CodeTwo

Email Signatures for Office 365


4.5 / 5
24 reviews

Who Uses This Software?

CodeTwo Email Signatures for Office 365 is designed for businesses of all sizes and industries using Office 365. CodeTwo solutions are used worldwide by over 64,000 companies from 140 countries.


Average Ratings

24 Reviews

  • 4.5 / 5
    Overall

  • 4.5 / 5
    Ease of Use

  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    $1.05/month/user
  • Free Trial
    Yes
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Live Online
  • Support
    Online
    Business Hours

Vendor Details

  • CodeTwo
  • www.codetwo.com
  • Founded 2007
  • Poland

About Email Signatures for Office 365

CodeTwo Email Signatures for Office 365 is a cloud-based application that allows companies to centrally manage email signatures for Exchange Online users. With just a few clicks, you can easily create professional HTML email signatures with company logo, Office 365 users' photos, social media icons and more. Supports all email clients and mobile devices.


Email Signatures for Office 365 Features

  • Auto Update
  • Campaign Specific Signature
  • Content Creation
  • Image Management
  • Legal Disclaimer
  • Signature Management
  • Social Media
  • Templates

Email Signatures for Office 365 Reviews Recently Reviewed!


Great solution for signature consistency!!

Feb 28, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: I LOVE that we no longer have consultants adding random things to their signatures or accidentally messing up the layout because they are managed centrally now! I also LOVE that it pulls from Active Directory, something we were already populating anyhow. I found designing signatures in the interface very easy, especially when I realized I could tweak things in the HTML source. I easily found all the options I needed and most were extremely intuitive. I love being able to so easily preview what the signature will look like for each person, since names and titles vary wildly in length and I used some conditional fields. I am so happy I found this software and consider it to be very reasonably priced! The team was also super helpful answering questions and responding to the one snag I hit (for which they also had another very helpful tool).

design my signature and then preview each user from within to tool to quickly test how it looked with different length names and titles, as well as, different fields present and absent.

Cons: Maybe I missed it in the documentation, but I would have liked it stated more clearly where to add user data and photos to for best results. I had problems with Azure Active Directory not propagating photos and I spent a lot of time debugging. It turns out that CodeTwo has a great photo tool that solved my problem but it took a little back and forth on my issue to learn of it. And even though I now have a working solution for photos 100% of the time, I still don't know where the best place is to upload them if not using the tool.

There are two places I am aware of that I can add user data and both seem to be equally good options, however, there are MANY places to add photos among Azure AD, Microsoft 365 admin center, and Office 365, and they do not all propagate to one another. I was surprised in fact that adding photos to Azure AD was only populating signatures with photos some of the time. After I struggled for awhile, I did learn that there is a great tool by CodeTwo to manage photos. This tool works

Overall: My overall experience was excellent! The signatures I created look great and have all the features I wanted. I love that I can make changes such as adding promotions and have it roll out to everyone. I also love that we don't get any rogue additions to signatures. I also love that our new hire onboarding process has been streamlined a bit, too. We always add new hires to Active Directory when we set up their email accounts, and now they automatically get a signature, when before it was a "to-do" for them.

CodeTwo Email Signatures for Office 365

Jan 02, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Most companies that believe in prestige and utility need signature attachments for corporate e-mails. CodeTwo offers a perfect solution for this need. At the same time, it facilitates the IT team to do this job and directly contributes to the resale of the Sales and Marketing departments. It is necessary to try and use this product, it is not enough to tell.

Cons: product meets our expectations

Overall: It is a Microsoft certified product and works in the Microsoft data center. At this point, you could be comfortable for security and technical matters. By installing the necessary DNS settings, Office 365 Tenant will be available in less than 1 hour. All necessary steps are ready for use. It's enough to download and run the signature designer and rule manager developed with ClickOnce technology. Depending on the options you want, you can activate signatures for multiple groups of companies and different corporate domain addresses, depending on the people and groups you want. The designer tool is a convenience for someone who does not know HTML too. But you are an HTML expert, the design tool gives you the chance to edit your signature with code. Product license payment options can be the same as Office 365 monthly or yearly like.

Capterra loader

Unified and simple signatures in your mail

Feb 12, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: I like how easy it is to get started, and how easy it is to make unified licenses, that can be used accross the company.

Cons: Creating signatures in the program, can once in a while, change the look of the signature, and I had to start all over - but they are easily created, so didn't waste a lot of time.

People has to get used to their signature not showing up, when they start to write a new mail - and just trust that it will get there.

Overall: With this tool, we make sure, that all signatures look the same for everyone. It is very easy manage, and everyone in the company, quickly adapted to the signature being added after the mail has been sent.

Vendor Response

by CodeTwo on February 20, 2019

Hello Kim,

Thank you for your review!

