# Square Payroll Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Square Payroll Software - reviews, pricing plans, popular comparisons to other Payroll products and more.

Source: https://www.capterra.com/p/170266/Square-Payroll

---

# 

 Square Payroll Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Square Payroll

## What is Square Payroll?

Payroll has never been easier with Square Payroll. Square handles your federal and state payroll taxes including withholdings, payments, and filings. Small businesses and large companies can easily pay both hourly and salaried employees. Set your sick leave or paid time off policy for each team member, and Square's online payroll services take care of the rest. Switching providers is also simple - tell us your current provider, upload existing reports, and we take care of the rest.

## What is Square Payroll used for?

[Payroll](https://www.capterra.com/payroll-software/)[Direct Deposit Payroll](https://www.capterra.com/direct-deposit-payroll-software/)[Human Resources](https://www.capterra.com/human-resource-software/)

Top alternative

Featured

Overall rating

Based on 620 user reviews

Reviews sentiment

Positive

95%

Neutral

3%

Negative

2%

Pros & cons

Streamlined payroll user experience

Quick and guided setup process

Recurring technical glitches and errors

Starting price

$35

Other, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for Square Payroll?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://squareup.com/&name=Square Payroll)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Square Payroll

4.7 (620)

VS.

[4.9 (4,263)](https://www.capterra.com/p/205015/Deel/reviews/)

Starting Price

$35

Other, Per Month

Starting Price

$5

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.6 (619)

Ease Of Use

4.8 (4,263)

Value For Money

4.6 (575)

Value For Money

4.7 (3,915)

Customer Service

4.4 (567)

Customer Service

4.7 (4,017)

## Square Payroll alternatives

Highest Rated

[4.9 (4,603)](https://www.capterra.com/p/172127/Rippling/reviews/)

Starting price

$8.00

Per User, Per Month

[4.3 (1,820)](https://www.capterra.com/p/86714/WebPay/reviews/)

Starting price

Contact vendor for pricing

[4.6 (4,191)](https://www.capterra.com/p/131882/Gusto/reviews/)

Starting price

$49.00

Per User, Per Month

[4.3 (3,033)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/)

Starting price

Contact vendor for pricing

[View all alternatives](https://www.capterra.com/p/170266/Square-Payroll/alternatives/)

## Who uses Square Payroll?

Based on Capterra reviews from the past 5 years

Talk to a software expert

to get a free software list  
tailored to your business needs

## Pros and Cons

Streamlined payroll user experience

97% positive reviews out of 131

Most reviewers describe ease of use as crucial, making payroll tasks simple and minimizing business stress.

Recurring technical glitches and errors

61% negative reviews out of 61

Most users report bugs, glitches, and slow fixes disrupt payroll processes, causing inconvenience and business delays.

Quick and guided setup process

95% positive reviews out of 44

Most reviewers find setup straightforward, with helpful guidance and rapid onboarding enabling fast payroll implementation.

Automated payroll notification system

97% positive reviews out of 34

Most reviewers indicate payroll reminders via email and text prevent missed deadlines and reduce stress.

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Payroll Management

4.7 (116)

65.52% of 116 reviewers that rated this feature as important or highly important

Square Payroll gives you a straightforward way to manage payroll, letting you easily add employees, set schedules, import time cards, and handle pay rates. Reviewers appreciate its simplicity, automation, and time-saving setup, though some wish for more flexible scheduling options.

Tax Compliance

4.6 (73)

68.49% of 73 reviewers that rated this feature as important or highly important

Square Payroll offers automated tax compliance, calculating, filing, and paying taxes for you. Reviewers appreciate not having to worry about deadlines or errors, and value timely payments and clear reports. Some mention needing an active account for year-end tax forms.

Payroll Reporting

4.7 (69)

59.42% of 69 reviewers that rated this feature as important or highly important

This capability helps you access, view, and print payroll reports in various formats. Some users say reports are easy to find and use, but others mention limited customization and occasional confusion. Reviewers appreciate having all payroll data in one dashboard for tracking and compliance.

W-2 Preparation

4.7 (68)

67.65% of 68 reviewers that rated this feature as important or highly important

It helps you prepare, file, and distribute W-2s automatically. Reviewers appreciate the time saved and ease of use, noting Square handles accuracy and delivery. Some users report occasional errors in employee information and the need to keep accounts open for W-2 access.

