# PDF-XChange Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PDF-XChange Software - reviews, pricing plans, popular comparisons to other PDF products and more. Source: https://www.capterra.com/p/170838/PDF-XChange/ --- # PDF-XChange Software Review 2026: Features, Integrations, Pros & Cons Last updated on December 14, 2025 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) PDF-XChange ## What is PDF-XChange? PDF solution for creating industry-standard PDF files that uses virtual printer for document preview, conversion, and printing. ## What is PDF-XChange used for? [PDF](https://www.capterra.com/pdf-software/)[PDF Editor](https://www.capterra.com/pdf-editor-software/) Top alternative Featured Overall rating Based on 264 user reviews Reviews sentiment Positive 96% Neutral 3% Negative 1% Starting price $62 Flat Rate, One Time Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PDF-XChange?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.tracker-software.com&name=PDF-XChange) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PDF-XChange 4.6 (264) VS. [4.7 (4,233)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting Price $62 Flat Rate, One Time Starting Price $19.99 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (264) Ease Of Use 4.6 (4,224) Value For Money 4.6 (211) Value For Money 4.3 (3,105) Customer Service 4.4 (161) Customer Service 4.3 (2,783) ## PDF-XChange alternatives [4.7 (428)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/) Starting price $16.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [iLovePDF](https://www.capterra.com/p/173963/iLovePDF/) [4.7 (1,774)](https://www.capterra.com/p/173963/iLovePDF/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/173963/iLovePDF/) [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) [4.6 (10,544)](https://www.capterra.com/p/170833/Acrobat-Reader-DC/reviews/) Starting price $1.95 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) [Smallpdf](https://www.capterra.com/p/172606/Smallpdf/) [4.7 (993)](https://www.capterra.com/p/172606/Smallpdf/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/172606/Smallpdf/) [View all alternatives](https://www.capterra.com/p/170838/PDF-XChange/alternatives/) ## FAQs about PDF-XChange Overview ### What problems does PDF-XChange solve? PDF-XChange solves slow, fragmented PDF work by letting teams edit, merge, reorder, annotate, convert, sign, watermark, and secure documents in one lightweight tool. Administrative staff, engineers, educators, legal teams, and operations users benefit most when handling contracts, invoices, technical drawings, forms, and large document sets without printing or switching apps. Answer based on 224 reviews Overview ### Which roles and teams benefit most from PDF-XChange? PDF-XChange is most used by business owners, managers, engineers, and project teams that handle document-heavy workflows. IT administrators support secure PDF editing and deployment, while architects, surveyors, and consultants rely on it for markups, form filling, measurements, approvals, and sharing polished documents with clients and stakeholders. Answer based on 263 reviews Overview ### What company size and industries is PDF-XChange built for? PDF-XChange is an on-premise PDF management solution built mainly for small businesses, which make up 70% of reviewers, with Construction leading industries at 9%. It also serves enterprises at 19% and midsize businesses at 11%, with Civil Engineering at 8% and IT services at 6%, primarily for PDF work. Answer based on 263 reviews Features and Usability ### What are the key features of PDF-XChange? PDF-XChange includes core PDF editing and document management tools for viewing, modifying, organizing, and merging files. Differentiating features include optical character recognition and batch processing, while commonly used capabilities cover annotations, digital signatures, convert to PDF, watermarking, encryption, and a tabbed PDF reader interface. Answer based on 140 reviews Integrations ### Which third-party tools and platforms does PDF-XChange integrate with? PDF-XChange integrates with Google Drive, DocuSign, Salesforce Sales Cloud, Google Chrome, and Microsoft Edge. It also connects with printing management systems for document output and sharing, covering cloud storage, e-signature, CRM, browser, and print workflow use cases. Answer based on 10 reviews Getting Started and Support ### How easy is it to onboard and train a team on PDF-XChange? PDF-XChange is fairly easy to onboard for project teams and users familiar with Microsoft-style menus, and some teams report little formal training is needed. Users switching from Adobe or setting up forms and stamps may need more time. Training mainly comes through documentation, though reviewers also wanted more video tutorials and updated help. Answer based on 10 reviews Getting Started and Support ### What customer support options does PDF-XChange offer, and how do users rate the experience? PDF-XChange offers 24/7 live representative support and chat. Users generally describe support as responsive, helpful, and knowledgeable, with some reporting near-immediate answers and detailed guidance. The main frustrations in reviews center more on software bugs, crashes, and language-related issues than on the support team itself. Answer based on 30 reviews Security ### How does PDF-XChange handle data security and access control? PDF-XChange uses password protection, encryption, redaction, watermarks, and security settings that can restrict editing, copying, and printing. Reviewers also mention document protection features and secure processing. Some limitations appear with DRM-secured or other security-protected files, including unsupported protected documents and no ability to unlock secure PDFs. Answer based on 19 reviews Features ### What features does PDF-XChange include for PDF editing? PDF-XChange offers a broad set of PDF editing tools, including annotation, OCR, conversion, digital signatures, forms, redaction, and page organization. Many small business users and daily document-heavy teams like the range and familiar interface, though some find the feature list overwhelming or note missing advanced form automation and limits in free tiers. Answer based on 63 reviews ## Who uses PDF-XChange? Based on Capterra reviews from the past 6 years Company size Based on 105 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 105 reviews Administrative 