# Mobilexpense Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Mobilexpense the right Expense Report solution for you? Explore 25 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/171701/MobileXpense/reviews --- Mobilexpense 4.6 (25) [View alternatives](https://www.capterra.com/p/171701/MobileXpense/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 7th, 2026 # Reviews of Mobilexpense Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews CR Cory R OUTSIDE SALESTransportation/Trucking/Railroad, 501 - 1,000 employeesUsed the software for: I used a free trial. “customer service can be non-responsive, slow to process change requests, and that support quality can vary depending on location/service agreements.“ December 5, 2025 MD Mirjam D Senior Project Manager Logistics EMEAConsumer Goods, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “It is not the cheapest system - especially in terms of implementation costs.“ December 6, 2024 ## Showing most helpful reviews Showing 1-25 of 25 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Peter S. Head of Finance & Analytics Computer Software Used the software for: 1-2 years ### "Basic expense management software" September 17, 2018 4.0 Pros The key functionality of adding expenses, receipts, and making them into reports works well. Making workflows is a bit harder, feels very manual. Exact integration is a great feature. Cons Customer service is quite non-responsive - I've requested an updated quote and simply received no reply - and there is no auto-scanning function. Review Source SJ Sabina J. Accountant Computer Software Used the software for: 6-12 months ### "Simple expense management " March 29, 2023 5.0 Very user-friendly and helpful tool for expense management. Pros I like the most how easy it is to ask for reimbursement of expenses, how transparent it is because without a proper approval any report can not be processed and as an accountant I also like how easy it is to actually book the expenses and reimburse them. We have it connected to our ERP system Exact Online so in one click we have everything booked. Mapping of accounts is done according to type of expense so it is clear also for people who do not understand accounting rules. Cons The only con is that sometimes after exporting the report to our ERP system there is a variance between total amount in Declaree and our ERP system due to different rounding of VAT amounts, so after export I need to check and make sure that both amounts match. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) We needed an easier and more transparent way of expense management. Review Source CR Cory R. OUTSIDE SALES Transportation/Trucking/Railroad Used the software for: I used a free trial ### "MOBILEXPENSE 2025" December 5, 2025 5.0 The system helps ensure corporate and regulatory compliance and provides transparent tracking of expenses and approvals for both employees and audit departments. Pros Expenses paid with a corporate credit card can be automatically uploaded and linked in the app, requiring minimal manual input from the user. Cons customer service can be non-responsive, slow to process change requests, and that support quality can vary depending on location/service agreements. Review Source MS Magdalena S. Lider of Account Payable Building Materials Used the software for: 1-2 years ### "MobileXpense in my company good choice!" December 21, 2024 5.0 Good cooperation, especially when implementing the tool, great support from the person leading the new project with us. In addition, all the changes we want to implement are usually implemented which probably has a global impact on improving and working on this tool for other clients. Pros This tool was introduced in our company for several branches and early on everything was done and verified manually. Thanks to MobileXpense, we have saved a lot of work on both the accounting and business sides. Cons There are a few minor issues, as with all tools, perhaps slow performance at times, but if we want to change something in the MXP settings, we report it and the MXP team deals with it straight away. Review Source MD Mirjam D. Senior Project Manager Logistics EMEA Consumer Goods Used the software for: 2+ years ### "Senior Project Manager Logistics EMEA" December 6, 2024 5.0 Great support during implementation, so we are also aiming for a further roll-out in the future. The great cooperation with the project managers from MobileXpense. Pros The easy handling and the possibility to implement a global travel expense accounting system in companies. Standardization of processes. Cons It is not the cheapest system - especially in terms of implementation costs. Review Source BB Bart B. Jr. Project Manager Chemicals Used the software for: 2+ years ### "360 degree feedback" December 12, 2024 4.0 As a user: good. From support point of view: good. (MXP is available and provides adequate support). From implementation point of view: good. The collaboration with MXP went professional and efficient. Pros It is easy to keep track of my expenses with the mobile application. Once I want to bundle them in a report, I can use the web portal. If someone explained it one time, it is easy to use. Cons When users needs to have accounts in several entities/sites (e.g. Belgium and Germany) then it can happen that they struggle to login. These are small hiccups which can be solved quickly if you know how, but it is an inconvenience. Review Source UP Uwe P. Travel Expense Coordinator Political Organization Used the software for: 2+ years ### "How to live with MXP" December 5, 2024 4.0 It is a smart tool in order to realize special wishes and handle expenses Pros Options for customizing