Who Uses This Software?

For individuals and organisations who have meetings with a need to take quick minutes, track progress with actions and save time. Especially for tracking compliance on attendance & action completion.


Average Ratings

23 Reviews

  • 5 / 5
    Overall

  • 5 / 5
    Ease of Use

  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    $13.00/month/user
  • Pricing Details
    Free (Max 3 Meetings saved) £10pm (1 user), £50pm (10), £100 pm (25)+VAT
  • Free Version
    Yes
  • Free Trial
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Live Online
  • Support
    Online

Vendor Details

  • Magic Minutes
  • www.magicminutes.co.uk
  • Founded 2016
  • United Kingdom

About Magic Minutes

Ever spent too long in a meeting? Or been in a meeting where the actions weren't captured? Or had actions that didn't get done? Well this software solves those problems. It saves time and makes you more organised. It helps with compliance, secure storage, document review and even an overview of your team meetings. Before: Upload reports, prepare pack, invite During: Take minutes, capture actions, automatically send out pdf of minutes and actions After: Chase actions, store minutes


Magic Minutes Features

  • Action Item Tracking
  • Agenda Management
  • Attendee Management
  • Board Meetings
  • Committee Meetings
  • Internal Meetings
  • Invitation Management
  • Legislative Meetings
  • Materials Management
  • Meeting Preparation Tools
  • Meeting Room Booking
  • Minutes Management
  • Post-Meeting Tools
  • Scheduling
  • Travel Management
  • Voting Management

Magic Minutes Reviews Recently Reviewed!


Magic Minutes brings an overriding structure to all levels of meetings within a business.

Jan 23, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Ease of set up and extremely undemanding in terms of meeting preparation. All participants can load up their points of discussion in one area to help a meeting flow smoothly and maximise time available. Historical data from previous meetings can be found and utilised quickly. Magic Minutes can be applied to all levels of meetings whether a 1 to 1 appraisal or full board meeting, keeping discussion focused and distributing actions to participants as the meeting progresses. Once the meeting closes everyone knows what they need to do, without the onus still being on the meeting organiser. The software gives an overriding framework to all meetings, helping structure, efficiency, and vitally output from them.

Cons: Loading text data within the software can sometimes jar with the internal set up and can take a little time to format correctly. Only really an initial issue, as once you've used a couple of times you learn to pre-format to suit. Very little else not to like.

Vendor Response

by Magic Minutes on January 24, 2018

Thanks Ian - and I am pleased that you see it being useful in all sorts of different meetings.

You're right the formatting is worth getting used to. You'l notice the new version which is out now is much easier with this.

We are continuously working to add new features to Magic Minutes so hopefully we'll get those scores up to 5 stars on all categories soon!

Capterra-loader

A system that solved a huge administration problem for us as busy managing directors

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: With Magic Minutes we can pull together all advance information for meetings in one place - with just a request email to each individual person supplying the necessary information.

It stops dozens of emails being sent - and lost - and records the essential information all in one place.

The system allows for a meeting to be fully recorded as it happens and actions can be created not only for people within the meetings but for others in the company - and these are then emailed automatically as soon as the meeting is closed.

We can then chase these actions and ensure they are acted upon with reminder emails from within the Magic Minutes system.

The time the system saves us is more than we could ever have envisaged, and it ensures that our staff are on top of everything we ask them to do.

It also means that minutes are automatically recorded, meaning we do not have to transcribe minutes and never miss anything that has been said or discussed.

Cons: We would like to be able to incorporate the software into our other systems so that our information was automatically stored in existing files.

Vendor Response

by Magic Minutes on January 25, 2018

Rhea - great that you are getting so much benefit from it. The good news is that we have an API in the development pipeline, so the idea of linking to other systems is on the way!

Capterra-loader

Magic Minutes has streamlined our meetings, its fast accurate and easy to use.

Jan 26, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Magic Minutes has revolutionized the way we meet. We used it for all meetings from long Board of Directors meetings right down to short service meetings. As we are based in two countries it is not always possible to physically get together but with magic minutes we can take part from where ever we are using the share meeting feature. Within the Magic Minutes environment we are able to to assign tasks to each attendee during the meeting and these tasks are carried over to the next meeting. It is simple to apply and action and comments to the tasks ready for the next meeting. The minutes of the meeting are done "live" as the meeting progresses and once the meeting is over the minutes are in every bodies in box with just a few clicks of the mouse.

