# CodeTwo Email Signatures 365 Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about CodeTwo Email Signatures 365 Software - reviews, pricing plans, popular comparisons to other Email Signature products and more. Source: https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/ --- # CodeTwo Email Signatures 365 Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) CodeTwo Email Signatures 365 ## What is CodeTwo Email Signatures 365? CodeTwo Email Signatures 365 provides central control over Microsoft 365 & Office 365 email signatures, disclaimers & automatic replies. It lets you create signature templates with company branding, user photos, social media icons, customer satisfaction surveys (with integrated analytics) & user data pulled from Entra ID. You can add different signatures to internal & external emails, new & subsequent emails or emails sent by different departments. The program supports all email apps & devices. ## What is CodeTwo Email Signatures 365 used for? [Email Signature](https://www.capterra.com/email-signature-software/) Overall rating Based on 548 user reviews Reviews sentiment Positive 99% Neutral 1% Negative 0% Starting price $0.81 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## CodeTwo Email Signatures 365 alternatives Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (585)](https://www.capterra.com/p/188561/Exclaimer-Cloud/reviews/) Starting price $1.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.9 (63)](https://www.capterra.com/p/182569/Dynasend/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/alternatives/) ## FAQs about CodeTwo Email Signatures 365 Overview ### What problems does CodeTwo Email Signatures 365 solve? CodeTwo Email Signatures 365 solves inconsistent email branding, manual signature updates, missing disclaimers, and device-by-device setup across Microsoft 365. IT administrators, marketing teams, and multi-brand organizations use it to centrally control signatures, deploy instant changes, automate onboarding, and keep Outlook desktop, web, mobile, and hybrid environments aligned. Answer based on 258 reviews Overview ### Which roles and teams benefit most from CodeTwo Email Signatures 365? CodeTwo Email Signatures 365 is most used by IT administrators, systems managers, and technology leaders who need centralized control of Microsoft 365 signatures, branding, and policy compliance. Executives, directors, marketing teams, and sales staff benefit from consistent customer-facing emails, automated signature updates, and simplified campaign messaging across the organization. Answer based on 548 reviews Overview ### What company size and industries is CodeTwo Email Signatures 365 built for? CodeTwo Email Signatures 365 is designed for Office 365 businesses of all sizes, with strongest adoption among small businesses at 87% and IT and services at 21%. It also serves midsize firms at 10% and enterprises at 3%, with construction and computer and network security each representing 5%, primarily for email signature management. Answer based on 548 reviews Features and Usability ### What are the key features of CodeTwo Email Signatures 365? CodeTwo Email Signatures 365 includes centralized signature management, Microsoft 365 and Active Directory integration, and rule-based signature assignment by user, group, department, or recipient as core features. Differentiating capabilities include server-side and client-side deployment, signature scheduling, customizable templates with dynamic fields, and campaign-specific banners or surveys. Answer based on 389 reviews Pricing ### How much does it cost and what fees or limitations are included? CodeTwo Email Signatures 365 starts at $0.81/user/month, with pricing decreasing at higher license counts and annual billing cutting about 10%. A free trial is available, but the minimum purchase is 10 users. Reviewers generally call it fairly priced and strong value, though some small teams say the 10-user minimum matters. Answer based on 64 reviews Integrations ### Which third-party tools and platforms does CodeTwo Email Signatures 365 integrate with? CodeTwo Email Signatures 365 integrates with Microsoft 365 and Microsoft Outlook most often, with additional connections to Microsoft Teams, Microsoft Bookings, Microsoft Entra ID, Calendly, WhatsApp, and Squarespace. It connects to 10 third-party tools overall, spanning Microsoft collaboration, scheduling, messaging, and website-related platforms. Answer based on 141 reviews Getting Started and Support ### How easy is it to onboard and train a team on CodeTwo Email Signatures 365? CodeTwo Email Signatures 365 is generally quick to onboard, with live online sessions, video tutorials, and documentation covering setup and daily management. Nontechnical admins and end users often get started fast, while Microsoft 365 admins handling complex signature rules, hybrid environments, or HTML template tuning typically need more time. Answer based on 22 reviews Getting Started and Support ### What customer support options does CodeTwo Email Signatures 365 offer, and how do users rate the experience? CodeTwo Email Signatures 365 offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live support, and chat. Users often describe support as fast, knowledgeable, and hands-on during setup and troubleshooting, with same-day or near-immediate help common. A smaller group reports slower email replies, time-zone delays, or occasional frustrating interactions. Answer based on 165 reviews Security ### How does CodeTwo Email Signatures 365 handle data security and access control? CodeTwo Email Signatures 365 uses centralized, secure signature management, a granular permission system, SSO, and multi-factor authentication to control access. It also works within Microsoft 365 and Microsoft data centers, with reviewers citing GDPR, HIPAA, PCI, and state privacy law compliance. Some note IT installation permissions can be required. Answer based on 14 reviews ## Who uses CodeTwo Email Signatures 365? Based on Capterra reviews from the past 2 years Company size