--- title: "Meeting Room 365 Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Meeting Room 365 Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more." source_url: "https://www.capterra.com/p/177563/Meeting-Room-365/" page_type: "product" language: "en" --- # Meeting Room 365 Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Meeting Room 365 ## What is Meeting Room 365? The Fastest Way to add a Meeting Room Display to Office 365, Exchange, & G Suite. Present a professional image. Eliminate meeting room confusion & theft. Better utilize your existing space. ## What is Meeting Room 365 used for? [Meeting](https://www.capterra.com/meeting-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Top alternative Featured Overall rating Based on 33 user reviews Reviews sentiment Positive 91% Neutral 6% Negative 3% Starting price $9 Other, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Meeting Room 365?[Manage this product listing](https://www.g2.com/products/meetingroom365/claim_requests/new?auto=true) ## Meeting Room 365 Overview Updated September 2026 AI summary Meeting Room 365 offers meeting management and collaboration tools for small businesses, midsize companies, and enterprises needing efficient room booking and scheduling. With features like calendar sync, attendee management, customizable branding, reporting, and third-party integrations, it supports internal coordination and workspace utilization. The software is deployed via cloud, web, Android, and iPhone applications. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Meeting Room 365 4.4 (33) VS. [4.7 (1,069)](https://www.capterra.com/p/179015/OnBoard-Board-Portal/reviews/) Starting Price $9 Other, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (33) Ease Of Use 4.6 (11,132) Value For Money 4.6 (29) Value For Money 4.6 (6,851) Customer Service 4.3 (25) Customer Service 4.8 (6,605) ## Meeting Room 365 alternatives [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) [4.5 (11,155)](https://www.capterra.com/p/168668/Microsoft-Teams/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168668/Microsoft-Teams/) [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) [4.6 (14,679)](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/reviews/) Starting price $14.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Highest Rated [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17,707)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/247901/Google-Workspace/) [Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/) [4.5 (12,173)](https://www.capterra.com/p/176572/Google-Hangouts/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/176572/Google-Hangouts/) [View all alternatives](https://www.capterra.com/p/177563/Meeting-Room-365/alternatives/) ## FAQs about Meeting Room 365 Overview ### Which roles and teams benefit most from Meeting Room 365? Meeting Room 365 is most used by IT administrators, infrastructure teams, and systems managers who oversee room booking, Microsoft 365 integrations, and device reliability. Operations leaders and sales operations teams use it to streamline scheduling and workspace coordination, while executives and business owners rely on it for smoother meetings and better office utilization. Answer based on 33 reviews Overview ### What company size and specific industries is Meeting Room 365 built for? Meeting Room 365 is designed for small, mid-market, and enterprise organizations that need digital signage tools managed by IT professionals and office administrators. It fits companies across industries where internal scheduling and room display management are important, especially offices and workplace environments. Features and Usability ### What are the key features of Meeting Room 365? Meeting Room 365 includes meeting room booking, scheduling, and calendar sync for managing room reservations and internal meetings. It also offers attendee management, meeting management, and activity dashboard features, plus reporting and analytics, customizable branding, single sign-on, collaboration tools, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? Meeting Room 365 starts at $9 per month on the pay-as-you-go plan, or $99 per display per year on annual billing. A 30-day free trial is included. Pricing is often described as reasonable and inexpensive, with reviewers highlighting strong price-to-features value and customization options. Answer based on 6 reviews Integrations ### Which third-party tools and platforms does Meeting Room 365 integrate with? Meeting Room 365 integrates with 4 third-party platforms for workplace scheduling and automation: Google Workspace, Microsoft 365, Microsoft Outlook, and IFTTT. These catalog integrations cover common calendar and productivity environments used to manage meeting room bookings and related workflows. Answer based on 1 reviews Getting Started and Support ### What training and onboarding options does Meeting Room 365 offer? Meeting Room 365 provides documentation and videos to help teams get started. Documentation offers written guidance for setup and reference, while videos support visual walkthroughs