# Page 4 | Numbers Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 4 - Is Numbers the right Spreadsheet solution for you? Explore 2501 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/170166/Numbers/reviews --- Numbers 4.4 (2501) [View alternatives](https://www.capterra.com/p/170166/Numbers/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 4 - Reviews of Numbers ## Showing most helpful reviews Showing 76-100 of 2501 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use NT Nguyen T. Activity Internet Used the software for: 1-2 years ### "I will judge most honestly as a long-time customer" June 14, 2023 5.0 I feel satisfied, and I think for sure in the future it will be even more developed so it's not my problem now Pros What I appreciate is the image quality and color. Diverse tools are easy to use, operation will make you smarter Cons When you work you will have to pay more attention to the toolbar and I have to save them Review Source SMFA Syed Md Faisal A. Developer Computer Games Used the software for: 6-12 months ### "Numbers by Apple" August 30, 2023 5.0 Pros Numbers" by Apple has really improved my experience with spreadsheets compared to other software I've used before. One thing I love is how easy it is to create and manage my projects due to its user-friendly interface. The fact that multiple people can work on the same sheet together in real-time is a huge plus. Cons To be extremely honest there is nothing that I liked the least I am fan of it. Review Source DL David L. Executive Coach Professional Training & Coaching Used the software for: 2+ years ### "Numbers - the prettier Excel?" June 21, 2023 5.0 Numbers is great and since it comes free with every Mac is just a click away to test but one should be aware of its limitations and different approach to formulas in some ways. Pros I like the simplicity of it in some ways. The obvious spreadsheet app to compare it to is Microsoft Excel. I use the latter for more complicated analysis but for simple spreadsheets that should look good, Numbers is the favorite. Cons Numbers seems more geared towards the marketing team or the communications guru than the geek who wants to crunch data. Once I wade into more complex territory I always switch back to Excel because I know how to do it there and entering the more involved formulas feels different und unfamiliar (more clicking, less typing). Review Source ER Erin R. Territory Manager Medical Devices Used the software for: 2+ years ### "Free Spredsheet Tool for Data Analysis" January 20, 2024 5.0 Intuitive to use. Seamless integration with Apple operating systems. Pros Very versatile for a free software. I love that it easily and fully integrates with all Apple OS and iOS applications. Cons Lacks some of the maneuverability of Excel. Reason for choosing Numbers Numbers integrates seamlessly with Apple operating systems. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Switched to Apple laptops and tablets. I still sometimes use the iOS friendly Excel application, but Numbers is my go-to application for data sorting. Review Source VR Verified Reviewer Real Estate Agent Real Estate Used the software for: 2+ years ### "Great Spreadsheet Tool, MS Excel Alternative" April 15, 2021 5.0 Numbers has given me an affordable and convenient way to manage and analyze data. This has allowed me to grow and develop my business and generally makes my life much easier! Pros This is a great tool for keeping track of any simple or complex data lists and databases. Whether I'm creating a way to keep track of clients, products, projects, or even generate infographics and analyze numbers and data, I turn to Numbers, both in my professional and personal life. When needed, it is very simple to export files to PDF, CSV, PSV, or Excel and upload to wherever I like. Unlike MS Excel, this software is very affordable and doesn't require you to pay for access every year, and unlike Google Sheets, you can access this tool when you're offline and have a much broader selection of functions at your disposal. Cons Various functions and tools on Numbers are not the same as in MS Excel, so if you're working with someone who has the more widely-used software, there are occasionally some compatibility issues. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Microsoft Excel is too expensive and glitchy. Review Source Ahmed S. internal auditor Food Production Used the software for: 1-2 years ### "My experience with the program and facilitating and accelerating the work done" June 14, 2023 4.0 I was able to accomplish many files and data due to the ease of recovery and easy access to data anywhere and at any time Pros easy to use and It can start with what you want to do, easy to retrieve data and information, easy to save and retrieve Cons It does not use artificial intelligence and cannot automatically correct phrases Review Source VR Verified Reviewer Auxiliary Administrative Marketing and Advertising Used the software for: 2+ years ### "Numbers for Apple" October 3, 2019 3.0 Numbers has been usefull at times that there is no Microsoft Excel Available,due to the way that it is basically the same product, just from a different company. Pros Numbers is a software that has different features, but realisticly its the “excel” version of apple. I liked the most the connectivity it brings with all apple devices and through all aplle softwares such as the document sharing platform they have. Cons I liked the least about Numbers the way that it is not compatible sometimes at the moments of sending the document to a third party, meaning by this that sometimes the data gets corrupted or even it changes the physical appearance of the document, so when its opened its a completely different document. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I made the swtich because i had all my devices be windows powerd devices, and the day i bought a new laptop, it was Apple, so i started changing all my devices to become apple and at the same time I started using Apple softwares Review Source BM Brent M. Analyst Non-Profit Organization Management Used the software for: 2+ years ### "Time-Proven System!" April 7, 2022 5.0 Numbers has allowed us to dive deeper and gain more clarity of our organizations' financial inflows and outflows on a daily, weekly, monthly and annual basis. Using numbers we've reduced our annual overheard by about 30% total over the last 2 years and increased our overall gross inflow operational efficiency by about 50% in that same time period. We are now working less, while growing our bottom line and impact in our community more than ever before... and we have Numbers to thank for this! Pros Numbers is by far one of, if not THE most, intuitive cell based analytical mathematical systems to use for personal or financial record keeping, analysis, etc. It's continued to improve year after year and the ability to insert graphs, charts, and integrate other cells and pages within the same program is uncanny! Cons There's now very little I don't like. previous versions of Numbers has issues linking and aligning other spreadsheets and specific cells into different sheets in different categories I had created within the program I had created for our organization. This is no longer the case, and it's actually a strength of the software now! Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We found Apple's Mac computer systems to be overall more efficient and quicker AND safer than PC's. This decision has paid us back many fold. Review Source AK Alexandria K. Sales Representative Medical Devices Used the software for: 2+ years ### "Better than Excel " April 3, 2023 5.0 I will continue to use numbers to build and distribute my quotes for customers as well as organizing my sales numbers and data Pros Numbers is a quick and easy way to organize data and information. It correctly imports and exports and I have never had an issue with someone needing to convert to an excel. Makes my life easy Cons Wish there was a way to create and save a template. If there is I will be looking for it now that I thought about it Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I purchased a MacBook in which numbers was provided at no charge Review Source aD alessandra D. miss Health, Wellness and Fitness Used the software for: 2+ years ### "One of the best apple programs" January 8, 2023 5.0 Pros Being able to facilitate my day-to-day work, it helps me with spreadsheets and numbers. Cons I need pay too use the program, may one day can be totally free Alternatives considered [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Review Source VR Verified Reviewer Owner Food & Beverages Used the software for: Less than 6 months ### "Great for Budgeting" August 31, 2023 5.0 Overall, this is nothing flashy, but very similar to Excel. The main difference is that it's best used for small data sets. Pros This is a very easy to use product that is seamless, as most Apple UI's are. This is a perfect budgeting tool, or smaller dataset product. Cons Not being able to work with a ton of data was difficult. Would like to have all work within one product. Alternatives considered [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Numbers I chose sheets because it's built by Apple. Review Source Zachary Y. VP Ops Marketing and Advertising Used the software for: 2+ years ### "An Excellent Free Alternative to Excel" May 28, 2020 5.0 Numbers is an excellent alternative to Excel, and you certainly can't beat the price tag of free! It integrates seamlessly into the Apple suite of business programs, and provides many of the same functionalities that users familiar with the Microsoft Office suite have come to expect. There are some limitations when it comes to navigation and file formatting, but those are easily forgivable when you consider this is a free option. I use Numbers often and would recommend it to anyone who is a Mac user. Pros \*Similar functionalities as Excel \*A wide array of functions, equations, organizational structures \*An easy to navigate user interface that feels very "Apple" \*It comes prepackaged free with most iMacs/Macbooks \*Able to export to an .xls file if necessary for sharing with Microsoft users Cons \*While it offers many of the same functionalities as Excel, some of the same features are organized in a completely different way, which means navigation/implementation isn't always intuitive. \*While the design feels very "Apple," it can sometimes look over-simplistic for those more familiar with Excel. \*There aren't as many third-party applications that recognize the Numbers default file format. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Excel required me to buy a license to Microsoft Office on my Mac, whereas Numbers came free with my Macbook. Review Source AK Ajit K. Scientists Education Management Used the software for: 2+ years ### ""Unleashing the Power of Numbers: A Comprehensive Review of Apple's Number App"" February 13, 2023 5.0 Numbers by Apple is a spreadsheet app designed for iOS and iPad devices. It is known for its user-friendly interface, a wide range of formatting and styling options, and seamless integration with other Apple apps and services. Many users have praised the app for its ease of use and versatility, making it a popular choice for casual users, students, and home-based businesses. In conclusion, Numbers by Apple is a well-designed spreadsheet app that provides a good balance between ease of use and versatility for its intended user base. Pros Number by Apple is a spreadsheet app for iOS and iPad devices. It is designed to be easy to use and provides users with a range of features for creating and editing spreadsheets. Some of its key features include: Intuitive and user-friendly interface, a Wide range of formatting and styling options, Integration with other Apple apps and services, such as Apple Pencil and iCloud, compatibility with Excel and other popular spreadsheet formats, Support for over 250 functions and formulas Cons Limited functionality compared to desktop spreadsheet software, such as Microsoft Excel, and No support for macros or VBA scripting, Some users have reported performance issues when working with large spreadsheets. Overall, Number by Apple is a well-designed spreadsheet app that is well-suited for casual users and students, but it may need to be more powerful for more demanding business and financial applications. Review Source aV andres V. CEO Cosmetics Used the software for: 2+ years ### "Numbers organize your businesses " July 4, 2022 5.0 We have 7 years using Numbers to organize all our business and inventory. And workers uses for organizer their hours working. Pros Its better than excel. Its more intuitive and better to understand than excel. In fact thats the main reason why we switched to Numbers. Cons I’ll love to have same features in iOS than in Mac. Some customization are only available on mac. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Numbers where more atractive software Review Source VR Verified Reviewer Media Stockroom Manager Education Management Used the software for: 2+ years ### "Keeps My Bills Straight" May 7, 2020 5.0 It really helped me, a budgeting novice, take control of my budget and to organize other projects (home repairs or other projects). Pros The reason I use this the most is for my monthly bills. I set up a spreadsheet in Numbers and then track all my spending on bills. The key to this software for me is accessibility. I can input information wherever I am utilizing The Cloud, so that means my phone, computer or even a browser on any computer by logging into icloud.com. So if I want to add a bill, edit the amount, mark it as paid, or access some other spreadsheet I can do it at my convenience. Most of the time its on my phone. It is close enough to Excel that you can learn it easily or convert files between Number and Excel. If you've never used a spreadsheet app, I think you will find it even easier than Excel. Cons There are some features that will take a little hunting to find at first, but some searches in the help menu or a web search will help you out on this front. It's a little tricky to use on the phone for some things, but for the most part pretty easy. Reason for choosing Numbers Numbers works better with the Icloud/Apple ecosyste Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Numbers works better with the Icloud/Apple ecosystem. Review Source Przemek B. Translator Translation and Localization Used the software for: 2+ years ### "Great for professional use" June 15, 2022 4.0 Numbers is a great app for personal, day-to-day use. I have my budget, my little notes, some expenses all organised in Numbers. It feels somewhat difficult though to use it professionally given the fact that everyone expects you to send excel files. Pros Despite its nature, this app is pretty simple, offers great customisation of sheets. It sort of lets you focus on a specific area of a sheet instead of sort of thinking of the entire sheet. most useful options are conveniently located to your right. Cons Options which show to your right are somewhat limited. You will find that you have to dig a little deeper in the menu options to find the feature you are looking for. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Excel felt clumsy and too complicated for simple use. Review Source John M. CTO & Co-founder Food & Beverages Used the software for: 2+ years ### "Good for quick number workups. Unsuitable for larger projects." September 1, 2018 3.0 I still use Numbers all the time for small, quick calculations, as I prefer the UX to Excel. However, having had more than one case of disappearing data in much larger documents, I wouldn't use it for a major project again. Pros Compared to Excel for Mac, Numbers just feels a lot nicer and smoother to use. It also has a few features (such as checkbox data type) that Excel doesn't offer. It also handles UTF-8 in CSV files much better than Excel. The online collaboration tools are fine for smaller documents, and the export to Excel function (essential considering most people wouldn't know what to do with a .numbers file) works really well including all formatting, formulas etc. Numbers also benefits hugely from MacOS versioning, which is almost a hidden feature at this point, but incredibly useful – you can go back to any historic version of your document and restore it, or even just pull a single number or table from it and copy back to your current version. Cons As soon as I started using Numbers for larger projects, I started to encounter very serious issues, such as chunks of data disappearing (thankfully I was able to pull them back using versioning). CPU and memory usage also became very high for larger documents (when compared to Excel), and for documents in iCloud, the entire document continuously syncs to iCloud every few seconds making for a lot of data usage if your document is, say, 3MB. Review Source VR Verified Reviewer Assistant Director Broadcast Media Used the software for: 2+ years ### "Numbers can rock collaborative spreadsheets" September 24, 2021 5.0 It’s been great. Apple is always adding new features and it’s simple for new would be excel users to learn. And it’s free! Pros Ok, so I’ve done a review on excel but I have to say numbers beats the heck out of excel in regards to sharing and editing spreadsheets. Like just kills Microsoft with a bang. Cons It’s only for Apple devices. I understand why but if numbers would work on PC too then it would be awesome. Because it’s just easy snd super great to share a sheet with someone… alas not if they us a pc. Alternatives considered [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Numbers It works seamlessly with all of my Apple devices and it’s very quick. I never see any slowdown when I have a large spreadsheet. It’s also very good with sharing documents.. have I said that already? Review Source LV Luiza V. Community Manager Non-Profit Organization Management Used the software for: 2+ years ### "Easy to use spreadsheet and great outcome " November 13, 2023 5.0 Pros Easy to use features, clean style, collaborative friendly (within the Apple users community), great at what the program is used for. Personally I used it for work and as well personal needs (wether financial or organisational). Great for team usage as well! Cons When working with non-Apple users it can be a struggle to share documents. Definitely something to consider within your work team. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) At first it was because of the change in my computer brand. And I stayed for the ease in integrating with my other Apple devices; great and easy to access or from computer to my phone, to an IPad. Review Source SM Stefania M. CEO and founder Marketing and Advertising Used the software for: 2+ years ### "The best free app for your data" February 9, 2024 5.0 It does everything that it's supposed to and it's free so you don't need any other tool. Pros I like that it's free and I like the fact that I can access it on all my devices. This allows me to work from anywhere and have everything that I need in one space Cons As other spreadsheet tools you have to get the hang of it, you have to study it and learn it's functions, that sometimes are not quite intuitive so you have to look it up Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Because numbers is free and it came with my MacBook. Also, they do pretty much the same thing Review Source JO Javier O. Owner Mechanical or Industrial Engineering Used the software for: 2+ years ### "Inexpensive Spreadsheet for all Apple users" June 28, 2022 5.0 Amazing spreadsheet software for simple stuff, for templates to track costs, budgets, etc, and for simple tasks. User interface very friendly, even on mobile devices Pros It is very easy to use and user friendly, and even on a mobile device you can work on a spreadsheet on the go. If you don't want to use Excel, you will do just fine with this tool Cons Excel is more powerful for sure, this is more oriented to the casual user, not the advanced user Alternatives considered [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Numbers I didn't, I use both tools Review Source VR Verified Reviewer Product Manager Information Technology and Services Used the software for: 1-2 years ### "Review for Numbers" June 24, 2022 2.0 Analysing data is what I need to use it for. Importing data is very easy. Pros It is useable across multiple devices. Cell editing is snappy and intuitive Cons Not so easy to use compared to other similar tools. A bit expensive. It does not have too many editing options. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) My company decided that we had to switch. Review Source AV Anna V. Social Media Marketing Marketing and Advertising Used the software for: 6-12 months ### "Reliable software at it's finest!" May 7, 2020 5.0 Keeping up with payroll and inventory is so simple. If you think it in your mind, you can do it in Numbers. That's how \[SENSITIVE CONTENT HIDDEN\] always wanted things to be. It helps keep the day-to-day of managing your assets a simple task. One less headache to deal with in an already complicated business setting. Pros The ease of use with Numbers is unparalleled, in my opinion. It comes with the reliability that you expect with the trusted name, Apple. I use it on all my Apple devices (iPhone, iPad, iMac) and do not like using other products. Since it's able to save in either Numbers, .xlsx, and .pdf formats it makes it so simple to send and share with other users. I mostly use it for inventory and payroll information, but the actual templates you can choose from are endless! It also automatically saves your work for you, so you never have to sweat potentially losing your valuable spreadsheet information. You can also add password protection on sensitive information spreadsheets. Definitely can't beat all that! Cons On the mobile apps I wish it was a lot more encompassing like the desktop version. You lose some of the features, templates, and functionality that the desktop version showcases. Alternatives considered [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Numbers I've learned that software AND hardware from Apple tend to last a lot longer. Now that Numbers is free to all Apple users, there is no comparison. The value you get from using Numbers is like none other. Until something easier presents itself or Numbers no longer exists, I will continue to be a loyal user. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) It's simple. Literally. The name Apple is synonymous with SIMPLICITY, and this is one of the easiest programs I've ever used. Review Source Joel M. Quality Coordinator Engineer Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Good software if you have an Apple device but still worse than Google Sheets or Excel" June 14, 2023 3.0 Working with Numbers feels nice, it is beautiful and to perform stunning presentations it's just the best software but to work with big data or where you have to do many calculations, I feel like I have to trust Excel or Google Sheets more. Pros The visual aspect is good, it is just beautiful and it's very nice to do some company reports because it's like mixing Canva with Excel, it takes the best from both softwares in the more hardcore tools but also the aesthetic. Cons It does not have that many functions or features than Excel or Google Sheets and some plots are not correctly shown afterwards in these others softwares. Review Source Johnson A. Full Stack Developer Computer Software Used the software for: 2+ years ### "Numbers review" June 18, 2023 5.0 I would recommend this tool to anyone interested in plotting, diagramming, and data visualization. Pros The interface and ease of use are its main strengths. Cons I have nothing to complain about Numbers. It solved the requirements that I have whenever I used it. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) I had to pay an expensive license so I switched to Numbers. Review Source Similar Products Featured