--- title: "Pencil In Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Pencil In Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/177070/Pencil-In/" page_type: "product" language: "en" --- # Pencil In Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Pencil In ## What is Pencil In? Take bookings, credit card payments and send invoices with the Pencil In client management app. Optimise your billable hours by allowing clients to book and pay in real time. Identify outstanding payments and cancelled bookings so you can manage payments that are at risk. Pencil In is the app for small business ## What is Pencil In used for? [Appointment Scheduling](https://www.capterra.com/appointment-scheduling-software/)[Appointment Reminder](https://www.capterra.com/appointment-reminder-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Top alternative Featured Overall rating Based on 5 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $8.49 Per Feature, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Pencil In?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.pencilinapp.com&name=Pencil In) ## Pencil In Overview Updated August 2026 AI summary Pencil In is a scheduling and appointment management solution designed for small businesses with recurring client services. It combines booking, calendar, and resource management with features like real-time scheduling, reminders, invoicing, and online payments. The platform integrates with tools such as Instagram, Stripe, and Wix, and is accessible via web and mobile devices. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Pencil In 4.8 (5) VS. [4.7 (3,649)](https://www.capterra.com/p/153752/Vagaro/reviews/) Starting Price $8.49 Per Feature, Per Month Starting Price $23.99 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (5) Ease Of Use 4.6 (3,646) Value For Money 5.0 (5) Value For Money 4.6 (3,257) Customer Service 4.8 (5) Customer Service 4.6 (3,276) ## Pencil In alternatives Highest Rated [4.8 (349)](https://www.capterra.com/p/174830/GlossGenius/reviews/) Starting price $24.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [WellnessLiving](https://www.capterra.com/p/145039/WellnessLiving/) [4.4 (613)](https://www.capterra.com/p/145039/WellnessLiving/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/145039/WellnessLiving/) [Weave](https://www.capterra.com/p/141842/Weave/) [4.3 (673)](https://www.capterra.com/p/141842/Weave/reviews/) Starting price $199.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/141842/Weave/) [GoReminders](https://www.capterra.com/p/154785/GoReminders/) [4.8 (289)](https://www.capterra.com/p/154785/GoReminders/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/154785/GoReminders/) ## FAQs about Pencil In Overview ### What company size and specific industries is Pencil In built for? Pencil In is designed for small businesses with 1 to 4 employees that provide repeat services to an established client base. It is suited to service-based companies that need to manage ongoing appointments or recurring client work rather than businesses focused on one-time transactions. Features and Usability ### What are the key features of Pencil In? Pencil In offers CRM, appointment scheduling, booking management, and calendar management for organizing client bookings. It also includes employee scheduling, class scheduling, recurring appointments, and resource scheduling, plus confirmations and reminders, online booking, online payments, invoice management, and access controls/permissions for managing transactions and records. Integrations ### Which third-party tools and platforms does Pencil In integrate with? Pencil In integrates with 5 third-party platforms, including Instagram, Meta for Business, Stripe, Wix, and WordPress. These integrations cover social media, payments, and website publishing tools, giving Pencil In connections to commonly used business and content management platforms. Getting Started and Support ### What training and onboarding options does Pencil In offer? Pencil In provides in-person training, live online sessions, and documentation. In-person training supports direct instruction, live online sessions allow guided remote setup and walkthroughs, and documentation offers written material for self-paced reference and feature review. Getting Started and Support ### What customer support options does Pencil In offer? Pencil In provides email/help desk, FAQ/forum, knowledge base, phone support, and 24/7 live rep assistance. Support is presented across multiple channels, giving users several ways to get help with setup, account issues, and day-to-day questions. ## Features AI summary Based on 16,719 Scheduling reviews Capterra data shows that buyers of scheduling software rank the following features as their top priorities: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Pencil In supports all three features that reviewers rate most highly: **Real-time Scheduling**, **Booking Management**, and **Calendar Management**. Together, these capabilities help businesses coordinate appointments as changes happen, keep bookings organized, and maintain clear calendar visibility, allowing teams to manage schedules more efficiently and reduce conflicts. Calendar Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Online Booking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Access Controls/Permissions 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Appointment Scheduling 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Schedule appointments via a calendar Automated Scheduling 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Automatically create schedules based on business needs or employee availability and qualifications Pencil In 40 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Appointment Scheduling: Schedule appointments via a calendar - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Class Scheduling: Schedule in-person or online classes - Client Database: Electronic storage of stakeholder contact information - Client Management: Manage contact details and communication with clients - Confirmations/Reminders: Automated reminders and confirmations for booked appointments and events via text or email - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - CRM: Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system - Customer History: Access previous interactions or concerns to maintain customer relationships - Data Import/Export: Import and export data to and from software applications - Electronic Payments: Electronically collect payments for goods or services - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Mobile Access: Access software remotely via mobile devices - Mobile Card Reader: Hardware device connected to smartphones for processing payments - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Online Payments: Accept and process online payment transactions - Payment Reminders: Reminders sent for balance/payment due - PCI Compliance: Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS) - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Receipt Management: Upload, track, and submit receipts in a central database - Recurring Appointments: Schedule repeating appointments based on a duration of time - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Access/Control: Access work applications remotely, for when working away from the office and/or traveling - Rescheduling: Manage the rescheduling of appointments - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Scheduling: Plan availability and assign specific time slots for tasks and resources - SMS Reminders: Reminders sent via SMS/text message - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Transaction Monitoring: Monitor or audit historical and current transactions to analyze customer account activities --- Get Advice We can help you find the software with the features you need. Features 4.8 (5) 4.8 Based on 5 reviews ## Pricing Value for money 5.0 (5) Free Trial Free Version Basic $8.49 Per Feature,Per Month Value for money 5.0 (5) 5.0 Based on 5 reviews ## Integrations [ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Wix](https://www.capterra.com/p/169007/Wix/)[ Instagram](https://www.capterra.com/p/210721/Instagram/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Meta for Business](https://www.capterra.com/p/213257/Facebook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (5) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (5) 4.8 Based on 5 reviews ## User reviews Overall rating 4.8 Based on 5 reviews Filter by rating 5(4) 4(1) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent DV Diego V. Publicista Marketing and Advertising ### "analysis software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 23, 2021 It was very good, until a general error was made for an update, only that day we had problems Pros The ease of access for both clients and administrators, generator of appointments and modifications Cons We were presented with a general error due to a software update and the appointments of the day were missed Reasons for choosing Pencil In Recommendation of a person from the work team Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SF Suzanne F. Personal Trainer Health, Wellness and Fitness ### "Best Client Booking System" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 Clients can book in or cancel with ease. You can choose up to when cancellations are made. Love the calendar where you can see what your day holds. Love the support Pencil in offers. Pros I love the ease when first setting it up both as a business and a client. My clients also love how they can book or cancel easily. I luuvvve the options to set up class times, personal training sessions with clients and you have the option to put which instructor you want the session with. I also love the help and support from the creators of the App. They are so quick to fix any problem you may come across. And they don't mind at all when you have done something not quite right and can't figure out why it's not working properly 🤣🤣🤣 . This App really is great . Cons Can't think of anything at the moment. So far have been really impressed. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Josh J. Enterprise Account Executive Computer Software ### "Perfect booking system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 9, 2019 Pencil in was incredibly easy to get started with, they were priced well for my small business. Looking forward to growing with the use of tool. Pros Extremely user friendly Priced well Ideal for small growing businesses Cons Nothing bad to say really to say service has been responsive Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AT Alice T. Health and Fitness Trainer Health, Wellness and Fitness ### "Love this app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 10, 2018 There customer service is great. I love the ability to take my business on the go and manage everything from the mobile. This app has saved me so much time and money, I couldn't recommend it enough. Pros This app makes running my business super easy. I manage my clients bookings and payments on the app. I really like how customers can see my availability. I was losing track of customers with all the back and forth. This just streamlines the process. They are realising new features every week. This is an app that is going to grow with our business. Cons Nothing. Love the app but I would like to see a few more reports for the new payment module. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Trainee Accounting ### "Design makes very easy" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 12, 2018 Pros You can create your own design, import files to get it validated by the team. Cons No click through option, will not be able to export html/css out of this. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.