# WebProof Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about WebProof Software - reviews, pricing plans, popular comparisons to other Online Proofing products and more. Source: https://www.capterra.com/p/171999/WebProof --- # WebProof Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) WebProof ## What is WebProof? Looking for a powerful online proofing tool? WebProof makes it easy for graphics businesses like agencies, designers, translators, newspapers, and retailers to collaborate and review projects anywhere, anytime. Its the perfect solution for teams who want to remove obstacles from their workflow, allowing them to reduce costs and complete projects faster. Plus, WebProof is much more than a proofing platform. You can customize and automate your workflow too. Find out more on our website. ## What is WebProof used for? [Collaboration](https://www.capterra.com/collaboration-software/)[Online Proofing](https://www.capterra.com/online-proofing-software/) Overall rating Based on 12 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $10 Per Feature, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## WebProof alternatives Highest Rated [4.8 (417)](https://www.capterra.com/p/178111/Ziflow/reviews/) Starting price $199.00 Per User, Per Month [4.8 (51)](https://www.capterra.com/p/163308/PageProof/reviews/) Starting price $249.00 Per User, Per Month [4.7 (98)](https://www.capterra.com/p/146845/ReviewStudio/reviews/) Starting price $15.00 Per User, Per Month [4.4 (2,887)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month [View all alternatives](https://www.capterra.com/p/171999/WebProof/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions Define levels of authorization for access to specific files or systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Approval Process Control Manage the process of evaluating documents or requests submitted for approval Audit Trail A record of all activities within the system, including user access, changes made, etc. Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Commenting/Notes Leave comments and notes on documents for others to view WebProof 20 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Manage the process of evaluating documents or requests submitted for approval A record of all activities within the system, including user access, changes made, etc. Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Manage, organize, and store contact information Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Store, manage, and track all electronic documents in a centralized location Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Public or private sharing of digital files such as documents, audio/video, images, and more Ability to handle several projects simultaneously Plan and coordinate all the resources, costs and time needed to execute assignments Set & manage permission levels based on user roles and restrict access to only authorized individuals Track the status over time for a request, process, asset, or transaction Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Track revisions and updates made to files and navigate between different versions Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (12) 4.4 Based on 12 reviews ## Pricing Value for money 4.5 (11) Free Trial Free Version Basic $10.00 Per Feature,Per Month Value for money 4.5 (11) 4.5 Based on 11 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (11) 4.9 Based on 11 reviews ## User reviews Overall rating 4.7 Based on 12 reviews Filter by rating 5(8) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent LK Lars K. Business Relationship Manager Aller Group Publishing ### "A great collaboration and work process optimisation tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 27, 2018 Aller Media Denmark have used Webproof including Webflow for many years in our editorial Production Environment for checking pages before sending to Print. In addition all Adverts received is checked by Webproof and if any errors or non matching booking information, sender will be push for re-upload of corrected material. A great 24/7/365 service for Aller Media's advertisers/customers. Pros Easy to use. Great live production overview. No need for a lot of training just jump into production right away! By introducing Webflow into your daily workflow, you will add more power and process optimisation possibilities into play. Cons GUI could be updated to a more 2018/2019 look and feel. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AT Anita T. Graphic design and owner Graphic Design ### "Simple, fast and efficient" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 17, 2018 We use webproof both for our Danish and foreign customers. It's a simple piece of tools that we use everyday and it makes our proofing processes more effective. We are a bureau that works very much for retail and publishes weekly offers, where there are many users associated with it. Pros It's a simple piece of tools that we use everyday and it makes our proofing processes more effective. Cons 3d flip lacks a lot of features, but it should be on its way. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. OL Olivia L. Graphic Designer Marketing and Advertising ### "Easy and it works, fast customer support!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 2.0 2.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 14, 2018 Pros Easy to use. Easy to see a good overview on the project. Good with history. Cons Bug when trying to upload single pages directly from Indesign plugin, if some pages are already approved. Slow notification by email. