--- title: "PDF Compressor Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PDF Compressor Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/169759/pdfcompressor/" page_type: "product" language: "en" --- # PDF Compressor Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) PDF Compressor ## What is PDF Compressor? PDF Compressor is designed to optimize PDF documents, making them smaller, faster, more accessible and easier to process. With best in class OCR & dramatic file compression, PDF Compressor not only integrates with existing workflows, but also improves them by producing significantly more manageable files. This allows organizations to spend less time managing their digital files and more time on value-producing tasks. ## What is PDF Compressor used for? [Document Management](https://www.capterra.com/document-management-software/) Top alternative Featured Overall rating Based on 56 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% Starting price $199 Per Feature, One Time Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PDF Compressor?[Manage this product listing](https://www.g2.com/products/foxit-pdf-compressor/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PDF Compressor 4.7 (56) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $199 Per Feature, One Time Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (56) Ease Of Use 4.7 (29,126) Value For Money 4.4 (42) Value For Money 4.5 (20,679) Customer Service 4.3 (41) Customer Service 4.6 (18,711) ## PDF Compressor alternatives [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,203)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) Highest Rated [Google Drive](https://www.capterra.com/p/161425/Drive/) [4.8 (28,621)](https://www.capterra.com/p/161425/Drive/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161425/Drive/) [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17,715)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/247901/Google-Workspace/) [OneDrive](https://www.capterra.com/p/161304/OneDrive/) [4.5 (12,873)](https://www.capterra.com/p/161304/OneDrive/reviews/) Starting price $1.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161304/OneDrive/) [View all alternatives](https://www.capterra.com/p/169759/pdfcompressor/alternatives/) ## FAQs about PDF Compressor Overview ### Which roles and teams benefit most from PDF Compressor? PDF Compressor benefits IT leaders, operations managers, educators, and independent professionals who handle large volumes of documents. IT and document teams use it to reduce file sizes for storage and sharing, while educators, consultants, designers, and executives streamline email delivery, submissions, presentations, and client-facing file management. Answer based on 56 reviews Overview ### What company size and industries is PDF Compressor built for? PDF Compressor serves SMBs first, with 72% of reviewers from small businesses, and its top industry is Marketing and Advertising at 9%. It also supports enterprises and midsize companies across industries such as education, museums, finance, insurance, healthcare, government, and legal, primarily for document management. Answer based on 56 reviews Features and Usability ### What are the key features of PDF Compressor? PDF Compressor includes core features for PDF compression and file size reduction, plus OCR for searchable documents and file conversion for related formats. Reviewers also highlight batch processing, customizable compression settings, and file management. Differentiators include configurable workflow, document management, and secure data storage for handling larger document collections. Answer based on 21 reviews Overview ### Is PDF Compressor good for compressing PDFs? PDF Compressor works well for shrinking PDFs while keeping documents readable, which matters for sharing, archiving, and upload requirements. Business users, educators, and document-heavy teams like the easy interface, web access, batch options, and custom settings. Some complex files can compress more slowly, show slight quality loss, or trigger occasional web errors. Answer based on 18 reviews Getting Started and Support ### What training and onboarding options does PDF Compressor offer? PDF Compressor provides live online sessions, webinars, and documentation to help teams get started. Live online sessions support guided setup with an instructor, webinars cover product use in a group format, and documentation gives written reference material for self-paced learning and later review. Getting Started and Support ### What customer support options does PDF Compressor offer? PDF Compressor provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. Reviewer comments suggest support can help users work through a difficult interface and feature questions, though some users also note frustrations when seeking help with specific issues. Answer based on 2 reviews Features and Usability ### How well does PDF Compressor handle file compression? PDF Compressor makes PDF files smaller quickly and with little effort, which helps with email sharing and storage limits. Many users like the simple interface, drag-and-drop upload, and readable output quality. Some teams note slower processing on very large or multiple files, and free options may offer fewer compression results. Answer based on 21 reviews Features and Usability ### How good is it at reducing PDF file size? PDF Compressor reduces file size enough for email attachments, uploads, and document storage in many everyday workflows. Administrative teams, researchers, and office staff value the quick setup, batch handling, and quality retention. Some large or graphics-heavy files may process slowly, need tuning, or stay larger than expected for strict limits. Answer based on 20 reviews