Cons: If you are not used to taking accurate or detailed minutes of your meetings then you may find Magic Minutes a bit tough to get used to, after all the content is down to you.

Vendor Response

by Magic Minutes on January 29, 2018

Cheers Bob - Thanks for the great review. It goes to show the wide range of meeting types that Magic Minutes can be useful for. Just need to get everyone in to the mindset to take meeting notes more often!

A fantastic business tool.

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Easy to navigate and powerful enough to cope with all our data.

Allows all meeting attendees to have up to date minutes immediately.

Cons: No major items that I have found yet, if you are sharing the data in a meeting using a monitor instead of viewing on your personal device, it is advisable to have a large monitor or flat screen tv, this way you can split the screen to show all relevant data.

Not a negative just an observation.

Vendor Response

by Magic Minutes on January 25, 2018

The sharing feature has just recently improved John - you can now share screens from within the app so you don't necessarily need a projector or a separate screen sharing service. The app sends out an email link to a web page which shows you the minutes as they are being typed. Each attendee can then follow progress on their own device, leaving the main screen for the presentation material.

Magic Minutes is a fantastic product for running meetings

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The software allows you to capture the salient points in meetings. It also allows you to create actions which are then distributed to the person responsible for the action, both within the software itself as well as via the user's email application.

Cons: At present there are no proforma settings available aside from meetings to allow users to use the software for other purposes. However, I understand that the developers are working on this.

Overall: Excellent software for taking minutes & ensuring actions are distributed to the responsible person.

Vendor Response

by Magic Minutes on January 24, 2018

Sarah, thanks for your review. This version doesn¿t have template agendas as such, but you can create a meeting as a follow on of a previous meeting. For repeat meetings this is ideal as it brings the agenda, attendees and even the actions from he previous meeting.

We note though that you need a template to start fresh meetings with new people, but against a standard agenda. We¿ve added this to our development road map, so stay tuned!

Great tool - easy to use - ensures traceability and accurate recording of discussions / meetings

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Actions can be apportioned live during the meeting.

Fully interactive so able to close out actions offline, rather than running through all actions and updating in the meeting.

E-mail notification of new actions - helps remind me!

I can import my newly created reports and read reports from others in preparation for the next meeting- this allows discussions around actions rather than listening to parrot-fashion presentations.

Cons: Signing -in initially was a slight issue but nothing that couldn't be resolved easily and quickly, otherwise no cons to speak about.

Vendor Response

by Magic Minutes on January 25, 2018

Neil - we love the point you make about not having to listen to someone reading out their reports. Such a waste of time when we can all read them in our own time before the meeting. This has the added benefit that we have all considered the points made and are better prepared for a constructive debate.

Capterra-loader

This software makes our meetings more focussed and productive. Admin is reduced and effectiveness i

Jan 22, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: The automatic distribution of actions to the participants and the way the sofware helps these actions to be chased up.

Cons: There is a fair amount of admin in getting meeting participants onto the system, however, many regular meetings do, by their nature, involve largely the same group of people so this amount of work is an initial burden, not a long term liability.

Overall: Easy to use. Intuitive and quick.

Vendor Response

by Magic Minutes on January 23, 2018

Thanks Clive, and glad you're liking the features.

Sign ups for individuals is straight forward, but there is an extra step when users join a company account so that we can give central control on who joins and leaves the group. We will look at streamlining the process further though to make it easier. Good feedback. Thanks,

Capterra-loader

Saves me time and helps make the meetings I attend and chair effective.

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Minute taking, action assignment and chasing, call for papers and upload of reports all equal professional effective meetings that gets stuff done.

Vendor Response

by Magic Minutes on January 25, 2018

Thanks Archi. You're right, it's not just more efficient, it is more professional looking too. Glad you are finding it useful.

Capterra-loader

I wouldn't take minutes any other way now

Jan 22, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Minutes and actions are available and distributed immediately after a meeting, which saves lots of time for the meeting chair. From a participant perspective, I like having email reminders of actions outstanding

Cons: The UI could be improved, sometimes it's unclear what to click next. I have been told though that this is in the works.

