# PDF-XChange Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about PDF-XChange Software - reviews, pricing plans, popular comparisons to other PDF products and more.

Source: https://www.capterra.com/p/170838/PDF-XChange

---

# 

 PDF-XChange Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

PDF-XChange

## What is PDF-XChange?

PDF solution for creating industry-standard PDF files that uses virtual printer for document preview, conversion, and printing.

## What is PDF-XChange used for?

[PDF](https://www.capterra.com/pdf-software/)[PDF Editor](https://www.capterra.com/pdf-editor-software/)

Top alternative

Featured

Overall rating

Based on 263 user reviews

Reviews sentiment

Positive

96%

Neutral

3%

Negative

1%

Starting price

$62

Flat Rate, One Time

Free trial  
available

Includes Free Version

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for PDF-XChange?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.tracker-software.com&name=PDF-XChange)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### PDF-XChange

4.6 (263)

VS.

[4.7 (4,217)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/)

Starting Price

$62

Flat Rate, One Time

Starting Price

$19.99

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.5 (263)

Ease Of Use

4.6 (4,208)

Value For Money

4.6 (210)

Value For Money

4.3 (3,092)

Customer Service

4.4 (160)

Customer Service

4.3 (2,769)

## PDF-XChange alternatives

[4.7 (428)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/)

Starting price

$16.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

95%

of reviewers

rated it above 4 stars

[4.5 (573)](https://www.capterra.com/p/167449/Nitro/reviews/)

Starting price

$17.70

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

[iLovePDF](https://www.capterra.com/p/173963/iLovePDF/)

[4.7 (1,765)](https://www.capterra.com/p/173963/iLovePDF/reviews/)

Starting price

$9.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/173963/iLovePDF/)

[Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)

[4.6 (10,538)](https://www.capterra.com/p/170833/Acrobat-Reader-DC/reviews/)

Starting price

$1.95

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

95%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)

[View all alternatives](https://www.capterra.com/p/170838/PDF-XChange/alternatives/)

## FAQs about PDF-XChange

Overview

### What problems does PDF-XChange solve?

PDF-XChange solves slow, fragmented PDF work by letting teams edit source-less PDFs, merge or reorganize pages, annotate drawings, add signatures, watermarks, security, and OCR in one lightweight tool. Administrative staff, engineers, educators, finance teams, and document-heavy operations benefit most from faster paperwork handling and cleaner digital document workflows.

Answer based on 223 reviews

Overview

### Which roles and teams benefit most from PDF-XChange?

PDF-XChange is most used by business owners, managers, engineers, and project-based teams that handle frequent document review and markup. IT managers support deployment and licensing, while architects, surveyors, and consultants use it to annotate plans, edit PDFs, convert files, and streamline approval, reporting, and recordkeeping workflows.

Answer based on 262 reviews

Overview

### What company size and industries is PDF-XChange built for?

PDF-XChange is an on-premise PDF management solution built mainly for small businesses, which make up 70% of reviewers, with Construction the top industry at 9%. It also serves enterprises at 19% and midsize businesses at 11%, with Civil Engineering at 7% and IT services at 6%, primarily for PDF work.

Answer based on 262 reviews

Features and Usability

### What are the key features of PDF-XChange?

PDF-XChange includes core PDF editing and document management tools like text editing, page reordering, merge/append files, and annotations. Differentiating features include optical character recognition and batch processing. It also offers file conversion, digital signatures, encryption, watermarking, and a PDF reader for viewing, searching, and organizing documents.

Answer based on 139 reviews

Integrations

### Which third-party tools and platforms does PDF-XChange integrate with?

PDF-XChange integrates with Google Drive, Salesforce Sales Cloud, DocuSign, Google Chrome, and Microsoft Edge, plus printing management systems. It also supports cloud-based file sharing and document signing workflows, giving users connections across storage, CRM, browser, and output tools.

