# Taskade Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Taskade the right Task Management solution for you? Explore 67 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/170932/Taskade/reviews --- Taskade 4.7 (67) [View alternatives](https://www.capterra.com/p/170932/Taskade/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Taskade Ease of use 4.6 Customer Service 4.6 ## Pros and Cons in Reviews GB Goma B Marketing ManagerNon-Profit Organization Management, 11 - 50 employeesUsed the software for: 6-12 months. “Being able to create multiple projects and tasks within a single workspace helps me stay organized and efficiently tackle my to-do lists.“ June 6, 2023 CB Chuck B FounderComputer & Network Security, Self-employedUsed the software for: I used a free trial. “I stared with the trial, tested, it did not fit me needs and never used again expecting the trial to stop, but instead I was billed for the pro plan with no notice.“ November 25, 2025 CJ Courtney J ConsultantProfessional Training & Coaching, Self-employedUsed the software for: More than 2 years. “The ability to communicate with clients or team members with the in app messaging and video chat is impressive.“ October 20, 2023 Dp Daniel p COOComputer Software, 51 - 200 employeesUsed the software for: Less than 6 months. “Finding it is also confusing. If Taskade summarises the uploaded document, it doesn't reference the document (ie provide a link to point to where the source document is).“ March 15, 2024 CO Courtney O SCADA TechnologistFacilities Services, Self-employedUsed the software for: More than 2 years. “It allows me to stay organized and be able to keep my lists in a manner that makes sense to me.“ December 12, 2023 TE Tejas E CEOEntertainment, 2 - 10 employeesUsed the software for: 1-2 years. “The only real issue I have is that it's difficult to export individual notes in different document formats.“ January 2, 2024 AC Alberto C FounderEducation Management, 2 - 10 employeesUsed the software for: Less than 6 months. “Helps me accelerate the generation of lesson plans for my courses and clients.“ January 15, 2024 GB Gaia B CopywriterMarketing and Advertising, Self-employedUsed the software for: Less than 6 months. “One negative side is that it does not work offline, meaning that on a two hour flight where I wanted to work not only was it not accessible for modifications and updates but it wasn't available for consultation either making it completely useless and preventing me from working on the same projects on different software“ December 31, 2022 ## Showing most helpful reviews Showing 1-25 of 67 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Aizat H. Founder Information Technology and Services Used the software for: 6-12 months ### "Taskade: The All-in-One Task Management and Collaboration Tool for Your Life and Business" March 5, 2023 5.0 Overall I have a pleasant time using Taskade with my team and clients. It's easy to use, navigate, and the Taskade AI was a game changer for me. Pros Taskade is a versatile web-based and mobile application that helps you increase my team's productivity, collaborate with others, and organise our tasks/projects effectively. Its wide range of features makes it easy to create to-do lists, take notes, and manage projects efficiently.One of the app's standout characteristics is its simplicity. I don't need advanced technology skills or read lengthy documentation to navigate Taskade's minimalist design like a pro. Creating new tasks, setting deadlines, and assigning them are just a few clicks away.Moreover, Taskade promotes collaboration by allowing you to share tasks and projects with team members effortlessly. Its real-time communication feature lets us leave comments, and attach files while working together effectively from anywhere globally. I can make video calls with my team - all within the app itself.Another advantage of using Taskade is its customizable templates, such as meeting agendas, and project plans that users can tailor according to their requirements. This functionality helps individuals who need help with task management strategies. It also has the built-in Countdown (promodoro) to track time easily.In conclusion, whether you're a business owner or freelancer looking for an app for personal or professional use, Taskade caters to everyone's needs by providing a simple yet effective collaborative task management solution with unlimited possibilities! Cons I wish they would add a similar feature for note-taking and share it publically as Notion or Nimbus Note does. If this comes around, it's the one tool to rule them all. Taskade offers customizable templates. However, it is not as flexible as Notion regarding customizability. Notion provides users with the ability to create custom databases, tables, and pages that are tailored to their individual needs. This level of customization allows users to create a personalized workflow that meets the specific needs of their work. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/)[Notion](https://www.capterra.com/p/186596/Notion/) Ease of use, simplicity and generous pricing tiers. Review Source VR Verified Reviewer Researcher Education Management Used the software for: 1-2 years ### "Amazing for its lane, and amazing for cleaning up all the other PKM leftovers too" January 14, 2023 5.0 Love it. Love that it had a lifetime pass, and sadly I missed it, but love that they were willing to do that, and assist students and researchers with that function. I also enjoy how swift and responsive the developer is, and amazing care for both the clients who use it and the ecosystem at large, and that shines through. Pros Love how many functions it has and how any template or thought you can try to develop, it will have for you. Unlike Pagico or other apps that promise templates and never seem to deliver or provide, Taskade hit the ground running to make sure we were well prepared. Cons It can be overwhelming and cluttered which makes workflow slower. It has a little bit of a learning curve that is not so easy for new students or people who just get into it. Unlike confluence or other things, that really is somewhat of a weakness because those apps tailor to a specific type of client. From what I see, Taskade is for the PKM, Product and Content and Project development and management phase, so hopefully they have more options to turn off functions and streamline views and things to make it easier to understand how to integrate each of the amazing features together into one system. Maybe have more people on Youtube present how they would use the app to accomplish different things would be of great help. There are some, but most admit that they did this before Taskade really hit their stride (AND THEY HAVE). It is an awesome app now, but just needs a little temperament to show people how to utilize it, I think. Reason for choosing Taskade Taskade is user friendly when it comes to saving and storing. Using obsidian and logseq still provide challenges for researchers who are not coders and having to walk them through each thing when I myself am trying to develop is hard enough by just what the intense work and research is, so using Taskade allows us to hit the ground running right out of the box. Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Taskade offered much more and provided much more tailored options and experiences. Suffers some a similar overpowering of information and features, but at least Taskade does it with innovation and self development. Confluence just allows developers to trash their system and create paid addons. Review Source CB Chuck B. Founder Computer & Network Security Used the software for: I used a free trial ### "Beware of the Free trial" November 25, 2025 2.0 It was ok but did not fit my use case. I stared with the trial, tested, it did not fit me needs and never used again expecting the trial to stop, but instead I was billed for the pro plan with no notice. Bad communications resulting in dissatisfaction Pros it worked as advertised for the task I was attempting. I started with trail and once I found it did not work for my case, I never revisited. Cons it worked as advertised but after the trial ended I was not notified and was billed for the pro plan. Review Source Syamir K. Administrative Assistant Education Management Used the software for: 2+ years ### "Simple, but reliable" February 9, 2021 4.0 We use Taskade to working and tracking our daily progress with my team. We track each other task progress and their completion percent and estimating when the task will be fully complete. This process let us to effectively planning for our monthly project and set the time frame for each project. Pros Taskade has a sleek and clean user interface for its dashboard, and all the tools and menus are placed strategically that i have no problem to navigate and find the tools that i need. Managing and organizing shared task with my team is easy, they are many tool that has a feature that help us to do work together and tracking the task progress. Cons Taskade is lacking tools to storing file and document to cloud storage. We have to integrate and using other cloud storage service to store the document, then grabbing the link to share the document with my team. It is so much hassle and slowing me down when trying to finishing my task. Other than that, it is quite helpful software. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) Todoist is more expensive and has almost the same functional with Taskade. Review Source Response from Taskade February 10, 2021 Thanks for the kind comments! We are adding cloud file upload integrations to Taskade soon, so you'll be able to attach files from Dropbox, One Drive, and Google Drive free into Taskade in the near future. Stay tuned and be sure to follow our progress on https://taskade.com/blog Megan B. Freelance copywriter Media Production Used the software for: 2+ years ### "Taskade is a simple but effective to-do app and project management tool" October 18, 2022 5.0 My overall experience with Taskade has been great. I haven't had any issues. I have fun playing with the templates and creating workflows and to-do lists for myself. Pros I like the simplicity of the tool. I love the range of templates that are available for use that can be edited to meet personal needs or even to get ideas from about what the tool can be used to help with. If I was working with a team the collaboration features would be fantastic. Cons Sometimes it feels pretty basic but it does the job fine. I think the team are working on improvements all the time which is great too. Alternatives considered [Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Taskade I use both tools but for different things. I use Taskade for basic task tracking and to-do lists. Review Source Norzihan I. Recruiter Telecommunications Used the software for: 1-2 years ### "My review for daily to-do software" February 11, 2021 5.0 Overall, i am very happy with all the things that can be completed with this software. The flexibility to able to access to my account from my Iphone and my Ipad help me to monitor the task progress from anywhere, especially when working from home. I recommend this software for all organization as their PM software. Pros Taskade is a great software to manage my daily to-do list and collaborating task with my team members. The communication platform let me to chat and having a quick video call with members in my contact list. The Mindmap like project structure let us having a bigger insight for all the asset and workload involved in the project. Cons There are no flaws in the tools and feature that Taskade providing. Everything is working so smooth that we manage to increase our team project time completion and avoiding any task that are left behind the task due date. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Wunderlist is too confusing to plan a long period project. Review Source Kamil A. CTO Information Technology and Services Used the software for: 6-12 months ### "Want AI assisted project and task management? Try Taskade!" November 7, 2023 5.0 Pros There are far too many features to mention, you need to try it for yourself. The basics are implemented in a very thoughtful manner. You can store anything and everything related to your projects. The AI functionalities are extended on a monthly basis, and they are good. Cons It was kind of hard to switch the mindset after using other tools, like Click Up. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) I needed a tool that focuses on a single purpose (task management), while Click Up tries to be an all in one kind of tool. Review Source VR Verified Reviewer eng Computer Software Used the software for: Less than 6 months ### "UX, options, and the ease of categorizing" August 1, 2023 5.0 Very good. Encouraged me to also use it for daily personal to-dos besides academic purposes. Pros supports all OSs including Ubuntu which is great, it syncs to everything you could wish for, has several templates, and the best part is how the UI is perfect and eye soothing. It gives you the option to take an overall look at your tasks in multiple views which is just the best thing for someone with an obsessive mind like mine. Cons very few AI credits monthly, which goes to waste if the results are undesired Switched from [Notion](https://www.capterra.com/p/186596/Notion/) I never really connected with Notion. It messed up my OCD I don't know why but i kept taking a look since it has several features, but also kept on being pushed back. Review Source VR Verified Reviewer Actuary Financial Services Used the software for: Less than 6 months ### "Get Organized" September 7, 2022 5.0 Taskade works well today. The team listens and is making ongoing improvements. Pros Taskade provides a central hub to capture/share information and tasks. It works well for individuals, families, businesses and nonprofits. The price is excellent for the capabilities. Cons There isn't an easy way to arrange a 1:1 meeting for support and the online help isn't enough. Alternatives considered [Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Taskade Notion seems better for creating shared documents. For tasks and projects, Taskade seems better. Switched from [Google Keep](https://www.capterra.com/p/233847/Google-Keep/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Asana wasn't "pleasant" to use and was more limited in its capabilities. Google Keep was too limited for information capture. Review Source HS Harsh S. Founder Marketing and Advertising Used the software for: 1-2 years ### "Very user friendly" June 17, 2024 5.0 Wonderful experience. We use it regularly for our task scheduling, progress tracking, assigning tasks and managing our daily to-dos. Pros It is loaded with fearures and it very easy to use. Cons I think tehres nothing missing, its perfext for team collaboration. Review Source RC Riabilitazione C. Finance Manager Hospital & Health Care Used the software for: 1-2 years ### "Taskade for Impressive Task Control " May 6, 2024 5.0 Pros Taskade has suitable formations that creates business roles and jobs, to strengthen operations. Cons Taskade has made all operations coordinated, and there are no discouragements. Review Source DP Daniel P. COO Computer Software Used the software for: Less than 6 months ### "Excellent note-taking task management with AI capability" March 15, 2024 4.0 Overall experience is great. Easy to start. I start almost within 1 hour and most of the interfaces are pretty intuitive. Pros AI-Agents AI-Powered Easy to use to write notes and tasks on same form Excellent UI Great Copy-Paste compatibility - You won't believe how much this helps Cons Editing text could be improved Select & Copy behavior is not standard Moving big areas of text/task is not possible Ai generated actions like summarisation or research has no reference sources. This is a huge concern. Document upload is confusing. Finding it is also confusing. If Taskade summarises the uploaded document, it doesn't reference the document (ie provide a link to point to where the source document is). I presume over time when I accumulate so many documents, it will be very difficult to find the original source. Review Source KK Karthik K. Automation Developer Information Technology and Services Used the software for: 6-12 months ### "We can track tasks step by step process (via checklists)" December 26, 2023 4.0 Pros Easy task management sofware With Ai & Checklists . We can able to edit tasks And able to check process of tasks. Easy to manage Team. Cons Nothing to dislike here but need improvement in Artificial intelligence. Review Source GB Gaia B. Copywriter Marketing and Advertising Used the software for: Less than 6 months ### "the best alternative to Notion" December 31, 2022 4.0 Pros I loved how you can just have a lifetime deal and not have to pay monthly for a subscription. I don't like being dependent on subscriptions and I'd just rather purchase a software and just own it. Taskade does (almost) everything Notion does as it allows me to schedule and plan tasks, tracking their advancement and updating them on multiple platforms at once so that I always have all under control Cons One negative side is that it does not work offline, meaning that on a two hour