--- title: "Numbers Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Numbers Software - reviews, pricing plans, popular comparisons to other Spreadsheet products and more." source_url: "https://www.capterra.com/p/170166/Numbers/" page_type: "product" language: "en" --- # Numbers Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 18, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Numbers ## What is Numbers? Numbers is spreadsheet software from Apple that allows users to create formulas, organize data into categories, use and share templates, and convert spreadsheets into various formats like Excel, CSV, and PDF. The app features hundreds of built-in functions to perform calculations and data manipulation, and is available across Apple devices including Mac, iPad, and iPhone. ## What is Numbers used for? [Spreadsheet](https://www.capterra.com/spreadsheet-software/) Top alternative Featured Overall rating Based on 2,502 user reviews Reviews sentiment Positive 85% Neutral 12% Negative 3% Pros & cons Free alternative to paid spreadsheets Comprehensive personal and business budgeting Limited features versus competitors Formatting problems during file conversion Starting price $0.01 Per User, Per Month Free trial not available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Numbers?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.apple.com&name=Numbers) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Numbers 4.4 (2,502) VS. [4.5 (3,538)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting Price $0.01 Per Feature Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (2,502) Ease Of Use 4.3 (19,416) Value For Money 4.6 (1,525) Value For Money 4.4 (13,064) Customer Service 4.3 (1,267) Customer Service 4.3 (11,341) ## Numbers alternatives [4.6 (93)](https://www.capterra.com/p/39269/Spreadsheet-Server/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (30)](https://www.capterra.com/p/10005479/Jet-Reports/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.3 (716)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars Highest Rated [4.6 (6,093)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/170166/Numbers/alternatives/) ## FAQs about Numbers Overview ### What problems does Numbers solve? Numbers solves everyday spreadsheet bottlenecks like manual budget tracking, invoice creation, expense logging, and scattered business records. It helps small business owners, freelancers, educators, and Apple-based teams build polished spreadsheets quickly with templates, visualize spending and sales with charts, and keep files synced across Mac, iPhone, and iPad. Answer based on 920 reviews Overview ### Which roles and teams benefit most from Numbers? Numbers is most used by business owners, executives, and managers who need simple spreadsheet reporting, budgeting, and operational tracking. Students, teachers, and project teams use it to organize assignments, schedules, and shared data, while creative professionals and consultants rely on it for lists, planning, invoices, and lightweight analysis. Answer based on 2502 reviews Overview ### What company size and industries is Numbers built for? Numbers is for individuals and small businesses on Apple devices, with 73% of reviewers from small businesses. It also serves enterprise teams at 15% and midsize companies at 12%. Reviewer usage is strongest in Computer Software and Marketing and Advertising at 6% each, followed by Education Management at 5%, primarily for spreadsheets. Answer based on 2502 reviews Features and Usability ### What are the key features of Numbers? Numbers includes core spreadsheet features like formulas, templates, search/filter, and data import/export with Excel and CSV support. Reviewers most often highlight its spreadsheet creation, customizable charts and graphs, budget tracking, and polished layout. Differentiating features include real-time collaboration, iCloud syncing across Apple devices, and flexible report-style page design. Answer based on 1035 reviews Integrations ### Which third-party tools and platforms does Numbers integrate with? Numbers integrates with Microsoft Excel most prominently, and reviewers also mention Google Sheets, iCloud, Microsoft 365, Microsoft Power BI, Pages, and Keynote. The official catalog lists Excel support, while reviewer mentions show file compatibility, cloud storage, and connections across Apple and Microsoft productivity tools. Answer based on 1579 reviews Getting Started and Support ### How easy is it to onboard and train a team on Numbers? Numbers is fairly easy to onboard for beginners, Apple users, and teams handling basic spreadsheets, with many reviewers saying they learned quickly or with little formal training. Teams switching from Excel usually need more time to relearn commands and shortcuts. Training support mainly comes through videos, plus tutorials and documentation mentioned by reviewers. Answer based on 195 reviews Getting Started and Support ### What customer support options does Numbers offer, and how do users rate the experience? Numbers offers email/help desk support, FAQ/forum resources, and a knowledge base. Users