--- title: "PDF-XChange Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is PDF-XChange the right PDF solution for you? Explore 264 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/170838/PDF-XChange/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-21" --- PDF-XChange 4.6 (263) [View alternatives](https://www.capterra.com/p/170838/PDF-XChange/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 21st, 2026 # Reviews of PDF-XChange Ease of use 4.5 Customer Service 4.4 ## Pros and Cons in Reviews NS Nikolaos S Dipl. Civil EngineerCivil Engineering, Self-employedUsed the software for: Less than 6 months. “It offers a complete set of professional tools for editing, annotating, combining, OCR processing, stamping, digitally signing, and managing PDF documents.“ June 6, 2026 LL Léandre L Revit ModellerConstruction, 51 - 200 employeesUsed the software for: Less than 6 months. “The interface is super dated and looks convoluted.“ April 3, 2025 NS Nikolaos S Dipl. Civil EngineerCivil Engineering, Self-employedUsed the software for: Less than 6 months. “The interface is powerful but still practical once configured, and the software is fast and stable even with complex PDF files.“ June 6, 2026 BS Baiano S Computerised Systems Validation SMEHealth, Wellness and Fitness, 501 - 1,000 employeesUsed the software for: More than 2 years. “this feature is called FormTyper in Kofax PDF Advanced v5).Currently, it's a pain to create a fillable form in a file with 20+ pages because you have to add form components manually - as a result, I have to use Kofax PDF Advanced v5 to automatically create forms using FormTyper, then do the fine-tuning with PDF Xchange Pro to achieve what I need.“ April 16, 2023 Karen K NAHealth, Wellness and Fitness, Self-employedUsed the software for: Less than 6 months. “Maybe this application works better for documents that contain a lot of unique text. “ July 20, 2026 Nazmul H GAEducation Management, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “It is quite expensive.“ December 8, 2023 AH Andrew H Senior EstimatorCivil Engineering, 10,001+ employeesUsed the software for: More than 2 years. “Would be great if it could open protected files and have a count feature.“ July 30, 2025 SA Samuel A Patent AttorneyLegal Services, 51 - 200 employeesUsed the software for: 1-2 years. “Printing is also not as good as with Adobe.“ March 22, 2023 ## Showing most helpful reviews Showing 1-25 of 263 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer NA Used the software for: Less than 1 year ### "Not Intuitive for Casual Users" July 22, 2026 1.0 Maybe this application works better for documents that contain a lot of unique text. It does not function well for managing PDF forms where the same basic form is duplicated multiple times but requires unique data on each form. The only way I can make it work is to save forms as separate files. Pros It looks like there are a lot of features. I really don't have anything good to say about this application. Cons This application is not intuitive for casual users who just need simple PDF editing software. When attempting to add duplicate pages of a blank form, the default seems to be to duplicate the data from the first page onto any additional pages. When trying to correct this, the application completely deleted all data from all pages. I just need to fill in a form it shouldn't be this complicated. Review Source R Reviewer Dipl. Civil Engineer Used the software for: Less than 1 year ### "Highly recommended for engineers" June 10, 2026 5.0 PDF-XChange Pro is an excellent PDF solution and a very strong alternative to more expensive subscription-based software. It offers a complete set of professional tools for editing, annotating, combining, OCR processing, stamping, digitally signing, and managing PDF documents. As a technical professional, I especially appreciate the precision of the markup tools, the measurement functions, the custom stamps, and the ability to work efficiently with large technical drawings. The interface is powerful but still practical once configured, and the software is fast and stable even with complex PDF files. The biggest advantage is the value for money. PDF-XChange Pro provides a wide range of professional features with a perpetual license model, which makes it far more attractive than many annual subscription products. Highly recommended for engineers, architects, consultants, and anyone who needs a reliable, feature-rich PDF editor for daily professional work. Pros PDF-XChange Pro offers excellent value for money, fast performance, powerful editing tools, OCR, custom stamps, digital signatures, and reliable handling of large technical PDF drawings. Cons Although PDF-XChange Pro does not include a dedicated angle measurement