# CodeTwo Email Signatures 365 Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about CodeTwo Email Signatures 365 Software - reviews, pricing plans, popular comparisons to other Email Signature products and more. Source: https://www.capterra.com/p/171491/Email-Signatures-for-Office-365 --- # CodeTwo Email Signatures 365 Software Review 2026: Features, Integrations, Pros & Cons Last updated on May 5, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) CodeTwo Email Signatures 365 ## What is CodeTwo Email Signatures 365? CodeTwo Email Signatures 365 provides central control over Microsoft 365 & Office 365 email signatures, disclaimers & automatic replies. It lets you create signature templates with company branding, user photos, social media icons, customer satisfaction surveys (with integrated analytics) & user data pulled from Entra ID. You can add different signatures to internal & external emails, new & subsequent emails or emails sent by different departments. The program supports all email apps & devices. ## What is CodeTwo Email Signatures 365 used for? [Email Signature](https://www.capterra.com/email-signature-software/) Overall rating Based on 537 user reviews Reviews sentiment Positive 99% Neutral 1% Negative 0% Starting price $1.36 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## CodeTwo Email Signatures 365 alternatives Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (585)](https://www.capterra.com/p/188561/Exclaimer-Cloud/reviews/) Starting price $1.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.9 (63)](https://www.capterra.com/p/182569/Dynasend/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/alternatives/) ## Who uses CodeTwo Email Signatures 365? Based on Capterra reviews from the past 2 years Company size Based on 139 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 139 reviews IT & Software Development 50% IT & Software Development 50% Administrative 15% Entrepreneurs/ Owners 8% Marketing 6% Others 21% Top industries Based on 139 reviews Information Technology and Services 53% Non-Profit Organization Management 14% Electrical/Electronic Manufacturing 12% Computer & Network Security 12% Other 9% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Signature Creation 4.7 (372) 78.23% of 372 reviewers that rated this feature as important or highly important This characteristic helps you design signatures easily using a web-based editor, templates, and HTML options. Users think the process is intuitive, flexible, and accessible for non-technical staff, though some mention occasional fiddliness with advanced customization. Signature Management 4.8 (362) 78.45% of 362 reviewers that rated this feature as important or highly important With this capability, you centrally control email signatures for all users and devices, ensuring brand consistency and legal compliance. Reviewers appreciate the easy setup, Azure AD integration, rule-based assignment, and time savings, especially when managing large or distributed teams. Signature Templates 4.5 (305) 55.41% of 305 reviewers that rated this feature as important or highly important You benefit from a wide variety of ready-made templates that simplify signature setup and customization. Reviewers indicate templates save time, help maintain consistency, and are especially useful for those less familiar with design, though some prefer custom designs. Auto Update 4.8 (268) 65.30% of 268 reviewers that rated this feature as important or highly important It gives you automatic synchronization of user details and signature changes across the organization. Some reviewers find this saves significant time, eliminates manual updates, and ensures signatures stay current without intervention, making ongoing maintenance effortless. Campaign Specific Signature 4.6 (220) 55.91% of 220 reviewers that rated this feature as important or highly important With this aspect, you can schedule and swap out campaign or seasonal banners in signatures for targeted messaging. Reviewers appreciate the flexibility for marketing, ease of applying changes company-wide, and the ability to maintain consistent branding during campaigns. Image Library 4.4 (189) 33.33% of 189 reviewers that rated this feature as important or highly important Store and manage images CodeTwo Email Signatures 365 41 features Test multiple versions of emails, forms, content, or other campaign elements to gauge effectiveness Define levels of authorization for access to specific files or systems Integrates with Active Directory Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges It gives you automatic synchronization of user details and signature changes across the organization. Some reviewers find this saves significant time, eliminates manual updates, and ensures signatures stay current without intervention, making ongoing maintenance effortless. Track and interpret campaign performance metrics Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Plan and strategize marketing campaigns With this aspect, you can schedule and swap out campaign or seasonal banners in signatures for targeted messaging. Reviewers appreciate the