19% Administrative 19% Engineering 16% IT & Software Development 10% Finance & Accounting 6% Others 48% Top industries Based on 105 reviews Construction 30% Information Technology and Services 25% Civil Engineering 17% Accounting 17% Other 11% ## Features AI summary Based on 6,388 PDF reviews Capterra reviewers highlight these as the features buyers value most when choosing PDF software: - **PDF Reader** (**49%** of reviewers rated this feature as critical) - **Convert to PDF** (**49%**) - **PDF Conversion** (**45%**) PDF-XChange includes **PDF Reader** and **Convert to PDF**, so users can open, review, and create PDF files as part of everyday document work. However, it does not offer **PDF Conversion**. Instead, it provides other important features such as **Merge/Append Files** (**40%**) and **Digital Signature** (**39%**), which help teams combine documents and approve files electronically, allowing businesses to manage document workflows more efficiently. PDF Reader 4.7 (49) 75.51% of 49 reviewers that rated this feature as important or highly important View, search, and print PDF files. Convert to PDF 4.6 (63) 66.67% of 63 reviewers that rated this feature as important or highly important Create, edit, convert to and from PDF files Merge/Append Files 4.5 (64) 68.75% of 64 reviewers that rated this feature as important or highly important Merge or combine files / add pages to a document Digital Signature 4.2 (41) 51.22% of 41 reviewers that rated this feature as important or highly important Electronic signing method that validates the authenticity and integrity of a digital document Annotations 4.3 (51) 58.82% of 51 reviewers that rated this feature as important or highly important Highlight content and/or make notations about parts of content Watermarking 4.2 (41) 41.46% of 41 reviewers that rated this feature as important or highly important Add a digital mark to show ownership of an image, video, document, etc. PDF-XChange 9 features Highlight content and/or make notations about parts of content Software's ability to perform similar action on multiple similar files simultaneously Create, edit, convert to and from PDF files Electronic signing method that validates the authenticity and integrity of a digital document Convert data into a code for security Merge or combine files / add pages to a document Ability to recognize printed or written text within digital images or scanned documents View, search, and print PDF files. Add a digital mark to show ownership of an image, video, document, etc. Features 4.5 (264) 4.5 Based on 264 reviews ## Pricing Value for money 4.6 (211) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/170838/PDF-XChange/pricing/) PDF-XChange Editor $62.00 Flat Rate,One Time PDF-XChange Editor Plus $79.00 Flat Rate,One Time PDF-XChange Standard Printer $58.00 Flat Rate,One Time PDF-Tools $89.00 Flat Rate,One Time PDF-XChange Pro $131.00 Flat Rate,One Time Value for money 4.6 (211) 4.6 Based on 211 reviews ## Support, customer service and training options Customer Service 4.4 (161) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (161) 4.4 Based on 161 reviews ## User reviews Overall rating 4.6 Based on 264 reviews Filter by rating 5(180) 4(73) 3(8) 2(1) 1(2) Mentioned topic Sorted by most recent Karen K. NA Health, Wellness and Fitness ### "Not Intuitive for Casual Users" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 July 20, 2026 Maybe this application works better for documents that contain a lot of unique text. It does not function well for managing PDF forms where the same basic form is duplicated multiple times but requires unique data on each form. The only way I can make it work is to save forms as separate files. Pros It looks like there are a lot of features. I really don't have anything good to say about this application. Cons This application is not intuitive for casual users who just need simple PDF editing software. When attempting to add duplicate pages of a blank form, the default seems to be to duplicate the data from the first page onto any additional pages. When trying to correct this, the application completely deleted all data from all pages. I just need to fill in a form it shouldn't be this complicated. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NS Nikolaos S. Dipl. Civil Engineer Civil Engineering ### "Highly recommended for engineers" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 6, 2026 PDF-XChange Pro is an excellent PDF solution and a very strong alternative to more expensive subscription-based software. It offers a complete set of professional tools for editing, annotating, combining, OCR processing, stamping, digitally signing, and managing PDF documents. As a technical professional, I especially appreciate the precision of the markup tools, the measurement functions, the custom stamps, and the ability to work efficiently with large technical drawings. The interface is powerful but still practical once configured, and the software is fast and stable even with complex PDF files. The biggest advantage is the value for money. PDF-XChange Pro provides a wide range of professional features with a perpetual license model, which makes it far more attractive than many annual subscription products. Highly recommended for engineers, architects, consultants, and anyone who needs a reliable, feature-rich PDF editor for daily professional work. Pros PDF-XChange Pro offers excellent value for money, fast performance, powerful editing tools, OCR, custom stamps, digital signatures, and reliable handling of large technical PDF drawings. Cons Although PDF-XChange Pro does not include a dedicated angle measurement tool, angles can still be checked indirectly through available drawing and measurement tools. Switched from [Bluebeam Revu](https://www.capterra.com/p/121586/Bluebeam-PDF-Revu/) I switched from Bluebeam because PDF-XChange Pro offers the professional PDF tools I need at a much better price, with a perpetual license instead of an expensive annual subscription. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FP FIn P. Estimator Construction ### "Best software for quick take-offs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 November 17, 2025 I use this hourly for my role. Very good experience, i find most helpful the editing, commenting and layering. For drawing take offs, i can also export measurements. Pros The measuring, layering & take off software. I can also create new PDFs and re-organise PDF pages which is essential for my job. Cons No cons so far, since we purchased a license. I would like it to remind me the scale i am using as i can often go between PDFs with different scales. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor November 19, 2025 Thank you for the review! If you have any questions, don't hesitate to email them to us: support@pdf-xchange.com BD Bob D. Creator-Director Computer Games ### "Looking for a PDF Editor? Look no further!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 November 10, 2025 I've found PDF-XChange to be a robust and efficient means of editing PDFs and for converting to and from PDF format. Pros PDF-XChange makes it quite easy to make edits to existing docs and to convert documents from one type to another. Cons There are so many features that it's sometimes hard to figure out where things are in the menu and how to access them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 28, 2025 Thank you, Bob, for the review! Please don't hesitate to ask us any questions: support@pdf-xchange.com Also, you can find a lot of tips on our Knowledge Base and FAQs page (under Support Menu) ST Sophi T. HR Assistant Banking ### "PDF-XChange" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 21, 2025 It has been great. I am able to create forms for our company. I am able to sign documents and create documents with a signature field. Pros So many functionalities to the program. Ease to use. Can create anything from work documents to birthday cards. Cons I do not have any specific complaints. Maybe an option for the system to automatically apply the form options. Although that might already be an option and our company may not utilize/pay for that. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 27, 2025 Thank you so much for your review! With any question, don't hesitate to email us support@pdf-xchange.com AH Andrew H. Senior Estimator Civil Engineering ### "Full featured pdf viewer with measurement tools" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 30, 2025 PDF-XChange is one of the best pdf viewers I have used. It is very full featured, good editing and markup functionality and great tools for quick measurements. Would be great if it could open protected files and have a count feature. Pros PDF-Xchange is a powerful pdf reader and editor. It has many features useful for engineers including measurement with calibration Cons A big con for me is the inability to open Ansarada security protected files. Another drawback is no count feature for measurement Switched from [Nuance](https://www.capterra.com/p/237829/Nuance/) PDF XChange has more functionality, and potentially lower cost per user Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 31, 2025 Thank you for your review. Unfortunately, PDF-XChange doesn't work with Ansarada (here is where you need Adobe Acrobat ) With any other questions, please don't hesitate to contact us AS Adefemi S. Client rep Banking ### "Excellent application. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 11, 2025 Pros I like that PDF Change is quite similar to adobe yet has more options to work with documents. You can combine documents, resize and email directly to outlook. Cons No cons really. It’s an amazing application. I like it so much. The rotate function acts up sometimes but other than that, it’s a good app. Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Company policy. Had to adapt to what the company wants us to use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor July 15, 2025 Thank you for the review! AS Alisha S. Editor Translation and Localization ### "The best PDF software out there" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 25, 2025 I use it mainly to annotate documents, and PDF-XChange has all the features I need. It even has a signature feature. You can also copy the text found in a PDF, which is not always easy to do with this type of program. I use it to add or remove pages to a PDF file on a regular basis, and this program makes it easy to do so. Pros I use it almost daily for my work. I prefer this program because of the variety of features and the ease of use. Cons The text box feature is a little hard to navigate when you first start using it. Once you get used to it you figure it out, though. Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Adobe seemed to be too complicated to learn Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 26, 2025 Thank you, Alisha, for the review! We are happy to help you with any questions. Don't hesitate to ask us support@pdf-xchange.com. Also, we have a lot of articles in our Knowledgebase LL Leandre L. Revit Modeller Construction ### "Great pdf editor, but looks like it's from 2001" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 April 3, 2025 Great program to navigate and edit PDFs. It is a major part of my job and a competent program makes it a breeze. Pros I'm really glad that the keyboard shortcuts are programmable and that we can navigate the pdf with a click of the middle mouse button Cons The interface is super dated and looks convoluted. It could use a visual overhaul Switched from [Foxit PDF Reader](https://www.capterra.com/p/175376/Foxit-PDF-Reader/) We were sent licenses at job to try it and it is much better than Foxit, if only for the navigation tools Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 8, 2025 Thank you, Leandre, for your review. The UI may seem overhauled, but it's amazingly customizable. You can leave on the Toolbar only what you need and use the Search option for rarely used features. You can switch between 2 different layouts and stay with the most comfortable. Please don't hesitate to bring any questions or points to our support team (support@pdf-xchange.com) SL Saara L. Purchaser Construction ### "Good for document reviewing and signing." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2025 Pros The possibility to sign documents without printing them. Cons I think there should be more editing functions. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor March 11, 2025 Thank you, Saara, for your review! Please don't hesitate to send us your thoughts about the editing functionality you wish to have. support@pdf-xchange.com [View all Reviews](https://www.capterra.com/p/170838/PDF-XChange/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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