--- title: "Apicbase Restaurant Management Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Apicbase Restaurant Management Software - reviews, pricing plans, popular comparisons to other Restaurant Management products and more." source_url: "https://www.capterra.com/p/171584/Apicbase-Restaurant-Management/" page_type: "product" language: "en" --- # Apicbase Restaurant Management Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 23, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Apicbase Restaurant Management ## What is Apicbase Restaurant Management? Efficiently manage the back-of-house operations of your restaurant business. Keep track of food cost and improve your margins thanks to real-time inventory, smart procurement and detailed sales analytics Manage & automate your stock and orders. Whether you operate one restaurant or multiple sites, Apicbase provides you the tools to manage your restaurant business. Start managing your restaurant more efficiently with Apicbase today! ## What is Apicbase Restaurant Management used for? [Restaurant Management](https://www.capterra.com/restaurant-management-software/)[Catering](https://www.capterra.com/catering-software/)[Food Service Management](https://www.capterra.com/food-service-management-software/) Top alternative Featured Overall rating Based on 35 user reviews Reviews sentiment Positive 94% Neutral 6% Negative 0% Starting price €249 Per Feature, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Apicbase Restaurant Management?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://get.apicbase.com&name=Apicbase Restaurant Management) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Apicbase Restaurant Management 4.6 (35) VS. [4.8 (418)](https://www.capterra.com/p/202837/Everfit/reviews/) Starting Price €249 Per Feature, Per Month Starting Price $19 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (35) Ease Of Use 4.8 (418) Value For Money 4.6 (32) Value For Money 4.6 (410) Customer Service 4.9 (34) Customer Service 4.8 (405) ## Apicbase Restaurant Management alternatives [4.3 (45)](https://www.capterra.com/p/206847/Foodzilla/reviews/) Starting price $37.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [My PT Hub](https://www.capterra.com/p/146651/My-PT-Hub/) [4.6 (3,206)](https://www.capterra.com/p/146651/My-PT-Hub/reviews/) Starting price $22.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/146651/My-PT-Hub/) [MenuSano](https://www.capterra.com/p/180725/MenuSano/) [4.4 (48)](https://www.capterra.com/p/180725/MenuSano/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/180725/MenuSano/) [Macrostax Team](https://www.capterra.com/p/10001910/Macrostax-Team/) [4.7 (63)](https://www.capterra.com/p/10001910/Macrostax-Team/#reviews) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10001910/Macrostax-Team/) [View all alternatives](https://www.capterra.com/p/171584/Apicbase-Restaurant-Management/alternatives/) ## FAQs about Apicbase Restaurant Management Overview ### Which roles and teams benefit most from Apicbase Restaurant Management? Apicbase Restaurant Management is most used by restaurant owners, general managers, and operations leaders who need tighter control over food costs, inventory, and multi-site consistency. Culinary teams, including executive chefs and food development leads, use it to standardize recipes and menus, while finance and administrative staff support purchasing, reporting, and stock accuracy. Answer based on 35 reviews Overview ### What company size and industries is Apicbase Restaurant Management built for? Apicbase Restaurant Management is built mainly for small businesses, which make up 69% of reviewers, especially in Hospitality at 31%. It serves quick and fast service restaurants, business catering, full service restaurants, restaurant chains, hotels, and single- to multi-site operations, with additional adoption in Restaurants at 25% and Food & Beverages at 19%. Answer based on 35 reviews Features and Usability ### What are the key features of Apicbase Restaurant Management? Apicbase Restaurant Management offers inventory management, recipe management, menu planning, and purchase order management for food operations. It also includes cost tracking, food costing, demand forecasting, and reporting and analytics, plus allergen tracking, nutrition analysis, label printing, mobile access, and third-party integrations. Integrations ### Which third-party tools and platforms does Apicbase Restaurant Management integrate with? Apicbase Restaurant Management integrates with 10 third-party tools, including POS and commerce platforms such as Lightspeed Restaurant, Lightspeed Retail, Deliverect, Foodics, GASTROFIX, and iZettle, plus accounting and business systems like Xero, AFAS Software, Trivec, and Infrasys POS for restaurant operations and financial workflows. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does Apicbase Restaurant Management offer? Apicbase Restaurant Management provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided setup, webinars cover product topics in a group setting, and documentation and videos offer self-paced reference and walkthrough material. Answer based on 5 reviews Getting Started and Support ### What customer support options does Apicbase Restaurant Management offer? Apicbase Restaurant Management provides Email/Help Desk, a Knowledge Base, Phone Support, and Chat. Reviewers describe the support team as friendly and responsive, with clear answers and helpful guidance that makes the software easier to learn when its setup feels complex at first. Answer based on 4 reviews Ease of use ### Is Apicbase Restaurant Management easy to use? Apicbase Restaurant Management feels intuitive after setup and works well for kitchen, inventory, and recipe tasks. Chefs, hotel staff, and training teams often find it easy to learn and teach, though the wide feature set can feel complex at first and some users want simpler field options and role-based controls. Answer based on 11 reviews ## Features AI summary Based on 1,432 Restaurant Management reviews