We would like to let you know that CodeTwo Email Signatures for Office 365 offers the server signature preview option that allows end users to see their signatures while composing emails in Outlook, Outlook for Mac and OWA.

Please follow this link for more details: https://www.codetwo.com/email-signatures/visible-while-composing-emails.

Best regards,
CodeTwo

Capterra loader

Evaluation Usage CodeTwo Solution for Office 365 Signature

Jan 17, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
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Pros: The solution is very simple to activate and integrates perfectly with Office 365. The MSP price list is perfectly in line with our business needs. The signature models are very functional, they adapt well to almost all our customers. The functionality of the solution fully meets the needs of our customers.

Cons: The editor for signature changes sometimes has abnormal behavior. It would be more functional if it could integrate directly with Chrome or Firefox.

Overall: The solution offered by CodeTwo allows us to enrich our commercial proposal on Office 365, going to solve a problem, that of the signature at the bottom of company emails, which often Italian companies do not know how to deal with.

Excellent Product and Support

Apr 16, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
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Pros: It was very easy to setup with our O365 service and worked as expected. For the price, it's definitely worth it oppose to having everyone setup their signatures and making sure they're conformed. CodeTwo was very generous on extending our trial period since it took us a while to sort out the signature issues between the various apps and platforms.

Cons: I don't think it's much of a con with the software and it's more of con with O365 and various mobile emails apps. We spent a lot of time testing between the iOS mail app, Outlook iOS app, desktop Outlook app, and OWA which all produce different results due the way each apps/platforms handles signatures. It did take some time to work it all out between CodeTwo support and testing all on the apps/platforms as they know all the tricks and workarounds.

Overall: We tested for a couple months between a handful of users before rolling out the rest of the company and tweaking it along the way. So far, it's been working very well and as expected. I highly recommend this if you're looking to have everyone use the same signature template without worrying if the users have set it up properly.

Superb!

Mar 29, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: It's just so simple to setup and use. That's it!

Cons: Would like to see some more templates, I'm fussy with design but that's my issue. :-)

Overall: I've used CodeTwo (on premise) for some time and eventually made the move to o365 (which was NOT an easy process). Setting up Email Signatures for Office 365 was simple, instructions clear and best of all the guys there honored my discount after changing business names.

Capterra loader

Your Marketing Dept Will Thank You

Nov 22, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: An easy enterprise solution to provide continuity throughout your business.

Cons: Easy to get working but formatting is a nightmare. Once you have a working template your nightmare is over!

Overall: Every January we had such a hard time making sure everyone's signature is was up to date. We found this solution and now Marketing sends us endless donuts. Keeps your workforce looking sharp!

Great customer support.

Feb 11, 2019
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: We had an issue with not being able to refresh our Azure tokens. It looks some time to sort out but...mainly due to the time difference between locations (support & myself). But Support team was responsive throughout and once engaged quickly sorted out the problem.

Cons: Cannot edit signatures on a Mac; must use PC.

CodeTwo Simplifies My Processes

Apr 17, 2019
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: It's made on-boarding new users super easy! In the past we had to setup a standard signature across the new user's multiple devices. Now we build the new user account, add email, and call it a day!

Cons: Our marketing staff needs to be set as admins in Office 365 to manage signatures. It would be ideal to have a way to manage signatures without being an Office 365 Admin.

Overall: Our processes have sped up now that we no longer have to worry about our email signatures!

Wide variety of options and support has been great

Feb 05, 2019
4/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Works as advertised. Reasonable pricing. Well planned. Great support.

Cons: Support seems to be in eastern Europe, so it took at least a full day to get a reply via email (phone support is immediate, but my issue needed a specialist). But after going back and forth a bit they suggested we schedule a call. Worked out great.

Overall: After seeing positive reviews, I decided to do a trial run with CodeTwo's email signature service. Being a marketing person - and not IT - I found it took a bit of digging through their options, reading help pages and FAQ, watching videos, and calling support to get me started. But all of these resources were very clear and logical, and the support has been great: friendly, helpful, and clear.

My company plans to only utilize a small portion of what the systems is capable of, but it is great to know that we can add bells/whistles in the future.

Great product

Oct 21, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Azure AD sync

Ease of integration

Template design features

Cons: HTML view in signature design section formats HTML code strangely. Does not affect the view though

Overall: Great system for creating uniform signatures and identity across an organisation

Great email signatures and SUPERB customer service!

Nov 29, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: The software is easy to use and has a lot fo functionality / features. I am most pleased with the Support we have received. I have never waited more than 2 or 3 minutes to talk to someone at CodeTwo. Usually, you would send an email and wait for a response, but with CodeTwo you make a quick phone call and you KNOW they are working on your issue.

