--- title: "Email Signature Manager Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Email Signature Manager Software - reviews, pricing plans, popular comparisons to other Email Signature products and more." source_url: "https://www.capterra.com/p/171489/Email-Signature-Manager/" page_type: "product" language: "en" --- # Email Signature Manager Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 8, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Email Signature Manager ## What is Email Signature Manager? Email signature creation tool for Office 365 and Exchange server that helps create user and group signatures and email disclaimers. ## What is Email Signature Manager used for? [Email Signature](https://www.capterra.com/email-signature-software/) Top alternative Featured Overall rating Based on 5 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £240 Flat Rate, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Email Signature Manager?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.symprex.com&name=Email Signature Manager) ## Email Signature Manager Overview Updated September 2026 AI summary Email Signature Manager enables small, midsize, and enterprise organizations to create, manage, and deploy consistent email signatures across teams using Windows environments. With features such as signature templates, campaign-specific signatures, image libraries, customizable fields, and auto-update capabilities, it helps maintain brand consistency and accuracy, supporting real-time updates and access controls for efficient signature management. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Email Signature Manager 4.8 (5) VS. [4.9 (563)](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) Starting Price £240 Flat Rate, Per Year Starting Price $0.81 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (5) Ease Of Use 4.7 (563) Value For Money 5.0 (3) Value For Money 4.7 (538) Customer Service 4.3 (3) Customer Service 4.9 (516) ## Email Signature Manager alternatives [4.5 (585)](https://www.capterra.com/p/188561/Exclaimer-Cloud/reviews/) Starting price $1.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (63)](https://www.capterra.com/p/182569/Dynasend/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/171489/Email-Signature-Manager/alternatives/) ## FAQs about Email Signature Manager Overview ### What company size and specific industries is Email Signature Manager built for? Email Signature Manager is designed for small to midsize businesses that use Office 365 or Exchange servers. It fits organizations needing on-premise control of email signatures, disclaimers, and email campaigns, including companies that manage internal and external email communications across a business environment. Features and Usability ### What are the key features of Email Signature Manager? Email Signature Manager includes signature creation and signature management with signature templates, a WYSIWYG editor, and rich text editor for building branded signatures. It also offers campaign specific signature, compliance management, access controls/permissions, role-based permissions, email tracking, alerts/notifications, real-time updates, and third-party integrations. Getting Started and Support ### What training and onboarding options does Email Signature Manager offer? Email Signature Manager provides live online training and documentation to help teams get started. Live online sessions support guided setup and direct instruction, while documentation offers written reference material for self-paced review of features, configuration steps, and ongoing use. Getting Started and Support ### What customer support options does Email Signature Manager offer? Email Signature Manager provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. Without reviewer feedback on support experiences, no reliable claims can be made about response times, helpfulness, or common frustrations. ## Features AI summary Based on 1,224 Email Signature reviews Capterra reviewers highlight these as the features buyers value most when choosing email signature software: - **Signature Management** (**53%** of reviewers rated this feature as critical) - **Signature Creation** (**56%**) - **Secure Data Storage** (**67%**) Email Signature Manager supports **Signature Management** and **Signature Creation**, giving teams a way to control brand consistency across employee signatures and build professional templates more efficiently. However, it does not include **Secure Data Storage**. Instead, it offers **Customizable Fields** (**37%**) and **Real-Time Updates** (**43%**), which help businesses tailor signatures for different users and push changes quickly across the organization, allowing teams to keep contact details accurate and maintain a consistent brand presence. Access Controls/Permissions Define levels of authorization for access to specific files or systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Campaign Specific Signature Create email signatures specific to a campaign Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Customizable Fields Customize data fields to support various needs and use cases Customizable Forms Customize contracts and forms to collect specific information Email Signature Manager 19 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Campaign Specific Signature: Create email signatures specific to a campaign - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Departments: Provides email signature layouts for each division within a company and has the ability to control and manage each department independently. - Email Marketing: Create and send email blasts/campaigns - Email Tracking: Track delivered, received, and opened emails - Image Library: Store and manage images - Preview Functionality: Preview materials before finalizing projects - Real-Time Updates: Receive system updates as soon as any changes are made - Rich Text Editor: Input different types of content and edit text formats, fonts, font sizes, and colors - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Signature Creation: Create and design custom email signatures - Signature Management: Add and maintain centralized email signature(s) across an organization - Signature Templates: Premade templates and examples for email signatures - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - WYSIWYG Editor: What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface --- Features 4.8 (5) 4.8 Based on 5 reviews ## Pricing Value for money 5.0 (3) Free Trial Basic £240.00 Flat Rate,Per Year Value for money 5.0 (3) 5.0 Based on 3 reviews ## Support, customer service and training options Customer Service 4.3 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (3) 4.3 Based on 3 reviews ## User reviews Overall rating 4.8 Based on 5 reviews Filter by rating 5(4) 4(1) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AN Anonymous User Supervisor Telecommunications ### "A good choice to create & add e-mail signatures " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 April 21, 2021 Automating signatures is so easy and the software is easily used and deployed.. It is so better to create signatures by myself. Pros Software enables you to add marketing banners and this is a very nice option due to someone forwards your e-mail to another one with your marketing banner. Everybody has ideas about adding marketing banners, right, but with this software, the process is so easy. Cons When my e-mail turns back to me from someone, sometimes I can't see my signatures below. Probably, this happens when a receiver opens the e-mail with mobile device. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ST Sterling T. Senior Web Developer Education Management ### "GOAL ACCOMPLISHMENTS THROUGH (ESM)" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 December 1, 2019 Indeed, price is relatively high but the successes are above the sky as this Email not just consists of the sender’s name but all the other vital information such as from extension number to company website banners that promote sales and offers. Return on investment is humongous when looking at the features of this great tool. I can guarantee that ESM will ensure, your organization excel to the next level. Pros Enabling to deploy marketing campaigns like promotions along with the signatures is a fabulous option since Emails exchanged among many users. A solid plus point is; work well in mobile platforms, hence the recipients do not miss the good offers provide by the company even on mobile devices. Hassle-free to every stakeholder, since it has not given any distress to the team and the majority of the receivers. Also, allowing us to include links to our website provides another upper hand to increase the traffic to our website. Cons There are certain constraints prevail in some situations where users’ devices do not support certain formats or graphics use by us; therefore this is beyond the control level even for the developers as they are not liable to recipients devices specially on old mobile devices; however if all the essentials are in place, this works smoothly. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TG Travis G. Network Administrator Education Management ### "Great product that is easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 27, 2019 Pros Ease of setup, reliable and automates email signatures for new staff Cons Nothing, everything works great! Once it was setup we barely touch it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Chris C. Administrative Support Airlines/Aviation ### "Email Signature Manager review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 May 1, 2019 Pros What I like most about this software is its centrality. As my company uses many different signatures as templates when writing emails to ensure consistency, a signature manager software has been very helpful to ensure consistency company-wide. Cons What I like least about this software is using it on mobile. Sometimes the signatures render accurately while on mobile devices, but sometimes it does not. This can be fixed by saving the email as a draft, then reinserting the desired signature. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Mary A. Administrative Assistant Hospital & Health Care ### "Adding signatures to emails" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 28, 2018 Pros Adding personalized signatures to your email message are wonderful. There are so many features that allow you to add, images and a logo. Also, you can your electronic businesd card. With your signature automatically added you dont have to worry about signing your name. Cons I don't have any cons. The software is user friendly and they have step-by-step guideline by selecyibg the help icon. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.