Direct Deposit

4.8 (67)

70.15% of 67 reviewers that rated this feature as important or highly important

With direct deposit, you can pay employees quickly and securely. Reviewers indicate it’s easy to set up, reliable, and preferred by employees. Many highlight its convenience, though some mention occasional delays in deposits and the need to meet cutoff times for timely payments.

Self Service Portal

4.6 (82)

62.20% of 82 reviewers that rated this feature as important or highly important

Online portal through which end users can access the system, manage tasks, or obtain information

Square Payroll 44 features

Track 401(k) participant contributions and employer match

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Integrate with a third-party accounting system

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Use a dashboard to view benefits that are selected by employees or offered by employers

Record employee's benefit plans and selections throughout career progression

Track and manage adherence to policies for any service, product, process, or supplier

Alter the layout and content of reports

Assembly of graphs and charts for visualizing and tracking statistics/metrics

Import and export data to and from software applications

With direct deposit, you can pay employees quickly and securely. Reviewers indicate it’s easy to set up, reliable, and preferred by employees. Many highlight its convenience, though some mention occasional delays in deposits and the need to meet cutoff times for timely payments.

Electronic storage of staff/employee contact information and job status in a centralized repository

Track employee schedules, availability, and performance across projects and tasks

Online portal where employees can access and track their own information

Centralized storage for employee data, records, and performance metrics

Gateway through which employees can access the system

Software specialized for accountants and accounting firms

Software that is accessible through the cloud with an active internet connection

Designed for small businesses

Manage and track employee attendance

Access the system via a mobile application

Pay employees in multiple states with correct tax deduction amounts in each

Select benefits and provide information needed to participate in a benefit via an online portal

Square Payroll gives you a straightforward way to manage payroll, letting you easily add employees, set schedules, import time cards, and handle pay rates. Reviewers appreciate its simplicity, automation, and time-saving setup, though some wish for more flexible scheduling options.

This capability helps you access, view, and print payroll reports in various formats. Some users say reports are easy to find and use, but others mention limited customization and occasional confusion. Reviewers appreciate having all payroll data in one dashboard for tracking and compliance.

Active reporting of data and metrics

Timed notification for any upcoming task, deadline, appointment, or activity

View and track pertinent metrics to find patterns and gain insights from data

Online portal through which end users can access the system, manage tasks, or obtain information

Track and manage sick leave time

Calculate tax and make deductions on gross income from sources like wages, investments or self-employment

Square Payroll offers automated tax compliance, calculating, filing, and paying taxes for you. Reviewers appreciate not having to worry about deadlines or errors, and value timely payments and clear reports. Some mention needing an active account for year-end tax forms.

The completion of documentation that calculates earned income and the taxes to be paid, also called a tax return

Declaration of income made to tax authorities

Set up connections to third-party platforms to improve business processes

Tools that allow employees to request/schedule time off

Measure and track time including hours worked and paid time off (PTO)

Track the amount of time spent on a job or task

Request, track, and manage time off requests and vacation time

It helps you prepare, file, and distribute W-2s automatically. Reviewers appreciate the time saved and ease of use, noting Square handles accuracy and delivery. Some users report occasional errors in employee information and the need to keep accounts open for W-2 access.

Automatically subtract garnishments from wages

SaaS, web-based, online deployment

Get Advice

We can help you find the software with the features you need.

Features

4.5 (619)

4.5

Based on 619 reviews

## Pricing

Value for money

4.6 (575)

Free Trial

[View pricing plan details](https://www.capterra.com/p/170266/Square-Payroll/pricing/)

Pay Employees and Contractors

$35.00

Other,Per Month

It includes:

-   All Tax Filings and Payments
-   Automatic Payroll Tax Calculations
-   Cancel Anytime
-   Direct Deposit
-   Free Seasonal Inactivity
-   Full-Service Payroll
-   Live Support for Account Setup
-   Multistate Payroll
-   No Additional Fees
-   No Commitment
-   Or Cash App
-   Pay by Check
-   Payroll for Employees and Contractors
-   Timecards and Employee App
-   Track and Import Tips and Commissions
-   Unlimited Pay Runs Per Month
-   U.S.-Based Customer Support
-   We Mail W-2s and 1099-NEC Forms

Pay Contractors Only

$6.00

Per User,Per Month

It includes:

-   All Features Included
-   Cancel Anytime
-   Direct Deposit
-   Free Seasonal Inactivity
-   Mail All 1099-NEC Forms
-   No Commitment
-   Or Cash App
-   Pay by Check
-   U.S.-Based Customer Support
-   With No Hidden Fees