Cons: We had a learning curve initially because we have a hybrid environment and use some custom extension attributes in AD. We used to need to use a custom tool to synchronize those custom attributes. CodeTwo has now eliminated that necessity and things are much smoother when we add new employees.

Overall: The automated signatures have eliminated a lot of redundancy and streamlined our on-boarding process. We also have the ability to add a custom marketing message to our email signatures. we used this feature when we recently moved locations and it helped a lot.

Office 365 Best Signature Solutions

Mar 01, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Very easy to use, intuitive and reliable

Cons: Some times or in some clients Office 365 user profile picture shows oversized

Overall: Email signature are now professional and standard across all devices. No more "Sent from my IPhone" or "Sent form my Samsung"

Easy to schedule signatures and also the possibility to specify signatures in different languages depending on the destination domain

Best Email Signature Management

Nov 19, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality
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Pros: I really liked the ability to specify addresses to exclude from signatures on both the sending and receiving sides.

Cons: I never had any issues with this software.

Overall: Our company switched to G Suite, and I was disappointed to find that CodeTwo only worked with Exchange and O365. Our replacement solution is not nearly as good.

Excelent product

Feb 27, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Easy of use.

Good realtion quality - price.

Excelent technical support.

The only thing you must to do is to fill all fields in Active Directory and dessign your own signature.

Cons: Don't know what to tell. Every thing worked fast

Overall: It works very well , fast and have a very good technical support department.

Not quite ready for market

Aug 14, 2018
2/5
Overall

1 / 5
Ease of Use

1 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
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Pros: All the things that it says it can do however, I was unable to get to the point to where I could test it. Definitely download the free version first!

Cons: Can't set up users with roles. If you want your marketing team or your designer to create the email template then you have to assign full global rights for your whole Microsoft 365 system to that person.

The codetwo app doesn't work with a mac computer. Even with windows installed through an instance of parallels on a mac, the app would not operate. You could download it, but the display was distorted and you could not see the screen for editing. If you did try to edit anyway, the responsiveness was super choppy and after a lot of work, the whole thing just locked up and would not save.

Overall: Unfortunately I was not able to even test the software because of the usability issues.

Vendor Response

by CodeTwo on November 07, 2018

Hello Michelle,

We are sorry you could not get it to work. Please bear in mind that we offer free technical support for this product. Our technicians are always willing to help you out at any stage. We can even help you with creating an HTML code for your signature. If you would like to give us one more try, just let us know!

Best regards,
CodeTwo

Capterra loader

CodeTwo

Feb 01, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: This software has been easy to use and easy to customize per user within our organization. The reference documentation is complete. The customer service has been excellent. The solution was easy to implement and integrate with Office 365. THANK YOU CODE TWO!!!!

Cons: There is nothing that I dislike about this software. It is a perfect solution for our small business needs.

Very easy to use Code Two.

Apr 05, 2019
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: I like most how easy i can use it. Perfect.

Cons:

I personally have not addressed any problems so far.

Overall: It's very useful because we don't need to create signatures one by one to every user in our company.

Capterra loader

Great product for keeping standardized signatures

Jan 18, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: I really like this product, it works with the Exchange connector to give you standardized signatures and allows for HTML, RTF and Plain message versions.

Cons: The software can be clunky at times and WYSIWYG is not always apparent. What I mean is that when an HTML signature with a specific font is used, the font is often lost in the message.

CodeTwo Purchasing/Implementation

Nov 05, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: Easy to implement, and use. Great Sales and Technical Support.

Cons: I can only provide a positive feedback, as it has only been that.

Overall: Implement enterprise wide professional signatures across different departments, and get away from non-compliant MS Outlook signatures.

Great application !

Oct 31, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Straight foreward software, easy to use.

Cons: No user panel, only a O365 global admin can work on the signature.

Vendor Response

by CodeTwo on November 06, 2018

Hello Danny,

Thank you for your review!

We would like to let you know that the access rights functionality goes through the final tests and is going to be released soon.
This will allow you to assign limited access rights to selected users so that they can create signatures without accessing other features of the software.

Best regards,
CodeTwo

Setup a Breeze!

Apr 05, 2019
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Easy setup and the software does what it says.

Cons: Cant say anything was a negative at all.

Overall: Very friendly experience. The value to our organization will be well worth it.

This was a very useful product!

Jul 29, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: It was very user friendly. I could easily develop varied signatures for my colleagues from a single desk. The features in the software enables to develop standardized signatures.

Cons: However, I found that when viewed from my phone, the signatures seemed cluttered and the alignments and the fonts were changed.

Great Product!

Feb 21, 2019
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: I like how they give a good array of template options for use and its pretty simple to use. Customer service is exceptional as they really do make every effort to answer your questions and help you if needed.

Cons: Just some minor issue with fonts not adjusting but customer service remedied it right away.