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Product Manager Food & Beverages ### "Excellent system to use when doing artwork changes" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 December 14, 2018 I am really happy with WebProof. It is perfect for a smaller organisation that does not have the possibility or need to develop their own system. It is effecient and makes sure we have speed in the artwork process as well as great documentation for latest versions etc. Works really well and has made our lives easier when it comes to the artwork process. Pros It is really user friendly so it is easy to onboard new people in the workflow. The process of getting an artwork through the approval process is really smooth and with the different functions in the organization not in the same location it speeds up the process enourmously. Cons That I cannot download a pdf with comments to deliver to people outside the system. Would be a good help with artworks that is done by third party for example in private label matters where it is not our design agency that is doing the job. Requires a bit of double work without this feature. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Dominika P. Client Service Diector Marketing and Advertising ### "Saving money and time" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2018 We had huge traffic in our design studio, many projects (about 200 monthly) and what is connected with this also many emails. We needed to communicate fluently with the client (few departments at the same time). Webproof gives us the possibility to improve the process of communication, to avoid mistakes and misunderstanding, to be 30 % more efficient. Pros I like the ease of use of this software. I am able to implement it to every client without a complications. Cons The design for web browsers might a bit more modern. I wish we could use it on Android system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Graphic Designer Graphic Design ### "User-friendly, time-saving and with great support when needed" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2018 Basically, Webproof enables us to service our customers in the best possible way. The system is flexible and user-friendly and provides an unrivaled overview when there are many players involved. There are cases that we have only been able to solve optimally through Webproof, since overview and management are essential in certain types of cases. We have many customers from the pharmaceutical industry where safety and efficiency are incredibly important. And here, Webproof is an indispensable collaborator. Pros Webproof makes it much easier to manage and maintain an overview of the project - both for us and for our customers. All communication is gathered in the same place, which minimizes the risk of errors and makes the process much, much easier for all. Cons Frankly, we are very satisfied users. If you encounter a function that you might think could be optimized, Webproof's team is always very responsive and ready with a helping hand. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MW Martin W. graphic artist Marketing and Advertising ### "Super nice prooduct - Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2018 Pros It is fast to use, easy overview - love the automatic pdf part Cons The Indesign server should be the latest update quicker so we can update our indesign at our PC sooner. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Tina W. Afdelingsleder / Grafisk designer med speciale i kommunikation og sociale medier Marketing and Advertising ### "Long term relationship with great benefits! Thank you :-)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2018 Webproof makes it possible for our marketing bureau to work with clients all over the world. All our clients have unique logins to make sure, that the dialog is clear and without any misunderstandings. I can't imagine how we should work with our clients in a better way. Pros With Webproof we are online 24/7 and have the most flexible and secure proofing tool to offer our clients. Great tool. We have been using this tool with our clients for more than 10 years now... Thank you CSR. I has always been a pleasure to working with you. Cons Sometimes the software is a bit slow in the upload phase. But not really a problem. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Senior Graphical Project Manager Facilities Services ### "Catalogue production" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 13, 2018 The last two months, our Marketing Service has made 8.664 unique catalogue pages for altogether 65 product catalogues. WebProof has helped us in orchestrating the many pages and stakeholders, and helped our proof readers throughout the world, keeping track on their proof reading. Fun facts: 8.664 pages 24 languages 65 catalogues 48 proof readers 406 proof rounds (still counting..) Pros The overview and history feature is essential for mass production. Cons The interface layout could use a brush up! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JP Jesper P. Coaching Senior Designer ### "Very easy to use and very timesaving. When needed the support is very efficient." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 February 19, 2018 Pros It's fast, easy, efficient to use for all users no matter where you are. It gives a great overview of many tasks at the same time. Cons The administration part is very simple and easy to use, but there are a few issues in the functionality to be updated. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor February 23, 2018 Thank you Jesper, we appreciate having you onboard and happy to hear our strive for ultra-fast and professional support has paid off. We're always listening to great new ideas and feedback from our users and do actually read them one by one and discuss with our software team. Ideas are always welcomed at info@webproof.com. [View all Reviews](https://www.capterra.com/p/171999/WebProof/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)