Capterra data shows that buyers of Restaurant Management rank the following features as their top priorities: - **Order Entry** (**54%** of reviewers rated this feature as critical) - **Online Ordering** (**46%**) - **Order Management** (**45%**) Apicbase Restaurant Management supports all three features reviewers rate most highly: **Order Entry**, **Online Ordering**, and **Order Management**. Together, these capabilities help businesses take in orders accurately, manage digital sales channels, and keep order workflows organized, allowing teams to improve service speed and handle daily operations more efficiently. Order Entry 3.8 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries Online Ordering 4.0 (6) 33.33% of 6 reviewers that rated this feature as important or highly important Tracks and processes online orders Order Management 3.8 (5) 0.00% of 5 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Reporting/Analytics 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Kitchen/Menu Management 3.3 (6) 16.67% of 6 reviewers that rated this feature as important or highly important Allows users to view inventory and build a menu that's appropriate Recipe Management 3.8 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Store recipes, enable recipe modification, and generate data required for production records Apicbase Restaurant Management 75 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Allergen Tracking: View and track information about potential allergens in food items - API: Application programming interface that allows for integration with other systems/databases - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Barcode/Ticket Scanning: Scan barcodes to ensure accurate pricing and label tracking - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Catering Management: Manage catering operations/processes - Cost Analysis: Analyze and calculate business costs - Cost Management: Manage budgets, track and optimize spending and align capacity to workload demand - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Delivery Tracking: Track item deliveries through dispatch notifications, status and location tracking, and ETA updates - Demand Forecasting: Forecast customer demand using historical insights and simulations - Dietary Analysis: Measure, calculate and analyze the nutritional content of meals or recipes - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Document Management: Store, manage, and track all electronic documents in a centralized location - FDA Compliance: Track and ensure quality of products in accordance with food and drug administration (FDA) act - Food & Beverage Management: For businesses handling food & beverage operations - Food Costing: Calculate the cost of each item in a recipe - For Catering Businesses: Software designed for caterers and catering businesses. - Forecasting: Form predictions based on past and present data/trends - Goal Setting/Tracking: Establish measurable goals and objectives and track their progress over a specific period of time - Historical Reporting: Information, data and reports that are being tracked over time - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Kitchen/Menu Management: Allows users to view inventory and build a menu that's appropriate - Label Printing: Process of printing custom labels through various methods. - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Meal Planning: Applying knowledge of food, nutrients, food habits & preferences to analyze nutritional content and plan wholesome and attractive meals - Menu Planning: List of food items to serve in any type of meal including main dishes, side dishes, and desserts. - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Nutrient Database: Searchable database containing the nutrient values of food items - Nutrition & Allergen Management: Calculate nutritional analysis and allergens on menu items - Nutrition & Ingredient Labels: List of nutrients or ingredients present in food items - Nutrition Analysis: Scientific process of assessing the types, amount & nutritional content, including calories, vitamins & minerals for food/food products - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Online Ordering: Tracks and processes online orders - Order Entry: Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Tracking: Track orders throughout the fulfillment process - Performance Metrics: A set of indicators that tracks the performance of networks, applications, systems, teams, etc. - Personalization: Adjust communications based on previous interactions or personal preferences - Price/Margin Management: Track and manage the profit margin between the cost of a product and its selling price. - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Recipe Management: Store recipes, enable recipe modification, and generate data required for production records - Recurring Orders: Managing orders that a customer purchases repeatedly and regularly - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Sales Reports: Reports specific to sales analysis for trends and strategies - Sales Trend Analysis: Analyze the current state of sales data to accurately understand trends and forecast future sales numbers. - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Social Promotion: Market event via social media tools - Stock Management: Manage the buying, selling, and holding of stocks - Supplier Management: Manage all supplier data and operations - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks --- Get Advice We can help you find the software with the features you need. Features 4.4 (35) 4.4 Based on 35 reviews ## Pricing Value for money 4.6 (32) Basic €249.00 Per Feature,Per Month Value for money 4.6 (32) 4.6 Based on 32 reviews ## Integrations [ Xero](https://www.capterra.com/p/120109/Xero/)[ Lightspeed Retail](https://www.capterra.com/p/120491/Lightspeed-Retail/)[ Restroworks](https://www.capterra.com/p/142877/Restroworks/)[ Lightspeed Restaurant](https://www.capterra.com/p/211849/Lightspeed-Resturant/)[ Infrasys