of key features and workflows. These formats give users self-paced materials for learning the product. Getting Started and Support ### What customer support options does Meeting Room 365 offer? Meeting Room 365 provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. User feedback is mixed: some describe the support team as interactive and helpful, while others report slow turnaround, inconsistent guidance, and unresolved issues during setup and customization. Answer based on 3 reviews ## Features AI summary Based on 16,177 Meeting Room Booking System reviews Capterra reviewers highlight these features as the top priorities when evaluating meeting software: - **Video Conferencing** (**50%** of reviewers rated this feature as critical) - **Screen Sharing** (**50%**) - **Meeting Management** (**45%**) Meeting Room 365 includes **Meeting Management**, which helps teams organize schedules and keep meetings on track. However, it does not offer **Video Conferencing** or **Screen Sharing**. Instead, it provides **Collaboration Tools** (**43%**), a feature reviewers also consider important. These capabilities can help businesses coordinate discussions, share input, and manage meeting workflows more effectively. Meeting Management 4.8 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Manage the process of planning and scheduling meetings, including agenda creation Collaboration Tools 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Calendar Sync 5.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Attendee Management 4.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Process of managing, tracking, and communicating with individuals who are registered to attend an event Reporting/Analytics 4.0 (3) 33.33% of 3 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Scheduling 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Meeting Room 365 11 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Customizable Branding: Add customized logos and colors to align with company branding - Internal Meetings: For use in meetings within the company - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Single Sign On: Allow users to access multiple services after entering their login credentials once - Third-Party Integrations: Set up connections to third-party platforms to improve business processes --- Get Advice We can help you find the software with the features you need. Features 4.3 (33) 4.3 Based on 33 reviews ## Pricing Value for money 4.6 (29) Free Trial [View pricing plan details](https://www.capterra.com/p/177563/Meeting-Room-365/pricing/) pay-as-you-go $9.00 Other,Per Month It includes: - Amazon) - Android - Custom Branding & Styling - Email & Chat Support - Native Apps (Ios Value for money 4.6 (29) 4.6 Based on 29 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ IFTTT](https://www.capterra.com/p/186695/IFTTT/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (25) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (25) 4.3 Based on 25 reviews ## User reviews Overall rating 4.4 Based on 33 reviews Filter by rating 5(16) 4(14) 3(2) 2(1) 1(0) Mentioned topic Sorted by most recent Noel S. Senior Business Information and Communications Technology Officer Investment Management ### "Good App but Terrible Support" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 July 16, 2025 While Meeting Room 365 is generally easy to set up and use, our overall experience was significantly hampered by the difficulties encountered during customization. We aimed to tailor the app to our specific requirements, but the support team's assistance was incredibly frustrating, often sending us from one point to another without clear or consistent information. Furthermore, their turnaround time for queries and issues was consistently unimpressive, making the entire customization process a painful and time-consuming ordeal. Pros Easy to configure, use and administer. I like the fact that you can set unscheduled meetings on the display and also the Forced Check In feature is a plus. Cons Customisation is a pain and support from their team is terrible. The Support Engineer assigned to my case condescending and not useful in our interactions. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JM Jackson M. Head of Operations Higher Education ### "100+% Successful Attendee Management Tools" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 9, 2024 Pros Customizable settings adaptive to digital meeting HQ. Advanced features with easy-to-use templates and dashboard. Cons It meet all requirements,so nothing to air under this slot. Switched from [Wayleadr](https://www.capterra.com/p/181872/Wayleadr/) [Tactic](https://www.capterra.com/p/239741/Tactic/) [WorkInSync](https://www.capterra.com/p/215113/Work-in-Sync/) [TACTIC](https://www.capterra.com/p/135274/TACTIC/) [UnSpot](https://www.capterra.com/p/254136/UnSpot/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JS John S. ICT Director Medical Practice ### "Meeting Room 365 for Defined Communication" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 18, 2024 Pros Meeting Room 365 has timely sharing of files, and