# Page 2 | Productive Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Productive the right Project Management solution for you? Explore 106 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/169710/Productive/reviews --- Productive 4.6 (106) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 14th, 2026 # Page 2 - Reviews of Productive ## Showing most helpful reviews Showing 26-50 of 106 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use HW Helen W. Delivery Manager Marketing and Advertising Used the software for: 1-2 years ### "A great end to end product" April 14, 2026 5.0 I enjoy using Productive, especially trying to build out processes that use it to its full potential. We have the opportunity to make it our single source of truth, and I believe it has the capability to do that. I can't wait to see what new developments also come. Pros I really like the ease of use, it is very intuitive, making it a great product to use. I love all of the updates and developments, the use of AI and automations across the tool is making task management and in general project management so much easier and more efficient. Cons I did find the reporting functionality slightly clunky, but it is improving and the AI report feature is really helping with that. For us the CRM and Deals functionality was also not quite enough for us to use it, but a lot of improvements have been made and we are currently in the process of moving our spreadsheets over to Productive for this. Review Source LS Leo S. Technical Director Information Technology and Services Used the software for: 1-2 years ### "Reliable Project Management with Powerful Time Tracking" September 4, 2025 5.0 Overall, Productive has been a reliable and powerful tool for managing projects, budgets, and time tracking. It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools. With API integrations, we can seamlessly connect data from our HR system and deliver detailed timesheets to clients, further improving efficiency and transparency. Even though we don’t use every feature, the core functions we rely on work smoothly and provide us with confidence in our project and budget management. Pros \- Very well-structured project and budget management. - Powerful time tracking that helps us monitor work and productivity. - Full control and visibility over project progress from start to finish. - API integrations allow us to import data from our HR application and provide detailed timesheets for clients. - Intuitive interface that makes it easy for the team to adopt. - Reporting features that keep everything transparent. Cons \- Some features (like invoicing) are not relevant for us, since we use our existing CRM system. - Certain security features are only available in the Ultimate plan, but we cannot fully benefit from the entire scope of that edition as we primarily use Productive for project tracking. Alternatives considered [JIRA Service Management](https://www.capterra.com/p/227102/JIRA-Service-Management/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Productive We chose Productive because it offers an all-in-one solution for projects, budgets, time tracking, and reporting in a simple and user-friendly platform. Switched from [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We switched from Microsoft Excel and SharePoint because Productive provides an all-in-one solution for project management, budgets, and time tracking. Unlike spreadsheets and shared folders, Productive gives us real-time visibility, better collaboration, and direct links between time, budgets, and reporting — saving us time and reducing the risk of errors. Review Source JM Julia M. Project manager Management Consulting Used the software for: 6-12 months ### "Productive for collaboration" September 1, 2025 5.0 Really, really like it. Productive has helped our organization develop our project management a lot. Am very please with the support and overall updates regarding the product. Feels like you listens to what we need. Pros We work in a lot of different teams and customers. Productive has made the collaboration SO much easier. Easy for customers to understand and for my teams to manage. Project collaboration is great! Cons Resourcing can be a bit off, some buggs. Would also love if there was an easier connection with the budget so we don't have to update on two places. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Productive Easy to manage. Had everything we need in one place: logging time, planning time, project management, working with customers. Switched from [Avaza](https://www.capterra.com/p/136096/Avaza/) We needed a better way to work with our customers. Review Source GG Guglielmo G. Chief Growth Officer Marketing and Advertising Used the software for: 1-2 years ### "The final solution for Service Companies" April 8, 2026 4.0 Productive is a excellent solutions combining CRM, task management, deal flow mgmt, timesheet and many more. Pros Productive provides many different solutions that most Service Companies need, in one place, allowing multiple team members from different departments to have everything under control. Cons It can be a bit complex and time-consuming to get familiar with. However, once you’ve mastered its potential, it’s an investment you’ll never regret. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Productive It was the most valuable, with many features we were looking for Switched from [teamdeck](https://www.capterra.com/p/226070/teamdeck/) It was a very simple and basic solution. We needed to extrapolate more data and be more flexible Review Source RT Robert T. COO Information Technology and Services Used the software for: 1-2 years ### "Productive: The All-in-One Powerhouse " July 9, 2025 5.0 We have already tried 5 services such as yours during our existence (harvest, JIRA etc.) and I have to say that Productive is really IT - the master product for everything what you need to run agency Pros Customer support overall - your chatbot is exquisite and your team aswell, frequent development of new modules and features, !!!POLARIS!!!, pulse feature and \[sensitive content hidden\] Cons DOCs, limited nesting of tasks (subtask cannot have another subtask), missing template center for reports, few specific things for our country in invoicing (double tax for both currencies etc) Switched from [Jira](https://www.capterra.com/p/19319/JIRA/)[Harvest](https://www.capterra.com/p/75598/Harvest/) Tons of addons which did not work properly together Review Source aS amy S. PROJECT MANAGER Construction Used the software for: I used a free trial ### "Getting productive fast!" March 30, 2026 4.0 My overall experience with Productive has been fantastic. The app is user-friendly and has genuinely improved how I manage my time and habits. Pros The best thing about productive is that it replaces multiple apps (like Time Doctor, Jira, and spreadsheets) with one platform. Cons Due to its so many functions, it takes time for teams to fully onboard and get set up. The cost is high but if it works as it's supposed to it will be well worth it! Review Source RS Rui S. Senior Consultant Information Technology and Services Used the software for: 1-2 years ### "Productive for time reporting" April 28, 2026 5.0 Simple and effective. Easy to use. As great potential as a backbone tool in a dynamic organization. Careful maintenance of U/X can make it a sound choice for mid-sized organizations. Pros Ease of use, and learning curve are the clear motives. I like the nudge approach (like when inserting time entries) Cons Some defaults like assuming I want to report or do something for current day. It makes sense but alternative dates (day before, week before,...) should be easier to jump to. Review Source RR Rafa R. Frontend Developer Computer Software Used the software for: 1-2 years ### "Great for Team Collaboration and Task Tracking" October 1, 2025 5.0 Productive is a solid project management tool that balances usability with functionality. It’s great for teams looking to manage projects, tasks, and collaboration in one place. Pros Good templates and views that speed up project setup and clean and intuitive user interface that makes navigation easy. Cons Reporting and analytics could be more customisable and occasional minor delays when switching between large projects. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) To have more functionality and potential new integrations into one platform. Review Source DMS Diego Michel S. Software enggine Construction Used the software for: 1-2 years ### "Game-Changer for Building Habits and Staying Organized!" January 28, 2025 5.0 My overall experience with Productive has been fantastic. The app is user-friendly, keeps me motivated, and has genuinely improved how I manage my time and habits. It’s a great tool for staying organized and building consistency in daily routines. Highly recommended! Pros What I liked the most about Productive is how easy it is to use and how it helps me stay consistent with my goals. The reminders are subtle but effective, and the progress tracking is super motivating. It’s great to see how small daily habits add up over time! Cons What I liked least about Productive is that some features are locked behind a subscription. While the free version is great, it would be nice to have access to a few more advanced tools without upgrading. Review Source SG Sam G. Managing partner Design Used the software for: 6-12 months ### "The all-in-one agency management tool that got picked-up by our entire team and makes all our departments so much more efficient! " November 18, 2024 5.0 We've used several tools for our agency and never really found what we were looking for. It's a big commitment for an agency like us to switch from one tool to another. This doubt is now something of the past. Pros The balance between flexibility and clarity is so much on point in Productive. We've used a lot of tools before that claim to be flexible but where we eventually hit a major roadblock for our business. On the other hand, we have used more complex tools too but those lack clarity very often. For us, Productive is perfectly on the crossroad of these two very important aspects. Cons Sometimes, we think about a feature that would be nice to have and isn't there yet. But almost always, we find it back in the roadmap. A roadmap that is transparent and doesn't overpromise, which we like! Switched from [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/)[Teamleader](https://www.capterra.com/p/153190/Teamleader/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Notion](https://www.capterra.com/p/186596/Notion/)[HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) Many tools claim to be all-in-one but are really not. Productive is made specifically for agencies and we feel the difference. We don't need the same system as a plumber or construction company. Review Source SV Sonja V. Chief Clients Officer Marketing and Advertising Used the software for: 1-2 years ### "Great tool and amazing customer service" November 27, 2024 5.0 Great tool to manage agency projects, time sheets, finances. Easy to navigate and easy as well as super fast to get someone to help if having difficulties finding anything. Pros Very efficient and user friendly tool that caters a broad aspect of agencies' needs: project management, time logs, budgeting, reporting, etc. Amazing customer service (kudos to \[sensitive content hidden\])! Cons It would be great if it was not as expensive, but it's worth it. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Productive Because it has a better user interface and is more user friendly. So: due to the brain and the looks! Review Source AM Andrew M. Content Manager Marketing and Advertising Used the software for: 6-12 months ### "Quality product(ive)" February 27, 2025 4.0 Productive is the centre of the day-to-day organisation of our business and gives great clarity and structure on project progress ad budgeting and whether projects are running on time or over budget. Pros Very clear and on the whole easy to use. Cons Time tracking can be a bit fiddly and could be more streamlined. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Looking for a simpler system better suited to agency needs. Review Source TO Toby O. Resource Manager Marketing and Advertising Used the software for: 6-12 months ### "Productive IS productive!" February 1, 2025 5.0 I've used a fair few platforms in my career and Productive stands above them all. I will recommend it to any businesses that I will go on to work for in the future. Pros The seamless cross functionality in Productive, from budgets to resourcing, makes it of the top platforms I've used so far in my career. Cons I would like more customisation in the resourcing view. For example, I would like to be able to reorder the resources on the left panel instead of the alphabetical order that is locked there now. Review Source KM Katie M. Creative Services Manager Marketing and Advertising Used the software for: 1-2 years ### "Probably the easiest resource manager Ive used" February 7, 2025 4.0 I was thrown into it without any training, and I worked it out quite easilly and I am not tech-savvy. Pros Total end to end solution. Only took a few plays to find the basic functionality, and then a few months to be totally proficient. Cons The line that delineates the current day does not update and needs to be refreshed. Review Source MK Marcin K. Staff Engineer Computer Software Used the software for: Less than 6 months ### "Highly Recommended" October 24, 2024 5.0 Like mentioned earlier I really like the general feel of the app. It feels stable, and polished with every detail. Pros It feels stable and polished. Jira integration works very well compared to Clockify for example. Cons The UI might be simpler. The way how I use it doesn't require all the bells and whistles. What I'm essentially doing is logging the time for given tasks within projects. Review Source IM Ian M. Founder and Director Design Used the software for: 6-12 months ### "Everything we need in one platform" February 14, 2024 5.0 Pros Productive includes all the features we wanted and nothing we didn't. We used ClickUp for some time, but found it was hard to use and customise to our needs. Productive gives us the tools we need to keep projects on track and assigned to the right people and gives us business metrics that keep us aligned and on-point. It's been a game-changer for us, and we can only see it getting better. Cons Productive is expensive, especially as you add more users. Other products are cheaper, but they aren't tailored to what we need, so they end up costing in other ways. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) We loved how Productive gave us all the tools we needed straight out of the box. It was set up to run an agency, and that's what we needed. Click-Up has tonnes of features, but ends up being harder to use as a result. Review Source Dave B. Owner and developper Computer Software Used the software for: 6-12 months ### "One of the most practical for profitability tracking" February 2, 2024 4.0 It does what I need it to do and for a price that is worth it. Again, tracking project profitability is my main reason to use it. Pros The main reason I chose Productive was to be able to track the profitability of each project, by assigning a cost by ressource (employee) and tracking billing + expenses on each project. The reporting and customizable dashboard are very appreciated features. I also like the fact that we can email directly to a deal to add entries in the crm. I also like the Notion type documents. Could have more options though Cons \- The CRM is a bit basic. Notes and followups could be more intuitive and organized. - The navigation inside the app is not always clear and I found myself often searching for the way to get to where I need. - When adding time outside the dates of a budget, the error preventing me from adding it was annoying. I would have prefferred a warning and be able to choose to add it anyway. - I'd like to be able to quickly create a task from the time tracking entry on the calendar view if I found myself on working on something that was not initially listed. - Managing billing and budget is not user friendly, especially when pre-selling hours. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Profitability tracking along with time tracking and resource pricing. Other tools were sluggish and frustrating to work with. Review Source BW Benjie W. Founding Principal Design Used the software for: 1-2 years ### "Fantastic Support Team" April 11, 2022 5.0 I love it. I've looked at other tools, and turned them down simply because of their lack of reporting and all-in-one capabilities. Despite smaller features like automation, note taking, and dependency being really attractive. Pros We love that this tool is agency management in one tool! We can track projects / tasks, as well as record employee PTO, schedule work to manage capacity, and bill ALL IN THE SAME PLACE. Customer support is responsive and immensely helpful. Especially for explaining the parts of the tool that applies to areas outside our expertise (like finances). Cons The list layout leaves things to be desired in terms of design and organization of information. Would love to see automation, and the ability to mark tasks as dependent on / blocked by others come to the tool. The note taking tool is really basic and not co-write-friendly. Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Productive The comprehensive reporting / time management / resource management tools. ESPECIALLY the overhead tool. Switched from [Plutio](https://www.capterra.com/p/179406/Plutio/)[HoneyBook](https://www.capterra.com/p/162588/HoneyBook/)[Dubsado](https://www.capterra.com/p/206389/Dubsado/) The comprehensive reporting / time management / resource management tools. ESPECIALLY the overhead tool. Review Source LM Leah M. CEO + Founder Marketing and Advertising Used the software for: 1-2 years ### "Productive Has Made Us More Productive" April 11, 2022 5.0 It has been a good experience and I recommend it to many people. It can get a little cumbersome once you have a lot of data in there and we still haven't been able to transition over our Quickbooks sync to Productive. I would like some more training during times we can attend. Pros I love that we can set up project budgets and track our progress against them in real-time so we can better allocate resources and determine our profit margins. I also appreciate that the company has a robust roadmap and is constantly adding new features. It is fundamentally easy to set up on the project side. There is a ton of flexibility with different views you can have for tasks. The ways you can slice and dice your data in here is a major win for agency owners. Cons The biggest thing we need is a way for our clients to submit tickets to our team so that we can tie it back to the project and if needed, add a new project scope, but there is no interface for clients to submit requests to us via Productive. We haven't found any ticketing software that will integrate with Productive either (maybe by Zapier, but we'd really just prefer to stay in Productive as much as possible).I would also like to be able to see more history on staff time off/vacation time. Once a year has been completed, the data got removed when their new allocation was given. The Dashboard view can use some improvement based on the priority of actions. I would also like to see time chronically from when my timer was started so I can see when it happened during the day, but if you use the timer feature and then switch to the calendar view, it throws all the entries to the top of the day for some reason. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[Wrike](https://www.capterra.com/p/76113/Wrike/) Reason for choosing Productive The profitability tracking won us over Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) We wanted insight into our profitability per project and to track project-related time/expenses more thoroughly. Review Source AD Arnor D. Owner Computer Software Used the software for: 2+ years ### "Being intuitively productive" April 11, 2022 4.0 Productive has been my go to product from the start to track my time, manage my budgets and create my invoices. Having 1 product that can do all these things (and more) gives me, as the end user, a peace of mind. Pros The intuitiveness. Even the most complex features of the product are being made very easy to use. Cons Honestly, none I can think of currently. Switched from [Zapier](https://www.capterra.com/p/130182/Zapier/)[Harvest](https://www.capterra.com/p/75598/Harvest/) Productive has more comprehensive features. Everything is centralised in a single product. Was searching for a product that could do all those things and had the ambition to further grow in the future, without giving in into these core values. Review Source