flight where I wanted to work not only was it not accessible for modifications and updates but it wasn't available for consultation either making it completely useless and preventing me from working on the same projects on different software Switched from [Notion](https://www.capterra.com/p/186596/Notion/) because I did not want to pay monthly Review Source Antonio B. Advisor Information Technology and Services Used the software for: 6-12 months ### "Buen tool para la gestión de task" February 22, 2023 4.0 Pros Me gusta mucho la versatilidad de la herramienta y su capacidad de ofrecer distintas vistas de los proyectos.A destacar: la posibilidad de llevar a cabo reuniones al interno de la plataforma y la posibilidad de visualizar tus proyectos en forma de mapa mental. Cons En mi opinión la vista tabla se queda un poquito corta si comparado con otras herramientas de productividad. Review Source AC Alberto C. Founder Education Management Used the software for: Less than 6 months ### "Complete, integrated set of tools to generate and deliver contents & workflows" January 15, 2024 5.0 Very satisfied and inspired. Helps me accelerate the generation of lesson plans for my courses and clients. Pros Ease of use. Low learning curve. Essential tools integrated. Cons AI-generated ideas and content would benefit of more space in the screen panels. Reason for choosing Taskade Better integration of the tools I need. Better content generation for my needs. Review Source AN Ar N. Student Computer Software Used the software for: Less than 6 months ### "Gem of a tool" February 12, 2023 5.0 Pros AI outlining, AI completion of task details Cons It would take some time to get used to the interface. Review Source jG jayasri G. web developer Information Technology and Services Used the software for: Less than 6 months ### "Taskade review" January 9, 2024 5.0 Pros we can checked the task, that is useful to track the task easily integrate with AI tools Cons limited customization paid plan is expensive Review Source NG Nir G. Freelance Product Consultant Information Technology and Services Used the software for: Less than 6 months ### "More of the same" December 19, 2023 4.0 Pros The interface feels like a notebook, it's easy to document status meetings and small team management tasks. Cons While the interface is lightweight and well-designed, it does not feel as robust as a the more robust players. Review Source MS Murillo S. Coordenador de Mídias Digitais Non-Profit Organization Management Used the software for: Less than 6 months ### "Sem precedentes" December 16, 2022 5.0 Pros Fácil de usarTem Inteligência Artificial para ajudar a construir conteúdo (que funciona de verdade) Cons Ainda não tem Gantt (já em implementação)Automações Review Source RS Roja S. Solution manager Education Management Used the software for: Less than 6 months ### "Team project Management solution " January 8, 2024 4.0 Pros User-friendly interface to use.Project management is more accessible to all team members.Easy to create task .AI workflow builder helps a lot.sharing roles to team members I feel personally good Cons I thought their pricing is not affordable to all. Review Source AK Alice K. Lecturer Used the software for: 6-12 months ### "This is a great product to manage tasks " March 5, 2018 5.0 Pros I like how simple it is to use it and still has enough functionalities to do everything I need. I like that I can change between writing notes to writing a task list. I can also customize to make it personal. Review Source TB Tommaso B. Student Education Management Used the software for: Less than 6 months ### "A good todolist app" September 17, 2022 4.0 Pros I like all the functionality that includes like the possibility to schedule tasks Cons the windows application is not so nice as the phone version Review Source Dishant P. Assistant Professor Higher Education Used the software for: 6-12 months ### "One of the Best Productivity and Task Management - Project Management Apps" October 5, 2022 5.0 110% – it gives you happiness and more than the primary satisfaction. Overall, if you are seeing yourself on some higher stages, then this app would surely trigger that progress in a much faster and efficient way. Just try it out! Pros Upon using this app, I could successfully achieve 1 major responsibility in our institution. The Collaboration feature and Workspace are wonderful. I strongly recommended this app to everyone in my contacts. Reminders, Task-Tagging do pretty nice jobs there! Cons I think, the location-based reminders should be included in future versions and the number of pre-reminder alerts should be increased. Review Source Emiliano L. CEO Law Practice Used the software for: 2+ years ### "Increiblemente buena." September 22, 2023 5.0 Es genial. Buen precio, posibilidad de conectar muy fácil y de intregrarse con otros equipos. Pros Tiene grandes posibilidades. Me encanta, sobre todo, por poder incrustar tareas y paneles en zonas públicas de webs. Si usas varias plataformas, vas a encontrar un antes y un despúes en la forma de trabajar en abierto. Cons Se debe tener en cuenta que está enfocado a gestión de tareas y no de proyectos. Se puede trabajar con proyectos. Pero se debe tener en cuenta las limitaciones. En todo caso, prueba con la cuenta gratuita porque si sirve para tu empresa vas a encontrar muchas ventajas. Alternatives considered [Fusebase](https://www.capterra.com/p/147496/Nimbus-Note/) Reason for choosing Taskade Taskade es bueno si tienes clientes que prefieran utilizar el teléfono móvil. Está muy bien diseñada para este escenario. Switched from [Notion](https://www.capterra.com/p/186596/Notion/) No es que haya cambiado. Uso las dos. Pero con distintas funciones. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.