there are remarkable communications extensions. Cons Meeting Room 365 brings a focused coordination that strengthen discussions in a company. Switched from [Coinbase Commerce](https://www.capterra.com/p/197761/Coinbase-Commerce/) [Twice Commerce](https://www.capterra.com/p/187639/TwiceCommerce/) [Zoom Events and Webinars](https://www.capterra.com/p/157062/Zoom-Video-Webinar/) [Comm100](https://www.capterra.com/p/108889/Comm100-Live-Chat/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Daniele C. Infrastructure Specialist Real Estate ### "An excellent tool form small-medium companies" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 September 14, 2022 Pros It's very easy to deploy on the tablets, you just need to downaload an app and point to your google resource. It is also easy to controll them remotelly Cons it does not allow to controll the tablets, leaving them available to be used by the users unsless further customization is done with other applications Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Gurvinder K. Internet judge Information Technology and Services ### "Meeting room 365 is awsome and fabulas tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 February 28, 2022 Pros N need in this software. everything is easy to use and powerful. We can do so many things with this. Support system is also helpful too. Cons Everything is going fine . No issue at all. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Jennifer B. Owner Retail ### "Meeting Room 365 Has Proved Useful" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 20, 2022 Pros I like that I can find space in whatever location I need to be in for a meeting. Cons There seemed to be a few hiccups in software, but they didn't prevent use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User doctor of chiropractic Health, Wellness and Fitness ### "Not bad, but have had better " 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 December 18, 2019 We used this software once with a company that required international users to attend the meeting Pros great for use with members in multiple places. International members were able to join meeting without apparent problems Cons This is not the software we typically use and we did not notice any specific issues as our experience with it was limited. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 21, 2022 Thanks for the review! However, I think you might have gotten our software mixed up with another product -- we don't offer any conference call software at this time (just the Meeting Room displays outside of conference rooms). TS Thomas S. IT Building Materials ### "Good support , And software the gets what we need!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 15, 2019 As for tests, it works great. Syncs nicely with outlook calender. And very user friendly Pros The software is really good, and does what it needs to do!. The support helped us implant some features we needed to make it work here. And they did it!. Overall, it can be used for alot of things, the status board is very helpful and visting board is very helpful to. Sadly as it is by now we cant use it for our needs, but they said they might be able to! :) 10/10 Cons Slow responds time, but mainly due to locations. Im locate in Denmark and they are in Seattle US. thats 9 hours diffrence. Reasons for choosing Meeting Room 365 The alt was very expensive and couldnt do as much. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Kjetil H. IT-direktør Education Management ### "Completely lack of product Support" 2.0 Overall Rating 2.0 2.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 January 3, 2019 Terrible product support. Unable to activate account, even with a receipt. Pros Easy product, if it had worked. Lots of features and multiple language support. Cons The support team does not respond. We subscribed for a 3 display license. The account was never activated by supplier. Not able to add displays and no response from the support team what so ever in effort to fix the matter. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 4, 2019 Thanks for your feedback! Unfortunately, we were out of the office from December 31st to January 2nd for the New Years holiday, and you received only a brief response indicating as such. However, your issue was reviewed today and you will be contacted with the resolution to your issue. Cheers! MV Matt V. Infrastructure Engineer Farming ### "Great system, doesn't quite do what I need." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 September 4, 2018 Pros Easy to use, nice interfaces. Very well priced, and well documented. Cons Doesn't do what I need. We have overview displays for multiple rooms, rather than one display per room. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/177563/Meeting-Room-365/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Microsoft Teams vs Meeting Room 365](https://www.capterra.com/compare/168668-177563/Microsoft-Teams-vs-Meeting-Room-365) [Zoom Workplace vs Meeting Room 365](https://www.capterra.com/compare/144037-177563/Zoom-Video-Conferencing-vs-Meeting-Room-365)