Value for money

4.6 (575)

4.6

Based on 575 reviews

## Integrations

[

QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[

Square Point of Sale](https://www.capterra.com/p/275802/Square-Point-of-Sale/)[

When I Work](https://www.capterra.com/p/121248/When-I-Work/)[

Homebase](https://www.capterra.com/p/153076/Homebase/)[

QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[

Deputy](https://www.capterra.com/p/167811/Deputy/)[

Guideline](https://www.capterra.com/p/206399/Guideline/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.4 (567)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.4 (567)

4.4

Based on 567 reviews

## User reviews

Overall rating

4.7

Based on 620 reviews

Filter by rating

5(459)

4(131)

3(18)

2(2)

1(10)

Mentioned topic

Sorted by most recent

Joe H.

Owner

Hospitality

### "Great solution for payroll "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

March 26, 2026

Pros

Square payroll has come a very long way. With features now like deductions, PTO tracking, time tracking, all integrated into the point of sales system— you can’t really beat the solution if you use the POS.

Cons

Took awhile to get to full parity to many large competitors but they eventually made it happen! Also, the customer service can be a bit lacking.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MR

Melissa R.

Owner

Apparel & Fashion

### "Square Payroll"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 25, 2026

10 out of 10. I am so glad that i started using Square Payroll. It's very affordable and easy to navigate.

Pros

I love that Square Payroll is very affordable and easy to use. I highly recommended Square Payroll for anyone looking for a software to use for Payroll

Cons

I haven't had any bad experiences with Square Payroll everything works just great and very fast and secured.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KG

Kim G.

Brand management

Apparel & Fashion

### "Recommend to all"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

January 19, 2026

User friendly and keeps everything organized and very helpful in my business. Fast easy payments. Recommend to all

Pros

User friendly and customer support is very helpful. Overall great for processing payments quickly. Keeps everything simple

Cons

Nothing I dislike. It’s convenient and user friendly for all my clients and myself. Good options to use

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MD

Maggie d.

Owner

Health, Wellness and Fitness

### "Great Value and Easy to Use!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

October 24, 2025

Overall, the software is a great value and it's money well spent. It offers everyone ease of use and is reliable. If you are looking for a simple software that makes running payroll easy, then look no further.. However, if your business requires highly complex custom reporting or deeply integrated HR functions, you may find the platform too basic for your long-term needs.

Pros

Square is great because it's easily integrated with other systems. Because of this it is easy to use them for other things like timecards, tips, commissions, and more. The system is incredibly easy to set up and run. So far all of our team has been able to use it easily. Running payroll is easy and takes very little time since all the staff uses it.

Cons

We have 2 main issues with the software and that's making it more customizable and also getting customer service support is sometime difficult. Since square makes the software easy to use it sometimes lacks in certain areas. It would also be nice if customer service had extended hours because a lot of our staff works late.

Switched from

[GUSTO PRODUCT SUITE](https://www.capterra.com/p/174912/GUSTO-PMS-Suite/)

Needed something that everyone could use.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AU

Anonymous User

CEO

Transportation/Trucking/Railroad

### "Effortless Payroll for Small Businesses"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

July 23, 2025

Overall, Square Payroll has been a simple, reliable solution that made managing employee and contractor payments stress-free.

Pros

Square Payroll makes it incredibly easy to run payroll, handle tax filings, and pay contractors with just a few clicks.

Cons

Some features feel a bit limited for growing businesses, and customer support response times could be improved.

Alternatives considered

[QuickBooks Payroll](https://www.capterra.com/p/174981/QuickBooks/)

Reasons for choosing Square Payroll

I chose Square Payroll because it integrates seamlessly with Square POS, is easy to set up, and offers transparent pricing with no hidden fees.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

ES

Emily S.

Owner

Retail

### "Square Payroll 10/10"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 7, 2025

Pros

I like that staff can clock in and clock out for their shifts with Square Payroll, their tips are automatically added to their paycheck along with commission, and I receive test messages when a payroll run is about to happen so I can double check it. Staff can also adjust their time cards and send it in as a request if they forget to clock in/out which makes it super simple for me! Plus, they handle my new hire paperwork, quarterly payroll filings and TAXES. They can also request vacation through Payroll and I am sure I am forgetting other features that happen in the background!

Cons

I wish it Square Payroll/shifts synced up with Square Appointments so I don't have to schedule staff shifts & staff appointment windows; I am basically scheduling twice.