Overall: It saved me a great deal of time managing regularly occurring meetings and keeping on top of actions.

Vendor Response

by Magic Minutes on January 23, 2018

Thanks for the review Adam, and you are right the much improve interface is available now, with even more improvements coming very soon as we continue to develop the system based on user feedback. Thanks for using Magic Minutes.

Capterra-loader

Management user for teams of sales people and business partners

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Professional, easy to use tool that enforces a professional discipline to recording meetings. The dynamic nature of the application provides a real-time minute taker that accurately records the meeting and instantly distributes the content in a concise and informative way. The allocation of action points is clearly stated and all contributors are in know doubt about their tasks and timescales.

The recording of the minutes is simple and can be instantly amended by attendees challenging the details during the meeting. It saves time and effort and the instantaneous distribution sets timely expectations of the team and individual actions.

A useful application that i wish i had had available years ago!

Cons: As i advocate the use of this app i have automatically become the administrator but i expect this to change with adoption.

Overall: Effective, efficient and easy to use

Vendor Response

by Magic Minutes on January 25, 2018

Glad you like it David. The admin role is limited to adding and removing new users for Enterprise Accounts, so hopefully this will settle down. I suspect you may remain the 'Go To' person if you are the keenest user though! Thanks.

Magic Minutes does a lot more than simply take minutes. It's now an essential tool for our business.

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Minutes and actions distributed immediately. Automatic action reminders hold people accountable and ensure progress is being made. Ability to publish 'Board Pack' prior to meetings is a big advantage to my business.

Cons: The UI could be improved but I've already seen big improvements since I started using the software. I expect it will continue to improve.

Vendor Response

by Magic Minutes on January 25, 2018

Aled - you wait 'till you see the next release due in a couple of weeks' time. The UI is being worked on and you will start to see clearer navigation and a bit of animation here and there. Just the beginning.

Great solution to minute taking and distribution

Feb 04, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Straightforward and intuitive to use allowing minutes to be taken real-time and distributed immediately with a useful reminder of outstanding action points before the next meeting with great support if assistance if ever needed

Vendor Response

by Magic Minutes on February 14, 2018

Thanks Tony. We're proud of the levels of support we can give - by email and over the phone when we can.

Capterra-loader

Great tool for our project meetings with clients

Feb 13, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
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Pros: Easy to use, quick start for those on the fly coffee break meetings! actions in one place and clear

Cons: No app yet so connectivity is a must (which isn't that much of a problem in this day and age)!

Overall: quick start and easy to use

Vendor Response

by Magic Minutes on February 14, 2018

Chris - thanks for your review of our meeting management software and you are right in that it is better if you are online throughout the meeting. However as long as you are online to start it you can keep taking minutes without an internet connection (if you are not 'live sharing' the minutes). You also have an option to save the meeting at any time in case you are worried about losing anything.

Capterra-loader

Magic Minutes has helped to improve the productivity of our meetings

Feb 07, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Magic Minutes has helped to improve the productivity of our meetings by ensuring that we follow a strict schedule with all board meetings. The ability to be able to instantly send out the minutes to attendees at the end of each meeting allows us to save time!

Overall: They seem to have a great team who are very open to answering questions and supporting us with any issues.

Vendor Response

by Magic Minutes on February 14, 2018

Thanks Matt. The instant sending of minutes and actions is such a simple idea and yet so effective. It is at the core of our meeting management software and great to see you using it.

Fantastic software - has made my Sales Management life so much simpler.

Feb 06, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The ease of use and the fact it holds myself and my teams accountable with regards to completing actions. Love how quick you get minutes through too. I use it in an admin function for my teams and as a user for board actions - fantastic for both.

Cons: Like all of it. It's extremely difficult to criticise as i find such benefits to using the software. I have had one small log-in issue but the support from the Magic Minutes team was great and extremely prompt.

Overall: Made me better at my job - helped hold me and my teams accountable for actions and made us more likely to set them. Helps make meetings worth having instead of having a meeting and nothing coming from it.

Vendor Response

by Magic Minutes on February 14, 2018

Andy - one of the best reviews we've had for our meeting management software. Great to hear that it has really helped you in your job. You can be on our first TV advert!

Capterra-loader

Used to manage board meetings

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Multiple departments can enter data into the board pack and auto-consolidated; Removes the burden of having to manually pull together info.