often describe support as helpful for basic questions and learning the product, but experiences are mixed: some report difficulty reaching Apple support, limited community help, and time-consuming searches when they need advanced troubleshooting or documentation. Answer based on 25 reviews Security ### How does Numbers handle data security and access control? Numbers uses iCloud cloud storage and sync to keep spreadsheets saved, accessible across Apple devices, and generally viewed as secure. It protects sensitive files with password locks, including PIN, Face ID, and Touch ID, plus sheet-level privacy controls. Some reviewers note limited permission management, Apple ID requirements, and iCloud-only collaboration storage. Answer based on 23 reviews Spreadsheets ### How good is Numbers for everyday spreadsheet work? Numbers works well for everyday spreadsheet tasks, especially on Apple devices and for visually organized reports. Small business users, home users, and Mac-based teams like its clean layout, templates, and file sharing, while advanced Excel users may find complex formulas, formatting, and high-end analysis features more limited. Answer based on 1035 reviews ## Who uses Numbers? Based on Capterra reviews from the past 3 years ## Pros and Cons Free alternative to paid spreadsheets 94% positive reviews out of 298 Most reviewers appreciate pricing, noting Numbers is included with Apple devices and avoids extra software costs. Limited features versus competitors 52% negative reviews out of 132 Most reviewers describe competitor comparison as unfavorable, citing fewer advanced functions and less usability than Excel. Comprehensive personal and business budgeting 95% positive reviews out of 155 Most reviewers describe budget tracking in Numbers as intuitive, with useful templates and seamless device syncing. Iman I. founder, 1 employee. "having a spreadsheet on the mobile is a great option, especially to track my budget." Formatting problems during file conversion 52% negative reviews out of 108 Most reviewers find file conversion troublesome, with formatting and formulas often disrupted when switching software. Daniela K. Translator and Copywriter, 1 employee. "You can open and edit Excel files, but sometimes the formatting or formulas don't transfer correctly." Extensive customizable template library 95% positive reviews out of 151 Most reviewers indicate templates are plentiful, visually appealing, and easy to adapt for various tasks. Frequent cross-platform compatibility issues 57% negative reviews out of 79 Most reviewers report compatibility problems with Excel and other software, causing difficulties sharing and editing files. ## Features AI summary Based on 7,022 Spreadsheet reviews Capterra reviewers highlight these features as the top priorities when choosing a spreadsheet solution: - **Access Controls/Permissions** (**46%** of reviewers rated this feature as critical) - **Data Import/Export** (**44%**) - **Document Management** (**43%**) Numbers includes **Data Import/Export**, making it easier to move spreadsheet data in and out of the system for reporting, sharing, and ongoing updates. However, it does not include **Access Controls/Permissions** or **Document Management**. Instead, it offers other important features that reviewers also value, including **Search/Filter** (**41%**) and **Data Visualization** (**41%**). These features help users find specific information faster and present data more clearly, helping businesses make informed decisions and manage spreadsheet content more efficiently. Data Import/Export 4.5 (194) 64.95% of 194 reviewers that rated this feature as important or highly important This aspect lets you seamlessly move data between Numbers, Excel, CSV, and other formats. Reviewers indicate it’s efficient, compatible with multiple platforms, and saves time, though a few mention occasional formatting issues when importing or exporting files. Search/Filter 4.6 (182) 59.34% of 182 reviewers that rated this feature as important or highly important With this capability, you can quickly locate specific data in large spreadsheets, customize search criteria, and filter out irrelevant information. Reviewers appreciate its speed, user-friendly interface, and how it streamlines navigation and organization for complex files. Data Visualization 4.5 (180) 60.00% of 180 reviewers that rated this feature as important or highly important You benefit from clear, customizable charts and graphs that make complex data easy to interpret. Reviewers highlight its intuitive interface, attractive visuals, and ease of use, though some feel it’s less advanced or visually appealing than Excel. File Transfer 4.5 (160) 55.63% of 160 reviewers that rated this feature as important or highly important It gives you the ability to transfer files quickly and securely across Apple devices and export in formats like PDF or Excel. Some users say it’s reliable, easy to use, and supports collaboration, but a few note occasional formatting issues between Numbers and Excel. Charting 4.4 (157) 48.41% of 157 reviewers that rated this feature as important or highly important Numbers offers a straightforward way to create visually appealing and customizable charts. Users think charting is easy to use, helps communicate insights, and provides various chart types, though some mention it’s less flexible than Excel or Google Sheets. Collaboration Tools 4.3 (139) 47.48% of 139 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Numbers 10 features ### All Features - Charting: Numbers offers a straightforward way to create visually appealing and customizable charts. Users think charting is easy to use, helps communicate insights, and provides various chart types, though some mention it’s less flexible than Excel or Google Sheets. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: This aspect lets you seamlessly move data between Numbers, Excel, CSV, and other formats. Reviewers indicate it’s efficient, compatible with multiple platforms, and saves time, though a few mention occasional formatting issues when importing or exporting files. - Data Visualization: You benefit from clear, customizable charts and graphs that make complex data easy to interpret. Reviewers highlight its intuitive interface, attractive visuals, and ease of use, though some feel it’s less advanced or visually appealing than Excel. - File Transfer: It gives you the ability to transfer files quickly and securely across Apple devices and export in formats like PDF or Excel. Some users say it’s reliable, easy to use, and supports collaboration, but a few note occasional formatting issues between Numbers and Excel. - Real-Time Data: Receive data and information in real time - Search/Filter: With this capability, you can quickly locate specific data in large spreadsheets, customize search criteria, and filter out irrelevant information. Reviewers appreciate its speed, user-friendly interface, and how it streamlines navigation and organization for complex files. - Templates: Sample files or documents that could be customized as needed or used as is --- Features 4.1 (2,502) 4.1 Based on 2,502 reviews ## Pricing Value for money 4.6 (1525) Free Version Basic $0.01 Per Feature, Value for money 4.6 (1,525) 4.6 Based on 1,525 reviews ## Integrations [ Microsoft Excel](https://www.capterra.com/p/176574/Excel/) ## Support, customer service and training options Customer Service 4.3 (1267) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,267) 4.3 Based on 1,267 reviews ## User reviews Overall rating 4.4 Based on 2,502 reviews Filter by rating 5(1372) 4(752) 3(303) 2(57) 1(18) Mentioned topic Sorted by most recent Tyra O. People Operations Specialist II Computer Software ### "Basic Tool" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 0.0 0.0 Likelihood to Recommend 4/10 July 10, 2026 Pros This is a pretty basic tool with standard features. Very easy to use. It helps me keep my data organized and is easy to distribute tables for data management. Cons I wish it had more ways of visualizing data. I feel like the tables are all very standard. My team and I would appreciate more variety in how we are able to represent our data and display it to stakeholders. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SK Sam K. Projects Manager Food & Beverages ### "Does the same as Excel but isn't Excel." 2.0 Overall Rating 2.0 2.0 Ease of Use 1.0 1.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 9, 2026 I struggle getting on with this software. Whenever using it I always wish I was using Excel. This could be because I was bought up on Excel but it just seems more intuitive and user friendly than Numbers to me. Numbers does do what Excel does and if you have to use it or have always used it I can understand if it is your preferred choice. Pros Numbers does do what Excel does. In that respect it is a useful program. It seems to have all the same features and can calculate formula's and organise data. It also comes free with the Apple suite when we purchased our I- Macs. Personally though I would always choose to use Excel over it if able. There is a desktop which is not linked to our Microsoft 365 account. When using this computer I have to use Numbers instead of Excel. Personally, I struggle with this program. I find it harder to use than Excel. The way the page is laid out (a finite grid instead of an infinite grid) seems strange to me. Having the status bar with the equation written when clicking into a cell is something I take for granted when using Excel but you realise how essential this is when you begin to use numbers and it is not there. Maybe there are ways to make numbers more personalised and therefore user friendly to myself but I have not spent the time to explore it when Excel is exactly set up with no editing. Cons I find Numbers complicated. Creating documents on there takes me longer than using Excel and I have not had the time to explore it fully when i know I usually have access to a program which I consider superior. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KP Krista P. CFO Recreational Facilities and Services ### "Moved to Numbers from Excel and am A-Ok" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 10, 2025 I had Numbers on my new work computer and was a little hesitant since I've been a long time excel user. The learning curve was shorter than I thought, and I've been tentatively learning it's unique features and enjoying it! Pros If you know Mac and know Excel, it all felt pretty intuitive. I felt adept at it after a very short learning curve. I really like the more visually appealing interface (Apple always wins here). Cons It's not really about numbers, but as a long time excel user, it took some adjustments, just short cut keys etc. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Got a new laptop that came with Numbers and wanted to give it a try. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KH Kristin H. Director Education Management ### "Terrible program " 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 June 13, 2025 Terrible program. Spend the extra money and get Microsoft Excel instead. This is not worth your time. Pros It's visually appealing, but that's about it. If all you need is the most basic of spreadsheets, it'll do the trick. Cons This program doesn't even compare to the functionality and ease of use of Microsoft Excel. As an excel user, I find Numbers to be clunky, non-intuitive, and generally not very useful. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) The company I currently work for uses Mac products. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CC Chris C. Founder Consumer Goods ### "Love Numbers! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 6, 2025 My overall experience with Numbers has always been awesome. It operates quickly and easily. There is never a delay. Pros The ability to sort columns in a CSV format is very helpful! I prefer using Numbers over Google Sheets for this. Cons There's not much to dislike about numbers. It is very plain, in terms of the layout, but it is very practical. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW John W. Associate Pastor of Youth and Music Ministries Religious Institutions ### "A Decent Apple Alternative to Excel" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 April 14, 2025 A decent spreadsheet option that comes compatible with other Apple products. Pros It streamlines well with other Apple-based products, such as the iPhone. Cons It can look somewhat messy at times and isn't as easy to customize as Excel. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Free version on MacBook Pro. However, I still use Excel through Microsoft 365. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SA Sam A. Photographer Photography ### "Good Solid Spreadsheet " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 14, 2025 Pros Included free with MacOS and works very well. Cons Nothing, for a free product it's hard to complain when something isn't quite right. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Cost mainly and Apple ecosystem integration Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LC Latisha C. Coach Health, Wellness and Fitness ### "Great app!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 12, 2025 Pros I like that it’s already sty up on my phone and I can easily create documents Cons It was confusing to learn. But I’m learning it now. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DH David H. Technology Director Religious Institutions ### "Apple Numbers" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 6, 2025 I was an exclusive Microsoft user for years before converting to Apple and I am glad I did. Numbers provides me a more streamlined experience and ease of use, not so bogged down with so many extras. I appreciate spreadsheets not spanning thousands of cells standard. Pros Ease of use and learning new product. Switching from Excel to Numbers was a breeze Cons May not have all the “extras” that excel has but it is more user friendly and has just what is needed. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I am a complete 100% Apple user now. Easier products to use and superior in my opinion. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MG Milagros G. Content creator and Social Media Manager Individual & Family Services ### "Exceeding expectations" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 25, 2025 I have been using the app for a long time now for my business but also on a personal level. I have created travel itineraries to Colombia, Brazil and NY for my friends when we go on trips. If you put your mind to it, you can do a lot with this app. Pros I really like this app because its makes my lifes so easy. It had a clean design, easaly integrate and syncs with other apps, is customizable, and more Cons One of the cons is: if the person you arte trying to send the doc is not an apple user is going to be a mess for them. But usually you can send it as PDF. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) After I move from Samsung to Apple, i've been using this app on my phone for quick or emergency- last minutes documents. Is a life saver. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/170166/Numbers/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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