--- title: "Numbers Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Numbers Software - reviews, pricing plans, popular comparisons to other Spreadsheet products and more." source_url: "https://www.capterra.com/p/170166/Numbers/" page_type: "product" language: "en" publication_date: "2026-09-30" --- # Numbers Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 30, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Numbers ## What is Numbers? Numbers is spreadsheet software from Apple that allows users to create formulas, organize data into categories, use and share templates, and convert spreadsheets into various formats like Excel, CSV, and PDF. The app features hundreds of built-in functions to perform calculations and data manipulation, and is available across Apple devices including Mac, iPad, and iPhone. ## What is Numbers used for? [Spreadsheet](https://www.capterra.com/spreadsheet-software/) Top alternative Featured Overall rating Based on 2,502 user reviews Reviews sentiment Positive 85% Neutral 12% Negative 3% Pros & cons No-cost spreadsheet solution Comprehensive budget management tools Limited advanced features versus Excel Frequent file conversion issues Starting price $0.01 Per User, Per Month Free trial not available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Numbers?[Manage this product listing](https://www.g2.com/products/apple-numbers/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Numbers 4.4 (2,502) VS. [4.5 (3,561)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting Price $0.01 Per Feature Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (2,502) Ease Of Use 4.3 (19,439) Value For Money 4.6 (1,525) Value For Money 4.4 (13,081) Customer Service 4.3 (1,267) Customer Service 4.3 (11,361) ## Numbers alternatives [4.6 (93)](https://www.capterra.com/p/39269/Spreadsheet-Server/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (30)](https://www.capterra.com/p/10005479/Jet-Reports/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.3 (717)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars Highest Rated [4.6 (6,123)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/170166/Numbers/alternatives/) ## FAQs about Numbers Overview ### What problems does Numbers solve? Numbers solves budget sprawl, manual invoice creation, scattered expense records, and time lost building spreadsheets from scratch. Its templates, charts, formulas, and Apple device syncing help small business owners, freelancers, educators, and household budget managers track finances, billing, inventory, schedules, and reports without paying for Excel. Answer based on 920 reviews Overview ### Which roles and teams benefit most from Numbers? Numbers is most used by business owners, executives, managers, and project leads who need simple spreadsheet reporting, budgeting, and operational tracking. Educators and students use it for assignments, data analysis, and presentations, while creative professionals and consultants rely on it to organize client information, schedules, estimates, and performance metrics. Answer based on 2502 reviews Overview ### What company size and industries is Numbers built for? Numbers is built mainly for small businesses on Apple devices, with 73% of reviewers from small companies and top use in Computer Software and Marketing and Advertising at 6% each. It also appears in Education Management at 5%, with some midsize (12%) and enterprise (15%) adoption for spreadsheet work. Answer based on 2502 reviews Features and Usability ### What are the key features of Numbers? Numbers includes spreadsheet creation and formulas as its core features, with charting and data visualization for budgets, reports, and expense tracking. Differentiator features include customizable templates, real-time collaboration, data import/export for Excel and CSV files, and Apple device syncing with iCloud for editing across Mac, iPhone, and iPad. Answer based on 1035 reviews Integrations ### Which third-party tools and platforms does Numbers integrate with? Numbers integrates with Microsoft Excel, Google Sheets, iCloud, Microsoft 365, Pages, Keynote, Microsoft Power BI, and Splashtop. Reviewer feedback most often confirms Excel, Google Sheets, and iCloud for file compatibility and cross-device access, while Apple apps like Pages and Keynote extend document and presentation workflows. Answer based on 1578 reviews Getting Started and Support ### How easy is it to onboard and train a team on Numbers? Numbers is easy for many beginners and Apple users to pick up, and teams can lean on video tutorials for basic training. Reviewers say simple spreadsheet work is learned quickly with little formal instruction, while longtime Excel users and people handling advanced formulas or shortcuts usually need more practice and support. Answer based on 195 reviews Getting Started and Support ### What customer support options does Numbers offer, and how do users rate the experience? Numbers offers email/help desk support, an FAQ/forum, and a knowledge base. Users often describe support as helpful for basic questions and learning the product, but