tool, angles can still be checked indirectly through available drawing and measurement tools. Review Source R Reviewer Creator-Director Used the software for: 1-3 years ### "Looking for a PDF Editor? Look no further!" November 27, 2025 4.0 I've found PDF-XChange to be a robust and efficient means of editing PDFs and for converting to and from PDF format. Pros PDF-XChange makes it quite easy to make edits to existing docs and to convert documents from one type to another. Cons There are so many features that it's sometimes hard to figure out where things are in the menu and how to access them. Review Source Fin P. Estimator Used the software for: 1-3 years ### "Best software for quick take-offs" November 19, 2025 5.0 I use this hourly for my role. Very good experience, i find most helpful the editing, commenting and layering. For drawing take offs, i can also export measurements. Pros The measuring, layering & take off software. I can also create new PDFs and re-organise PDF pages which is essential for my job. Cons No cons so far, since we purchased a license. I would like it to remind me the scale i am using as i can often go between PDFs with different scales. Review Source R Reviewer Principal Consultant Used the software for: Less than 1 year ### "Don't see myself ever going back to Adobe Acrobat" August 29, 2019 5.0 It sounds corny, but I now look forward to working with PDF files. The software has worked flawlessly. With it, I get my work done quickly and easily. As I said, for some reason, the work (at least, this part of my work) almost seems fun when using PDF-XChange. Pros Like most folks, I frequently need to view PDF files as this is how most documentation is deployed. On top of that, I also need to print out Microsoft Word documents and combine the files together into user manuals, as well as edit them. This software lets me do all of that and more. Even though PDF software might have the features you need, I want them to be intuitive. It's frustrating to spend a lot of time hunting and searching for what you need. PDF-XChange has done a pretty good job making it easy to accomplish what you set out to do. Finally, I guess that I am a "power-user". I get annoyed when I cannot customize the user interface so that just the tools I want are quickly available. For PDF software, this becomes even more important because I want to be able to easily configure the screen layout for reading different types of documents -- and the navigation tools have to be convenient and intuitive as it seems I'm rarely reading sequentially through the pages like a novel. I'm happy to say that PDF-XChange allowed me to customize the user interface with an extremely high degree of flexibility. It seems to let you configure almost anything - but, I didn't find that it was too difficult to figure out. Overall, I can't speak too highly of their software. Cons I'm struggling to find a fault with the software. Thus far, I haven't found a feature that's disappointed me. Oh, I know one, it would be great if they offered a version for the Mac OS! Review Source R Reviewer Senior Estimator Used the software for: 3-5 years ### "Full featured pdf viewer with measurement tools" July 31, 2025 5.0 PDF-XChange is one of the best pdf viewers I have used. It is very full featured, good editing and markup functionality and great tools for quick measurements. Would be great if it could open protected files and have a count feature. Pros PDF-Xchange is a powerful pdf reader and editor. It has many features useful for engineers including measurement with calibration Cons A big con for me is the inability to open Ansarada security protected files. Another drawback is no count feature for measurement Review Source JAZE P. Systems Administrator Used the software for: Less than 1 year ### "PDF-Xchange" September 5, 2021 5.0 I appreciate having this tool because it always comes in handy when I need to edit my PDFs, it has been nothing but a pleasant experience for me. Pros This software is simple, user-friendly and extremely cost effective which is super convenient for all that it does. I am able to edit PDFs quickly and without any hassles, and that's all I ask for. Cons I have no cons to add about this software, I found it to be quite indispensable, I can't see why any business wouldn't want to try it out at least to see how much of an asset it really is. One thing you should note though, the free version does have a watermark enabled on it. Review Source Tawanda S. Child Wellbeing Tracking Officer Used the software for: Less than 1 year ### "Competent alternative to Adobe Acrobat" June 22, 2022 3.0 Accessible tools for use in pdf documents, life has been made easy when it comes to productivity capabilities of pdf-xchange. This product was made with