Answer based on 10 reviews

Getting Started and Support

### How easy is it to onboard and train a team on PDF-XChange?

PDF-XChange is generally quick to onboard for project teams and users familiar with Office-style tools, and some teams report little to no formal training. Users moving from Adobe or setting up advanced forms may need more time. Training support centers on documentation, though reviewers also want more tutorial videos and updated help.

Answer based on 10 reviews

Getting Started and Support

### What customer support options does PDF-XChange offer, and how do users rate the experience?

PDF-XChange offers 24/7 live representatives and chat. Users generally describe support as responsive, helpful, and knowledgeable, with some reporting near-immediate answers and detailed guidance. A few reviews mention product bugs, crashes, or language-related issues, but support interactions themselves are usually viewed positively.

Answer based on 30 reviews

Security

### How does PDF-XChange handle data security and access control?

PDF-XChange uses password protection, encryption, redaction, watermarks, and security settings that can restrict editing, copying, or printing. Reviewers also mention signatures and general document protection. Some limitations appear with certain DRM or security-protected files, including restricted support in the free version and inability to open some protected documents.

Answer based on 19 reviews

Features

### What features does PDF-XChange include for PDF editing?

PDF-XChange offers a broad set of PDF editing tools that covers most everyday business needs. Office teams, administrators, and frequent document users value annotation, OCR, signatures, conversion, form creation, page organization, and batch tasks, though some users find the feature list overwhelming or note gaps in advanced form automation and document management.

Answer based on 63 reviews

## Who uses PDF-XChange?

Based on Capterra reviews from the past 6 years

Company size

Based on 106 reviews

100%

75%

50%

25%

Smallbusiness

Midsizebusinesses

Enterprise

Top job functions

Based on 106 reviews

Administrative

20%

Administrative

20%

Engineering

17%

IT & Software Development

10%

Finance & Accounting

7%

Others

47%

Top industries

Based on 106 reviews

Construction

30%

Information Technology and Services

24%

Civil Engineering

16%

Accounting

16%

Other

14%

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Convert to PDF

4.6 (63)

66.67% of 63 reviewers that rated this feature as important or highly important

Create, edit, convert to and from PDF files

Merge/Append Files

4.6 (63)

68.25% of 63 reviewers that rated this feature as important or highly important

Merge or combine files / add pages to a document

Annotations

4.3 (51)

58.82% of 51 reviewers that rated this feature as important or highly important

Highlight content and/or make notations about parts of content

PDF Reader

4.7 (49)

75.51% of 49 reviewers that rated this feature as important or highly important

View, search, and print PDF files.

Digital Signature

4.2 (41)

51.22% of 41 reviewers that rated this feature as important or highly important

Electronic signing method that validates the authenticity and integrity of a digital document

Watermarking

4.2 (41)

41.46% of 41 reviewers that rated this feature as important or highly important

Add a digital mark to show ownership of an image, video, document, etc.

PDF-XChange 9 features

Highlight content and/or make notations about parts of content

Software's ability to perform similar action on multiple similar files simultaneously

Create, edit, convert to and from PDF files

Electronic signing method that validates the authenticity and integrity of a digital document

Convert data into a code for security

Merge or combine files / add pages to a document

Ability to recognize printed or written text within digital images or scanned documents

View, search, and print PDF files.

Add a digital mark to show ownership of an image, video, document, etc.

Features

4.5 (263)

4.5

Based on 263 reviews

## Pricing

Value for money

4.6 (210)

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/170838/PDF-XChange/pricing/)

PDF-XChange Editor

$62.00

Flat Rate,One Time

PDF-XChange Editor Plus

$79.00

Flat Rate,One Time

PDF-XChange Standard Printer

$58.00

Flat Rate,One Time

PDF-Tools

$89.00

Flat Rate,One Time

PDF-XChange Pro

$131.00

Flat Rate,One Time

Value for money

4.6 (210)

4.6

Based on 210 reviews

## Support, customer service and training options

Customer Service

4.4 (160)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.4 (160)

4.4

Based on 160 reviews

## User reviews

Overall rating

4.6

Based on 263 reviews

Filter by rating

5(180)

4(73)

3(8)

2(1)

1(1)

Mentioned topic

Sorted by most recent

NS

Nikolaos S.

