM Wessel M. Project manager Internet Used the software for: 2+ years ### "Complete product and A+ customer service" May 25, 2021 5.0 Pros I've used Productive for the past 7 months and it's been very, very helpful. As a project manager it offers you a great way to keep an eye on your running projects, upcoming deadlines, internal planning and much, much more. Besides that I must say that the customer service offered by Productive is the best I've experienced in my career so far. \[SENSITIVE CONTENT HIDDEN\] and his team are simply amazing, doing a great job assisting your every need and are more than happy to jump on a video call to help you out when needed. When asked to help me with a financial overview by using 'Insights' \[SENSITIVE CONTENT HIDDEN\] immediately took the liberty to create some overviews to show me what Productive is capable of which helped me out a lot. Cons In all honesty I didn't miss a feature. The team is constantly updating Productive as it is and if you have useful feedback they'll implement this within a few months. It's perfect. Review Source AL Anthony L. Executive Director, Operations Information Technology and Services Used the software for: 2+ years ### "Definitely the tool for a software agency" April 13, 2022 5.0 With Productive we have been able to grow our business significantly. From around 50 employees to almost 300 today it has been able to handle and support our growth. Without it, I am sure many operational areas would be harder and spread across multiple systems. Also special praise to the support and customer success team who are extremely responsive to any questions and potential issues. Looking forward to many new features in the future! Pros The software has been extremely stable and reliable. Constant new features, as well as regular design updates. Features like forecasting and insights are next-level features. Cons Maybe the area around customer/company data could be better handled. I see the reason why it was set up in the way it was, but some more form in this area would have actually helped us. Review Source MR Mark R. Founding Partner Marketing and Advertising Used the software for: 2+ years ### "Productive for agency management" April 11, 2022 4.0 It's a good all round tool that brings together a number of different platforms into a single tool. Pros Productive is a great all round tool for managing an agency, giving us time and budget management to understand the profitability across each client engagement & new business business pursuit. Cons It can take a while for new starters to get up to speed as some parts aren't very intuitive. Review Source AM Andrea M. Project manager Internet Used the software for: 2+ years ### "Easy generated reports & great customer support" July 26, 2022 5.0 Pros \- you can track tasks, estimates, worked time, billable time, revenue, costs, invoices, scheduling, time off and a lot more in one tool - checkups and reporting is easier than ever since you can filter and sort all the parameters you want and just export into .xls, .csv or .pdf - voila - their support is easy to reach (through the chat integrated to the same tool) and they are really responsive and fast - they are constantly improving features, so every few weeks you can expect some beta to be released and tested with the real users Cons \- I don't like Productive's search functionality - it's not accurate enough nor fast enough - Boards and tasks are sometimes hard to manage, especially if the project is big Review Source Luka P. Co-Founder at Studio Bien Design Used the software for: 6-12 months ### "Great software that has everything I need to run a profitable business." May 24, 2018 5.0 Pros Productive is great because I have an overview of every segment of my company in one place. From sales, scheduling projects, communication management, employee management all the way to the reporting. We were paying multiple software apps, which was not only expensive but also confusing and time wasting. With Productive costs were cut down significantly. The support team is very responsive, always available and fast in helping us solve our issues. Cons It takes some time for setting up the organization and getting everybody on board, but with Productive help center and their support team that was done in a jiffy. The software is a bit robust due to its wide pallet of functionalities, so it has a bit steep learning curve. Review Source VR Verified Reviewer Marketing Manager Computer Software Used the software for: 6-12 months ### "Easy to use, user-friendly interface, nice design, has much useful stuff." March 15, 2018 5.0 Pros Connecting my words with photos using just one monkey :) Schedule option is great too, and I like and use a lot of custom tags. Cons Boards. Let's say, one project has 5 boards, and when moving tasks from one board to another, I don't know where does it go. It's easy if I'm the owner of the project, but when I'm doing some things in other project, I just don't know where to put it. Suggestion - maybe when the user is in one board, he can just see task lists from that board? Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.