Features and Usability ### What features does PDF Compressor offer? PDF Compressor offers core document tools beyond compression, including file conversion, merging, OCR, batch processing, and searchable archive support. Office staff, museum teams, and technical users value the straightforward setup and low learning curve. Some users find parts of the interface clunky, want broader format support, or need better update and integration options. Answer based on 14 reviews ## Features AI summary Based on 32,025 Document Management reviews Capterra data shows that buyers of Document Management software rank the following features as their top priorities: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) PDF Compressor includes **Secure Data Storage**, but it does not include **Document Storage** or **File Sharing**. Its support for **Secure Data Storage** helps businesses protect sensitive files, maintain better control over access, and reduce risk when handling important documents, providing teams with a more secure way to manage information. Secure Data Storage 4.5 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches File Conversion 4.7 (14) 78.57% of 14 reviewers that rated this feature as important or highly important Convert files to a different format Full Text Search 4.5 (11) 72.73% of 11 reviewers that rated this feature as important or highly important Search for specific words or phrases within a document or database Access Controls/Permissions 4.6 (10) 80.00% of 10 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 4.1 (10) 70.00% of 10 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Compliance Tracking 3.8 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Track and report regulatory data to either internal management or external stakeholders PDF Compressor 15 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - API: Application programming interface that allows for integration with other systems/databases - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - File Conversion: Convert files to a different format - Full Text Search: Search for specific words or phrases within a document or database - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (56) 4.4 Based on 56 reviews ## Pricing Value for money 4.4 (42) Free Trial Basic $199.00 Per Feature,One Time Value for money 4.4 (42) 4.4 Based on 42 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (41) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (41) 4.3 Based on 41 reviews ## User reviews Overall rating 4.7 Based on 56 reviews Filter by rating 5(41) 4(14) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent DG Dominick G. Sr. Post Producer Marketing and Advertising ### "The BEST PDF Compressor!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 17, 2025 I've been using PDF Compressor for a while now to get my PDFs compressed. I'll often have a PDF that I need to email out, but it's too large to send as an email attachment so I upload it to their website and it does the trick! Pros It does what it says, and it does it well! If you're like me, and you've been in a situation where you have a PDF that is too big, then FOXIT PDF Compressor is fantastic. You can upload it on their website and get your PDF reduced in size very quickly! Cons No complaints! My PDFs get compressed when I use it, and that's exactly what I want. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TA Tayeb A. CEO Design ### "Très pratique pour convertir rapidement un document" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2024 J’ai découvert FoxIt PDF comme alternative à Adobe Reader, PDF Compressor est tout aussi pratique pour modifier des document PDF ou y importer du contenu Pros Possibilité de compacter un document lorsque des limites ne permettent pas de l’envoyer. Possibilité de modifier des pdf en documents word, très pratique pour retranscrire un pdf Cons Payant, certains outils en lignes permettent de modifier des pdf gratuitement avec des fonctionnalités qui se rapprochent de PDF compressor Switched from [TinyWow](https://www.capterra.com/p/10015246/TinyWow/) J’utilise plusieurs outils comme alternatives si un n’affiche pas correctement un document Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CR Christine Rose N. Operations Supervisor Insurance ### "Start using this PDF Compressor now!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 1, 2024 Pros I have been doing an administrative project in my line of work that requires us to validate and review documents which includes uploading the files to our database. This software has been a very big help with whatever function I need, whether compressing the documents to lessen file size to converting the documents to different file types. I love how easily I could merge multiple pdf files and upload them as one document. Cons Though very useful, the price of subscription is not so affordable for me. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CE Caroline E. Ceo Luxury Goods & Jewelry ### "Avaliando o pdf compressor" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 13, 2023 Estou satisfeita com o programa tem me atendido muito bem. Pros O pdf compressor tem muitos recursos importantes de armazenagem, gosto muito de guardar meus docs por este meio pois tenho certeza que está em segurança. Cons Gostaria de ter mais recursos na avaliação gratuita. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Illustrator Animation ### "Absolutely Essential For Document Management " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 November 23, 2023 Pros PDF Compressor is a must-use for PDF document management. I love how easy is is to drag and drop a large PDF file, compress it and download a smaller version that can be stored and shared in high-quality. Files can be quickly emailed and it saves a ton of space on your computer. Cons It is a paid software and there are many free alternatives online Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Pascal N. English Teacher Translation and Localization ### "PDF Compressor" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 October 28, 2023 Pros This product is very powerful and secured. It is very important to use it to secure and store files. It is resizes files in terms of reduction. It's the best one. Cons I would prefer it integrates other softwares which could be used to open files. Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) [Adobe Photoshop](https://www.capterra.com/p/229092/Adobe-Photoshop/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CB Cristian B. psychologist PIE Education Management ### "Compress and modify your PDFs to your liking." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 September 22, 2023 From time to time I must upload evaluations of some students to ministerial platforms, so my files must be few MB in weight so that the upload is expeditious and with PDF compressor I have always been able to do it without major problems and quickly. The only drawbacks are when the documents already have a very large weight and there have sometimes been errors (on the web platform). Pros Foxit Software's PDF Compressor is an intuitive and very easy-to-use tool. You can compress your files quickly and safely in just a few steps. In addition, file compression can be done both online (directly on the website) or also through its downloadable suite. Cons If you only want to use the small file compression function on your website, this can be done very easily and for free. If you want to use the suite that also enables other functions (create files, OCR function, edit forms, separate files) you must download a program that is quite heavy (700mb) and whose value is quite expensive taking into account that you can perform the same functions as online with several different pages. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TD Thayna D. Proprietária Restaurants ### "Avaliando o PDF Compressor" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 14, 2023 No geral tem sido uma excelente experiência. Pros Gostei muito do PDF Compressor porque é muito fácil de usar e realmente reduz o tamanho dos arquivos PDF de forma eficiente. Ele tem um visual simples, o que torna o processo de compressão rápido e fácil. E o melhor de tudo é que o software mantém a qualidade do documento original, sem prejudicar a legibilidade ou o layout. Com isso, consigo economizar espaço no disco e compartilhar os arquivos com facilidade. Com certeza, o PDF Compressor melhorou minha produtividade e eficiência no trabalho. Cons O que menos gostei no PDF Compressor foi a sua velocidade de compressão. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. QV Quynh V. Senior Marketing Specialist Education Management ### "The PDF Compressor You Need" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 7/10 July 17, 2023 It's been pleasant using it so far. Pros The fact that it's pretty intuitive and super easy to use. It's very user friendly and you can easily navigate around it even if you're beginner. Cons It can sometimes be buggy which is a bit annoying but that's a technical thing that can be fixed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. YB Yevstakhii B. Teacher E-Learning ### "My expirience of use PDF Compressor" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 30, 2023 Some of the key benefits of using PDF Compressor include its easy-to-use interface, high compression ratio, and customizable compression settings. I appreciate the ability to compress multiple PDF files at once, which can save a lot of time and effort. Additionally, PDF Compressor is compatible with a wide range of operating systems, which makes it accessible to many users.However, as with any software tool, there are some limitations and challenges that I encounter when using PDF Compressor. I have experienced a slight loss of quality in their compressed files, and found that the compression process can be slow or ineffective for certain types of PDF files.Overall, PDF Compressor can be a helpful tool for users who need to reduce the size of their PDF files. Pros 1\. Easy to Use: PDF Compressor has a user-friendly interface that makes it easy to compress PDF files without needing any special technical skills or knowledge.2. High Compression Ratio: I can significantly reduce the size of my PDF files without sacrificing the clarity or readability of the content.3. Batch Compression: PDF Compressor allows to compress of multiple PDF files at once, which can save a lot of time for users who need to compress many files.4. Customizable Compression Settings: PDF Compressor allows me to customize the compression settings to meet specific needs. This includes the ability to adjust the compression ratio, choose which elements to compress, and more.5. Compatibility: PDF Compressor is compatible with a wide range of operating systems, including Windows, Mac, and Linux. Cons One common challenge that I have experienced when using PDF Compressor is that the compression process may result in a slight loss of quality in the PDF file.Another limitation of PDF Compressor is that it may not be effective in compressing certain types of PDF files, such as those that contain complex graphics or images. In some cases, I found that the compression ratio is not as high as they had hoped, or that the compression process takes longer than expected. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/169759/pdfcompressor/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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