flexibility for marketing, ease of applying changes company-wide, and the ability to maintain consistent branding during campaigns. Track the amount of clicks on individual products to measure campaign results Track and manage adherence to policies for any service, product, process, or supplier Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Receive and/or send email notifications for urgent updates, requests, or other information Manage, store and organize emails within the system or via third-party apps Create and send email blasts/campaigns Pre-made examples and templates for emails Track delivered, received, and opened emails Tracks metrics that provide insight into how a user interacts with any interface or product Store and manage images Manage the process of attracting and converting business prospects into leads Manage multiple campaigns in one system Preview materials before finalizing projects Receive system updates as soon as any changes are made Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Input different types of content and edit text formats, fonts, font sizes, and colors Set & manage permission levels based on user roles and restrict access to only authorized individuals Securely stores data to prevent data loss or breaches This characteristic helps you design signatures easily using a web-based editor, templates, and HTML options. Users think the process is intuitive, flexible, and accessible for non-technical staff, though some mention occasional fiddliness with advanced customization. With this capability, you centrally control email signatures for all users and devices, ensuring brand consistency and legal compliance. Reviewers appreciate the easy setup, Azure AD integration, rule-based assignment, and time savings, especially when managing large or distributed teams. You benefit from a wide variety of ready-made templates that simplify signature setup and customization. Reviewers indicate templates save time, help maintain consistency, and are especially useful for those less familiar with design, though some prefer custom designs. Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. Gauge satisfaction and receive information for improvement and success Create, save, and re-purpose templates for emails, forms, etc. Set up connections to third-party platforms to improve business processes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Profiles of users providing basic information What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface Features 4.7 (537) 4.7 Based on 537 reviews ## Pricing Value for money 4.7 (512) Free Trial [View pricing plan details](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/pricing/) Basic $1.36 Per User,Per Month It includes: - Centrally managed email signatures, automatic replies and branding for Microsoft 365 - Unlimited signature designs - Signatures added to emails sent from all email apps & devices (including mobiles) - Intuitive web UI - manage your entire organization directly from a browser - Built-in HTML signature template editor for quick and easy signature creation - Logos, banners and social media icons in email signatures - Signatures personalized and auto-updated with user and company details - Signatures in replies and forwards - directly under the body of the most recent message - Graphics embedded in emails - always displayed correctly on the recipients' side - Automatic legal disclaimers, marketing campaigns, one-click CSAT surveys and more - Exceptional customer experience and 24/7 technical support - The most secure email signature solution (certified by Microsoft) - Delegation of signature creation and management tasks to non-IT users Value for money 4.7 (512) 4.7 Based on 512 reviews ## Integrations [ WhatsApp](https://www.capterra.com/p/180345/WhatsApp/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Calendly](https://www.capterra.com/p/148036/Calendly/)[ Squarespace](https://www.capterra.com/p/143461/Squarespace/)[ Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/)[ Crewhu](https://www.capterra.com/p/140426/CrewHu/)[ Matomo](https://www.capterra.com/p/182627/Matomo-Analytics/) ## Support, customer service and training options Customer Service 4.9 (492) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (492) 4.9 Based on 492 reviews ## User reviews Overall rating 4.9 Based on 537 reviews Filter by rating 5(479) 4(53) 3(3) 2(1) 1(1) Mentioned topic Sorted by most recent JK Jackie K. Director of Human Resources Law Practice ### "Good Solution for Email Signatures" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 12, 2026 Pros The ease of managing email signatures all in one place. We have several office locations and several different signature lines, and this product made it simple to have that without the need to adjust manually. Cons Set up was slightly challenging for our needs but the team at CodeTwo was very responsive and helped with implementation in a timely fashion. They were able to help with Mac based solutions as well. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JR Jordi R. Sys Admin Oil & Energy ### "A powerful and professional solution for centralized signature management in Microsoft 365" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 11, 2026 My overall experience with CodeTwo Email Signatures 365 has been very positive. It is a stable, reliable solution that is clearly designed for corporate environments. Pros The ability to centrally manage email signatures in Microsoft 365. The intuitive visual editor and the ability to use dynamic rules. Cons The main drawback is that the initial setup can be somewhat complex if you are not familiar with the Microsoft 365 email workflow. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RH Reuben H. IT Ops Manager Computer Software ### "Simple and effective!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 7, 2026 Fantastic. I needed a solution that could be rolled out in a very short space of time and Codetwo allowed me to do just that. Pros Ease of company-wide set up and roll out, takes minutes! Ability to copy across HTML source code into the Signature editor tool. Cons Having only been using Codetwo for a short period of time I am yet to discover any points of dislike. Alternatives considered [Exclaimer](https://www.capterra.com/p/188561/Exclaimer-Cloud/) Reasons for choosing CodeTwo Email Signatures 365 Ability to copy HTML source code into the signature editor Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MB Maria B. Director of IT Non-Profit Organization Management ### "Great product, easy to use and cost-effective" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 1, 2026 Love the product, far exceeded our expectations and was the most cost-effective. We were able to set up signatures and begin testing within an hour. Pros The features available exceeded others that we reviewed and CodeTwo also did not require us to upgrade our Microsoft licenses. It is very easy to set up with the Microsoft tenant, syncing attributes. The documentation is very detailed and the support we received was excellent. Cons We haven’t found anything we don’t like, we do wish the option to remove old Outlook signatures would not be retired. Alternatives considered [WiseStamp](https://www.capterra.com/p/153237/WiseStamp/) Reasons for choosing CodeTwo Email Signatures 365 Features, ability to see signatures in Outlook on all platforms, does not require additional Microsoft licensing, and price. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 7, 2026 Thank you for your review, Maria – much appreciated! If you use our Web Add-in, default (native) Outlook signatures are now disabled automatically. Learn more here: https://www.codetwo.com/userguide/email-signatures-for-office-365/signatures-web-add-in-for-outlook-deployment.htm#disable-default-signatures BG Brian G. Senior Project Manager Import and Export ### "Great Product Solving An Important Problem" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 1, 2026 Overall, the experience has been a 5/5 and I would highly recommend them. Pricing seems fair for the ease they provide, UI is clean and intuitive, set up is easy, and they support responded pretty timely. Pros Hands down the best thing about this product is its UI and how you design the templates. It solves a very real solution and we got set up in about an hour for our 15 person team. Cons The only thing that is difficult to get around that Ive experienced is the way Outlook client formats the HTML signatures. It "Wordifies" them and that conversion breaks the earlier signatures in a chain. If they can figure a work around to that formatting issue, then I would have 0 critiques. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 5, 2026 Thank you for your review, Brian – much appreciated! Different email apps and devices can render email signatures slightly differently. Our editor includes smart HTML code cleanup to help ensure that they display as consistently as possible across most email apps. If you’re experiencing formatting issues in Outlook, our Customer Success Team will be happy to take a closer look and help – please do get in touch. Cheers! PO PAT O. Head Of Engineering Printing ### "CodeTwo Email Signatures 365 – A Game‑Changer for Email Branding and Compliance" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 May 1, 2026 Overall, CodeTwo Email Signatures 365 is reliable, intuitive, and packed with features that genuinely improve branding consistency and compliance. It’s one of those rare tools that just works — and keeps working. Pros The integration with Microsoft 365 is seamless. Signatures apply perfectly whether emails are sent from Outlook desktop, mobile, or web — something native Microsoft tools still can’t match with the same level of polish. The ability to insert dynamic fields, banners, legal disclaimers, and campaign elements turns signatures into a genuine marketing asset rather than an afterthought. Cons Licensing is per-user. Even users who rarely send email still count toward licensing. For large organisations with many inactive or low-volume mailboxes, this can feel inefficient. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 7, 2026 Thanks for your review, Pat. To better control license usage, CodeTwo lets you define and later change the scope of licensed users to specify which users should be included in licensing. More details here: https://www.codetwo.com/userguide/email-signatures-for-office-365/scope-and-region.htm#change DF Daniel F. President Construction ### "Reliable, Set-and-Forget Signature Management That Just Works" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2026 We’ve been running CodeTwo Email Signatures 365 for over six years at Echo ED Corp and it has quietly become one of those tools we don’t have to think about, which is the highest compliment for any business software. Signatures stay consistent and professional across every employee and device, updates roll out instantly, and we haven’t had to troubleshoot user-side issues. For a licensed contractor where every email represents the company, that consistency matters. Strong value for the money and easy to recommend. Pros The Outlook and Microsoft 365 integration is seamless — signatures apply consistently across desktop, web, and mobile without any end-user effort, which is exactly what we needed running a small but busy contracting operation. Centralized control is the standout feature for us. Being able to update signatures, contact info, license numbers, and disclaimers across the entire company from one dashboard saves real time and eliminates the inconsistency you get when employees manage their own signatures. Server-side processing means signatures look right whether emails are sent from Outlook desktop, OWA, or a phone. Setup was straightforward and the platform has been genuinely stable over the years we’ve used it. Cons The template editor has a learning curve, especially when fine-tuning HTML for consistent rendering across different email clients Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2026 Thanks a lot for the great review, Daniel! You’re right – different email apps and devices can render email signatures slightly differently. Our editor’s smart HTML cleanup helps keep things consistent across most email clients, but if you still need to fine-tune the code, our Customer Success Team is happy to help: https://www.codetwo.com/contact. DP Dessy P. Head of IT Legal Services ### "Amazing product and amazing customer service " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2026 Overall, my experience with CodeTwo Email Signatures 365 has been very positive. It’s made managing email signatures across the business much simpler and more consistent, especially with everything integrated into Microsoft 365.\[sensitive content hidden\] has been extremely helpful and I couldn't have done this without her help. Pros What I liked most about CodeTwo Email Signatures 365 is how easy it is to manage signatures across the whole company without relying on individual users. Once it’s set up with Microsoft 365, everything just works in the background, and we don’t have to worry about people having outdated or inconsistent signatures. Cons There’s not a lot to dislike about CodeTwo Email Signatures 365, but the initial setup can be a bit confusing if you’re not familiar with Microsoft 365 and how mail flow rules work. It took a bit of time to fully understand how everything connects. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AG Alejandro G. Marketing Coordinator Telecommunications ### "An excellent tool " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2026 Pros It is an extremely useful tool and everything is centralized in one place. It is very intuitive, and helps reduce time Cons I haven't found anything I could call a downside; however, it is a bit inconvenient that clicking on any option within the tools menu opens a new tab Switched from [Letsignit](https://www.capterra.com/p/199771/Letsignit/) It did not allow me to purchase the number of licenses I needed for my corporation Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2026 Thanks a lot for your review, Alejandro. We’re always working to make our software as user-friendly and intuitive as possible. The apps are a single pane of glass interface and no options should launch in a new tab, so if you're willing to share more details, please reach out to our Customer Success Team (https://www.codetwo.com/contact). MS Melvan S. Marketing Advisor Food & Beverages ### "Review for CodeTwo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 April 24, 2026 satisfied, except some CS took time to reply, special thanks to Alicja Lewandowska who helped us fixing the issue. Pros convenient to use and configure, both working in desktop and mobile view. convenient to use and configure, both working in desktop and mobile view. Cons doesnt have a view or configuration in mobile version, sometimes it takes time to load but overall satisfied. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2026 Thank you for your feedback, Melvan. We're glad you’re satisfied with our software! User experience is our top priority, so we’d appreciate it if you could share more details with us at https://www.codetwo.com/contact. Thanks! [View all Reviews](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)