Cons: Requires change of mindset from users - takes time, but then users can see benefit and all info held centrally

Overall: Reduces time required to create board informtion; easy to follow up actions; doesn't drop the ball!

Vendor Response

by Magic Minutes on January 25, 2018

Thanks Matthew. You're right there is an element of mind-set change. This is just about reminding people how meetings should be run really - have an agenda, take some notes, capture the actions, send them out and do your actions.

Not rocket science, but a lot of us have got in to bad habits. Good luck reminding everyone.

Easy to use Minute taking software

Oct 03, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I'm not great with technology, but this software is really straightforward to use. I like the way you can set it up before the meeting, with attendees and agenda items, type into a template and then send the minutes out to the attendees instantly, saving a lot of time back at the office.

Cons: Sometimes the wifi is difficult to access in meetings, but you can still use the format to type up the minutes after the meeting.

Overall: I'm having to chair a lot of meetings and this software has helped me keep up with the amount of minute taking I have to do, alongside the day job and has made me more efficient. The support I receive when I wasn't sure of how to use it was really helpful. I also like the way the agreed actions are sent by email to the person assigned to them!

Makes the boring bits easy and slick and in one place!

Jan 30, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Easy, straightforward, no fuss, keeps everything on track. I like Magic Minutes visibility of actions and timelines.

Cons: It takes some time to create a new habit for things like this, so it took a while to embrace it wholeheartedly.

Vendor Response

by Magic Minutes on January 31, 2018

Thanks Sarah, and as has been noted elsewhere in other reviews it is all about getting in to the habit! Taking notes in meetings is more common in some cultures than others, but it's always a good idea.

The real advantage of Magic Minutes is how it runs but what it does to improve the meeting!

Jan 25, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: This is simple to use but with the significant benefit that minutes are prepared during the meeting, thereby getting everyone to focus on the record and their actions. That attendees then get the minutes immediately afterwards is the great leap forward. Well done to the designers!

Cons: While I like the software, the aspect which is most challenging is the change in meeting culture that it requires. Attendees take some time to get used to having a meeting record and therefore their actions in their e-mail so soon afterwards

Overall: Greater productivity, minutes prepared in less time, more focus during meetings and more importance attached to meeting actions.

Vendor Response

by Magic Minutes on January 29, 2018

Thanks for the review Alastair. It;s that culture thing that a few other users have mentioned. Hopefully by making minute taking easier with a nicely formatted output, it helps to get people in to the habit.

Great way to track meetings

Jan 24, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Quick and easy to use, mails meeting minutes to all participants once finished. Nice how you can invite participants to the meeting.

Vendor Response

by Magic Minutes on January 25, 2018

Thanks Pete. Adding attendees is simple when you are registered as it remembers all the people you have previously met with and auto-completes their email just like Outlook or GMail.

Simple way of recording a meeting and assigning actions, that are all then viewable in one place

Jan 25, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: As a casual user, it makes my job easier as all the distribution of the notes and the assigning of the actions happens from the one document. Reviewing the meeting and seeing how people are progressing the actions is also easy.

Cons: The Cons are also a positive, as any problems are reported to the developers who are very open to taking in field feedback to continual improve the product.

Overall: Quicker Meetings.

Vendor Response

by Magic Minutes on January 29, 2018

Thanks Ian - glad it is proving to be useful. We are always learning so happy to take the user feedback and build it in to the next version.

Capterra-loader

Great software for keeping meetings and projects on track and for communication of meeting minutes

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Pros: You can set up meeting attendees at the start of the meeting, and at the click of a button at the end of the meeting all attendees get a copy of the minutes.

Overall: Better organised meetings. It is a great tool for keeping meetings on track.

Vendor Response

by Magic Minutes on January 24, 2018

Glad you like the software Jonathan. Don¿t forget it¿s not just the minutes themselves that Magic Minutes sends out - it¿s emails with action reminders as well.

Capterra-loader

Extremely useful software!

Jan 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: It's really improved our meetings, we're ultimately way more efficient with our time. We can easily assign tasks and track progress.

Vendor Response

by Magic Minutes on January 25, 2018

Thanks Todd. Magic Minutes is all about efficiency and effectiveness!