Dipl. Civil Engineer

Civil Engineering

### "Highly recommended for engineers"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 6, 2026

PDF-XChange Pro is an excellent PDF solution and a very strong alternative to more expensive subscription-based software. It offers a complete set of professional tools for editing, annotating, combining, OCR processing, stamping, digitally signing, and managing PDF documents. As a technical professional, I especially appreciate the precision of the markup tools, the measurement functions, the custom stamps, and the ability to work efficiently with large technical drawings. The interface is powerful but still practical once configured, and the software is fast and stable even with complex PDF files. The biggest advantage is the value for money. PDF-XChange Pro provides a wide range of professional features with a perpetual license model, which makes it far more attractive than many annual subscription products. Highly recommended for engineers, architects, consultants, and anyone who needs a reliable, feature-rich PDF editor for daily professional work.

Pros

PDF-XChange Pro offers excellent value for money, fast performance, powerful editing tools, OCR, custom stamps, digital signatures, and reliable handling of large technical PDF drawings.

Cons

Although PDF-XChange Pro does not include a dedicated angle measurement tool, angles can still be checked indirectly through available drawing and measurement tools.

Switched from

[Bluebeam Revu](https://www.capterra.com/p/121586/Bluebeam-PDF-Revu/)

I switched from Bluebeam because PDF-XChange Pro offers the professional PDF tools I need at a much better price, with a perpetual license instead of an expensive annual subscription.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

FP

FIn P.

Estimator

Construction

### "Best software for quick take-offs"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

November 17, 2025

I use this hourly for my role. Very good experience, i find most helpful the editing, commenting and layering. For drawing take offs, i can also export measurements.

Pros

The measuring, layering & take off software. I can also create new PDFs and re-organise PDF pages which is essential for my job.

Cons

No cons so far, since we purchased a license. I would like it to remind me the scale i am using as i can often go between PDFs with different scales.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 19, 2025

Thank you for the review! If you have any questions, don't hesitate to email them to us: support@pdf-xchange.com

BD

Bob D.

Creator-Director

Computer Games

### "Looking for a PDF Editor? Look no further!"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

November 10, 2025

I've found PDF-XChange to be a robust and efficient means of editing PDFs and for converting to and from PDF format.

Pros

PDF-XChange makes it quite easy to make edits to existing docs and to convert documents from one type to another.

Cons

There are so many features that it's sometimes hard to figure out where things are in the menu and how to access them.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

November 28, 2025

Thank you, Bob, for the review! Please don't hesitate to ask us any questions: support@pdf-xchange.com Also, you can find a lot of tips on our Knowledge Base and FAQs page (under Support Menu)

ST

Sophi T.

HR Assistant

Banking

### "PDF-XChange"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 21, 2025

It has been great. I am able to create forms for our company. I am able to sign documents and create documents with a signature field.

Pros

So many functionalities to the program. Ease to use. Can create anything from work documents to birthday cards.

Cons

I do not have any specific complaints. Maybe an option for the system to automatically apply the form options. Although that might already be an option and our company may not utilize/pay for that.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 27, 2025

Thank you so much for your review! With any question, don't hesitate to email us support@pdf-xchange.com

AH

Andrew H.

Senior Estimator

Civil Engineering

### "Full featured pdf viewer with measurement tools"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

July 30, 2025

PDF-XChange is one of the best pdf viewers I have used. It is very full featured, good editing and markup functionality and great tools for quick measurements. Would be great if it could open protected files and have a count feature.