Alternatives considered

[Gusto](https://www.capterra.com/p/131882/Gusto/)

Reasons for choosing Square Payroll

I was already using Square Appointments and wanted to use a fully integrated system.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MF

Megan F.

Owner

Sports

### "Love it, makes everything easy"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

June 16, 2025

Pros

Makes paying employees super easy with no complex issues. Inputting new employees and setting up payroll is simple everytime

Cons

Honestly, no complaints. Square is the best payroll system I have had and did a lot of research to determine which system to use.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CB

Carolyn Black-Coffey C.

Owner, President

Consumer Services

### "Square got me organized, and now payroll is so much easier."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 10, 2025

Square has been immeasurably helpful with getting and keeping me organized in regard to payroll. They send reminders and make sure I'm following all the local, state and federal laws, and organize my employee taxes so easily. Now that we have been using it for a year or more, its practically automated. The transition was harder for me, as my former payroll company had a more manual system, and the formatting process was harder for me to understand than Square. The other company made it too complicated, and Square is much easier to use and navigate, once you get used to the system. It was tough, but their customer service team was always there, ready with a real person to help guide me. You should try them.

Pros

Very easy to track and import wages. a 3 minute process. I went from a manual system to this. No more anxiety around payroll anymore. I know its correct. Taxes are shipped off and on time every time.

Cons

The set up was a bit tough for me, as I was in over my head with the tech at first. But they held my hand and answered every question I had.

Switched from

[Heartland Payroll+](https://www.capterra.com/p/195073/Heartland-Payroll-HR/)

They were bulky, and I was frustrated with some of the other products I was using with them.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

PO

Paola O.

HR Manager

Health, Wellness and Fitness

### "My Experience With Square Payroll"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

December 16, 2024

Pros

I like this payroll product as it offers amazing payroll features. It is effortless to deploy and customization is easy too. It integrates well with other software we use.

Cons

Square Payroll has been very helpful and I have no complaints.

Switched from

[TrackSmart Attendance](https://www.capterra.com/p/120374/TrackSmart-Attendance/)

[Youmanage](https://www.capterra.com/p/160449/Youmanage/)

We made the switch as Square Payroll offers better features not to mention it comes at a manageable cost.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MS

Michelle S.

Owner

Restaurants

### "The ideal Payroll System for Small Business Owners"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

November 25, 2024

We've been using Square Payroll for 7 years now, and have had an exceptional experience. It was intuitive and easy to use to begin with, but they keep adding products and improving functionality.

Pros

There is so much to love about Square Payroll, but ease of use is at the top of the list. Our team members are able to clock in/out on our POS, which populates timecard info that is imported to run Payroll. I can track & pay out PTO, withhold Child Support payments, distribute tips -- it's all super intuitive and clear, for both me and my employees. I also love that they automatically withhold and remit Payroll Taxes. It gives me a ton of peace of mind!

Cons

Honestly, I can't think of any Cons. It's intuitive, easy to use, and affordable. It integrates with our POS & there's an App where team members can access their paystub and tax information -- it's a great system!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/170266/Square-Payroll/reviews/)

Popular comparisons

[Deel vs Square Payroll](https://www.capterra.com/compare/170266-205015/Square-Payroll-vs-Deel)[Rippling vs Square Payroll](https://www.capterra.com/compare/170266-172127/Square-Payroll-vs-Rippling)[Paylocity vs Square Payroll](https://www.capterra.com/compare/86714-170266/WebPay-vs-Square-Payroll)[RUN Powered by ADP vs Square Payroll](https://www.capterra.com/compare/170266-185859/Square-Payroll-vs-RUN)[ADP Workforce Now vs Square Payroll](https://www.capterra.com/compare/155895-170266/WorkforceNow-vs-Square-Payroll)[Patriot Payroll vs Square Payroll](https://www.capterra.com/compare/116050-170266/Patriot-Payroll-vs-Square-Payroll)[Gusto vs Square Payroll](https://www.capterra.com/compare/131882-170266/Gusto-vs-Square-Payroll)[Paychex Flex vs Square Payroll](https://www.capterra.com/compare/119841-170266/Paychex-Flex-vs-Square-Payroll)[Paycor vs Square Payroll](https://www.capterra.com/compare/133745-170266/Paycor-Perform-vs-Square-Payroll)[Asure vs Square Payroll](https://www.capterra.com/compare/159581-170266/Payroll-Tax-Management-vs-Square-Payroll)

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