the tool, support team, Cons Server Performance, MXP is not particulary intuitive Review Source GM Günter M. GPO, Senior Accountant Building Materials Used the software for: 2+ years ### "Travel expenses within a group" December 6, 2024 4.0 Pros Userfriendly and ERP integration. We use MXP as standardized solution within our group for submitting, approving and processing of travel expenses. Cons Some change requests could be processed quicker. Review Source Nevlynn J. Owner Used the software for: Less than 6 months ### "Fast and easy to use app" June 15, 2017 5.0 No more storing paper receipts or invoices, fully compliant with Dutch tax law. Easy for my accountant and saves time and money. Connected with my accountancy program. I don't have any specific issues with the app, I am the only user so I don't need the enterprise functionalities which are standard in this solution. Pros It is fast, easy to use and you can create a report within the app. You don't have to login to a web portal to create a report. Review Source VR Verified Reviewer Senior International Financial Controller Used the software for: 6-12 months ### "Project Manager for MobileXpense implementation" February 2, 2018 4.0 Pros On line approval workflow No more paperwork Easy of use Customer support Cheaper than competitors for the basic version Cons Additional options have additional costs (SpendController / SpendCatcher). There should be a global offer "all inclusive" at a competitive price. Review Source JS Janine S. Senior Finance Operations Manager Professional Training & Coaching Used the software for: 6-12 months ### "Review Mobile Expense" December 6, 2024 5.0 Sehr gut. Ein super zuvorkommendes Team für die Implementierung. Das einzige was es schwierig gemacht hat, ist das es sich bei Vertrieb und Projektmanager um unterschiedliche Personen handelt und die Übergabe zwischen den Personen nicht einwandfrei funktioniert hat, wodurch Themen neu erklärt werden mussten, oder auch bestimmte Teile der Umsetzung länger gedauert haben oder auch garnicht umsetzbar waren. Pros Das ihr es anpassbar gemacht habt. Man kann seine individuellen Bedürfnisse mit einbringen, bleibt aber trotzdem am Standard. Außerdem können viele Schnittstellen zu anderen Systemen angebunden werden. Und das der Fokus nicht nur auf den Einreichern und Führungskräften liegt, sondern auch auf der Buchhaltung und wie diese die Daten ggf. noch anpassen muss. Cons Das die technische Entwicklung doch immer länger dauert als gedacht. z.B. das in der Web Ansicht Belege nicht automatisch ausgelesen werden, dass in der App nur ein kompletter Bericht abgelehnt werden kann, im Web aber auch einzelne, dass man bei längeren Reisen immer alles mehrfach ausfüllen muss, obwohl es die gleichen individuellen Daten sind, die hinterlegt werden müssen. Alternatives considered [Circula](https://www.capterra.com/p/185116/Circula/)[HR WORKS](https://www.capterra.com/p/255240/HR-WORKS/)[Moss](https://www.capterra.com/p/211744/getmoss/) Reason for choosing Mobilexpense Individualisierungsmöglichkeit, Schnittstellen Review Source BZ Benjamin Z. IT und Digitalisierung Financial Services Used the software for: Less than 6 months ### "Reisekostenabrechnung endlich digital" December 10, 2024 5.0 Wir sind bis jetzt sehr zufrieden mit der Anwendung (Web und App). Alles ist verständlich aufgebaut und relativ selbsterklärend. Auch von den Test-Anwendern haben wir bis jetzt sehr positives Feedback erhalten. Wir freuen uns schon, wenn wir alles fertig umgesetzt haben und so richtig mit Mobilexpense starten. Pros Einfach zu bedienen. Als Admin hat man sehr viele Möglichkeiten und kann Anpassungen sehr schnell und einfach umsetzen. Die Verwaltung der Nutzer ist auch sehr übersichtlich gestaltet. Cons Die OCR-Erkennung von Dokumenten funktioniert leider nicht so gut. Es wäre auch toll, wenn man über die App mehrere Fotos hochladen könnte für eine Ausgabe. Alternatives considered [Circula](https://www.capterra.com/p/185116/Circula/)[HR WORKS](https://www.capterra.com/p/255240/HR-WORKS/) Reason for choosing Mobilexpense Preis-Leistungs-Verhältnis hat uns überzeugt Review Source HM Hansa M. Operations Team Manager Human Resources Used the software for: 2+ years ### "Super Top Service" February 8, 2018 4.0 We work in partnership with MobileXPense and have been for years now. Pros MobileXpense has been our supplier for a very long time, and we attribute our partnership tothe great customer service offered by the friendly and high experienced team, the very user friendly web/mob app and the continually enhanced features and functionalities, that never let us down... Cons More globally enhanced reporting features will be something i'd highly recommend. More regular updates to the Web version. Review Source SJ Susanne J. Financial Manager Automotive Used the software for: 2+ years ### "Best Expense app ever" November 2, 2018 5.0 Very easy to use expense app which covers out total employee spend. Pricing is very low bearing in mind the advanced functionalities Declaree has to offer. We've tried multiple options and Declaree was by far the best solutions for our business. Pros user-friendliness advanced functionalities integrations with ERP/ Creditcards single sign on white label native app Cons Really hard to mention any cons, since this is the expense app we have been waiting for. Review Source SO Stephan O. Global Process Management Used the software for: 2+ years ### "Great, good educated people during rollout and support" February 5, 2018 5.0 Standadized travel management and financial approval system. Pros The main advantage of this software is the easy usage. Additionally as it can be accessed from anywhere (also ourside