# Pencil In Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Pencil In Software - reviews, pricing plans, popular comparisons to other Scheduling products and more.

Source: https://www.capterra.com/p/177070/Pencil-In

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# 

 Pencil In Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Pencil In

## What is Pencil In?

Take bookings, credit card payments and send invoices with the Pencil In client management app. Optimise your billable hours by allowing clients to book and pay in real time. Identify outstanding payments and cancelled bookings so you can manage payments that are at risk. Pencil In is the app for small business

## What is Pencil In used for?

[Appointment Scheduling](https://www.capterra.com/appointment-scheduling-software/)[Appointment Reminder](https://www.capterra.com/appointment-reminder-software/)[Scheduling](https://www.capterra.com/scheduling-software/)

Overall rating

Based on 5 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

$8.49

Per Feature, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

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Do you work for Pencil In?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.pencilinapp.com&name=Pencil In)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Pencil In

4.8 (5)

VS.

[4.7 (3,479)](https://www.capterra.com/p/153752/Vagaro/reviews/)

Starting Price

$8.49

Per Feature, Per Month

Starting Price

$23.99

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.8 (5)

Ease Of Use

4.6 (3,475)

Value For Money

5.0 (5)

Value For Money

4.7 (3,089)

Customer Service

4.8 (5)

Customer Service

4.6 (3,106)

## Pencil In alternatives

[4.4 (604)](https://www.capterra.com/p/145039/WellnessLiving/reviews/)

Starting price

$69.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

85%

of reviewers

rated it above 4 stars

Highest Rated

[4.8 (348)](https://www.capterra.com/p/174830/GlossGenius/reviews/)

Starting price

$28.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.3 (666)](https://www.capterra.com/p/141842/Weave/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

85%

of reviewers

rated it above 4 stars

[4.8 (255)](https://www.capterra.com/p/154785/GoReminders/reviews/)

Starting price

$8.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

98%

of reviewers

rated it above 4 stars

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Access Controls/Permissions

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Appointment Scheduling

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Schedule appointments via a calendar

Automated Scheduling

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Automatically create schedules based on business needs or employee availability and qualifications

Calendar Management

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Track and manage schedules and meetings via an integrated calendar

Client Database

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Electronic storage of stakeholder contact information

Confirmations/Reminders

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Automated reminders and confirmations for booked appointments and events via text or email

Pencil In 40 features

Define levels of authorization for access to specific files or systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Manage various aspects of appointments including booking, rescheduling, canceling

Schedule appointments via a calendar

Manage attendance for classes, shifts, meetings, or events

Track the attendance of specific individuals or groups

Automatically create schedules based on business needs or employee availability and qualifications

Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients

Create, update, and manage bookings, itineraries, and reservations

Track and manage schedules and meetings via an integrated calendar

Schedule in-person or online classes

Electronic storage of stakeholder contact information

Manage contact details and communication with clients

Automated reminders and confirmations for booked appointments and events via text or email

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system

Access previous interactions or concerns to maintain customer relationships

Import and export data to and from software applications

Electronically collect payments for goods or services

Assign working shifts or tasks to employees based on their availability

Automatically find mutually available meeting time slots across multiple calendars

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Access software remotely via mobile devices

Hardware device connected to smartphones for processing payments

Manage and support multiple locations

Book meetings and appointments through a website or digital platform

Accept and process online payment transactions

Reminders sent for balance/payment due

Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS)

Based on availability, instantly confirm or deny a request when a new booking is made

Upload, track, and submit receipts in a central database

Schedule repeating appointments based on a duration of time

Timed notification for any upcoming task, deadline, appointment, or activity

Access work applications remotely, for when working away from the office and/or traveling

Manage the rescheduling of appointments

Allocate and manage resources, such as employees, equipment, facilities, and other assets

Plan availability and assign specific time slots for tasks and resources

Reminders sent via SMS/text message

Set up connections to third-party platforms to improve business processes

Monitor or audit historical and current transactions to analyze customer account activities

Get Advice

We can help you find the software with the features you need.

Features

4.8 (5)

4.8

Based on 5 reviews

## Pricing

Value for money

5.0 (5)

Free Trial

Free Version

Basic

$8.49

Per Feature,Per Month

Value for money

5.0 (5)

5.0

Based on 5 reviews

## Integrations

[

WordPress](https://www.capterra.com/p/131687/WordPress/)[

Wix](https://www.capterra.com/p/169007/Wix/)[

Instagram](https://www.capterra.com/p/210721/Instagram/)[

Stripe](https://www.capterra.com/p/123889/Stripe/)[

Meta for Business](https://www.capterra.com/p/213257/Facebook/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.8 (5)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.8 (5)

4.8

Based on 5 reviews

## User reviews

Overall rating

4.8

Based on 5 reviews

Filter by rating

5(4)

4(1)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

DV

Diego V.

Publicista

Marketing and Advertising

### "analysis software"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

July 23, 2021

It was very good, until a general error was made for an update, only that day we had problems

Pros

The ease of access for both clients and administrators, generator of appointments and modifications

Cons

We were presented with a general error due to a software update and the appointments of the day were missed

Reasons for choosing Pencil In

Recommendation of a person from the work team

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

SF

Suzanne F.

Personal Trainer

Health, Wellness and Fitness

### "Best Client Booking System"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 29, 2019

Clients can book in or cancel with ease. You can choose up to when cancellations are made. Love the calendar where you can see what your day holds. Love the support Pencil in offers.

Pros

I love the ease when first setting it up both as a business and a client. My clients also love how they can book or cancel easily. I luuvvve the options to set up class times, personal training sessions with clients and you have the option to put which instructor you want the session with. I also love the help and support from the creators of the App. They are so quick to fix any problem you may come across. And they don't mind at all when you have done something not quite right and can't figure out why it's not working properly 🤣🤣🤣 . This App really is great .

Cons

Can't think of anything at the moment. So far have been really impressed.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Josh J.

Enterprise Account Executive

Computer Software

### "Perfect booking system"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 9, 2019

Pencil in was incredibly easy to get started with, they were priced well for my small business. Looking forward to growing with the use of tool.

Pros

Extremely user friendly Priced well Ideal for small growing businesses

Cons

Nothing bad to say really to say service has been responsive

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AT

Alice T.

Health and Fitness Trainer

Health, Wellness and Fitness

### "Love this app"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 10, 2018

There customer service is great. I love the ability to take my business on the go and manage everything from the mobile. This app has saved me so much time and money, I couldn't recommend it enough.

Pros

This app makes running my business super easy. I manage my clients bookings and payments on the app. I really like how customers can see my availability. I was losing track of customers with all the back and forth. This just streamlines the process. They are realising new features every week. This is an app that is going to grow with our business.

Cons

Nothing. Love the app but I would like to see a few more reports for the new payment module.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AU

Anonymous User

Trainee

Accounting

### "Design makes very easy"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 12, 2018

Pros

You can create your own design, import files to get it validated by the team.

Cons

No click through option, will not be able to export html/css out of this.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

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