MV Mark V. Co-Owner Internet Used the software for: 2+ years ### "Very all-round and effective projectmanagement app" April 11, 2022 5.0 I'm very happy with Productive and all its features, also the contact with the support is always very engaging! Pros Productive shines in its range of features that just click with our wishes in managing projects. It keeps track of alle important aspects of tasks, budgeting, time, invoicing and reports we need to do our best job for our customers. Cons Productive could become better when it has a translation in Dutch, for our customers who are not as tech savvy as we are. The way projects can be invoiced could get some improvements, also bulk editing budgets. Switched from [Flow](https://www.capterra.com/p/150388/Flow/) Flow did not meet our needs in terms of full project management with the big amounts of clients we have as a digital agency. Review Source KJ Kacper J. Director Marketing and Advertising Used the software for: 1-2 years ### "The last project management and team collaboration software you will ever need" April 11, 2022 5.0 Productive has been a huge game changer for us. Our team has taken on Productive and have been using it religiously for everything, something that was easily forgotten or avoided when we were using other software that wasn't as fast, intuitive and easy to use. From an admin point of view, it has made our work easier and quicker - giving us information and overviews for things that would have otherwise required custom integrations or hours in spreadsheets. Pros We haven't had a single issue with Productive and have yet to hit a limitation or thing to improve. It has been such a breath of fresh air to come across an out-of-the-box solution that fits our team and way of working. It's clear that Productive listens to user feedback and quickly implements features and fixes. Their support is also outstanding - going above and beyond to provide excellent customer service. Cons Having tried 6 other project management and team collaboration software, I am pleased to say that Prodocutive has surpassed my expectations and there isn't anything that we don't like. Alternatives considered [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) Reason for choosing Productive Teamwork was much more limited and basic. The UI alone was what helped us choose Productive as everyone was able to use it without training or worrying about "where is this or that". You get what you see with Productive. Switched from [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Nifty](https://www.capterra.com/p/172519/Nifty/) The cluttered user interface, lots of small bugs like issues with bulk actions, inconsistent and unreliable emails, and much more. It really put us off from using the software. Review Source DD Daniel D. Digitalization Officer Information Technology and Services Used the software for: 1-2 years ### "Divante, Daniel Darangowski review" August 31, 2023 5.0 Pros The whole scheduling structure: Company -> Project -> Budget -> Service -> Scheduling. It gives us a lot of flexibility.And the team is awesome! Super easy to reach, very helpful with and with amazing attitude <3 Cons Insights are pretty complicated if we want to connect data from different sources. THough I know it is a challenging topic Review Source PS Petar S. CEO Information Technology and Services Used the software for: 1-2 years ### "Perfect even for a small company" April 13, 2022 5.0 Really great, we'll keep using it as we grow bigger. Pros It has everything you need - from task management (including subtasks and workflows!) to reporting and time management. The price is very reasonable, regardless of the number of users. Some project management software has affordable pricing for a small number of users, only to rip you off when your company grows. Cons Filters for tasks could have more options (e.g. date filter has only equal or not equal). It would be perfect to have a single overview of tasks across all projects. Currently, that is somehow possible but lacks more powerful filters. Alternatives considered [ActiveCollab](https://www.capterra.com/p/114491/Active-Collab/) Reason for choosing Productive Interface looked better and it seemed we would get more reporting features Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Productive offers time tracking out of the box, which is a feature most PM tools don't have Review Source Zen H. CEO Marketing and Advertising Used the software for: 2+ years ### "Productive is integral to our success" April 13, 2022 5.0 Exceptional. Pros The features are designed for an agency so we use most of them, all day, every day. What we really like is: 1. The user interface is superb - intuitive and fast to use. The best we have seen. 2. Help files and customer services is excellent. There hasn't been a question without a really satisfactory answer. There isn't another system we use that is anywhere near as easy to use as Productive is. Remote working puts more pressure on the system and it has supported the team now spread out over thousands of miles. Cons Not much - would like slightly more customisable templates to allow us to add more text and graphics to them. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.