POS](https://www.capterra.com/p/186493/Infrasys-POS/)[ Deliverect](https://www.capterra.com/p/197514/Delivery-Management-Sofware/)[ AFAS Software](https://www.capterra.com/p/186725/AFAS-Software/)[ Foodics](https://www.capterra.com/p/157590/Foodics/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (34) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (34) 4.9 Based on 34 reviews ## User reviews Overall rating 4.6 Based on 35 reviews Filter by rating 5(23) 4(10) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent FA Francesco A. Inventory Administrator, Innovation Manager Restaurants ### "Apicbase : Pro's & Cons" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 26, 2024 Great tool to keep track of orders, deliveries, inventory, order lists and assortment that can be ordered. On the bad side, it gets really frustrating when small bugs or connection problems happen, making sometimes whole lines of reports being useless due to corrupted data. Pros Highly customizable, easy to use once it's running for things such as : ordering, receiving, counting inventory. Cons Complicated to setup, bugs and connection problems within suppliers and POS Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor December 2, 2024 Thanks for the review Francesco. Your feedback has also been shared with our engineering team to make sure we're always improving. MB Melissa B. Administration employee Food & Beverages ### "Great management tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 November 25, 2024 Very handy because it's a website and not a program to install. Easy to work on even when not at the company Pros Very efficient to use and nice overview of all the features Cons Sometimes issues loading. When multiple users of our company are logged in, the site runs a bit slower Switched from [Lightspeed Restaurant](https://www.capterra.com/p/211849/Lightspeed-Resturant/) The program support would end and we would no longer have help with issues and problems. For a program we use daily this was very important to switch Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor December 2, 2024 Thanks for the kind words Melissa! We're looking into the loading issue you're facing as well. YV Yvan V. Kitchen Manager Leisure, Travel & Tourism ### "AB super, tof" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 March 20, 2024 Pros gemak en vlug, handig en accuraat. Meer uitleg Cons Stock beheer en inventaris. Lay out meer toepasselijk Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AG alain G. keuken floor Restaurants ### "geen titel" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 March 20, 2024 Pros gemakkelijk om te bestellingen tegenover vroeger Cons momenteel geen want gebruik het nog niet zolang Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. NM Nigel M. floormanager catering Consumer Goods ### "Apicbase CP De haan" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 14, 2024 vrij goed, goed systeem om gestructureerd te werken Pros Controle houden op alles. gemakkelijk voor iedereen Cons soms langere wachttijden bij laden en vastlopen van bepaalde pagina's. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SM Sarah M. Assistant manager catering Restaurants ### "Pratique et efficace" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 13, 2024 Pros La gestion du stock et des commandes est beaucoup plus facile à gérer grâce à cet outil Cons Nous sommes wallons et le programme n’est pas bien adapté aux francophones Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CS Christos S. Bedrijfsleider Hospitality ### "Apicbase review " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 2/10 March 13, 2024 Pros Makkelijk bestel lijsten aanpassen, stok voorraad bijhouden en producten online of offline zetten. Cons Kan sneller, soms traag met laden van pagina’s Switched from [Insider One](https://www.capterra.com/p/160085/InOne/) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AN Amanda N. Catalogue Manager Food & Beverages ### "Great customer support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 16, 2023 Pros It's very user friendly, customer support is great Cons Would be nice to have more forecasting options & a few items changed for example showing the delivery date of an order instead of the order date Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VT Victor T. Operations Manager Restaurants ### "Great, modern fnb managemet tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 14, 2022 Really good so far Pros How modern and intuitive everything is, also the tutorials are very, very good Cons Not much to complain about, really. Would be lovely to be able to reopen accepted orders in the current stock period in case mistakes were made. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NC Noah C. Operations & Finance Director Food & Beverages ### "Revolutionary for Our Business" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 14, 2021 We have had a great experience with ApicBase. Highly recommend for all food service, restaurant, catering, etc. businesses. Pros Our company operates food services in correctional facilities, which is a unique niche. ApicBase has created software that fits ALL of our specific needs because the software is so dynamic. It's also user-friendly. It took me about 2-3 weeks to learn it and use it daily as we do. We are very pleased and thankful for how ApicBase has changed our operations for the better, helping us manage our expenses and raise our profitability. Cons No cons so far. ApicBase is still growing and adding features, which is great. Reasons for choosing Apicbase Restaurant Management The customer service was second to none. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 19, 2021 Thanks for the kind words Noah! We'll make sure we keep adding those features you love ;) [View all Reviews](https://www.capterra.com/p/171584/Apicbase-Restaurant-Management/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Everfit vs Apicbase Restaurant Management](https://www.capterra.com/compare/171584-202837/Apicbase-Restaurant-Management-vs-Everfit)