Based on 143 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 143 reviews IT & Software Development 48% IT & Software Development 48% Administrative 17% Entrepreneurs/ Owners 7% Marketing 5% Others 22% Top industries Based on 143 reviews Information Technology and Services 50% Non-Profit Organization Management 17% Wholesale 12% Electrical/Electronic Manufacturing 12% Other 9% ## Features AI summary Based on 1,224 Email Signature reviews Capterra reviewers point to these as the top features buyers look for in email signature software: - **Signature Management** (**53%** of reviewers rated this feature as critical) - **Signature Creation** (**56%**) - **Secure Data Storage** (**67%**) CodeTwo Email Signatures 365 supports all three of the features reviewers rank highest: **Signature Management**, **Signature Creation**, and **Secure Data Storage**. Together, these capabilities help businesses control brand consistency across signatures, create and update professional designs more efficiently, and protect signature-related data, allowing teams to manage email communications with greater accuracy and confidence. Signature Management 4.8 (373) 79.09% of 373 reviewers that rated this feature as important or highly important With this capability, you centrally control and update email signatures for all users and devices. Reviewers appreciate the easy delegation, integration with Azure AD, rule-based assignment, and the time saved by managing everything in one place with a user-friendly interface. Signature Creation 4.7 (380) 78.42% of 380 reviewers that rated this feature as important or highly important This aspect helps you design and personalize signatures with a flexible editor, templates, and HTML options. Reviewers indicate it’s easy to use for both technical and non-technical staff, though some mention occasional difficulties with advanced customization or formatting. Secure Data Storage 4.8 (11) 81.82% of 11 reviewers that rated this feature as important or highly important Securely stores data to prevent data loss or breaches Real-Time Updates 4.8 (41) 80.49% of 41 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made Customizable Templates 4.6 (32) 50.00% of 32 reviewers that rated this feature as important or highly important Pre-designed layouts that can be customized to match preferences and requirements Signature Templates 4.5 (311) 55.95% of 311 reviewers that rated this feature as important or highly important CodeTwo Email Signatures 365 offers a wide variety of ready-made templates to jumpstart signature setup. Users say templates save time, are easy to customize, and provide consistency, especially for those less familiar with design or HTML. CodeTwo Email Signatures 365 41 features Test multiple versions of emails, forms, content, or other campaign elements to gauge effectiveness Define levels of authorization for access to specific files or systems Integrates with Active Directory Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges It gives you automatic syncing of user details and signature changes across the organization. Users think this saves significant time, keeps branding current, and requires little manual effort, with updates propagating quickly and reliably without user intervention. Track and interpret campaign performance metrics Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Plan and strategize marketing campaigns You can easily schedule and apply campaign or event-based signatures for targeted messaging. Some reviewers find this valuable for marketing, seasonal promotions, and departmental customization, noting the flexibility and simplicity in swapping banners or messages as needed. Track the amount of clicks on individual products to measure campaign results Track and manage adherence to policies for any service, product, process, or supplier Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Receive and/or send email notifications for urgent updates, requests, or other information Manage, store and organize emails within the system or via third-party apps Create and send email blasts/campaigns Pre-made examples and templates for emails Track delivered, received, and opened emails Tracks metrics that provide insight into how a user interacts with any interface or product Store and manage images Manage the process of attracting and converting business prospects into leads Manage multiple campaigns in one system Preview materials before finalizing projects Receive system updates as soon as any changes are made Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Input different types of content and edit text formats, fonts, font sizes, and colors Set & manage permission levels based on user roles and restrict access to only authorized individuals Securely stores data to prevent data loss or breaches This aspect helps you design and personalize signatures with a flexible editor, templates, and HTML options. Reviewers indicate it’s easy to use for both technical and non-technical staff, though some mention occasional difficulties with advanced customization or formatting. With this capability, you centrally control and update email signatures for all users and devices. Reviewers appreciate the easy delegation, integration with Azure AD, rule-based assignment, and the time saved by managing everything in one place with a user-friendly interface. CodeTwo Email Signatures 365 offers a wide variety of ready-made templates to jumpstart signature setup. Users say templates save time, are easy to customize, and provide consistency, especially for those less familiar with design or HTML. Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Gauge satisfaction and receive information for improvement and success Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Profiles of users providing basic information What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface Features 4.7 (548) 4.7 Based on 548 reviews ## Pricing Value for money 4.7 (523) Free Trial [View pricing plan details](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/pricing/) Monthly Subscription $0.81 Per User,Per Month It includes: - Centrally managed email signatures, automatic replies and branding for Microsoft 365 - Unlimited signature designs - Signatures added to emails sent from all email apps & devices (including mobiles) - Intuitive web UI - manage your entire organization directly from a browser - Built-in HTML signature template editor for quick and easy signature creation - Logos, banners and social media icons in email signatures - Signatures personalized and auto-updated with user and company details - Signatures in replies and forwards - directly under the body of the most recent message - Graphics embedded in emails - always displayed correctly on the recipients' side - Automatic legal disclaimers, marketing campaigns, one-click CSAT surveys and more - Exceptional customer experience and 24/7 technical support - The most secure email signature solution (certified by Microsoft) - Delegation of signature creation and management tasks to non-IT users Value for money 4.7 (523) 4.7 Based on 523 reviews ## Integrations [ WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Calendly](https://www.capterra.com/p/148036/Calendly/)[ Squarespace](https://www.capterra.com/p/143461/Squarespace/)[ Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/)[ Crewhu](https://www.capterra.com/p/140426/CrewHu/)[ Matomo](https://www.capterra.com/p/182627/Matomo-Analytics/) ## Support, customer service and training options Customer Service 4.9 (502) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (502) 4.9 Based on 502 reviews ## User reviews Overall rating 4.9 Based on 548 reviews Filter by rating 5(489) 4(54) 3(3) 2(1) 1(1) Mentioned topic Sorted by most recent QS Qendrim S. CEO Information Technology and Services ### "Best signature solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 17, 2026 I'm very satisfied with the product. I think it's the best signature solution and I'd recommend it to anyone. Pros The capabilities the product offers, along with its various email server applications, impress me, as do the automatic replies. Cons So far, I haven't noticed anything negative during use that I would call a drawback. Everything works as expected. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EZ Eric Z. COO Building Materials ### "Excellent Solution for Professional Email Branding" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 8, 2026 We implemented it across our Microsoft 365 environment to standardize email signatures, marketing banners, and corporate branding for all employees. The centralized management saves significant administrative time while ensuring consistency in every email sent. The platform is reliable, secure, and flexible enough to support different departments and communication scenarios. It has become an essential business tool for maintaining a professional corporate image and improving the overall quality of our external communications. Pros Signatures 365 has significantly improved the consistency of our company's email communications. The centralized management makes it easy to deploy professional signatures across all users without relying on local Outlook settings. The integration with Microsoft 365 is seamless, security is excellent, and the platform is very reliable. We also appreciate the flexibility to create different signature rules for internal and external recipients, marketing banners, and department-specific branding. Customer support and documentation have been outstanding throughout the implementation process. Cons The pricing can become expensive for small and medium-sized businesses, especially when licensing shared mailboxes or users with limited email activity. The initial configuration requires some planning to fully understand server-side and client-side processing, and certain advanced scenarios take time to master. Although the product is excellent, additional bundled licensing options or volume discounts would make it even more attractive for growing organizations. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 13, 2026 Thanks so much for your detailed review, Eric! Regarding pricing, licensing is per user, so companies pay only for what they actually need, and the annual plan lets you save around 10%. Additionally, in Outlook mode, emails sent as or on behalf of a shared mailbox do not consume additional licenses. To help optimize license usage, CodeTwo also lets you define and later change the scope of licensed users to specify which users should be included in licensing. More details here: https://www.codetwo.com/userguide/email-signatures-for-office-365/scope-and-region.htm#change MB Marco B. Head of IT Wholesale ### "Head of IT Department" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 6, 2026 Contact and Onboarding went fine. The Pricing is fine for the provided features. Sales sent a quote very fast and provided a longer test licence. Pros Easy to use and to integrate into Microsoft Entra. Supports everything we need for professional use. After integration into Entra it is very easy to manage the rules to the right groups. The Outlook add-in works fine. Cons At the moment everything looks fine. Nothing negative. We did not need any support, so i can not say anything about this. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SA Salem A. CEO Consumer Services ### "Genuine Feedback " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 3, 2026 Very Good System only Pricing and Plan force us to buy for 10 members yet we are only 4 which is not fair for us as start up Pros Great Services and the digital signature look legit and premium which is highly recommended for any business or start up Cons Pricing limiting us to buy for 10 members yet we do not have 10 member which is not fair for us to pay for something which is we are not using. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 8, 2026 Thank you for your review. We understand that our 10-license minimum may not be the ideal fit for every organization, and we appreciate your feedback. We’ve passed it on to our product team. RK Rolf K. Managing Partner Legal Services ### "Top Notch Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 3, 2026 Easy to use, thought through solution. No need to get in contact with customer suppoert since the tool is well documented. Pros Easy to use and very flexible to use, well integrated into MS365 eco system. Polished website that covers concerns (e.g., Security). Also covers marketing aspects to enable soft client communication through banner integration. Cons I only regret that I did not use Code Two sooner. I lost a lot of time and money with the MS built-in signature process Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CG Carlos G. IT Staff Automotive ### "CodeTwo SPM Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 25, 2026 It achieves the purposes we were looking apply in the company. Multiple signatures for different recipient cases such as internals / externals. Pros The ability to decide whether to apply the Signature to internal or external users is very useful when you apply changes or want to show specific data to providers, suppliers, clients, etc. Cons I would say the only thing right now I can think of is that the interface to design the signatures can be improved to be more intuitive, it's already pretty simple, but I think it could look better. Alternatives considered [Exclaimer](https://www.capterra.com/p/188561/Exclaimer-Cloud/) Reasons for choosing CodeTwo Email Signatures 365 The time it took to contact CodeTwo team was extremely short compared to the one taken to contact Exclaimer. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 1, 2026 Thank you for your feedback, Carlos! We’re constantly working to make the signature editor as user-friendly and intuitive as possible, so if you have any ideas on how we could improve it, we’d love to hear them. Please get in touch: https://www.codetwo.com/contact. AD Anthony D. President Computer & Network Security ### "Good email signature software at a reasonable price" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 June 23, 2026 Ease of setup - yes M365 tenant integration - yes Reliability - yes Reasonable Cost - yes This software is cost effective, easy to setup, simple to administer, and it stays working. Pros Extremely intuitive, easy to setup, and the integration with Outlook is especially good. End users really like the results, we are utilizing it at a number of clients. We are required to have email disclaimers on all company email, and this locks that process down so that they ALWAYS have the disclaimer. Cons Don't really have any issues with Code Two. It does everything they say it does, within a reasonable pricing model. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KS Krzysztof S. Mr. Research ### "The wheel has been reinvented." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 25, 2026 A very nice add-on that offers great promotional opportunities. I especially like the ability to set an expiration date for the signature. I recommend the add-on to other friends. Our emails look neat and coherent. Pros I was concerned about the cost of the service and whether support would be fast and efficient. After the first few emails, it turned out to be good, and later it turned out to be very good. The product is worth the money. Microsoft is definitely gaining ground with this add-on. Cons It's hard to believe, but I have nothing to complain about. It's a very well-thought-out product, created by people who wanted to make their lives easier, and it actually turned out to be something great. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RB Robert B. Partner and Chief People Officer Hospitality ### "Looking forward to a long partnership - Highly superior signature platform " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 16, 2026 Code Two is a wonderful organization. The platform is best on market and far superior to other platforms! We look forward to a long partnership! Pros \[sensitive content hidden\] customer service was spot on from day 1! This is an excellent signature product! Clean, crisp, and so professional! We love it! I am so thrilled that we made a migration to Code Two. Cons N/A - Everything has been wonderful - No concerns at all. We love this clean signature platform! It’s awesome! Switched from [Letsignit](https://www.capterra.com/p/199771/Letsignit/) Awful product. Glitches. Erratic displays - Horrible user experience Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MH Matts H. CTO Non-Profit Organization Management ### "This product makes my life easier" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 14, 2026 CodeTwo comes across as a trustworthy company and has great customer service. I’m very pleased with the functionality and ease of use. And the price is right. Pros CodeTwo Email Signatures fills a gap in the Microsoft 365 product offering perfectly. It solves a specific problem and does it extremely well. What I like the best is that takes all the best parts of the cloud and puts them together in a complete package: SSO, cloud app and flexibility. And it’s easy to use. The best thing about the product is that I can instantly change signatures for many users in a few seconds. A basic and simple problem in theory but in reality it’s a giant task without this tool. Cons I can’t complain about anything really. The only problem is that the product is at risk of being acquired by Microsoft which, if it happened, probably would impact functionality in a negative way. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor May 19, 2026 Thank you for the great review, Matts! Regarding your concern, rest assured that CodeTwo is an independent, fully self-funded company built around our users, with customer satisfaction as our top priority. We’re here for the long run, and we’ll keep focusing on what matters most: reliable, user-driven solutions our customers can count on. Cheers! [View all Reviews](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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