the daily pdf document user in mind considering all the features at the user's disposal Pros The ability to extract pages from a document is most impactful in my view and I have found it to be more useful for my use cases. Secondly, PDF-Xchange has a lot of features and tools to work with on a pdf document. Its also easy to use and offers a free version with all the basic tools Cons The UI can be improved. There just isn't an appetizing document viewer despite all the editing tools in the menu Review Source R Reviewer Ass. Jurídico Used the software for: 3-5 years ### "A very good PDF reader and editor" October 14, 2019 5.0 I have been using PDF-XChange Editor for years and this software has met my needs well. I started using the free version and, realizing the advantages of the full version, got the license. It is even possible to do some tasks with other free software, which I have come to see, but with PDF-XChange is much faster and practical. It really is software I recommend. Pros \- open very fast - open very large files - allow advanced edition, like cut, extract and insert pages Cons \- the changes in the features in the last editions. Review Source R Reviewer HR Assistant Used the software for: 3-5 years ### "PDF-XChange" October 27, 2025 5.0 It has been great. I am able to create forms for our company. I am able to sign documents and create documents with a signature field. Pros So many functionalities to the program. Ease to use. Can create anything from work documents to birthday cards. Cons I do not have any specific complaints. Maybe an option for the system to automatically apply the form options. Although that might already be an option and our company may not utilize/pay for that. Review Source R Reviewer Owner Used the software for: 3-5 years ### "Best PDF software ever!" October 23, 2019 5.0 In construction we are constantly reviewing and creating PDFs. I have created thousands of product submittal packages, proposals and presentations with X-change. Its one of the first programs i open when i fire up the computer and its ready to go with last session saved. Pros PDF X-change is affordable, streamlined, and easy to learn. I found it almost 10 years ago when i was searching for an alternative to Adobe and I've used it almost every day since. Cons I miss the old format of the X-change Viewer. But at the same time I'm able to do even more with the X-change Editor and glad i finally moved over with Windows 10. Review Source Alisha S. Editor Used the software for: 3-5 years ### "The best PDF software out there" May 26, 2025 4.0 I use it mainly to annotate documents, and PDF-XChange has all the features I need. It even has a signature feature. You can also copy the text found in a PDF, which is not always easy to do with this type of program. I use it to add or remove pages to a PDF file on a regular basis, and this program makes it easy to do so. Pros I use it almost daily for my work. I prefer this program because of the variety of features and the ease of use. Cons The text box feature is a little hard to navigate when you first start using it. Once you get used to it you figure it out, though. Review Source Baiano S. Computerised Systems Validation SME Used the software for: 3-5 years ### "Simply the Greatest of All Time (GOAT) PDF Editor" April 17, 2023 5.0 It's a great software app - superior to even Kofax Power PDF Advanced v5 (as at April 2023). While I use this app 90% of the time, and 10% use Kofax Power PDF Advanced v5 for automatic creation of Fillable Forms, my goal, and hope is to switch over to this app 100% - hoping the features mentioned in Cons can be addressed.Overall : Simply the GOAT Pdf editor! Pros It is a very lightweight software app. It consumes fewer system resources, it's fast, responsive and most of all customizable.No other software app out there is customizable as this one - this software lets you customize even the User Interface colors.Merging and re-arranging pages is just a seamless Drag & Drop, and the OCR is extremely accurate.Features such as 'Open file location' and 'Rename file' from the current file tab make navigating back and forth between this app and file explorer seamless.Seamless Copy/Paste with Ctrl + Drag - a feature commonly available in Microsoft products - this makes like easier.User Interface is clean, and all controls and tools are logically placed - for cracking your skull figuring where to find any tool.This app is a Cons AUTOMATIC PDF FILLABLE FORM:The only shortfall this app has is the inability to automatically detect and create fillable forms.It would be tremendously incredible to open a PDF file, and with a click of a button, have the app automatically create fillable forms, which the user can add/remove/edit later. (this feature is