--- title: "WebProof Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is WebProof the right Online Proofing solution for you? Explore 12 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/171999/WebProof/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- WebProof 4.7 (12) [View alternatives](https://www.capterra.com/p/171999/WebProof/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of WebProof Ease of use 4.8 Customer Service 4.9 ## Showing most helpful reviews Showing 1-12 of 12 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Jan Thore N. Leder produksjon og design Used the software for: 3-5 years ### "We have been able to make our productivity and workflow very effective." February 15, 2018 5.0 Full control over the proofing process, and the abbility to integrate into our InDesign and FileMaker workflow. Pros It is quick and easy to upload proofs from InDesign. We have full control and documentation over the proofing process. It's abbility to integrate with our production workflow is also important. The new iOS app is also appreciated. Cons The user interface is maybe a little bit old-fashion. The installation process for the InDesign plugin can be painfull sometimes. I am missing the abbility to install the plugin manually, like in "old days". Review Source R Reviewer Afdelingsleder / Grafisk designer med speciale i kommunikation og sociale medier Used the software for: 3-5 years ### "Long term relationship with great benefits! Thank you :-)" December 18, 2018 5.0 Webproof makes it possible for our marketing bureau to work with clients all over the world. All our clients have unique logins to make sure, that the dialog is clear and without any misunderstandings. I can't imagine how we should work with our clients in a better way. Pros With Webproof we are online 24/7 and have the most flexible and secure proofing tool to offer our clients. Great tool. We have been using this tool with our clients for more than 10 years now... Thank you CSR. I has always been a pleasure to working with you. Cons Sometimes the software is a bit slow in the upload phase. But not really a problem. Review Source R Reviewer Business Relationship Manager Aller Group Used the software for: 3-5 years ### "A great collaboration and work process optimisation tool" December 28, 2018 5.0 Aller Media Denmark have used Webproof including Webflow for many years in our editorial Production Environment for checking pages before sending to Print. In addition all Adverts received is checked by Webproof and if any errors or non matching booking information, sender will be push for re-upload of corrected material. A great 24/7/365 service for Aller Media's advertisers/customers. Pros Easy to use. Great live production overview. No need for a lot of training just jump into production right away! By introducing Webflow into your daily workflow, you will add more power and process optimisation possibilities into play. Cons GUI could be updated to a more 2018/2019 look and feel. Review Source VR Verified Reviewer Product Manager Used the software for: 3-5 years ### "Excellent system to use when doing artwork changes" December 18, 2018 4.0 I am really happy with WebProof. It is perfect for a smaller organisation that does not have the possibility or need to develop their own system. It is effecient and makes sure we have speed in the artwork process as well as great documentation for latest versions etc. Works really well and has made our lives easier when it comes to the artwork process. Pros It is really user friendly so it is easy to onboard new people in the workflow. The process of getting an artwork through the approval process is really smooth and with the different functions in the organization not in the same location it speeds up the process enourmously. Cons That I cannot download a pdf with comments to deliver to people outside the system. Would be a good help with artworks that is done by third party for example in private label matters where it is not our design agency that is doing the job. Requires a bit of double work without this feature. Review Source R Reviewer Client Service Diector Used the software for: 3-5 years ### "Saving money and time" December 18, 2018 4.0 We had huge traffic in our design studio, many projects (about 200 monthly) and what is connected with this also many emails. We needed to communicate fluently with the client (few departments at the same time). Webproof gives us the possibility to improve the process of communication, to avoid mistakes and misunderstanding, to be 30 % more efficient. Pros I like the ease of use of this software. I am able to implement it to every client without a complications. Cons The design for web browsers might a bit more modern. I wish we could use it on Android system. Review Source R Reviewer Coaching Senior Designer Used the software for: 3-5 years ### "Very easy to use and very timesaving. When needed the support is very efficient." February 20, 2018 5.0 Pros It's fast, easy, efficient to use for all users no matter where you are. It gives a great overview of many tasks at the same time. Cons The administration part is very simple and easy to use, but there are a few issues in the functionality to be updated. Review Source VR Verified Reviewer Graphic Designer Used the software for: 3-5 years ### "User-friendly, time-saving and with great support when needed" December 20, 2018 5.0 Basically, Webproof enables us to service our customers in the best possible way. The system is flexible and user-friendly and provides an unrivaled overview when there are many players involved. There are cases that we have only been able to solve optimally through Webproof, since overview and management are essential in certain types of cases. We have many customers from the pharmaceutical industry where safety and efficiency are incredibly important. And here, Webproof is an indispensable collaborator. Pros Webproof makes it much easier to manage and maintain an overview of the project - both for us and for our customers. All communication is gathered in the same place, which minimizes the risk of errors and makes the process much, much easier for all. Cons Frankly, we are very satisfied users. If you encounter a function that you might think could be optimized, Webproof's team is always very responsive and ready with a helping hand. Review Source R Reviewer Graphic design and owner Used the software for: 3-5 years ### "Simple, fast and efficient" December 18, 2018 5.0 We use webproof both for our Danish and foreign customers. It's a simple piece of tools that we use everyday and it makes our proofing processes more effective. We are a bureau that works very much for retail and publishes weekly offers, where there are many users associated with it. Pros It's a simple piece of tools that we use everyday and it makes our proofing processes more effective. Cons 3d flip lacks a lot of features, but it should be on its way. Review Source VR Verified Reviewer Senior Graphical Project Manager Used the software for: Less than 1 year ### "Catalogue production" December 18, 2018 4.0 The last two months, our Marketing Service has made 8.664 unique catalogue pages for altogether 65 product catalogues. WebProof has helped us in orchestrating the many pages and stakeholders, and helped our proof readers throughout the world, keeping track on their proof reading. Fun facts: 8.664 pages 24 languages 65 catalogues 48 proof readers 406 proof rounds (still counting..) Pros The overview and history feature is essential for mass production. Cons The interface layout could use a brush up! Review Source R Reviewer Director Used the software for: 3-5 years ### "Excellent product. Delivers everytime. " February 19, 2018 5.0 Pros Realtime info gives me full control over client campaigns. Uses webroof for 8 years now. Works always. Cons In dept knowledge of workflow and process is needed to customize the flow. Can be difficult to find the right info sometimes. Review Source MW Martin W. graphic artist Used the software for: 3-5 years ### "Super nice prooduct - Easy to use" December 18, 2018 5.0 Pros It is fast to use, easy overview - love the automatic pdf part Cons The Indesign server should be the latest update quicker so we can update our indesign at our PC sooner. Review Source R Reviewer Graphic Designer Used the software for: 1-3 years ### "Easy and it works, fast customer support!" December 17, 2018 4.0 Pros Easy to use. Easy to see a good overview on the project. Good with history. Cons Bug when trying to upload single pages directly from Indesign plugin, if some pages are already approved. Slow notification by email. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.