Pros

PDF-Xchange is a powerful pdf reader and editor. It has many features useful for engineers including measurement with calibration

Cons

A big con for me is the inability to open Ansarada security protected files. Another drawback is no count feature for measurement

Switched from

[Nuance](https://www.capterra.com/p/237829/Nuance/)

PDF XChange has more functionality, and potentially lower cost per user

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

July 31, 2025

Thank you for your review. Unfortunately, PDF-XChange doesn't work with Ansarada (here is where you need Adobe Acrobat ) With any other questions, please don't hesitate to contact us

AS

Adefemi S.

Client rep

Banking

### "Excellent application. "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

July 11, 2025

Pros

I like that PDF Change is quite similar to adobe yet has more options to work with documents. You can combine documents, resize and email directly to outlook.

Cons

No cons really. It’s an amazing application. I like it so much. The rotate function acts up sometimes but other than that, it’s a good app.

Switched from

[Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)

Company policy. Had to adapt to what the company wants us to use.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 15, 2025

Thank you for the review!

AS

Alisha S.

Editor

Translation and Localization

### "The best PDF software out there"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

May 25, 2025

I use it mainly to annotate documents, and PDF-XChange has all the features I need. It even has a signature feature. You can also copy the text found in a PDF, which is not always easy to do with this type of program. I use it to add or remove pages to a PDF file on a regular basis, and this program makes it easy to do so.

Pros

I use it almost daily for my work. I prefer this program because of the variety of features and the ease of use.

Cons

The text box feature is a little hard to navigate when you first start using it. Once you get used to it you figure it out, though.

Switched from

[Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/)

Adobe seemed to be too complicated to learn

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

May 26, 2025

Thank you, Alisha, for the review! We are happy to help you with any questions. Don't hesitate to ask us support@pdf-xchange.com. Also, we have a lot of articles in our Knowledgebase

LL

Leandre L.

Revit Modeller

Construction

### "Great pdf editor, but looks like it's from 2001"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

3.0

3.0

Likelihood to Recommend

9/10

April 3, 2025

Great program to navigate and edit PDFs. It is a major part of my job and a competent program makes it a breeze.

Pros

I'm really glad that the keyboard shortcuts are programmable and that we can navigate the pdf with a click of the middle mouse button

Cons

The interface is super dated and looks convoluted. It could use a visual overhaul

Switched from

[Foxit PDF Reader](https://www.capterra.com/p/175376/ConnectedPDF/)

We were sent licenses at job to try it and it is much better than Foxit, if only for the navigation tools

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

May 8, 2025

Thank you, Leandre, for your review. The UI may seem overhauled, but it's amazingly customizable. You can leave on the Toolbar only what you need and use the Search option for rarely used features. You can switch between 2 different layouts and stay with the most comfortable. Please don't hesitate to bring any questions or points to our support team (support@pdf-xchange.com)

SL

Saara L.

Purchaser

Construction

### "Good for document reviewing and signing."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 10, 2025

Pros

The possibility to sign documents without printing them.

Cons

I think there should be more editing functions.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

March 11, 2025

Thank you, Saara, for your review! Please don't hesitate to send us your thoughts about the editing functionality you wish to have. support@pdf-xchange.com

JN

Joe N.

Owner

Arts and Crafts

### "Better than Adobe by a mile."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 8, 2025

AAA+++. It gives me so many options that I have not been able to use them all.

Pros

It is an all in one package. I use PDF-X every single day and find it to be the best PDF software on the market.

Cons

Nothing. Not a single complaint. There really isn't any negative thing I can think of.

Switched from

[Adobe XD](https://www.capterra.com/p/168423/Adobe-XD/)

PDF-X offered more options vs Adobe. Can't go back now.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

February 10, 2025

Thank you, Jor, for your review! You are always welcome to bring any questions to us. Only one suggestion - I know, the name of the product "PDF-XChange Editor" is a bit long, but don't make it short "PDF-X" as it's another product from other developers.

[View all Reviews](https://www.capterra.com/p/170838/PDF-XChange/reviews/)

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