our company network) this helps the users to submit expenses in time. Flexibility in customizing and local requirements helped us to achieve our goals and we were able to rollout MXP nearly globally. Cons What is missing is the overview of where the automatic workflows are sent. Especially in case cost center owner or Supervisors are changing after the submission it is hard and timeconsuming to search where the approval is stuck. Here an overview in the history (Workflow / Approval sent to) would be an andvantage and would safe time in researching. Review Source MM Meike M. GCM Logistics and Supply Chain Used the software for: 2+ years ### "Good, ambitious team!" February 5, 2018 4.0 Supports all required features of an reimbursement system, to be implemented in a modular way between booking / payment / master data and out.payment Pros Easy to use, simple to implement, easy to customize; Can support all relevant / standard interfaces Cons Reporting, especial creating own reports is tricky ; create reports for more than entity or global is challenging. Review Source JP Jude P. Project Manager Used the software for: 6-12 months ### "The implementation of the pilot project was excellent with quick support and turnaround times " February 13, 2018 4.0 Simple implementation, and easy control on expense approval flow Pros Our process was simplified at the start of the pilot and therefore experienced a relatively easy implementation. The project manager made sure we covered our basics - where missed. The application is easily accessible on many platforms. The admin screens are easy too; simple enough for our Non-IT country admins to support and use. After project implementation, the operational support has been up to the mark. We're yet to face an issue they were not able to resolve. Cons The mobile app was not aesthetically pleasing to many of our users. It served the purpose but could do with a facelift with a professional "user experience" consultant. Also would be great if the manual log-in screen could recognise when a user is trying to use his company email (SSO) and connect them there seamlessly. Right now we have to clearly demarcate Single-Sign-On link from the Manual log-in. Review Source DN David N. SW developer Military Used the software for: Less than 6 months ### "Declaree makes life easier" May 21, 2023 4.0 Pros The intuitive and user-friendly interface of an application. Very convenient to manage expense flow and have an overview of their status. Cons Better automation of some processes (i.e. taking some information from a receipt). Review Source NE Nicu E. Founder Non-Profit Organization Management Used the software for: 6-12 months ### "MobileXpense is the best app for travel and expense management due to high flexibility!" January 10, 2018 5.0 Pros It is well suited for multi national travel and fit my needs in an efficient way. I would totally recommend it! Cons Sometimes I need to update some internal fields but the support team is always there to provide me an excellent service! Review Source Response from Mobilexpense January 11, 2018 Thank you, Nicu! RS Rick S. Manager Payroll and HR administration Retail Used the software for: 2+ years ### "Perfect solution for expenses" December 18, 2018 4.0 Very good! Pros It is very user-friendly and data driven. Cons They are totally focussed on declarations. So we miss the expansion to other HR and reporting processes. Review Source HS Helena S. Marketing Coordinator Used the software for: 6-12 months ### "I don't forget or dread to do my declaration of expenses anymore, it's really quick." March 30, 2018 5.0 Pros It makes reporting expenses much quicker and there's no need to store paper receipts. Also, you can send the expenses to the supervisor directly and, since it integrates with the accounting software, reimbursements of expenses are faster. Cons I'd like to introduce mileage by tapping on the map. Right now I usually just introduce the address. Review Source CG Christy G. Owner Construction Used the software for: Less than 6 months ### "Expense Tracker " July 22, 2021 5.0 So far it’s been a good experience. Hoping it continues to be a good experience because we like the software. Pros This software makes it way forward us to track our travel expenses for each job. What we use for gas and track the miles we travel to each job. Cons I haven’t came across a con just yet. I’m hoping we done. Because I want to continue to use this software Review Source IG Ilse G. FA Used the software for: 2+ years ### "great tool, easy to use" February 28, 2018 5.0 Pros especially the data feed of Credit cards in the expense module saves time for the end user in his expense note declaration. Cons Sometimes support is a bit slow in their response. . Review Source DD Diane D. Feet reflexologie Alternative Medicine Used the software for: I used a free trial ### "Easy" November 2, 2018 5.0 It is overall a fine product. Easy to use, for every one. It’s also working when you’re off-line. And you get payed very fast. Pros Easy to work with and very simple to understand. Cons Nothing, I could not find anything that I don’t like. Review Source CV CJ V. Programme Manager Travel & Expense Food & Beverages Used the software for: 1-2 years ### "Mobilexpense is very easy to use, flexible solution for the Expense Declaration Process" January 29, 2018 4.0 User friendly tool for a non critical business process affecting lots of people in the organisation. Cost savings and compliance to policies Pros Very flexible in setup (almost all processes fit in), Multi language, easy to use, the supplier knows the Expense Declaration business . 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