called FormTyper in Kofax PDF Advanced v5).Currently, it's a pain to create a fillable form in a file with 20+ pages because you have to add form components manually - as a result, I have to use Kofax PDF Advanced v5 to automatically create forms using FormTyper, then do the fine-tuning with PDF Xchange Pro to achieve what I need.WATCH FOLDER:The app has Tools as an additional app - which works 100% for additional tasks such as the bulk conversion of files to OCR. However, this feature needs user intervention in that, you have to click a button. The software does not do automatic processing, where you just do the setup, and have it monitor and process all new files added in a specific folder.Also, the source folder for bulk OCR processing has an option where you select subfolders, however, the output folder, the same source folder structure is not maintained - all files from the source folder and subfolders are output into one folder (subfolder-less folder).I hope these cons above will be added in the future Review Source R Reviewer Contract Manager Used the software for: 3-5 years ### "Best for handling massive PDF files" March 15, 2024 5.0 Basically great experience. It is smart and professional and I don't regret switching. Pros It is always easy to read and edit files on this software. I use it for huge files requiring virtual printing. I can confess that it is the best tool in my list already. The tool is easy to use even for newbies. Annotations is a great feature for me. I find PDF-XChange very appropriate. It is cost effective too. Cons Yet to experience anything negative. It is the best solution for PDF management. Review Source R Reviewer Gateway Manager Used the software for: 3-5 years ### "Benefits after benefits. No going back." November 20, 2023 5.0 Am stuck into using PDF-XChange. Everything about it is likable and productive. I can't stop using it. Pros If you have experienced delays in PDF handling be it creating, editing, annotating and signing of PDF files, then you have not tried PDF-XChange tool. It handles things professionally and the results is presentable. I have enjoyed documents conversion and printing at hand for the longest time now. Cons Don't look for flaws. PDF-XChange is perfect. Nothing is challenging about it. It is the best solution. Review Source R Reviewer CISO Used the software for: 1-3 years ### "Great alternative to other high priced products to manipulate PDF's" July 31, 2019 5.0 We use PDF-XChange throughout our organization in various departments and rarely have any issues at all. We have never had to call tech support for assistance and users pickup functionality with minimal effort. Product has saved our staff 100's of hours manipulating and organizing PDF documents. Pros The ability to quickly manipulate existing PDF's or simply create a new one from scratch was amazing. We work with thousands of in-house PDF's that are always being modified, therefor ease of use was a major requirement. Did I forgot the mention the price is 1/3 of what some of it's major competitors are charging. A commonly not used gem of a feature is the ability to shared PDF's in a library format so same PDF's are not getting overridden, therefor highly suggest using this feature if in multi users environment. Cons Creating form fields can be a little complex, but to that fact, i have not found any software that does an exceptional job of this other than Adobe Pro's auto create form fields function. Review Source Stephen A. CEO Used the software for: 3-5 years ### "Flexible and useful PDF" September 30, 2019 5.0 Easy editing and manipulation of PDFs is critical to efficient business workflows. Pros This software, which was good 7 years ago when I started using it, has just gotten better with each update. It supports direct editing, organizing, commenting, signing, and redaction. It integrates with Office products well. It has a good direct scanning feature. It is less "noisy" than Adobe products, not bloated, light on resources. Great search features that work within documents, across multiple open documents, or on all documents in a folder. Cons The only complaint I had over the years is that the interface was dated. It is updated now, but it is not standardized to Microsoft patterns. That said, it is not a steep learning curve or overly complicated - just takes a little exposure. Review Source R Reviewer Individual Used the software for: 3-5 years ### "PDF-XChange Pro Review" October 1, 2019 5.0 Pros The ability to use .PNG signatures to insert a signature that does not blot out the text that is under it. The ability to insert and extract pages or to combine separate PDF's into one. I like the ability to include fonts so that my page will display properly on all computers and the ability (PRO) to insert live links. Cons It is broken into several separate modules. Were it all combined, I'd give it top ratings across the board. Review Source R Reviewer engineer Used the software for: Less than 1 year ### "The best PDF viewer" February 10, 2020 5.0 I have been using another PDF software until now. On the last project, I needed to open huge PDF files (drawings). With currently used PDF viewer it was impossible, because of loading time and refresh time. So I have started finding on web, what would be more efficient for my work. I tried some PDF viewers and PDF-Xchange Editor wast the fastest and the best for work with huge PDF files (about 8 MB). I got used to UI of PDF XChange very quickly and I wouldn't change any more. Pros very quick in refresh shifted views a lot of tools in free version intuitive control Cons missing symbols in stamp tool counting tool with increasing numbers. It would be very useful for quick counting of elements on drawing. Function of tool would be place a mark and number would appear beside it. Review Source Jessie F. Administrative Assistant Used the software for: 3-5 years ### "PDF-XChange" January 9, 2019 5.0 I use PDF-XChange daily. I really enjoy the ease of use and the extensive features that make combining documents and making a professional PDF easy. The bookmarking feature makes finding pages a breeze. I love the ability to stamp documents right inside the software as well. Overall, an excellent program for anyone working with PDF's or documents they need to turn into PDFs. Pros PDF-XChange is a software that I use daily. It is easy to use and makes professional documents. There are extensive features that make using PDF-XChange a one stop program for quick and easy PDF documents. I love being able to combine many documents into one PDF. I can rearrange pages and easily bookmark them. PDF-XChange is a comprehensive and valuable software for anyone working with Word or other programs. Cons The one thing that I would change about PDF-XChange is the ability to edit documents once they are in the software program. You can use the text edit feature, but it is cumbersome and not very intuitive. I would prefer something that is easier to manipulate once you are already immersed in the program. Review Source JW Jimmy W. Network Admin / Consultant Used the software for: 3-5 years ### "Full featured and much cheaper than Adobe Acrobat" November 28, 2022 5.0 Once you get used to the features you need it is very good value for money Pros Very many features included in this software for a reasonable price. Cons Although it has all the features it is not the most user-friendly software Review Source R Reviewer Owner Used the software for: 3-5 years ### "Most Bang for the Buck!" October 10, 2019 5.0 I have been using PDF-XChange for several years now. Bar none, it is the easiest PDF annotation/creation software out there. I used the annotation extensively during grad school and more recently for reading and reviewing articles, etc. I use it on a daily basis and am always pleased with its ease of use. I highly recommend this product to anyone looking for easy software with strong features. Hopefully, there will also be an app soon? Pros I like the ease of use and how feature-rich it is. Cons The mark on printouts and that there's not an app. Review Source Verified Reviewer Design Engineer Used the software for: 3-5 years ### "Great Lower Price Alternative to Adobe" January 2, 2019 5.0 Great for the simple things like adding or subtracting pages to a PDF document, edit or add text to the pages, can create a table of contents when combining many documents, can add a watermark, or rotate pages. It can do many more features but these are some of the more common ones I use regularly. Pros Easy to use lower costing software for PDF editing. Cons Sometimes I have to use their website to learn how to use some functionality as I can't figure it out on my own. However once I learned where to find or do the task I was looking for it is always easy. Review Source VR Verified Reviewer System Engineer Used the software for: 3-5 years ### "PDF editor for business" July 16, 2021 4.0 It's is overall a good product to use Pros It's easy to install and use and have lots of features Cons It's layout is a bit old.should improve the Ui Review Source Verified Reviewer Senior Advisor | Retail Services Used the software for: 1-3 years ### "Quality alternative to Adobe Acrobat Standard and Professional" September 5, 2018 4.0 PDF XChange is a perfect replacement for Adobe Acrobat Professional at a fraction of the price. Pros Good Price with a large selection of features needed for editing PDF's Creating Forms etc. Cons Navigating the tools is not very intuitive. Review Source Similar Products Featured