others report difficulty reaching assistance, limited documentation, weaker community resources, and extra effort when troubleshooting more advanced issues. Answer based on 25 reviews Security ### How does Numbers handle data security and access control? Numbers uses iCloud cloud storage and sync to keep spreadsheets saved, accessible across Apple devices, and generally secure. It protects sensitive files with password locking, including PIN, Face ID, and Touch ID, and supports sheet-level privacy. Some reviewers note collaboration access can be restrictive, with Apple ID dependence, limited permission controls, and iCloud-only shared storage. Answer based on 23 reviews Spreadsheets ### How good is Numbers for everyday spreadsheet work? Numbers works well for everyday spreadsheet tasks, especially on Apple devices where design, templates, and cross-device editing feel natural. Small businesses, students, and Mac users like its clean layout, Excel file support, and visual reports, though advanced analysts may find formula depth, imports, and complex workbook compatibility more limited. Answer based on 1035 reviews ## Who uses Numbers? Based on Capterra reviews from the past 3 years ## Pros and Cons No-cost spreadsheet solution 94% positive reviews out of 298 Most reviewers find pricing highly attractive, appreciating that Numbers is free with Apple devices and avoids subscriptions. Limited advanced features versus Excel 52% negative reviews out of 132 Most users report competitor comparison reveals Numbers lacks many advanced functions and usability found in Excel. Comprehensive budget management tools 95% positive reviews out of 155 Most users report budget tracking is straightforward, with helpful templates and visual tools for financial organization. Iman I. founder, 1 employee. "having a spreadsheet on the mobile is a great option, especially to track my budget." Frequent file conversion issues 52% negative reviews out of 108 Most reviewers describe file conversion as problematic, often causing formatting errors and extra work when sharing files. Daniela K. Translator and Copywriter, 1 employee. "You can open and edit Excel files, but sometimes the formatting or formulas don't transfer correctly." Extensive customizable template library 95% positive reviews out of 151 Most reviewers describe templates as plentiful, visually appealing, and easy to adapt for diverse tasks. Ongoing cross-platform compatibility problems 57% negative reviews out of 79 Most users report compatibility challenges, especially with Excel files, leading to difficulties in collaboration and file sharing. ## Features AI summary Based on 7,091 Spreadsheet reviews Not all spreadsheet software covers every must-have feature. Here is what Capterra reviewers flag as essential when choosing a solution: - **Access Controls/Permissions** (**47%** of reviewers rated this feature as critical) - **Data Import/Export** (**44%**) - **Document Management** (**43%**) Numbers includes **Data Import/Export**, which makes it easier to move spreadsheet data in and out of the system for sharing, reporting, and ongoing analysis. However, it does not include **Access Controls/Permissions** or **Document Management**. Instead, it offers other features that reviewers also rate as important, including **Search/Filter** (**41%**) and **Data Visualization** (**41%**), helping businesses find key information faster and present data clearly for better decision-making. Data Import/Export 4.5 (194) 64.95% of 194 reviewers that rated this feature as important or highly important It gives you the flexibility to import and export data across formats like Excel and CSV. Reviewers appreciate seamless compatibility, easy data transfer, and time-saving automation, though some report occasional formatting issues when working with Microsoft files. Search/Filter 4.6 (182) 59.34% of 182 reviewers that rated this feature as important or highly important With this capability, you can quickly locate specific data in large spreadsheets, saving time and improving efficiency. Reviewers appreciate its speed, ease of use, and customizable filters, noting it streamlines navigation and helps organize complex information. Data Visualization 4.5 (180) 60.00% of 180 reviewers that rated this feature as important or highly important You benefit from intuitive tools to create clear charts and graphs, making complex data easier to understand. Reviewers indicate the interface is clean and modern, with good customization, though some feel it’s less advanced than Excel for detailed visualizations. File Transfer 4.5 (160) 55.63% of 160 reviewers that rated this feature as important or highly important This aspect allows you to share and access spreadsheets across Apple devices and export to formats like PDF and Excel. Some reviewers find file transfer quick, reliable, and secure, but a few mention minor formatting issues when moving between Numbers and Excel. Charting 4.4 (157) 48.41% of 157 reviewers that rated this feature as important or highly important Numbers offers user-friendly charting tools that help you visualize and present data clearly. Users think chart creation is simple, visually appealing, and customizable, though some mention it’s less flexible than Excel or Google Sheets for advanced needs. Collaboration Tools 4.3 (139) 47.48% of 139 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Numbers 10 features ### All Features - Charting: Numbers offers user-friendly charting tools that help you visualize and present data clearly. Users think chart creation is simple, visually appealing, and customizable, though some mention it’s less flexible than Excel or Google Sheets for advanced needs. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: It gives you the flexibility to import and export data across formats like Excel and CSV. Reviewers appreciate seamless compatibility, easy data transfer, and time-saving automation, though some report occasional formatting issues when working with Microsoft files. - Data Visualization: You benefit from intuitive tools to create clear charts and graphs, making complex data easier to understand. Reviewers indicate the interface is clean and modern, with good customization, though some feel it’s less advanced than Excel for detailed visualizations. - File Transfer: This aspect allows you to share and access spreadsheets across Apple devices and export to formats like PDF and Excel. Some reviewers find file transfer quick, reliable, and secure, but a few mention minor formatting issues when moving between Numbers and Excel. - Real-Time Data: Receive data and information in real time - Search/Filter: With this capability, you can quickly locate specific data in large spreadsheets, saving time and improving efficiency. Reviewers appreciate its speed, ease of use, and customizable filters, noting it streamlines navigation and helps organize complex information. - Templates: Sample files or documents that could be customized as needed or used as is --- Features 4.1 (2,502) 4.1 Based on 2,502 reviews ## Pricing Value for money 4.6 (1525) Free Version Basic $0.01 Per Feature, Value for money 4.6 (1,525) 4.6 Based on 1,525 reviews ## Integrations [ Microsoft Excel](https://www.capterra.com/p/176574/Excel/) ## Support, customer service and training options Customer Service 4.3 (1267) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (1,267) 4.3 Based on 1,267 reviews ## User reviews Overall rating 4.4 Based on 2,502 reviews Filter by rating 5(1372) 4(752) 3(303) 2(57) 1(18) Mentioned topic Sorted by most recent Tyra O. People Operations Specialist II Computer Software ### "Basic Tool" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 0.0 0.0 Likelihood to Recommend 4/10 July 10, 2026 Pros This is a pretty basic tool with standard features. Very easy to use. It helps me keep my data organized and is easy to distribute tables for data management. Cons I wish it had more ways of visualizing data. I feel like the tables are all very standard. My team and I would appreciate more variety in how we are able to represent our data and display it to stakeholders. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SK Sam K. Projects Manager Food & Beverages ### "Does the same as Excel but isn't Excel." 2.0 Overall Rating 2.0 2.0 Ease of Use 1.0 1.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 9, 2026 I struggle getting on with this software. Whenever using it I always wish I was using Excel. This could be because I was bought up on Excel but it just seems more intuitive and user friendly than Numbers to me. Numbers does do what Excel does and if you have to use it or have always used it I can understand if it is your preferred choice. Pros Numbers does do what Excel does. In that respect it is a useful program. It seems to have all the same features and can calculate formula's and organise data. It also comes free with the Apple suite when we purchased our I- Macs. Personally though I would always choose to use Excel over it if able. There is a desktop which is not linked to our Microsoft 365 account. When using this computer I have to use Numbers instead of Excel. Personally, I struggle with this program. I find it harder to use than Excel. The way the page is laid out (a finite grid instead of an infinite grid) seems strange to me. Having the status bar with the equation written when clicking into a cell is something I take for granted when using Excel but you realise how essential this is when you begin to use numbers and it is not there. Maybe there are ways to make numbers more personalised and therefore user friendly to myself but I have not spent the time to explore it when Excel is exactly set up with no editing. Cons I find Numbers complicated. Creating documents on there takes me longer than using Excel and I have not had the time to explore it fully when i know I usually have access to a program which I consider superior. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KP Krista P. CFO Recreational Facilities and Services ### "Moved to Numbers from Excel and am A-Ok" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 10, 2025 I had Numbers on my new work computer and was a little hesitant since I've been a long time excel user. The learning curve was shorter than I thought, and I've been tentatively learning it's unique features and enjoying it! Pros If you know Mac and know Excel, it all felt pretty intuitive. I felt adept at it after a very short learning curve. I really like the more visually appealing interface (Apple always wins here). Cons It's not really about numbers, but as a long time excel user, it took some adjustments, just short cut keys etc. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Got a new laptop that came with Numbers and wanted to give it a try. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KH Kristin H. Director Education Management ### "Terrible program " 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 June 13, 2025 Terrible program. Spend the extra money and get Microsoft Excel instead. This is not worth your time. Pros It's visually appealing, but that's about it. If all you need is the most basic of spreadsheets, it'll do the trick. Cons This program doesn't even compare to the functionality and ease of use of Microsoft Excel. As an excel user, I find Numbers to be clunky, non-intuitive, and generally not very useful. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) The company I currently work for uses Mac products. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CC Chris C. Founder Consumer Goods ### "Love Numbers! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 6, 2025 My overall experience with Numbers has always been awesome. It operates quickly and easily. There is never a delay. Pros The ability to sort columns in a CSV format is very helpful! I prefer using Numbers over Google Sheets for this. Cons There's not much to dislike about numbers. It is very plain, in terms of the layout, but it is very practical. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW John W. Associate Pastor of Youth and Music Ministries Religious Institutions ### "A Decent Apple Alternative to Excel" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 April 14, 2025 A decent spreadsheet option that comes compatible with other Apple products. Pros It streamlines well with other Apple-based products, such as the iPhone. Cons It can look somewhat messy at times and isn't as easy to customize as Excel. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Free version on MacBook Pro. However, I still use Excel through Microsoft 365. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SA Sam A. Photographer Photography ### "Good Solid Spreadsheet " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 14, 2025 Pros Included free with MacOS and works very well. Cons Nothing, for a free product it's hard to complain when something isn't quite right. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Cost mainly and Apple ecosystem integration Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LC Latisha C. Coach Health, Wellness and Fitness ### "Great app!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 12, 2025 Pros I like that it’s already sty up on my phone and I can easily create documents Cons It was confusing to learn. But I’m learning it now. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DH David H. Technology Director Religious Institutions ### "Apple Numbers" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 6, 2025 I was an exclusive Microsoft user for years before converting to Apple and I am glad I did. Numbers provides me a more streamlined experience and ease of use, not so bogged down with so many extras. I appreciate spreadsheets not spanning thousands of cells standard. Pros Ease of use and learning new product. Switching from Excel to Numbers was a breeze Cons May not have all the “extras” that excel has but it is more user friendly and has just what is needed. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I am a complete 100% Apple user now. Easier products to use and superior in my opinion. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MG Milagros G. Content creator and Social Media Manager Individual & Family Services ### "Exceeding expectations" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 25, 2025 I have been using the app for a long time now for my business but also on a personal level. I have created travel itineraries to Colombia, Brazil and NY for my friends when we go on trips. If you put your mind to it, you can do a lot with this app. Pros I really like this app because its makes my lifes so easy. It had a clean design, easaly integrate and syncs with other apps, is customizable, and more Cons One of the cons is: if the person you arte trying to send the doc is not an apple user is going to be a mess for them. But usually you can send it as PDF. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) After I move from Samsung to Apple, i've been using this app on my phone for quick or emergency- last minutes documents. Is a life saver. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/170166/Numbers/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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